Information System Design

Submitted To: Mohammad Ali (Associate Prof. Department of CSE, Ahsanullah University)

Date of Submission: 9th August’2007

Works Done by: Nazmus Saquibe (#04.01.04.098)

Nazmus Sayeed (#04.01.04.053)

M Saroare jahan (#04.01.04.009)

Md. Ashik Hossain (#03.01.04.041)

2007

TANGAIL SAREE KUTIR

Information System Design Lab

[ TANGAIL SAREE KUTIR] 143/1, New Baily Road Dhaka ‐1000 Bangladesh Phone‐ 8802‐8314567

[ TANGAIL SAREE KUTIR] May 31, 2007

[Department Of CSE, Ahsanullah University Of Science And Technology] Page 2

1 Overview 3

Working Area 4

Organogram 5

Designation 6

guideline 7

interview 8

Questionnaire 9

forms and documents 12

Existing system 15

Division of Unit 16

Service Charecter/Responsibility 18

DFD 19

Benefit analysis 24

Network layout 28

hardware specification 32

project scheduling 36



The Company we work along:

Tangail Saree Kutir is the first chain local Saree store in Bangladesh. It produces scarves, stoles and jewelry along with its cotton and silk sarees in block print, batik, nakhshikatha, jamdani, mirpur, pabna, rajshahi and tangail. The company employs more than 5000 weavers and 1000 hand crafters to create magnificent handloom sarees as well as materials. Inspired by folklore religious stories and nature of rural Bangladesh, design created with dramatic sheer fluidity which gently showcases the body to make simply elegant. Tangail saree Kutir has become one of the most famous share stores of its kinds in Dhaka, Bangladesh to expose the exotic Beauty of Bangladesh women in vibrant sarees.

Tangail Saree Kutir pioneered to recapture the glorious image of once famous Dhakai Muslins and also regenerated the local sarees for popular use which largely endangered during seventies.



Tangail Saree Kutir is a large organization with more than 7000 employees. It has huge amount of sales and inventories. As a result it needs a large and sophisticated Information System. This gives us a great opportunity to learn about the Information System, its structure and function and implement what we have learnt so far. By constructing there system, we can find out how to build and maintain a large and sophisticated Information System, which will help us in the future in building as such.

1. Sales Department 2. Human Resource Management 3. Daily Transaction 4. Inventories 5. Annual Report







No

Members Member’s Name

& Designation

Duration

(min)

Issue of the Discussion

(Scope of Work)

Obtained Information

1 5 Nazmus Saquibe (Team Leader)

Nazmus Sayeed M Saroare jahan Md. Ashik Hossain (Members) Mr. Shahin (Manager)

30 Financial Management

Get details Information about financial management including sales, production, earnings, expenditure etc.


Nazmus Sayeed (Member) Mr. Ismail (Store and Sales In charge)

20 Financial Management

Get details Information about financial management including sales, production, earnings, expenditure etc.


Nazmus Sayeed Md. Ashik Hossain (Members) Mr. Shahin (Manager)

30 Human Resource Management

Get details Information about Human Resource Management including salary structure, employment system, Increment, Facilities etc.



No Interviewee Name and Designation

Interviewer’s Name & Designation

Scope of Work

Duration of the Work

Questionnaires & Answers

1 Mr. Shahin Manager

Nazmus Saquibe (Team Leader)

Nazmus Sayeed M Saroare jahan Md. Ashik Hossain (Members)

Human Resource Management

45 Minutes Questions and the answers are included with the document below.

2 Mr. Ismail Store and Sales In charge

Nazmus Saquibe (Team Leader)

Nazmus Sayeed M Saroare jahan Md. Ashik Hossain (Members)

Financial Management

50 Minutes Questions and the answers are included with the document below.



Q. No

Questions

Answers

1 What do you buy for your company? Raw materials and produced goods.

2 What raw materials do you buy? Cotton fabrics and sharees.

3 From whom do you buy these materials?

Several textile industries and from the small entrepreneur and also from the weavers.

4 How do You pay for the materials? We pay after the materials after on hand by cash.

5 How many showrooms do you have? 4 showrooms including the Baily road main branch.

6 How do you calculate the total transaction of a day? Per showroom or in a whole?

Each days transaction is calculated at the end of the day at every showroom.

7 How do you sell? Retail or wholesale? Both Retail and Wholesale.

8 How do you keep track of sales and inventory?

Daily stock and monthly inventory.

9 Is your Selling system Computerized? Yes but sparsely.

10 Do your outlets support any other form of payment other than cash?

Yes: Visa Card, Master Card, Citivisa, Brack Card, Dutch Card.



11 How do you manage cash and other forms of payments?

Initially keep at store but after a certain period we keep it to the bank account.

12 How you calculate the selling price of your goods over the costing?

By gross calculation or sometime by calculating some certain percentage. For example if we expense 2000 for a sharee including all the expenditure then we put a price tag of 2500 Tk. Or sometimes we calculate 10% to 15% profit on the expenditure.

13 What are the ways of spending of your company?

Employee salary, Taxes, Vat, Utility bills, Store fair, Outlet fair etc.

14 What amount/ percentage of money you keep for your company for future use?

Confidential.

15 Is it possible to withdraw some amount of money from the equity for a director or a share holder?

Confidential.

16 Do you have audit in your office? Yes. Last in July 2006.

1 What is the office hour? 10 AM to 8 PM

2 How many salary categories in your office?

Two categories.

3 In which basis you employ the employee. Permanent or Temporary?

Both Permanent and temporary. Basically temporary for the sales department.

4 How the Part‐time employees get their salary? Daily or after a month?

Hour basis. But got their payments daily.

5 How long a permanent or temporary employee could be absent?

By notifying the office 2 to 5 days. After a week the temporary employee losses his job.

6 What percentage will be cutoff after the permanent employee miss offices

Double of daily payment will be cutoff from



more then a certain period? the permanent employee’s salary.

7 What will be the punishment for delaying at office?

For three consecutive working days delay he will be get one day cutoff from his/her salary.

8 Is there any bonus for the temp/permanent employee?

Not for the Temporary employee but for others at the Eid time.

9 Do you give increment after a financial year?

Yes. After every financial year.

10 Is there any loan for employees? If then what will be the interest system?

Yes.

11 Is TA/DA present in your office? Yes.

12 Any scholarship / facilities for the family members of a permanent employee?

No.

13 Does the employee get any percentage of shares after a financial year on behalf of percentage?

Yes. But for the permanent employees only.

14 Do the officers/ general employee get any extra salary for the over time duty?

Not everybody. Those who have low salary scale and the temporary employee get over time.



Forms & Documents for Sales:

Scope of Work Forms/ Documents

Source of Origin

Used by

Comments

Selling System

Advance Sleep

Sales Section

Sales Section

Description:

Advance payment receipt.

Data: Page No: 0196

Advance Receipt:



Forms & Documents for Invoice:


Source of Origin

Used by

Comments

Selling System

Invoice

Sales Section

Sales Section

Description:

Commercial Invoice

Data: Page No: 200707103972 Date: 11/07/2007 Time: 1:10:44 PM Pay Type: cash.

Commercial Invoice:



Forms & Documents for Attendance:


Source of Origin

Used by

Comments

HRM

Register

Management

Management

Description:

Attendance Register.

Data: Month: June. Year 2007.



Source of Origin

Used by

Comments

HRM

Form

Management

Management

Description:

Salary Statement.

Data: Month: June. Year: 2007.



Source of Origin

Used by

Comments

Financial Management

Register

Accounts

Accounts

Description:

Daily log of buying from a particular entrepreneur named Rabindranath Basak .

Data: Month: June. Year: 2007.



Introduction:

Tangail Saree Kutir is the first chain local Saree store in Bangladesh. It produces scarves, stoles and jewelry along with its cotton and silk sarees in block print, batik, nakhshikatha, jamdani, mirpur, pabna, rajshahi and tangail. The company employs more than 5000 weavers and 1000 hand crafters to create magnificent handloom sarees as well as materials. Inspired by folklore religious stories and nature of rural Bangladesh, design created with dramatic sheer fluidity which gently showcases the body to make simply elegant. Tangail saree Kutir has become one of the most famous share stores of its kinds in Dhaka, Bangladesh to expose the exotic Beauty of Bangladesh women in vibrant sarees.

Tangail Saree Kutir pioneered to recapture the glorious image of once famous Dhakai Muslins and also regenerated the local sarees for popular use which largely endangered during seventies.



Tangail Saree Kutir has a well balanced division unit. This is given bellow:





Designations

Responsibilities

Administration:

CEO

Directors

Manager

Observe the total Service Admin

Store:

Store Keeper

Keep the store tracks.

Purchase:

Record keeper

Buy the products and raw materials.

IT:

Coordinator IT

Give technical support

Maintenance the requirement supply

Accounts

Assistant Accountant

Observe the total account section

Calculate the Account side

Make a combination to the finance.

Sales Center

Counter In Charge

Sales Sarees and other Products



Descriptions of Sales & Service

Scope No. 01 Scope of Work About us Process Description of Tangail Saree Kutir Limited Flow About Sales & Service Data Store About us Terminator Output (About us Allocation of

Business/Organogram/Tangail Saree Kutir Directors /Key Persons

Data flow Diagram(DFD) Figure 1

External Data Store About Tangail

Saree Kutir . about US Process the Request to Request Database

User

(Admin)

Requesting

User

Output

(About us Allocation of Business / Organogram / Tangail Saree Kutir Directors /Key Persons



Descriptions of Products and sellers

Scope No. 02 Scope of Work Buying Raw Materials Process Input/ System of Buying Flow Purchase Data Store Purchase Terminator Output (About Purchase methods/products) Data flow Diagram(DFD) Figure 2

External Data Store About Purchase

Products .…………. Purchase Process the Request to Request Database

Admin

Requesting

Admin

Output

About purchase methods / products.



Different kind of product

Price

Scope No. 03 Scope of Work Selling Products Process Input / System of Selling Process Flow Selling Data Store Tangail Saree Kutir Terminator Output (About Selling Transition) Data flow Diagram(DFD) Figure 3

External Data Store About Selling

System _____________ Tangail Saree Kutir Process the Request to Request Database

Counter In Charge

Requesting Admin

View

Output

About sales Transaction.



Daily Attendance of Employees

Scope No. 04 Scope of Work Attendance Process Submit Request Flow Attendance Data Store Tangail Saree Kutir Terminator Output (Attendance of Employee) Data flow Diagram(DFD) Figure 4

External Data Store About Daily

Attendance _______ Tangail Saree Kutir Process the Request to Request Database

Employee

Requesting

Admin

Output

Attendance of Employee.



Salary of Employees

Scope No. 05 Scope of Work Salary Process Submit Request Flow Salary Data Store Tangail Saree Kutir Terminator Output (Salary of Employees) Data flow Diagram(DFD) Figure 5

External Data Store About Salary

System ________ Tangail Saree Kutir Process the Request to Request Database

Admin

Requesting

Admin

Output

Salary of Employee.



Benefit means total profit of an organization. By deducting total expenditure from the total income for a certain period we get the benefit of any company. There is a difference between expenditure and investment. Building a computer based system in an investment. Costs are incurred throughout its life cycle. Benefits are realized in the form of reduced operating costs, improved corporate image, staff efficiency or revenues.

The benefit are of two types:

• Tangible benefit

• Intangible benefit.

Field Of savings Benefit in BDT (conjecture)

Less papers 10000

Less pens 2500

No locker 30000

Extra software Buying 5000

Other equipment for filing (i.e.: files, pin etc) 3000



Automated system has more accuracy and speed. So can give services to the customers more accurately and fast.

Automated system is more secured then a manual system and it has kind automation processes. So decision making is further more easy then manual process.

By using an automation process a director can easily get the daily report without any hassle. Surely automated system can bring customer satisfaction. As a result improvement in company image can functional in business.

Automated system can be fitted in a small place, which can be cost effective.

Item Quantity Cost (BDT)

Operating System (XP) 8 34000/=

Computer (Celeron) 8 320000/=

Printer 3 12600/=

UPS 9 32000/=

Network 30000/=

Server PC 1 50000/=

Radio Link(setup) 4 80000/=

_____________________

Total 558600/=



Cost 1st year


Server 1 50000

Computer 5 150000

Printer 1 4200

Accessories 3000

Network 10000

Total 217200/=

Running cost 1st year


Paper 3000

Toner 5 4000

Operator Salary 3 15000

Administrative Overhead 5000

Office Rent 200000

Accessories 5000



Total 234000

Income 1st year

Field Income (BDT)

Service 200000

Contract 150000

Total 35000

Income 2nd year

Field Income (BDT)

Service 250000

Contract 260000

Total 510000

Income 3rd year

Field Income (BDT)

Service 260000

Contract 280000



Total 785000

Income 4th year

Field Income (BDT)

Service 265000

Contract 285000

Total 550000

Rate of Return: 14%

NPV=

= ‐558600‐(217200/1+.14)+((35000‐23400)/(1.14)^1)+((51000‐234000)/(1.14)^2)+((540000‐234000)/(1.14)^3)+((555000‐234000)/(1.14)^4)

= 134249





Counter 1: First Floor



Manager room primary store Office room Road Entrance car parking counter01



Main Store Server Room

ROOF



Desktop computer specification:

Item Specification Unit

Brand / Model Clone 8

Processor & Speed Intel Celeron , with clock speed of 2.8 GHz

Motherboard Intel 865 GV Chipset

Bus Architecture PCI

Cache Memory 256 KB L2 Cache (Integrated with processor)

Ram 512 MB DDR2 Ram with expandability

Hard Disk Drive 80 GB SATA, 7200 rpm

Floppy Disk Drive 1.44 MB 3.5” Floppy Disk Drive

Multimedia 16 x DVD ROM Drive

Sound Card Integrated 3D Audio

Graphics Integrated Intel Extreme Graphics

I / O Port 6 USB , 2 Serial , 1 Parallel Port

Monitor Samsung 15” CRT Color monitor , Resolution 1024 x 768

Key Bored /Mouse PS2 Keyboard/ Optical Scroll

Form Factor / Casing ATX Casing

Network Card Built in 10/100 MB\s

Warranty 1 years full warranty

30000/= Taka Each.



Server computer specification:

Item Specification Unit

Brand Clone 1

Processor Intel Core 2 Duo 2.4 GHz

Motherboard Intel 965

Cache / Chipset 2MB L2 cache

Ram 2 GB (2*1GB) DDR 2

Hard Drives 160 GB SATA

CD – R / W Drive ASUS 48*24*48 X

Monitor Dell 17” LCD

Video Sub System Integrated ATI‐ Radeon 256MB

I / O Slot Total 3 PCI Slot

Keyboard / Mouse PS2/Optical Mouse

Network card Built IN 10/100MB

Operating System Linux

Warranty 1 Year Limited warranty

50000/= Taka



Printer specification:

Items Specification Unit

Brand Canon 3

Model Canon Pixma iP1200

Image Ret 1200 dpi for high quality documents (Image Rat)

Resolution 600 * 600 dpi

Speed 17 pages per minute in black (letter)

Interface USB 2.0 port

Media types Plain Paper , envelops , transparencies (gray scale

only), card stock , postcards and labels

Media Sizes A4 , letter , Legal , Executive , no. 10 envelops

No . of Toner 2 Black & Color ( Cyan , Yellow , magenta)

Supported O/S Microsoft Windows 98 , 2000, me & XP (32‐bit),

Apple Macintosh 9.x and OS X, Linux

Warranty 1‐ years parts & service

4200 /= Taka.



Possible Network diagram (schematic diagram)



Number Scheduling Topics Dependencies (weeks)

A User Requirement ‐ 4

B Feasibility Study A 2

C Prioritize the Requirement A 1

D Analysis the System B,C 3

E Specification D 1

F Software Design E 3

G Hardware Study E 1

H Coding F 5

I Hardware Procurement G 2

J LAN Establishment I 2

K Deployment H,J 1

l Maintenance K 3

Total Weeks needed: 28



After plotting the Gannt Chart the process can be done within 22 weeks.



1 7

9

12

5 2

8

13 11

6

10

3

4

Earliest: 0‐4‐4

Latest: 0‐4‐4

Earliest: 4‐2‐6

Latest: 4‐2‐6

Earliest: 6‐4‐10


Latest: 10‐2‐12


Latest: 12 4 16


Latest: 16‐5‐21


Latest: 21‐3‐23


Latest: 23‐4‐27

Earliest: 4‐1‐5

Latest: 5‐1‐6 Earliest: 5‐0‐5

Latest: 6‐0‐6


Latest: 15‐1‐16


Latest: 16‐3‐19


Latest: 19‐2‐21


Latest: 21‐0‐21



Slack Time:

Latest starting time – Earliest starting time OR Latest Finishing time – Earliest Finishing time

User Requirement : 0 Feasibility Study : 0 Prioritize the Requirement : 1 Analysis the System : 0 Specification : 0 Software Design : 0 Hardware Study : 2 Coding : 0 Hardware Procurement : 2 LAN Establishment : 2 Deployment : 0 Maintenance : 0 The Critical Path is displayed by the thick black lines.

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