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3 | I T S U
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4 | I T S U
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5 | I T S U
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6 | I T S U
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7 | I T S U
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8 | I T S U
een preparin's learning mnd improved
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9 | I T S U P D A T E
ASSESSMENT Metrics that measure ITS utilization and improvement against targets.
• ITS Metrics The most current ITS metrics available at the time of this report are attached. If a line item does not have a target, the metric is intended to indicate the amount of work or activity being delivered. Lines with targets indicate levels of performance we strive to achieve.
10 | I T S U P D A T E
ITS DEPARTMENT SCORECARD – JUNE 2010
DAILY SERVICES PROVIDED JUNE
TARGET
JUNE
MAY APRIL Support Center (Help Desk) Number Support Center calls *15 N/A 5438 4,573Average Speed of Answer 3m9s 3m38S1st Call Resolution Rate *16 >64.8% 87% 70%Number of tickets opened by HD N/A 3982 3,800Total tickets opened N/A 4808 4,882Calls closed within four hours N/A 1043 4,274Calls closed first day N/A 1758 4,530Calls over one week old N/A 105 4121Support Center abandoned calls <2% 27%(1448) 26% (1169)# of Users serviced at walk-in centers N/A 920 1,420# of Laptops checked out at walk-in centers *17 N/A 718 2,860Central Servers (Data Center) Data Center uptime percent (% of posted hours) 100% 100% 100%Mainframe uptime percent (% of posted hours) 99.9% 100% 100%Unix/Linux server uptime percent (% of posted hours) 99.9% 100% 100%Windows/Apple Server uptime percent (% of posted hours) 99.9%
100% 100%
Web Server www.uakron.edu uptime percent 99.9% 99.88% 100%Total number of virtual/physical servers on platform N/A 369 / 199 392 / 207 Total number of data center outages 0 0 0Messaging & Network Total email accounts (UAnet IDs) N/A 198716 197068Total active email accounts (UAnet IDs) N/A 47590 46126Total forwarded email accounts (forwarded off campus) N/A 96 91Total emails processed (originates internally + originates externally and accepted) N/A
10539728 15617206
Total emails filtered (originates externally and either tagged spam/virus or rejected) N/A
493239 1156018
Percent of emails filtered (percent of total mail originating externally either tagged or rejected) N/A
6.81% 11.00%
Email uptime percent (weighted by percent users affected) 99.50% 100% 100%Total active network nodes N/A 6,189 11,369 13,395Data network uptime 100% 100% 100% 100%Wireless network uptime 100% 100% 100% 99%Total number of reported network outages 0 0 0 2Web Total Web page views N/A 2,363,764 2,884,139Total unique Web visitors N/A 231,662 294,243Total ZipLine (portal) logins N/A 662,743 763,115Total ZipLine (portal) unique logins N/A 35,151 33,221Printing Total print jobs processed 1,381 152 150Training Total attending and completing class 100 72 119Contact hours for classes 45 42.75 58One-on-one training sessions N/A N/A N/AApplication support – one-to-one assistance (tickets) N/A 9 21Number of visits to online tutorials (NOTE: Office 2003 training and WebCT training suspended in July and August in prep of Office 2007 and new LMS) 1,000
688 Atomic Learning
tutorials and 21 workshops
660 Atomic Learning Tutorials
11 | I T S U P D A T E
ITS DEPARTMENT SCORECARD – JUNE 2010
DAILY SERVICES PROVIDED JUNE
TARGET
JUNE
MAY
APRIL
Critical Application Data Administrative logins PeopleSoft N/A 115,676 107,654Administrative users PeopleSoft N/A 919 931Logins to PeopleSoft self-service via ZipLine (students, faculty, staff) N/A
364,277 225,956
Number of PeopleSoft users via ZipLine (students, faculty, staff) N/A
31,750 27,430
NT Process Scheduler statistics *10 N/A App Engine 1,628 1,509 Crystal 5,821 3,558 COBOL 1,674 1,635 PSJob 3,341 3,286 RoboFTP Script 163 156 SQR 11,351 10,100 XML Publisher N/A 14 12Admissions applications: Grad N/A 298 317Admissions applications: Law N/A 99 135Admissions applications: Undergrad N/A 1,530 1,685Self-service enrollment requests (by students) N/A 49,767 96,177Self-service enrollment requests unique users (students) N/A 8,558 12,308Administrative enrollment/maintenance requests (by staff) N/A 441,313 1,167,312Administrative enrollment/maintenance requests unique students N/A
19,544 48,889
Transcripts produced N/A 25,525 17,453Enrollment verifications produced N/A 2,679 2,036Grades posted N/A 100,603 461Student financials transactions, unique students N/A 13,622 15,004Student financials transactions *12 N/A 127,460 126,143 Charge (7,285 students) N/A 82,580 107,944 Financial Aid (3,451 students) N/A 9,809 999 Payment (8,159 students) N/A 30,689 15,852 Refund (2,578 students) N/A 3,253 860 Waiver (861 students) N/A 1,129 488Financial aid ISIRs loaded *11 N/A 10,470 10,075Financial aid ISIRs loaded, unique students N/A 7,137 7,763Financial aid award transactions N/A 28,559 19,991Financial aid award transactions unique students N/A 8,128 4,809Financial aid disbursements N/A 6,732 705Financial aid disbursements unique students N/A 3,439 501University-Enterprise Manager Computers *1 885Total Windows desktops clients N/A 3,902 3970Total Windows laptops clients N/A 2,331 2618Total Apple clients N/A 458 455Total Managed Clients N/A 6,691 7,043Lab Computers (count & utilization) 1,904Windows Laptops (ITS managed) N/A 652 622 Students Checkout N/A 375 375 Mobile Teaching N/A 207 177 Special Use N/A 70 70 Total Logins N/A 4,764 21,549 Total Unique Users N/A 1,511 5,217
12 | I T S U P D A T E
ITS DEPARTMENT SCORECARD – JUNE 2010
DAILY SERVICES PROVIDED JUNE
TARGET
JUNE
MAY
APRIL
Windows Desktops (ITS managed) N/A 677 706 ITS General Purpose N/A 104 125 Departmental N/A 573 581 Total Logins N/A 7,579 31,964 Total Unique Users N/A 2,872 5,856Kiosk Stations N/A 124 124 Main Campus N/A 116 116 MCUC N/A 8 8 Total Kiosk Logins N/A 10,726 28,206 Total Kiosk Unique Users N/A 4,743 8,636Apple Labs N/A 181 181 Departmental Laptops N/A 27 27 Departmental Desktops N/A 154 154 Total Logins N/A 2716 10,585 Total Unique Users N/A 1048 1,899
Distance Learning/Audio Visual/Academic Technology
Number of DL class sessions *13 N/A 218 1824Number of Springboard active course sections N/A 696 501 2,976Number of Springboard unique active users N/A 10,530 9,081 23,255Number of unique instructors using clickers N/A 16 16 50Number of course sections using clickers N/A 15 15 82Number of students (all sections) using clickers N/A 394 394 4,151Number of Audio Visual equipment deliveries N/A 485 2702
Department & Administration Total ITS headcount at end of month N/A 131 130 130 Full-time N/A 124 123 123 Part-time N/A 7 7 7 Consultant N/A 0 0 0 Approved openings N/A 4 5 7 On leave N/A 0 0 0 Student N/A 84 115Total "Ask the VP" questions N/A N/A N/A N/ATotal department hours accrued for vacation N/A 26,103 26,776Total department reported vacation N/A 44,040 42,659Total department reported sick time N/A 24,724 24,072Footnotes *1. ITS managed clients logged in to the University network in the last 30 days. *10. Process Scheduler Stats are cleared weekly. Stats for April were not retained. We are keeping stats for May and future months. *11. FAFSA applications for financial aid. *12. Total is higher than unique users because individual students may have had more than one transaction. *13. Includes UA on-campus rooms and Medina County classrooms. This includes both distance and local use. *14. Only semester totals are available for Computer Based Assessment & Evaluation. *15. There are 10 days with no phone reports. *16. Industry standard for the first call resolution rate is 65.8%, for Higher Education 58.8%, industry target is 70.9%. Cost savings to the institution for first call resolution is about $150. per call. Outsourced Support Desks FCR is 66.3%. ** HDI
best practices survey 2007. *17. Laptop Check-out centers included in report Student Union