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Information Systems Services
SAP Upgrade Familiarisation Session
November 2007
Session Objectives
By the end of the session you will understand
• The reasons and benefits of the SAP Landscape Upgrade
• The installation procedure of the new SAP GUI
• The Upgrade timetable and the effects on SAP Users
• The generic differences in the new version of SAP
• Specific differences for all functional areas
SAP Upgrade Familiarisation Session
Agenda
• Upgrade Process
• Upgrade Timetable
• Generic Differences between 4.7c and ERP2005
• Purchasing
• HR
• Finance
• MIS
• Any Questions?
SAP Upgrade Familiarisation Session
SAP Landscape Upgrade
Project Scope
• SAP Like-for-like upgrade from 4.7 to ERP 2005
• MIS like-for-like upgrade to Netweaver 2004s
• SAP GUI upgrade to 7.10
SAP Landscape Upgrade
Benefits
• No more upgrades until 2012
• Avoid additional costs when current version goes out of support.
• Reduce support effort
− Integrated platform for Records Management, MIS, CRM
• Enhanced functionality for future projects:
− Latest version of the SAP Portal for ESS/MSS - reduce SAP licensing costs and improve system usability.
− Latest version of Plant Maintenance for Maximo project
− Enhancements to MIS functionality.
SAP Landscape Upgrade
Project Plan
2007 2008
May Jun Jul Aug Sep Oct Nov Dec Jan Feb
Development
System Testing User Acceptance Preparation
User Acceptance Testing
SAP Upgrade
Go-live Mon 3 Dec 2007
Software Upgrades - SAP
The new SAP system requires updated software on your PC:
• The New Version will be 7.10
• The current version is 6.40
This will be installed in one of two ways:-
• Automatically if your PC is supported by ISS
• Manually by your local (departmental) IT Support
Further details can found at http://www.leeds.ac.uk/infosystems/saptech/
Software Upgrades - MIS
The new MIS system also requires updated software on your PC:
This will be delivered with the SAP upgrade package (via either method)
To verify this has happened – you should see the following on your PC menu:
To run MIS Reports you need to use the ‘3x’ Analyzer
Either upgrade process (local or remote) will have the same on-screen messages:
Software Upgrades - SAP
After it has been completed you will see this message and need to restart your PC
Software Upgrades - SAP
New Logon Pad
Software Upgrades - SAP
Go Live - SAP
Go live weekend:
• System shutdown Wednesday 28 November 2007 at 5pm
• Upgrade and testing over weekend
• GO/NO-GO decision taken
• New system available Monday 3 December 2007
Go Live - MIS
Go live weekend:
No initial change to MIS functionality
New MIS reports will become available as data is loaded from upgraded SAP System
MIS Users should use the ‘3x’ Analyzer at all times once it has been installed
SAP Familiarisation
SAP ERP 2005
When you first launch ….
• Your current logon details (username and password) will be the same in the new system
• Your Favorites will be transferred into the new system
• Passwords are now case sensitive in the new system
Differences – Old vs. New
Old Logon Screen New Logon screen
Differences – Menu Screen
Old Menu New Menu
Differences – Selection Screen
Old Selection Screen New Selection Screen
Differences - Reports
Old Report:
New Report:
Differences – Variants
Old Variant New Variant
Screen layout has changed
SAP Familiarisation
Differences – Purchasing 1
Old ME21N New ME21N
‘Tracking No’ has been renamed to ‘Requirement No’
Differences – Purchasing 2
Old MIGO New MIGO
Differences – Purchasing 3
Old MIRO New MIRO
Purchasing Satellite Systems
• SIPR – No Access after SAP Shutdown
• Purchase Card – No Access after SAP Shutdown
• Science Warehouse – End User access but no orders will be processed until after SAP Go-Live
SAP Familiarisation
Differences – Finance 1
Old FV50 New FV50
Differences – Finance 2
Old FBL1N
New FBL1N
Differences – Finance 3
Old KOB1
New KOB1
SAP Familiarisation
Differences – HR
Old PA30 New PA30
‘Pers assig’ renamed to ‘Contract’
Differences – HR 2
Old PP01 New PP01
‘Business Event’ has been renamed to ‘Course’ in the PP01 screen for TEM
Differences – HR 3
New Manager’s Desktop
SAP Familiarisation
Old Menu Screen New Menu Screen
Differences – MIS
Current Selection Screen
New Selection Screen
Differences – MIS 2
New Selection Screen Explained
Selection Options (greater than/less than etc)
Data Entry (in this case grant number)
Search Box (F4) – Here there is a search for the start and end ranges
Clear line
Multiple selection (can enter multiple distinct values or ranges or exclusions)
Personalisation button has moved to the left
Due to the nature of MIS, initially (Go-Live day) there will be no change
As data is loaded into the new system, the new reports will be released
Users should log on as normal to access the current system. Once the new reports are available, an email will be sent out to inform users of this, along with guidance on how to access them.
Please visit the MIS website for more information
http://www.leeds.ac.uk/infosystems/mis/mis.html
Differences – MIS 3
SAP Familiarisation
Any Questions?
SAP Familiarisation