Information Systems - Access Commander v3.57...The Information Systems module within Access...

Access Commander™ User’s Manual Information Systems 10-1

Chapter 10

Information Systems

In This Chapter

9 Module Overview

9 Information Systems Screens

9 Basic How To’s

9 How To’s By Tab

ContentsOverview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4Information System Search Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5Accessing Information System Search Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5Information System Quick Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Information System Listing Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9Accessing Information System Info Screen - Add New . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12Accessing Information System Info Screen - Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12Accessing Information System Info Screen - View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13Information System Info Screen Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13Information System Info Screen Tabs – Data Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13

IS Activity Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-19Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-19Accessing IS Activity Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-19

Information System Reports Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-21Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-21Accessing Information System Reports Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-22

Basic Information System How To’s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-23Search Information System Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-23Add an Information System Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-25Update an Information System Record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-27Delete an Information System Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-28View (Read-Only) an Information System Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-28View an Information System Record’s Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-29Export Data for Records on the Information System Listing Screen to Excel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-30

Main Tab–Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-31SSP Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-32

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-32Information System SSP Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-33Add an SSP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-33Update an SSP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-34Delete SSP Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-35View (Read-Only) SSP Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-35

Platform Specific Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-37

Information Systems Access Commander™ User’s Manual 10-2

Back to this chapter’s TOCContents

10-2

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-37Platform Specific Info (One per OS) Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-38Add Platform Specific Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-40Update Platform Specific Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-41Delete Platform Specific Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-41View (Read-Only) Platform Specific Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-42

Hardware Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-44Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-45

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-45Information System Hardware Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-46Information System Hardware Users Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-47Document Search For IS Hardware Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-47Select Document(s) to Link Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-48Add Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-49Update Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-49Delete Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-50View (Read-Only) Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-51Assign a User to a Hardware Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-52Unassign a User from a Hardware Item. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-52Link a Document to a CPU. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-53Unlink a Document from a CPU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-54

Software Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-55Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-56

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-56Information System Software Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-56Add Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-57Update Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-58Delete Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-59View (Read-Only) Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-60

Seal Log Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-61Seal Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-62

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-62Information System Seal Log Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-62Add a Seal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-63Update a Seal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-64Delete a Seal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-65View (Read-Only) Seal Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-65

User(s) Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-67User(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-68

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-68Employee/Visitor Search Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-69Select Visitor/Employee(s) to Assign Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-69Information System User Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-70Assign a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-71Unassign Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-72Delete User(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-73View (Read-Only) Assigned Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-73Update a User’s AIS Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-74

Cert . Test Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-75Certification Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-76

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-76Information System Certification Test Guide (One per OS) Info Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-77Add a Certification Test Guide Record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-78Update a Certification Test Guide Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-79Delete a Certification Test Guide Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-80View (Read-Only) a Certification Test Guide Record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-81

Review Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-82Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-83

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-83Information System Review Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-83Add Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-85Update Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-86

Information SystemsAccess Commander™ User’s Manual 10-3

Back to this chapter’s TOC Contents

Delete Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-87View (Read-Only) Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-88

Associated Docs Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-89Associated Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-90

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-90Information System Associated Doc. Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-91Upload Information System Associated Doc Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-91Add and Upload an Associated Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-92Unlink and Delete an Associated Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-93View (Read-Only) an Associated Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-94Download an Associated Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-95

Contract(s) Tab – Information System Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-96Contract(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-97

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-97Contract Search For Assignment Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-98Select Contract to Assign Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-98Assign a Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-99Unassign a Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-100Delete a Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-100View (Read-Only) Assigned Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-101


Back to this chapter’s TOC

OverviewThe Information Systems module within Access Commander™ is used to track classified computer systems, including hardware, software, users, seal logs, Certification Test Guides (Part 1 and 2), and Reviewers.

The following information system data is entered and maintained:

� System Identification � Protection, Sensitivity Level, and User Information � IS Physical Location and Safeguards � Networks and Data Transmission Protections � Special Procedures � Platform Specific Information

The following can be associated with an information system:

� Hardware � Software � Seal Logs � Users (including AIS user information) � Certification Test Guides � Contracts

Additional functionality includes:

� Associated scanned documents � Preformatted Information System (IS) reports

overview


Back to this chapter’s TOC information system searCh sCreen

Information System Search Screen

Overview

The Information System Search screen contains the fields that can be filled in and/or selected as search criteria. This allows you to narrow down the search for a specific information system record, or group of information system records. The results of the search displays on the Information System Listing screen.

Figure 10-1 . The Information System Search screen .

Accessing Information System Search Screen

Depending on where you are in Access Commander, there are four ways to access the Information System Search screen:

� Main Menu, Information Systems icon � Main Menu, Information Systems icon, Search option � Information System Listing or Information System Info screen, Search link � Main Menu link, Information Systems option


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To use the Information Systems icon: 1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Place the cursor on the Information Systems icon.The Information Systems popup menu displays.

3. Click the Information Systems icon. The Information System Search screen displays.

To use the Search option: 1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Place the cursor on the Information Systems icon.The Information Systems popup menu displays.

3. Click the Search option. The Information System Search screen displays.

To use the Search link: 1. Access the Information System Listing or Information System Info screen. (Need help? See

Accessing Information System Listing Screen or Accessing Information System Info Screen in this chapter.)

2. Click the Search link.The Information System Search screen displays.

To use the Information Systems option: 1. Place the cursor on the Main Menu link.

The options display.

2. Click the Information Systems option.The Information System Search screen displays.

For more information about searching, see Searching in Chapter 3.

Information System Quick Search

The Quick Search menu bar link includes three contract search options:

� IS Name � User


Back to this chapter’s TOC information system searCh sCreen

Figure 10-2 . Information System Quick Search options .

For more information about using the Quick Search menu bar link, see Searching in Chapter 3, Global How To’s.


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Information System Listing Screen

Overview

The Information System Listing screen:

� displays the results of your search on the Information System Search screen. Records are displayed in table format. The columns in the table display key data for each record (e.g., Facility Code, Name, System Type).

Figure 10-3 . The Information System Listing screen .

Accessing Information System Listing Screen

To access the Information System Listing screen:

� Information System Search screen, Find button

To use the Find button: 1. Access the Information System Search screen. (Need help? See Accessing Information System Search

Screen in this chapter.)

2. Enter search criteria to narrow down the search for the specific information system, or group of information system records.

3. Click the Find button.The Information System Listing screen displays with the results of your search.

g If no records are found matching the entered search criteria, a blank Information System Listing screen displays.


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Information System Info Screen

Overview

The Information System Info screen is used to:

� Add new Information System (IS) records to the system when in Add New mode � Modify existing IS records when in Update mode � View existing IS records when in View (read-only) mode

Figure 10-4 . The Information System Info screen in Add New mode .


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When in Add New mode, the Information System Info screen displays the Add and Cancel buttons, as shown in Figure 10-4.

Figure 10-5 . The Information System Info screen in Update mode .

When in Update mode, the Information System Info screen displays the Update and Cancel buttons, and has the following tabs, as shown in Figure 10-5:

� Main � Hardware � Software � Seal Log � User(s) � Cert. Test � Review � Associated Docs � Contract(s)

When in View mode, the Information System Info screen displays the Exit button and all fields are read-only, as shown in Figure 10-6.



Figure 10-6 . The Information System Info screen in View mode .



Accessing Information System Info Screen - Add New

Depending on where you are in Access Commander, there are two ways to access the Information System Info screen in Add New mode:

� Main Menu screen, Information Systems icon, Add New option � Information System Search or Information System Listing screen, Add New link

To use the Add New option: 1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Place the cursor on the Information Systems icon.A pop-up menu displays.

3. Click the Add New option.The Information System Info screen displays in Add New mode.

To use the Add New link: 1. Access the Information System Search or Information System Listing screen. (Need help? See

Accessing Information System Search Screen or Accessing Information System Listing Screen in this chapter.)

2. Click the Add New link.The Information System Info screen displays in Add New mode.

Accessing Information System Info Screen - Update

To access the Information System Info screen in Update mode:

� Information System Listing screen, Update button

To use the Update button: 1. Access the Information System Search screen. (Need help? See Accessing Information System

Search Screen in this chapter.)

2. Enter the search criteria.


g If no records are found matching the entered search criterion(ia), a blank Information System Listing screen displays. If this is the case, click the Search link and search again. (Need help? See Searching in Chapter 3.)

4. Click the Update button in the column next to the IS’s facility code.The Information System Info screen, Main tab, displays in Update mode.



Accessing Information System Info Screen - View

To access the Information System Info screen in View mode:

� Information System Listing screen, View button

To use the View button: 1. Access the Information System Search screen. (Need help? See Accessing Information System Search


2. Enter the search criteria.


g If no records are found matching the entered search criteria, a blank Information System Listing screen displays. If this is the case, click the Search link and search again. (Need help? See Searching in Chapter 3.)

4. Click the View button in the column next to the IS record.The Information System Info screen, Main tab, displays in View (read-only) mode.

Information System Info Screen Command

There is one command on the Information System Info screen.

Table 10-1 . Information System Info screen command .

Command Screen Accessed Use the command to Back to IS Listing Information System Listing return to the Information System Listing screen.

g New records and changes to fields will not be saved when you use this command.

Information System Info Screen Tabs – Data Fields

The data fields on the Information System Info screen (in Update mode) are listed in tables 10-2 through 10-10. They are organized by tab, as they display on the screen from left to right, as shown in Figure 10-4.



Table 10-2 . Information System Info screen, Main tab data fields .

g The fields on this tab can be customized by a System Administrator. A field can be renamed, designated as required or not required, and be hidden from view. The table lists the default fields, which may differ from what you see on this tab.

Field Name Explanation

MAIN TAB:

IS Name REQUIRED. Enter IS name.

Barcode Enter bar code information.

Address 1 Enter the address location.

Address 2 Enter the address location.

City Enter the city.

State Enter the state.

Zip Enter the zipcode and 4-digit code.

IS Sec Mgr IS Security Manager is automatically populated if selected in Add mode.

Phone The phone number of the IS Security Manager is automatically populated.

Ext The extension of the IS Security Manager is automatically populated.

Alt. IS Sec Mgr Alternate IS Security Manager is automatically populated if selected in Add mode.

Phone The phone number of the Alt IS Security Manager is automatically populated.

Ext The extension of the IS Security Manager is automatically populated.

Accredit./Approved Authority Enter the accredited or approved authority.

Status Select the status of the item.

SPP Info Use the + New button to add new SPP information. Maintain existing SPP information using the View, Update and Delete buttons.

Facility Code REQUIRED. Select the correct facility code.

System Identification Section: IS Description/Purpose Enter IS description or purpose associated comments.

Program Name Enter the name of the program.

System Type Select the appropriate system type.

Period Processing Click to indicate period processing.

Protection, Sensitivity Level, and User Information Section:

Protection Level Select the appropriate protection level.

Classification Select the appropriate classification.

Access(es) Click red down arrow to show special access(es). Click to indicate access(es).

IS Physical Location and Safeguards Section:

Location Enter location.

Type of Area Select the type of area.

Mobile System (requires transportation procedures)

Click to indicate mobile system.

Transportation Procedure(s) Enter any transportation procedure(s).




Networks and Data Transmission Protections Section:

Remote Connections Click to indicate remote connections.

MOU Attached Click to indicate MOU attached.

Protection Distribution System Click to indicate protection distribution system.

Data Transmission Records Click to indicate data transmission records.

Encryption Select the appropriate encryption.

Special Procedures Section: Waivers Click to indicate waivers.

Trusted Downloading Click to indicate trusted downloading.

Special Procedures Enter any special procedures comments.

Platform Specific Information Section:

Use the + New button to add new Platform Specific information. Maintain existing Platform Specific information using the View, Update and Delete buttons.

Refer to Table 10-11. Information System SSP Info screen data fields. for more information.

Table 10-3 . Information System Info screen, Hardware tab data fields .

g Refer to Table 10-13. Information System Hardware Info screen data fields. for more information.


HARDWARE TAB: Use the + New button to add new hardware information. Maintain existing hardware information using the View, Update and Delete buttons.

Use the +Link Doc. link to link a document to a CPU.

Click the - Unlink Doc. to unassign linked document from the CPU.

Table 10-4 . Information System Info screen, Software tab data fields .

g Refer to Table 10-14. Information System Software Info screen data fields. for more information.


SOFTWARE TAB: Use the + New button to add new software. Maintain existing software using the View, Update and Delete buttons.

Table 10-5 . Information System Info screen, Seal Log tab data fields .

g Refer to Table 10-15. Information System Seal Log Info screen data fields. for more information.


SEAL LOG TAB: Use the + New button to add new seal information. Maintain existing the seal log using the View, Update and Delete buttons.



Table 10-6 . Information System Info screen, User(s) tab data fields .

g Refer to Table 10-16. Information System User Info screen data fields. for more information.


USER(S) TAB:

Assigned to User(s) Section: Click the Assign User(s) button to assign user(s) to an IS. Maintain existing assigned user records using the UnAssign User(s), Select All and UnSelect All buttons.

Click the Update button in the Select column to update the user’s assignment information.

Table 10-7 . Information System Info screen, Cert . Test tab data fields .

g Refer to Table 10-17. Information System Certification Test Guide (One per OS) Info screen data fields. for more information.


CERT . TEST TAB: Use the + New button to add new information System Certification Test Guide (One per OS) Info. Maintain existing information using the View, Update and Delete buttons.

Protection Profile Version# Displays the protection profile version number.

Operating System Displays the operating system.

OS Version # Displays the operating system version number.

System Identification Section:

If the IS resides in a Closed Area, verify the area has been approved and all Closed Area procedures and mechanisms are in place.

Select the appropriate response.

If the IS resides in a restricted area, verify components are positioned so that classified information displayed or output during processing will not be visible to unauthorized persons. Verify all required locks, seals, or barriers are in place.


Verify all IS components inthe hardware baseline reside in the IS controlled area. Select the appropriate response.

Verify a container approved for storage of classified materials or classified waste is available for use.


Authorized Users/Training Section:

Verify the clearance level, Need-to-Know, and any additional accesses (if applicable) for each IS user.


If applicable, verify that visitors, subcontractors and consultants have a current Visit Authorization letter on file with your facility.


Verify each IS user has received initial training regarding there IS responsibilities and has signed a User Authorization form.


Hardware Configuration Section:



Field Name ExplanationVerify the IS hardware components match the IS Profile Hardware baseline. Select the appropriate response.

Verify the configuration of the IS is compliant with the Configuration Diagram contained in the Profile.


Verify all IS hardware has been examined to determine that it is in good working order. Select the appropriate response.

Software Configuration and Media Section:

Verify the software resident on the system is in accordance with the Software Baseline in the Profile.


Verify there is a backup protected copy of all software dedicated to classified processing sessions.


Verify all classified media has all appropriate NISPOM required markings. Select the appropriate response.

If applicable, verify Top Secret media has been placed in accountability. Select the appropriate response.

If there are co-located systems dedicated to unclassified processing in the IS controlled area. Verify all unclassified media is marked as Unclassified.


Verify media dedicated to maintenance activities is labeled “unclassified - for maintenance only”


Labeling Section:Verify all hardware that will retain information when power is removed has a conspicuous external classification label.


Verify all systems or workstations that are co-located in the area, but are not part of the approved IS baseline have been conspicuously labeled to indicate their use is limited to unclassified processing.


Table 10-8 . Information System Info screen, Review tab data fields .

g Refer to Table 10-18. Information System Review Info screen data fields. for more information.


REVIEW TAB: Use the + New button to add new reviewer information. Maintain existing reviewer information using the View, Update and Delete buttons.

Table 10-9 . Information System Info screen, Associated Docs tab data fields .

g Refer to Table 10-19. Information System Associated Doc. Info screen data fields. for more information.


ASSOCIATED DOCS TAB: Use the + New button to add new associated documents. Maintain existing associated documents using the View, Update and Delete buttons.

Use the +Doc link to associate a document with an IS.



Table 10-10 . Information System Info screen, Contract(s) tab data fields .


CONTRACTS TAB:

Assigned to Contract(s) Section:

Click the Assign Contract(s) button to assign contract(s) to an IS. Maintain existing assigned contract records using the Unassign Contract(s), Select All and UnSelect All buttons.


Back to this chapter’s TOC IS ActIvIty Info Screen

IS Activity Info Screen

Overview

The IS Activity Info screen displays the pertinent data that needs to be tracked for the selected record, as well as the user who performed the action. For example, the assignment and unassignment of safes is tracked within the Information System module.

Figure 10-7 . The IS Activity Info screen .

Accessing IS Activity Info Screen

To access the IS Activity Info screen:

� Information System Info screen, Activities link

To use the Activities link: 1. Access the Information System Info screen. (Need help? See Accessing Information System Info


2. Click the Activities link.The IS Activity Info window displays.


Back to this chapter’s TOCis aCtivity info sCreen

3. Click the Close link to close the window.The Information System Info screen displays.


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Information System Reports Screen

Overview

The Information System Reports screen displays the preformatted reports available for the Information Systems module. Reports can be customized as specified and requested by your employer.

Figure 10-8 . The Information System Reports screen .

The records upon which the selected report is based is determined by:

� Records displaying on the Information System Listing screen.

In other words, those records that matched the search criteria entered on the Information System Search screen during the most recently completed search. For example, a user may want to include only systems at a particular facility, so he/she would complete a search by selecting the facility in the Facility Code field. Then, on the Information System Reports screen, the Row(s) in List radio button is selected.

In some cases, you may need to complete a search prior to running a report to ensure that the appropriate records are included for the specific report.

If you need to include all records in the system, you will do so by selecting the All radio button on the Information System Reports screen, in which case it doesn’t make a difference what search was last completed.

� Records selected on the Information System Listing screen.

To include only a single IS record, or specific IS records, in a report, check that record’s checkbox(es) on the Information System Listing screen. Then select the Selected Row(s) radio button on the Information System Reports screen to include only the selected records in the report.

� Radio button selected on the Information System Reports screen.

Depending on the report selected, the applicable button(s) display: Selected Row(s), Row(s) in List, and All.

For more information about generating reports, see Generating Reports in Chapter 3.


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Accessing Information System Reports Screen

Depending on where you are in Access Commander, there are two ways to access the Information System Reports screen:

� Information System Listing or screen, Reports link � Information System Info screen, Reports link

To use the Reports link: 1. Access the Information System Listing or Information System Info screen. (Need help? See Accessing

Information System Listing Screen or Accessing Information System Info Screen in this chapter.)

2. Click the Reports link.The Information System Reports screen displays.


Back to this chapter’s TOC BasiC information system how to’s

Basic Information System How To’s

In This Section

9 Search Information System Records

9 Add an Information System Record

9 Update an Information System Record

9 Delete an Information System Record

9 View (Read-Only) an Information System Record

9 View an Information System Record ‘s Activities

9 Export Data for Records on the Information System Listing Screen to Excel

Search Information System Records

Depending on where you are in Access Commander, there are four ways to search for IS records:

� Information Systems icon � Information Systems icon, Search option � Information System Listing or Information System Info screen, Search link � Main Menu link, Information Systems option

To use the Information Systems icon:

Figure 10-9 . The Information Systems icon .

1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Click the Information Systems icon. The Information System Search screen displays.

3. Enter the search criteria. (Need help? See Searching in Chapter 3.)

4. Click the Find button.The Information System Listing screen displays the records that match the search criteria.


5. To search for another IS record, click the Search link on the Information System Listing screen.


Back to this chapter’s TOCBasic information system How to’s

To use the Search option:

Figure 10-10 . The Search option .


2. Place the cursor on the Information Systems icon.The Information Systems pop-up menu displays.

3. Click the Search option. The Information System Search screen displays.





To use the Search link:

Figure 10-11 . The Search link .

1. Access the Information System Listing or Information System Info screen. (Need help? See Accessing Information System Listing Screen or Accessing Information System Info Screen in this chapter.)

2. Click the Search link.The Information System Search screen displays.







To use the Information Systems option:

Figure 10-12 . The Information Systems option .

1. Place the cursor on the Main Menu link on the Search, Listing, Info, Reports, or System Administration menu screen.The options display.

2. Click the Information Systems option.The Information System Search screen displays.





Add an Information System Record

Depending on where you are in Access Commander, there are two ways to add a new IS record:

� Main Menu screen, Information Systems icon, + Add New option � Information System Listing or Search screen, + Add New link



To use the + Add New option:

Figure 10-13 . The + Add New option .


2. Place the cursor on the Information Systems icon.The Information Systems pop-up menu displays.

3. Click the + Add New option. A blank Information System Info screen displays.

4. Complete the required fields (indicated in red), and additional fields as needed.

5. Click the Add button.The message, “The information has been added.”, the Re-Edit This Record link and the Done button display.

6. Click the Done button.The Information System Listing screen displays. The new IS record displays highlighted (in black) and its checkbox is checked.

7. To add another IS record, click the + Add New link on the Information System Listing screen.

To use the + Add New link:

Figure 10-14 . The + Add New link .

1. Access the Information System Listing or Information System Search screen. (Need help? See Accessing Information System Listing Screen or Accessing Information System Search Screen in this chapter.)

2. Click the + Add New link.

A blank Information System Info screen displays.


4. Click the Add button.The message, “The information has been added.”, the Re-Edit This Record link and the Done button display.



5. Click the Done button.The Information System Listing screen displays. The new IS record displays in the list, highlighted (in black) and its checkbox is checked.

6. To add another IS record, click the + Add New link on the Information System Listing screen.

Update an Information System Record

To update an IS record:

� Information System Listing screen, Update button

To use the Update button:

Figure 10-15 . The Update button .

1. Access the Information System Listing screen. (Need help? See Accessing Information System Listing Screen in this chapter.)

2. Click the Update button in the column next to the IS’s Facility Code.The Information System Info screen, Main tab displays.

3. Complete the updates on all 9 tabs: � Main � Hardware � Software � Seal Log � User(s) � Cert. Test � Review � Associated Docs � Contract(s)

4. Click the Update button.The message, “The information has been added.”, the Re-Edit This Record link and the Done button display.

5. Click the Done button.The Information System Listing screen displays.The updated record displays highlighted (in black) and its checkbox is checked.

6. To update another IS record, repeat from step 2 above.



Delete an Information System Record

Deleting IS records must be done with care. Once a IS record is deleted it cannot be restored. Follow your employer’s guidelines when using the Delete button.

To delete an IS record:

� Information System Listing screen, Delete button

To use the Delete button:

Figure 10-16 . The Delete button .


2. Click the Delete button in the column next to the IS’s Facility Code.The Information System Listing – Delete Confirmation screen displays.

3. Click the Go button (the Yes, delete command is the default).The message, “The selected record(s) was/were successfully deleted.” displays.

g If the IS record cannot be deleted, an error message displays in a pop-up window.

4. Click the OK button. The Information System Listing screen displays.The IS record no longer displays.

5. To delete another IS record, repeat from step 2 above.

View (Read-Only) an Information System Record

To view all of an IS record’s data fields:

� Information System Listing screen, View button

To use the View button:

Figure 10-17 . The View button .




2. Click the View button in the column next to the IS record.The Information System Info screen, Information System tab displays.

3. View the information on all 9 tabs: � Main � Hardware � Software � Seal Log � User(s) � Cert. Test � Review � Associated Docs � Contract(s)

4. Click the Exit button. The Information System Listing screen displays.The viewed record displays highlighted (in black) and its checkbox is checked.

5. To view another IS record, repeat from step 2 above.

View an Information System Record’s Activities

To view the activities for an IS record:

� Information System Info screen, Activities link

To use the Activities link:

Figure 10-18 . The Activities link .


2. Click the Update button in the column next to the document record.The Information System Info screen displays.

3. Click the Activities link.The Information System Activity Info screen displays.

4. When done viewing the information, click the Close link.The Information System Info screen displays.The updated record displays highlighted (in black) and its checkbox is checked.

5. To view the activities for another IS record, repeat from step 1 above.



Export Data for Records on the Information System Listing Screen to Excel

To export the data for records to Excel:

� Information System Listing screen, Export to Excel button

To use the Export to Excel button:

Figure 10-19 . The Export to Excel button .

1. Access the Information System Search screen and enter search criteria to narrow down the search to include the records for which to export data to Excel . (Need help? See Search Information System Records in this chapter.)


3. Click the Export to Excel link.The spreadsheet generates. A window displays asking if you wish to Open, Save or Save as the spreadsheet.

4. Select Open, Save or Save as as applicable.

5. Work with the Excel spreadsheet as applicable.

6. Return to the Information System Listing screen.The Information System Listing screen displays with the results from your earlier search.

7. To generate an excel spreadsheet for another set of records, repeat from step 1 above.


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Main Tab–Information System Info Screen

Figure 10-20 . The Main tab of the Information System Info screen (in Update mode) .

The Main tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Basic Information System fields (e.g., IS Name, IS Security Manager, Status) � System Identification section � Protection, Sensitivity Level, and User Information fields � Information System Physical Location and Safeguards fields � Networks and Data Transmission Protections fields � Special Procedures fields � Platform Specific Information section

For a list and description of the data fields, see Table 10-2.

For a list and description of the data fields on the Info screen that corresponds to the Platform Specific Information section, see:

� Information System SSP Info screen, Table 10-11


Back to this chapter’s TOCssp information

SSP Information

How To’s In This Section

9 Add an SSP

9 Update an SSP

9 Delete an SSP

9 View (Read-Only) an SSP

Overview

Access Commander™ provides comprehensive SSP information tracking capabilities within the Information Systems module.

SSP information is viewed, updated, added, and deleted using the:

� SSP Info section on the Main tab in the Information System Info screen (in Update mode)

Figure 10-21 . SSP Info section on the Information System Info screen .


Back to this chapter’s TOC SSP InformatIon

Information System SSP Info Screen

The Information System SSP Info screen displays when you click the:

� + New, Update, View and Delete buttons in the SSP Info section on the Main tab of the Information System Info screen

Figure 10-22 . Information System SSP Info screen .

Table 10-11 lists and describes the data fields on the Information System SSP Info screen.

Table 10-11 . Information System SSP Info screen data fields .

Field ExplanationDate REQUIRED. Enter the correct date. The current date will default.

Type of Action Select the appropriate type of action.

Remarks Enter any remarks.

Add an SSP

To add SSP information for an IS:

� Information System Info screen, Main tab, + New button in SSP Info section

To use the + New button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System

Listing Screen in this chapter.)

2. Click the Update button in the column next to the IS facility code.The Information System Info screen, Main tab displays.

3. Click the + New button in the SSP Info section. The Information System SSP Info screen displays.


5. Click the Add button.The message, “The information has been added.” displays.



6. Click the Done button.The Information System Info screen, Main tab displays.In the SSP Info section, the new SSP displays in the list.

7. To add another SSP, repeat from step 3 above.

8. To return to the Information System Listing screen, click the Update button. The message, “The information has been added.”, the Re-Edit This Record link and the Done button display.


10. To add an SSP to another IS, repeat from step 2 above.

Update an SSP

To update an SSP:

� Information System Info screen, Main tab, Update button in SSP Info section

To use the Update button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System



3. Click the Update button for the SSP in the SSP Info section. The Information System SSP Info screen displays.

4. Complete the needed updates.

5. Click the Update button.The message, “The information has been updated.” displays.

6. Click the Done button.The Information System Info screen, Main tab displays.In the SSP Info section, the updated information for the SSP displays in the columns.

7. To update another SSP, repeat from step 3 above.

8. To return to the Information System Listing screen, click the Update button.The message, “The information has been added.”, the Re-Edit This Record link and the Done button display.


10. To update an SSP(s) for another IS, repeat from step 2 above.


Back to this chapter’s TOC SSP InformatIon

Delete SSP Information

Deleting SSP Info must be done with care. Once an SSP is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete an SSP record:

� Information System Info screen, Main tab, Delete button in SSP Info section

To use the Delete button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System



3. Click the Delete button in the column next to the SSP in the SSP Info section. The Information System SSP Info screen displays.

4. Click the Delete button.The Information System Info screen, Main tab displays.The SSP no longer displays in the SSP Info section.

5. To delete another SSP, repeat from step 3 above.



8. To delete an SSP for another IS, repeat from step 2 above.

View (Read-Only) SSP Information

All SSP information fields are displayed in the SSP Info section on the Main tab (Information System Info screen). You can also view them on the Information System SSP Info screen by following the steps below.

To view SSP Info on the Information System SSP Info screen:

� Information System Info screen, Main tab, View button in SSP Info section

To use the View button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System


2. Click the View button in the column next to the IS facility code.The Information System Info screen, Main tab displays.



3. Click the View button in the column next to the SSP in the SSP Info section. The Information System SSP Info screen displays.

4. View the information. Click the Exit button.The Information System Info screen, Main tab displays.

6. To view another SSP, repeat from step 3 above.

7. To return to the Information System Listing screen, click the Exit button.The Information System Listing screen displays.The viewed record displays highlighted (in black) and its checkbox is checked.

8. To view an SSP(s) for another IS, repeat from step 2 above.


Back to this chapter’s TOC pLatform speCifiC information

Platform Specific Information


9 Add Platform Specific Information

9 Update Platform Specific Information

9 Delete Platform Specific Information

9 View (Read-Only) Platform Specific Information

Overview

Access Commander™ provides comprehensive platform specific information tracking capabilities within the Information Systems module.

Platform specific information is viewed, updated, added, and deleted using the:

� Platform Specific Information section on the Main tab on the Information System Info screen (in Update mode)

Figure 10-23 . Platform Specific Information section on the Information System Info screen .


Back to this chapter’s TOCpLatform speCifiC information

Platform Specific Info (One per OS) Screen

The Platform Specific Info (One per OS) screen displays when you click the:

� + New, Update, View and Delete buttons in the Platform Specific Information section

Figure 10-24 . Platform Specific Info (One per OS) screen .

Table 10-12 lists and describes the data fields on the Platform Specific Info (One per OS) screen.



Table 10-12 . Platform Specific Info (One per OS) screen data fields .

g The fields on this screen can be customized by a System Administrator. A field can be renamed, designated as required or not required, and be hidden from view. The table lists the default fields, which may differ from what you see on this tab.

Field Name ExplanationOperating System REQUIRED. Enter Operating System name.

Version(s) REQUIRED. Enter Version number.

Accounts, Logons, and Session Controls:

Identification & Authentication checkboxes and drop-down list boxes section

Logon procedures Click to authenticate logon procedures.

Password generation routine Click to indicate password generation routine.

OS generated random password Click to indicate the OS generated random password.

Password assigned by admin Click to indicate password assigned by administrator.

User generated passwords Click to indicate user-generated passwords.

Generic or Group Accounts are used? Click to indicate generic or group accounts are used.

Lockouts for Failed Logins Select the appropriate lockouts for failed logins.

After # attempts Select the number of attempts before lockouts

Account is Re-enabled? Select the appropriate account is re-enabled.

If User Generated, Check if Technically Enforceable checkboxes

Password length Click to enforce password length.

Password composition Click to enforce password composition.

Password lifetime Click to enforce password lifetime.

Generic or Group Accounts are used? Click to enforce generic or group accounts are used.

Logon Banner checkboxes

Displayed on System Click to allow banner displayed on system.

Conspicuously Posted in Area Click to allow conspicuously posted in area.

Audit Capabilities section

Automated Audit Trails? Click to activate automated audit trails.

If yes, specify audit capabilities/configuration checkboxes

Successful logons Click to display successful logons message.

Unsuccessful logons Click to display unsuccessful logons message.

Logoffs Click to display logoffs message.

Denial of system access due to failed logins Click to display the denial of system access due to failed logins message.

Unsuccessful access to objects Click to display the unsuccessful access to objects message.

Changes in passwords Click to display changes in passwords message.

Virus and Malicious Detection section

Virus Detection Software Installed? Click to indicate the virus detection software installed.

Access Controls to Security Relevant Objects section



Field Name ExplanationIS capable of file Permissions or Access Control Lists Click to indicate IS capable of file permissions or access

control lists.

Clearance and Sanitization section

Sent to for Destruction Select the appropriate sent to for destruction.

Notes section

Remarks Enter any additional remarks.

Add Platform Specific Information

To add an operating system for an IS:

� Information System Info screen, Main tab, + New button in Platform Specific Information section




3. Click the + New button in the Platform Specific Information section. The Platform Specific Info (One per OS) screen displays.



6. Click the Done button.The Information System Info screen, Main tab displays.In the Platform Specific Information section, the new operating system displays in the list.

7. To add another operating system, repeat from step 3 above.


9. Click the Done button.The Information System Listing screen displays.The updated IS record displays highlighted (in black) and its checkbox is checked.

10. To add an operating system to another IS, repeat from step 2 above.



Update Platform Specific Information

To update platform specific information:

� Information System Info screen, Main tab, Update button in Platform Specific Information section




3. Click the Update button for the operating system in the Platform Specific Information section. The Platform Specific Info (One per OS) screen displays.



6. Click the Done button.The Information System Info screen, Main tab displays.In the Platform Specific Information section, the updated information for the operating system displays in the columns.

7. To update another platform specific information record, repeat from step 3 above.



10. To update an operating system for another IS, repeat from step 2 above.

Delete Platform Specific Information

Deleting platform specific information must be done with care. Once an operating system is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete an operating system:

� Information System Info screen, Main tab, Delete button in Platform Specific Information section






3. Click the Delete button in the column next to the operating system in the Platform Specific Information section. The Platform Specific Info (One per OS) screen displays.

4. Click the Delete button.The Information System Info screen, Main tab displays.The operating system no longer displays in the Platform Specific Information section.

5. To delete another operating system, repeat from step 3 above.



8. To delete an operating system from another IS, repeat from step 2 above.

View (Read-Only) Platform Specific Information

Some platform specific information fields are displayed in the Platform Specific Information section on the Main tab (Information System Info screen). To view all fields follow the steps below.

To view an operating system:

� Information System Info screen, Main tab, View button in Platform Specific Information section




3. Click the View button in the column next to the operating system in the Platform Specific Information section. The Platform Specific Info (One per OS) screen displays.

4. View the information.

5. Click the Exit button.The Information System Info screen, Main tab displays.

6. To view another operating system, repeat from step 3 above.



7. To return to the Information System Listing screen, click the Exit button.The Information System Listing screen displays.The viewed IS record displays highlighted (in black) and its checkbox is checked.

8. To view an operating system for another IS, repeat from step 2 above.


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Hardware Tab – Information System Info Screen

Figure 10-25 . The Hardware tab of the Information System Info screen (in Update mode) .

The Hardware tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Hardware section

For a list and description of the data fields on the Info screen that corresponds to this section, see:

� Information System Hardware Info screen, Table 10-13


Back to this chapter’s TOC Hardware

Hardware


9 Add Hardware

9 Update Hardware

9 Delete Hardware

9 View (Read-Only) Hardware

9 Assign a User to a Hardware Item

9 Unassign a User from a Hardware Item

9 Link a Document to a CPU

9 Unlink a Document from a CPU

Overview

Access Commander™ provides comprehensive hardware information tracking capabilities within the Information Systems module.

Hardware information is viewed, updated, added, and deleted using the:

� Hardware section on the Hardware tab on the Information System Info screen (in Update mode)

Hardware can be assigned to, and unassigned from, employees and/or visitors using the:

� Assign/Unassign Users button in the lefthand column on the Hardware tab on the Information System Info screen (in Update mode)

Documents can be linked to, and unlinked from, a CPU using the:

� + Link Doc. link in the Link/Unlink DCN column on the Hardware tab on the Information System Info screen (in Update mode)

� - Unlink Doc. link in the Link/Unlink DCN column on the Hardware tab on the Information System Info screen (in Update mode)


Back to this chapter’s TOCHardware

Figure 10-26 . Hardware section and + Link Doc . link on the Information System Info screen .

Information System Hardware Info Screen

The Information System Hardware Info screen displays when you click the:

� + New, Update, View and Delete buttons in the Hardware section

Figure 10-27 . Information System Hardware Info screen .

Table 10-13 lists and describes the data fields on the Information System Hardware Info screen.

Table 10-13 . Information System Hardware Info screen data fields .


Field ExplanationHardware Name REQUIRED. Enter hardware name.

Device Type REQUIRED. Enter device type.

Manufacturer Enter the manufacturer.



Field ExplanationModel Enter the model.

Serial Number Enter the serial number.

Memory/Media Size Enter the memory or media size.

Memory/Media Type Enter the memory or media type.

Methodology of Write Protection Enter the methodology of write protection.

Node Enter the node.

Information System Hardware Users Info Screen

The Information System Hardware Users Info screen displays when you click the:

� Assign/Unassign User(r)s button in the lefthand column (+ Add New)

The Assign User(s) and Unassign User(s) buttons on this screen are used to assign users to, and unassign users from, hardware.

Figure 10-28 . Information System Hardware Users Info screen .

Document Search For IS Hardware Screen

The Document Search For IS Hardware screen displays when you click the:

� + Link Doc. link in the Link/Unlink DCN column

The search criteria for the document(s) to be linked are entered on this screen.



Figure 10-29 . Document Search For IS Hardware screen .

Select Document(s) to Link Screen

The Select Document(s) to Link screen displays when you click the:

� Find button on the Document Search For IS Hardware screen

The document(s) to be linked to the hardware record is/are selected on this screen.

Figure 10-30 . The Select Document(s) to Link screen .



Add Hardware

To add hardware information for an IS:

� Information System Info screen, Hardware tab, + New button in Hardware section




3. Click the Hardware tab.The Hardware section displays.

4. Click the + New button. The Information System Hardware Info screen displays.



7. Click the Done button.The Information System Info screen, Hardware tab displays.In the Hardware section, the new hardware displays in the list. The + Link Doc. link displays in the Link/Unlink DCN column.

8. To add another hardware record, repeat from step 4 above.



11. To add a hardware record to another IS, repeat from step 2 above.

Update Hardware

To update a hardware record:

� Information System Info screen, Hardware tab, Update button in Hardware section







4. Click the Update button for the hardware record. The Information System Hardware Info screen displays.



7. Click the Done button.The Information System Info screen, Hardware tab displays.In the Hardware section, the updated information for the hardware displays in the columns.

8. To update another hardware record, repeat from step 4 above.



11. To update a hardware record(s) for another IS, repeat from step 2 above.

Delete Hardware

Deleting a hardware record must be done with care. Once a hardware record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a hardware record:

� Information System Info screen, Hardware tab, Delete button in Hardware section





4. Click the Delete button in the column next to the hardware record in the Hardware section. The Information System Hardware Info screen displays.



5. Click the Delete button.The Information System Info screen, Hardware tab displays.The hardware record no longer displays in the Hardware section.

6. To delete another record, repeat from step 4 above.



9. To delete a hardware record for another IS, repeat from step 2 above.

View (Read-Only) Hardware

Some hardware information fields are displayed in the Hardware section on the Hardware tab (Information System Info screen). You can view all of the fields on the Information System Hardware Info screen by following the steps below.

To view a hardware record on the Information System Hardware Info screen:

� Information System Info screen, Hardware tab, View button in Hardware section





4. Click the View button in the column next to the hardware in the Hardware section. The Information System Hardware Info screen displays.


6. Click the Exit button.The Information System Info screen, Hardware tab displays.

7. To view another hardware record, repeat from step 4 above.

8. To return to the Information System Listing screen, click the Exit button.The Information System Listing screen displays.The viewed record displays highlighted (in black) and its checkbox is checked.

9. To view a hardware record(s) for another IS, repeat from step 2 above.



Assign a User to a Hardware Item

To assign a user to a hardware item:

� Information System Info screen, Hardware tab, Assign/Unassign User(s) button in Hardware section

To use the Assign/Unassign User(s) button: 1. Access the Information System Info screen. (Need help? See Accessing Information System Info


2. Click the Hardware tab. The Hardware section displays.

3. Click the Assign/Unassign User(s) button for the hardware to which you’re assigning a user(s).The Information System Hardware Users Info screen displays.

4. Click the Assign User(s) button.The Employee/Visitor Search screen displays.


6. Click the Find button.The Select Visitor/Employee(s) to Assign screen displays the records that match the search criteria.

7. Click the Select checkbox(es) next to the user(s) to assign to the hardware. The screen refreses and the selected user(s) display highlighted (in black) with a checkmark in the checkbox(es).

8. Click the Assign button.The Information System Hardware Users Info screen displays.The user(s) assigned to the hardware display(s) in the list.

9. Click the Done button.The Information System Info screen, Hardware tab displays.

10. To assign a user(s) to a different hardware item, repeat from step 3 above.

Unassign a User from a Hardware Item

To unassign a user from a hardware item:

� Information System Info screen, Hardware tab, Assign/Unassign User(s) button in Hardware section

To use the Assign/Unassign User(s) button: 1. Access the Information System Info screen. (Need help? See Accessing Information System Info


2. Click the Hardware tab. The Hardware section displays.



3. Click the Assign/Unassign User(s) button for the hardware from which you’re unassigning a user(s).The Information System Hardware Users Info screen displays.

4. Select the checkbox(es) for the user(s) being unassigned from the hardware.The screen refreses and the selected user(s) display highlighted (in black) with a checkmark in the checkbox(es).

5. Click the Unassign User(s) button.The screen refreses and the selected user(s) no longer display in the list.

6. Click the Done button.The Information System Info screen, Hardware tab displays.

7. To unassign a user(s) from a different hardware item, repeat from step 3 above.

Link a Document to a CPU

To link a document to a CPU:

� Information System Info screen, Hardware tab, + Link Doc. link in the Link/Unlink DCN column

To use the + Link Doc. link:1. Access the Information System Listing screen. (Need help? See Accessing Information System




4. Click the + Link Doc. link in the Link/Unlink DCN column.The Document Search For Information System Hardware screen displays.

5. Enter search criteria based on the information you have and the type of document(s) being assigned.

6. Click the Find button. The Select Document(s) to Link screen displays the records that match the entered search criteria.

7. Click the Select checkbox next to the document being linked to the CPU. The screen refreshes and the document displays highlighted (in black) with a checkmark in the checkbox.

8. Place the cursor on the Commands menu.The Commands menu displays.

9. Click the Link the selected document command. The Information System Info screen, Hardware tab displays. The Document Control Number displays in the DCN column and the + Link Doc. link displays in the Link/Unlink DCN column.





Unlink a Document from a CPU

To unlink a document from a CPU:

� Information System Info screen, Hardware tab, - Unlink Doc. link in the Link/Unlink DCN column

To use the – Unlink Doc. link:1. Access the Information System Listing screen. (Need help? See Accessing Information System




4. Click the - Unlink Doc. link in the Link/Unlink DCN column.The screen refreshes and the + Link Doc. link displays in the Link/Unlink DCN column.




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Software Tab – Information System Info Screen

Figure 10-31 . The Software tab of the Information System Info screen (in Update mode) .

The Software tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Software section


� Information System Software Info screen, Table 10-14


Back to this chapter’s TOCsoftware

Software


9 Add Software

9 Update Software

9 Delete Software

9 View (Read-Only) Software

Overview

Access Commander™ provides comprehensive software information tracking capabilities within the Information Systems module.

Software information is viewed, updated, added, and deleted using the:

� Software section on the Software tab on the Information System Info screen (in Update mode)

Figure 10-32 . Software section on the Information System Info screen .

Information System Software Info Screen

The Information System Software Info screen displays when you click the:

� + New, Update, View and Delete buttons in the Software section


Back to this chapter’s TOC software

Figure 10-33 . Information System Software Info screen .

Table 10-14 lists and describes the data fields on the Information System Software Info screen.

Table 10-14 . Information System Software Info screen data fields .


Field Name ExplanationSoftware Name REQUIRED. Enter Operating software name.

Vendor REQUIRED. Enter Vendor name.

Version #/Release Enter the version number or release.

Remarks Enter any additional remarks.

Node Enter the node.

Add Software

To add software information for an IS:

� Information System Info screen, Software tab, + New button in Software section




3. Click the Software tab.The Software section displays.



4. Click the + New button. The Information System Software Info screen displays.



7. Click the Done button.The Information System Info screen, Software tab displays.In the Software section, the new software displays in the list.

8. To add another software record, repeat from step 4 above.



11. To add a software record to another IS, repeat from step 2 above.

Update Software

To update a software record:

� Information System Info screen, Software tab, Update button in Software section





4. Click the Update button for the software record. The Information System Software Info screen displays.



7. Click the Done button.The Information System Info screen, Software tab displays.In the Software section, the updated information for the software displays in the columns.

8. To update another software record, repeat from step 4 above.


Back to this chapter’s TOC software



11. To update a software record(s) for another IS, repeat from step 2 above.

Delete Software

Deleting a software record must be done with care. Once a software record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a software record:

� Information System Info screen, Software tab, Delete button in Software section



2. Click the Update button in the column next to the Information System facility code.The Information System Info screen, Main tab displays.


4. Click the Delete button in the column next to the software record in the Software section. The Information System Software Info screen displays.

5. Click the Delete button.The Information System Info screen, Software tab displays.The software record no longer displays in the Software section.




9. To delete a software record for another IS, repeat from step 2 above.



View (Read-Only) Software

Some software information fields are displayed in the Software section on the Software tab (Information System Info screen). You can view all of the fields on the Information System Software Info screen by following the steps below.

To view a software record on the Information System Software Info screen:

� Information System Info screen, Software tab, View button in Software section





4. Click the View button in the column next to the software in the Software section. The Information System Software Info screen displays.


6. Click the Exit button.The Information System Info screen, Software tab displays.

7. To view another software record, repeat from step 4 above.


9. To view a software record(s) for another IS, repeat from step 2 above.


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Seal Log Tab – Information System Info Screen

Figure 10-34 . The Seal Log tab of the Information System Info screen (in Update mode) .

The Seal Log tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Seal Log section


� Information System Seal Log Info screen, Table 10-15


Back to this chapter’s TOCseaL Log

Seal Log


9 Add a Seal

9 Update a Seal

9 Delete a Seal

9 View (Read-Only) a Seal

Overview

Access Commander™ provides comprehensive seal tracking capabilities within the Information Systems module.

Seal information is viewed, updated, added, and deleted using the:

� Seal Log section on the Seal Log tab on the Information System Info screen (in Update mode)

Figure 10-35 . Seal Log section on the Information System Info screen .

Information System Seal Log Info Screen

The Information System Seal Log Info screen displays when you click the:

� + New, Update, View and Delete buttons in the Seal Log section


Back to this chapter’s TOC seaL Log

Figure 10-36 . Information System Seal Log Info screen .

Table 10-15 lists and describes the data fields on the Information System Seal Log Info screen.

Table 10-15 . Information System Seal Log Info screen data fields .


Field Name ExplanationSeal No. REQUIRED. Enter Seal number assigned.

Seal Location Enter location of seal.

Name of Person Applying Seal Enter name of person applying seal.

Date Seal Applied Enter date seal applied.

Name of Person Breaking Seal Enter name of person breaking seal.

Date Seal Broken Enter date seal broken. (mm/dd/yyyy)

Reason for Seal Breaking Enter reason for breaking seal.

Add a Seal

To add seal information for an IS:

� Information System Info screen, Seal Log tab, + New button in Seal Log section




3. Click the Seal Log tab.The Seal Log section displays.

4. Click the + New button. The Information System Seal Log Info screen displays.



5. Complete the required field (indicated in red), and additional fields as needed.


7. Click the Done button.The Information System Info screen, Seal Log tab displays.In the Seal Log section, the new seal displays in the list.

8. To add another seal record, repeat from step 4 above.



11. To add a seal record for another IS, repeat from step 2 above.

Update a Seal

To update a seal record:

� Information System Info screen, Seal Log tab, Update button in Seal Log section





4. Click the Update button for the seal record. The Information System Seal Log Info screen displays.



7. Click the Done button.The Information System Info screen, Seal Log tab displays.In the Seal Log section, the updated information for the seal displays in the columns.

8. To update another seal record, repeat from step 4 above.



Back to this chapter’s TOC seaL Log


11. To update a seal record(s) for another IS, repeat from step 2 above.

Delete a Seal

Deleting a seal record must be done with care. Once a seal record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a seal record:

� Information System Info screen, Seal Log tab, Delete button in Seal Log section





4. Click the Delete button in the column next to the seal record in the Seal Log section. The Information System Seal Log Info screen displays.

5. Click the Delete button.The Information System Info screen, Seal Log tab displays.The seal record no longer displays in the Seal Log section.

6. To delete another seal record, repeat from step 4 above.



9. To delete a seal record for another IS, repeat from step 2 above.

View (Read-Only) Seal Log

Some seal information fields are displayed in the Seal Log section on the Seal Log tab (Information System Info screen). To view all of the fields on the Information System Seal Log Info screen, follow the steps below.



To view a seal record on the Information System Seal Log Info screen:

� Information System Info screen, Seal Log tab, View button in Seal Log section





4. Click the View button in the column next to the seal in the Seal Log section. The Information System Seal Log Info screen displays.


6. Click the Exit button.The Information System Info screen, Seal Log tab displays.

7. To view another seal record, repeat from step 4 above.


9. To view a seal record(s) for another IS, repeat from step 2 above.


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User(s) Tab – Information System Info Screen

Figure 10-37 . The User(s) tab of the Information System Info screen (in Update mode) .

The User(s) tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Assigned to User(s) section


� Information System User Info screen, Table 10-16


Back to this chapter’s TOCUser(s)

User(s)


9 Assign a User

9 Unassign a User

9 Delete a User

9 View (Read-Only) Assigned User(s)

9 Update a User’s AIS Information

Overview

Users can be assigned to, and unassigned from, information systems (ISs) within the Information Systems module in Access Commander™.

Users are assigned to, and unassigned from ISs using the:

� Assign User(s) and Unassign User(s) buttons in the Assigned to User(s) section on the User(s) tab (on the Information System Info screen in Update mode)

Users assigned to an IS in error can be deleted after being unassigned.

g A user’s clearance and/or special access(es) must match or exceed that of the IS to which he/she is being assigned

Figure 10-38 . Assigned to User(s) section and buttons on the Information System Info screen .


Back to this chapter’s TOC User(s)

Employee/Visitor Search Screen

The Employee/Visitor Search screen displays when you click the:

� Assign User(s) button in the Assigned to User(s) section

The search criteria for the user(s) to assign to the IS are entered on this screen.

Figure 10-39 . The Employee/Visitor Search screen .

Select Visitor/Employee(s) to Assign Screen

The Select Visitor/Employee(s) to Assign screen displays when you click the:

� Find button on the Employee/Visitor Search screen

The user(s) to be assigned to the IS is/are selected on this screen.



Figure 10-40 . The Select Visitor/Employee(s) to Assign screen .

Information System User Info Screen

The Information System User Info screen displays when you click the:

� Update button in the Assigned to User(s) section

A user(s) AIS information is updated on this screen.

Figure 10-41 . The Information System User Info screen .

Table 10-16 lists and describes the data fields on the Information System User Info screen.



Table 10-16 . Information System User Info screen data fields .


Field Name ExplanationDate Assigned to System Enter the date the user was assigned to the IS.

User Type Select the user type.

IS Brief Date Enter the IS brief date.

ISSO Brief Date Enter the ISSO brief date.

Remarks Enter any remarks.

Is Name IS name is populated by default.

User User name is populated by default.

Assign a User

To assign user(s) to an IS:

� Information System Info screen, User(s) tab, Assigned to User(s) section, Assign User(s) button

To use the Assign User(s) button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System



3. Click the User(s) tab. The Information System Info screen refreshes and the Assigned to User(s) section displays.

4. Click the Assign User(s) button.The Employee/Visitor Search screen displays.

5. Enter search criteria based on the information you have and the type of user(s) being assigned.

6. Click the Find button. The Select Visitor/Employee(s) to Assign screen displays records that match the entered search criteria.

7. Click the Select checkbox(es) next to the user’s name(s) being assigned to the IS. The screen refreshes and the user(s) display(s) highlighted (in black) with a checkmark(s) in the checkbox(es).

8. Place the cursor on the Commands link.The commands display.



9. Click the Assign selected record(s) command.

g If the user(s) cannot be assigned to the IS (e.g., he/she does not have the proper clearance), an error message displays: “XXXX does not have the correct clearance for the Information System.” in red under the navigation links.

The Information System Info screen, User(s) tab displays.In the Assigned to User(s) section, the user(s) display in the list.

10. To assign another user(s), repeat from step 4 above.



13. To assign a user(s) to another IS, repeat from step 2 above.

Unassign Users

To unassign a user:

� Information System Info screen, User(s) tab, Unassign User(s) button in the Assigned to User(s) section

g You can only delete unassigned users.

To use the Unassign User(s) button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System




4. Click the Select checkbox(es) in the column next to the user’s SSN. To unassign all users, click the Select All button.

5. Click the Unassign User(s) button.The Information System Info screen refreshes.The unassigned user’s record(s) display(s) Delete in the Select column(s) of the Assigned to User(s) section list and the Unassigned Date field(s) is/are populated.

6. To unassign another user(s), repeat from step 4 above.





9. To unassign a user(s) from another IS, repeat from step 2 above.

Delete User(s)

Users assigned to an IS in error can be deleted from the list in the Assigned to User(s) section.

g Only previously unassigned users can be deleted.

To delete an IS’s unassigned user(s):

� Information System Info screen, User(s) tab, Assigned to User(s) section, Delete button in the Select column

To use the Delete : 1. Access the Information System Listing screen. (Need help? See Accessing Information System




4. In the Assigned to User(s) section, click Delete in the Select column of the user needing to be deleted. The deleted user no longer displays in the list.

5. To delete additional users, repeat step 4.


7. Click the Done buttonThe Information System Listing screen displays.The updated IS record displays highlighted (in black) and its checkbox is checked.

8. To delete a user(s) from another IS, repeat from step 2 above.

View (Read-Only) Assigned Users

To view an IS’s assigned user(s):

� Information System Info screen, User(s) tab, Assigned to User(s) section







4. View the list of user(s) assigned/unassigned to the IS in the Assigned to User(s) section.


Update a User’s AIS Information

To update a user(s) AIS information:

� Information System Info screen, User(s) tab, Assigned to User(s) section, Update button




3. Click the Update button next to the user’s SSN. The Information System User Info screen displays.


5. Click the Update button. The message, “The information has been updated.” displays.

6. Click the Done button.The Information System Info screen, User’s tab displays.

7. To update another assigned user(s) AIS information, repeat from step 3 above.



10. To update a user(s) AIS information for another IS, repeat from step 2 above.


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Cert. Test Tab – Information System Info Screen

Figure 10-42 . The Cert . Test tab of the Information System Info screen (in Update mode) .

The Cert. Test tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Certification Test Guide section � Certification Test checklist (completion is optional) that includes the following:

› System Identification fields › Authorized Users/Training fields › Hardware Configuration fields › Software Configuration and Media fields › Labeling fields


� Information System Certification Test Guide (One per OS) Info screen, Table 10-17


Back to this chapter’s TOCCertifiCation test

Certification Test


9 Add a Certification Test Record

9 Update a Certification Test Record

9 Delete a Certification Test Record

9 View (Read-Only) a Certification Test Record

Overview

Access Commander™ provides comprehensive Certification Test Guide information tracking capabilities within the Information Systems module.

Certification Test information is viewed, updated, added, and deleted using the:

� Certification Test section on the Cert. Test tab on the Information System Info screen (in Update mode)

Figure 10-43 . Certification Test section on the Information System Info screen .


Back to this chapter’s TOC CertifiCation test

Information System Certification Test Guide (One per OS) Info Screen

The Information System Certification Test Guide (One per OS) Info screen displays when you click the:

� + New, Update, View and Delete buttons in the Certification Test Guide section

Figure 10-44 . Information System Certification Test Guide (One per OS) Info screen .

Table 10-17 lists and describes the data fields on the Information System Certification Test Guide (One per OS) Info screen.

Table 10-17 . Information System Certification Test Guide (One per OS) Info screen data fields .


Field Name ExplanationProtection Profile Version # REQUIRED. Enter the protection profile version #.

Operating System REQUIRED. Enter the operating system.

O/S Version # Enter the operating system version #.

Logon Authentication If User access is NOT technically implemented through logon authentication, verify there is a list of Authorized Users available in the area.


If technically implemented, verify that IS users are required to present their User ID and authenticator to gain access to the IS.


Session Controls If technically implemented, verify the CSA approved login banner is displayed on all terminals and workstations.


If not technically implemented on the system, verify the CSA approved banner is prominently displayed in the area.





Password Controls Verify that when passwords are entered they are not visible (must be masked).


If the IS generates the passwords, verify the IS generates a random password that is a minimum of 8 non-blank characters.


If passwords are User generated, verify the following features, as specified in the profile, are properly functioning Minimum password length (8-characters), Password composition (mixture of characters/numbers, and upper/lower case) Capability to require a password change upon reaching the allowed password lifetime.


If present, verify that vendor standard accounts with pre-defined passwords have been changed.


Access Protections Verify that the file(s) containing passwords is either not accessible to non-privileged users, or that the passwords are encrypted.


Verify that the file(s) containing audit data is not accessible to non-privileged users.


Verify the files and directories that the control the system and/or it’s security may not be modified or deleted by non-privileged users.


Audit Mechanisms Verify the system is recording successful and unsuccessful logons and logoffs.


Verify the system is recording unsuccessful attempts to access security relevant files and directories.


Verify the system is recording denial of system access (account lockout) due to multiple failed login attempts


Verify the system is recording denial of system access (account lockout) due to multiple failed login attempts.


Verify that the audit records generated by the system contain the following information date and time of the action, type of action, and the responsible person for the action, and the resources involved (e.g. name of file for a failed access attempt for a file).


Virus Detection and Malicious Code Verify that virus detection ctg has been installed, is functional, and has been executed on all installed media.


Verify that all IS ctg has been tested for malicious code as feasible. Select the appropriate response.

Add a Certification Test Guide Record

To add Certification Test Guide information for an IS:

� Information System Info screen, Cert. Test Guide tab, + New button in Certification Test Guide section






3. Click the Cert. Test Guide tab.The Certification Test Guide section displays.

4. Click the + New button. The Information System Certification Test Guide (One per OS) Info screen displays.



7. Click the Done button.The Information System Info screen, Cert. Test Guide tab displays.In the Certification Test Guide section, the new record displays in the list.

8. To add another Certification Test Guide record, repeat from step 4 above.



11. To add a Certification Test Guide record to another IS, repeat from step 2 above.

Update a Certification Test Guide Record

To update a Certification Test Guide record:

� Information System Info screen, Cert. Test Guide tab, Update button in Certification Test Guide section





4. Click the Update button for the Certification Test Guide record. The Information System Certification Test Guide (One per OS) Info screen displays.





7. Click the Done button.The Information System Info screen, Cert. Test Guide tab displays.In the Certification Test Guide section, the updated information for the Certification Test Guide displays in the columns.

8. To update another Certification Test Guide record, repeat from step 4 above.



11. To update a Certification Test Guide record(s) for another IS, repeat from step 2 above.

Delete a Certification Test Guide Record

Deleting a Certification Test Guide record must be done with care. Once a Certification Test Guide record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a Certification Test Guide record:

� Information System Info screen, Cert. Test Guide tab, Delete button in Certification Test Guide section





4. Click the Delete button in the column next to the Certification Test Guide record. The Information System Certification Test Guide (One per OS) Info screen displays.

5. Click the Delete button.The Information System Info screen, Cert. Test Guide tab displays.The Certification Test Guide record no longer displays in the Certification Test Guide section.






9. To delete a Certification Test Guide record for another IS, repeat from step 2 above.

View (Read-Only) a Certification Test Guide Record

Some Certification Test Guide information fields are displayed in the Certification Test Guide section on the Cert. Test Guide tab (Information System Info screen). You can view all of the fields on the Information System Certification Test Guide (One per OS) Info screen by following the steps below.

To view a Certification Test Guide record on the Information System Certification Test Guide (One per OS) Info screen:

� Information System Info screen, Cert. Test Guide tab, View button in Certification Test Guide section





4. Click the View button in the column next to the Certification Test Guide in the Certification Test Guide section. The Information System Certification Test Guide (One per OS) Info screen displays.


6. Click the Exit button.The Information System Info screen, Cert. Test Guide tab displays.

7. To view another Certification Test Guide record, repeat from step 4 above.


9. To view a Certification Test Guide record(s) for another IS, repeat from step 2 above.


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Review Tab – Information System Info Screen

Figure 10-45 . The Review tab of the Information System Info screen (in Update mode) .

The Review tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Review section


� Information System Review Info screen, Table 10-18


Back to this chapter’s TOC review

Review


9 Add a Review

9 Update a Review

9 Delete a Review

9 View (Read-Only) a Review

Overview

Access Commander™ provides comprehensive Review information tracking capabilities within the Information Systems module.

Review information is viewed, updated, added, and deleted using the:

� Review section on the Review tab on the Information System Info screen (in Update mode)

Figure 10-46 . Reviewer section on the Information System Info screen .

Information System Review Info Screen

The Information System Review Info screen displays when you click the:

� + New, Update, View and Delete buttons in the Review section


Back to this chapter’s TOCreview

Figure 10-47 . Information System Review Info screen .

Table 10-18 lists and describes the data fields on the Information System Review Info screen.

Table 10-18 . Information System Review Info screen data fields .


Field Name ExplanationReviewer REQUIRED. Enter the name of the reviewer.

Date REQUIRED. Enter the date of the review.

Time Enter the time of the review.

People Present Enter the names of the people present during the review.

Machine Looked At Enter the name of the machine looked at.

General System Security Plan (SSP) Information section

Is the binder easy access? Select the appropriate response.

If technically implemented, verify that IS users are required to present their User ID and authenticator to gain access to the IS.


Session Controls section

If technically implemented, verify the CSA approved login banner is displayed on all terminals and workstations.


When was the System Security Plan (SSP) last updated? Enter the date when the SSP was last updated.

Signed IS access Authorization and Briefing available for all users? Select the appropriate response.

Upgrade/Downgrade Complete? Select the appropriate response.

Maintenance Log complete? Select the appropriate response.

Virus definitions up-to-date? Select the appropriate response.

If the system is a LAN, does it contain a configuration diagram? Select the appropriate response.

Labels/Seals section

Are labels applied to reflect current classification? Select the appropriate response.

Is the Seal Log Accurate? Select the appropriate response.



Field Name ExplanationAre the labels in the appropriate place? Select the appropriate response.

Seals on the Monitor? Select the appropriate response.

Seals on the Keyboard? Select the appropriate response.

Seals on the chassis? Select the appropriate response.

Seals on Other Hardware? If answer is Yes, specify below. Select the appropriate response.

Specify Enter the supplement response.

Hardware/Software Baseline section

Is the Hardware Baseline accurate? Select the appropriate response.

Is the Software Baseline accurate? Select the appropriate response.

Bios Settings section:

Does the Bios Password have a Setup Password? Select the appropriate response.

Removal Devices disabled? Select the appropriate response.

System Security Settings section

System Permissions correct? Select the appropriate response.

System Clock correct? Select the appropriate response.

Login Banner visible? Select the appropriate response.

Min Password Length correct? Select the appropriate response.

Number of Passwords Remembered Correct? Select the appropriate response.

Password Complexity correct? Select the appropriate response.

Password Age correct? Select the appropriate response.

Account Lockouts correct? Select the appropriate response.

Log Retention correct? Select the appropriate response.

Can a user delete critical OS components? Select the appropriate response.

Can a User View Logs? Select the appropriate response.

Auditing section

Auditing Successful Logons? Select the appropriate response.

Auditing Unsuccessful Logoffs? Select the appropriate response.

Unsuccessful Attempts to Security-Relevant Files and Directories? Select the appropriate response.

Account Lockouts? Select the appropriate response.

Password Changes? Select the appropriate response.

Notes section Enter any notes about the review.

Add Review

To add Review information for an IS:

� Information System Info screen, Review tab, + New button in Review section






3. Click the Review tab.The Review section displays.

4. Click the + New button. The Information System Review Info screen displays.



7. Click the Done button.The Information System Info screen, Review tab displays.In the Review section, the new Review displays in the list.

8. To add another Review record, repeat from step 4 above.



11. To add a Review record to another IS, repeat from step 2 above.

Update Review

To update a Review record:

� Information System Info screen, Review tab, Update button in Review section





4. Click the Update button for the Review record. The Information System Review Info screen displays.





7. Click the Done button.The Information System Info screen, Review tab displays.In the Review section, the updated information for the Review displays in the columns.

8. To update another Review record, repeat from step 4 above.



11. To update a Review record(s) for another IS, repeat from step 2 above.

Delete Review

Deleting a Review record must be done with care. Once a Review record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a Review record:

� Information System Info screen, Review tab, Delete button in Review section





4. Click the Delete button in the column next to the Review record in the Review section. The Information System Review Info screen displays.

5. Click the Delete button.The Information System Info screen, Review tab displays.The Review record no longer displays in the Review section.


7. To return to the Information System Listing screen, click the Update button.The message, “The information has been updated.”, the Re-Edit This Record link and the Done button display.


9. To delete a Review record for another IS, repeat from step 2 above.



View (Read-Only) Review

All Review information fields are displayed in the Review section on the Review tab (Information System Info screen). You can also view them on the Information System Review Info screen by following the steps below.

To view a Review record on the Information System Review Info screen:

� Information System Info screen, Review tab, View button in Review section





4. Click the View button in the column next to the Review in the Review section. The Information System Review Info screen displays.


6. Click the Exit button.The Information System Info screen, Review tab displays.

7. To view another Review record, repeat from step 4 above.


9. To view a Review record(s) for another IS, repeat from step 2 above.


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Associated Docs Tab – Information System Info Screen

Figure 10-48 . The Associated Docs tab of the Information System Info screen (in Update mode) .

The Associated Docs tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Associated Documents section


� Information System Associated Doc. Info screen, Table 10-19

For the How To’s that correspond to this section, see Associated Documents.


Back to this chapter’s TOCassoCiated doCUments

Associated Documents


9 Add and Upload an Associated Document

9 Unlink and Delete an Associated Document

9 View (Read-Only) an Associated Document

9 Download an Associated Document

Overview

Access Commander™ provides tracking of associated document(s) for an IS record within the Information Systems module.

Associated document records are viewed, updated, added, and deleted using the:

� Information System Info screen, Associated Docs tab, Associated Docs section

After an associated document record has been added, a + Doc button displays in the Assoc. Doc Action column. This button is used to:

� Associate (link) a document to the IS

After a document record has been associated with the record, two buttons replace the + Doc button in the Assoc. Doc Action column:

� View/Download button, used to view and/or download the associated document � – Doc button, used to remove the associated document

Figure 10-49 . Associated Doc section on the Associated Docs tab .


Back to this chapter’s TOC assoCiated doCUments

Information System Associated Doc. Info Screen

The Information System Associated Doc. Info screen displays when you click the:

� + New button on the Information System Info screen

Figure 10-50 . The Information Systems Associated Doc Info screen .

Table 10-19 lists and describes the data fields on the Information System Associated Doc. Info screen.

Table 10-19 . Information System Associated Doc . Info screen data fields .


Field Name ExplanationBy REQUIRED. Displays date document associated.

User REQUIRED. Displays employee that associated document.

Type of Action Select the appropriate type of action.

Subject REQUIRED. Enter the subject of the associated document.

IS Description/Purpose Enter the information system description and/or purpose.

Upload Information System Associated Doc Screen

The Upload Information System Associated Doc screen displays when you click the:

� + Doc. link on the Information System Info screen, Associated Docs tab, Assoc. Doc Action column



Figure 10-51 . The Upload IS Associated Doc screen .

Add and Upload an Associated Document

To add and upload an associated document to an IS within the Information Systems module:

� Information System Info screen, Associated Docs tab, + New button to add the record and + Doc. link to associate the document

To use the + New button and + Doc. link: 1. Access the Information System Listing screen. (Need help? See Accessing Information System


2. Click the Update button in the column next to the IS’s facility code.The Information System Info screen, Main tab displays.

3. Click the Associated Docs tab. The Information System Info screen refreshes and the Associated Docs section displays.

4. Click the + New button. The Information System Associated Doc Info screen displays.

5. Complete the required fields, and additional fields as needed.


7. Click the Done button.The Information System Info screen, Associated Docs tab displays.The new associated document record displays.The + Doc. link displays in the Assoc. Doc Action column.

8. Click the + Doc. link in the Assoc. Doc Action column. The Upload IS Associated Doc screen displays. The description entered on the Information System Associated Doc info screen populates in the File Description field.

9. Click the Browse button to select the file path to the document to be associated.Depending on the software loaded on your computer, a browse window opens.

10. Locate the file that is being associated, and double click it.The Upload IS Associated Doc screen displays with the selected file’s path in the Select File field.

11. Click the Upload button.



The Information System Info screen, Associated Docs tab displays.The View/Download and – Doc. links display in the Assoc. Doc Action column.

g This is a read-only document that cannot be modified.

12. To add another associated document, repeat from step 4 above.

13. To return to the Information System Listing screen, click the Update button. The message, “The information has been updated.”, the Re-Edit This Record link and the Done button display.


15. To add and upload an associated document for another IS, repeat from step 2 above.

Unlink and Delete an Associated Document

Unlinking and deleting an associated document must be done with care. Once an associated document is removed it cannot be restored. Follow your employer’s guidelines when using this command.

To unlink and delete an associated document record:

� Information System Info screen, Associated Docs tab, - Doc link and Delete button in the Assoc. Doc Action column

To use the - Doc link and Delete button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System




4. Click the - Doc link in the Assoc. Doc Action column for the document that’s being removed. The message, “The file is successfully removed.” displays.

5. Click the OK button.The Information System Info screen, Associated Docs tab displays.The View/Download and – Doc. links no longer display in the Assoc. Doc Action column. Instead, the + Doc. link displays.

6. To remove another associated document, repeat from step 4 above.

7. To delete the associated document record, click the Delete button in the column next to the Date.The record no longer displays.





10. To unlink and delete an associated document for another IS, repeat from step 2 above.

View (Read-Only) an Associated Document

All associated document fields are displayed on the Associated Docs tab on the Information System Info screen. To view the actual associated document, follow the steps below.

To view an associated document:

� Information System Info screen, Associated Docs tab, View/Download button in the Assoc. Doc Action column

To use the View/Download button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System


2. Click the View button in the column next to the IS’s facility code.The Information System Info screen, Main tab displays.


4. To view an associated document, click the View/Download button in the Assoc. Doc Action column. A window opens with options for what to do with the file (i.e., Open, Save, Save as).

5. Click the Open button.The document displays.

6. Close the window when you’re finished viewing the document.

7. Return to the Information System Info screen, Associated Docs tab.

8. To view another associated document, repeat from step 4 above.


10. To view an associated document for another IS, repeat from step 2 above.



Download an Associated Document

To download an associated document:

� Information System Info screen, Associated Docs tab, View/Download button in the Assoc. Doc Action column

To use the View/Download button: 1. Access the Information System Listing screen. (Need help? See Accessing Information System




4. Click the View/Download button in the Assoc. Doc Action column. A window opens with options for what to do with the file (i.e., Open, Save, Save as).

5. Click the Save button.The Save As window displays.

6. Click the Save as option.The Save As window displays.

7. Change the file name, if needed.

8. Navigate to and select the location to which the document should be saved.

9. Click the Save button.The file is saved to the designated location.

10. Return to the Information System Info screen, Associated Docs tab.

11. To view another associated document, repeat from step 4 above.



15. To download an associated document for another IS, repeat from step 2 above.


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Contract(s) Tab – Information System Info Screen

Figure 10-52 . The Contract(s) tab of the Information System Info screen (in Update mode) .

The Contract(s) tab of the Information System Info screen displays when in Update or View mode. It displays the:

� Assigned to Contracts(s) section

For the How To’s that correspond to this section, see Contract(s).


Back to this chapter’s TOC ContraCt(s)

Contract(s)


9 Assign a Contract

9 Unassign a Contract

9 Delete a Contract

9 View (Read-Only) Assigned Contract(s)

Overview

Contracts can be assigned to, and unassigned from, information systems (ISs) within the Information Systems module in Access Commander™.

Contracts are assigned to, and unassigned from ISs using the:

� Assign Contract(s) and Unassign Contract(s) button in the Assigned to Contract(s) section on the Contract(s) tab (on the Information System Info screen in Update mode)

Contracts assigned to an IS in error can be deleted after being unassigned.

g A contract’s clearance and/or special access(es) must match or exceed that of the IS to be assigned.

Figure 10-53 . Assigned to Contract(s) section and buttons on the Information System Info screen .


Back to this chapter’s TOCContraCt(s)

Contract Search For Assignment Screen

The Contract Search For Assignment screen displays when you click the:

� Assign Contract(s) button in the Assigned to Contract(s) section

The search criteria for the contract to assign to the IS are entered on this screen.

Figure 10-54 . The Contract Search For Assignment screen .

Select Contract to Assign Screen

The Select Contract to Assign screen displays when you click the:

� Find button on the Contract Search For Assignment screen

The contract to be assigned to the IS is selected on this screen.



Figure 10-55 . The Select Contract to Assign screen .

Assign a Contract

To assign a contract to an IS:

� IS Info screen, Contract(s) tab, Assigned to Contract(s) section, Assign Contract(s) button

To use the Assign Contract(s) button: 1. Access the IS Listing screen. (Need help? See Accessing IS Listing Screen in this chapter.)

2. Click the Update button in the column next to the IS facility code.The IS Info screen, Main tab displays.

3. Click the Contract(s) tab. The IS Info screen refreshes and the Assigned to Contract(s) section displays.

4. Click the Assign Contract(s) button in the Assigned to Contract(s) section.The Contract Search For Assignment screen displays.

5. Enter search criteria based on the information you have and the type of contract(s) being assigned.

6. Click the Find button. The Select Contract to Assign screen displays records that match the entered search criteria.

7. Click the Select checkbox next to the Contract # being assigned to the IS. The screen refreshes and the contract displays highlighted (in black) with a checkmark in the checkbox.

8. Place the cursor on the Commands link.The commands display.

9. Click the Assign selected record(s) command.

g If the contract(s) cannot be assigned to the IS (e.g., it does not have the proper clearance), an error message displays: “[contract number] does not have the correct clearance for the IS.” in red under the navigation links.

The IS Info screen, Contract(s) tab displays.In the Assigned to Contract(s) section, the contract(s) display in the list.

10. To assign another contract(s), repeat from step 4 above.


Back to this chapter’s TOCContraCt(s)

11. To return to the IS Listing screen, click the Update button.The message, “The information has been added.”, the Re-Edit This Record link and the Done button display.

12. Click the Done button.The IS Listing screen displays.The updated IS record displays highlighted (in black) and its checkbox is checked.

13. To assign a contract to another IS, repeat from step 2 above.

Unassign a Contract

To unassign a contract:

� IS Info screen, Contract(s) tab, Unassign Contract(s) button in the Assigned to Contract(s) section

g You can only delete unassigned contracts.

To use the Unassign Contract(s) button: 1. Access the IS Listing screen. (Need help? See Accessing IS Listing Screen in this chapter.)



4. Click the Select checkbox(es) in the column next to the Contract #(s).

5. Click the Unassign Contract(s) button.The IS Info screen refreshes.The unassigned contract record(s) display(s) Delete in the Select column(s) of the Assigned to Contract(s) section list and the Unassigned Date field(s) is/are populated.

6. To unassign another contract(s), repeat from step 4 above.


8. Click the Done button.The IS Listing screen displays.The updated IS record displays highlighted (in black) and its checkbox is checked.

9. To unassign a contract(s) from another IS, repeat from step 2 above.

Delete a Contract

Contracts assigned to an IS in error can be deleted from the list in the Assigned to Contract(s) section.

g Only previously unassigned contracts can be deleted.



To delete an IS’s unassigned contract:

� IS Info screen, Contract(s) tab, Assigned to Contract(s) section, Delete button

To use the Delete button: 1. Access the IS Listing screen. (Need help? See Accessing IS Listing Screen in this chapter.)



4. In the Assigned to Contract(s) section, click Delete in the Select column of the contract needing to be deleted. The deleted contract no longer displays in the list.

5. To delete additional contracts, repeat step 4.


7. Click the Done buttonThe IS Listing screen displays.The updated IS record displays highlighted (in black) and its checkbox is checked.

8. To delete a contract from another IS, repeat from step 2 above.

View (Read-Only) Assigned Contracts

To view an IS’s assigned contract(s):

� IS Info screen, Contract(s) tab, Assigned to Contract(s) section

To use the View button: 1. Access the IS Listing screen. (Need help? See Accessing IS Listing Screen in this chapter.)

2. Click the View button in the column next to the IS facility code.The IS Info screen, Main tab displays.


4. View the list of contract(s) assigned/unassigned to the IS in the Assigned to Contract(s) section.

5. To return to the IS Listing screen, click the Exit button.The IS Listing screen displays.The viewed IS record displays highlighted (in black) and its checkbox is checked.

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