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Info ormati Re ion Te eport to the Septem echno e Board of mber 8, 20 logy S f Trustees 010 Service es
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Page 1: Information Te chno logy S ervices - University of Akron · 2010-10-11 · Deploy develop commit the init Next st • • • • • • Informa tool it f Univers Increas college

 

InfoormatiRe

ion Teeport to the

Septem

 

                  

echno 

e Board ofmber 8, 20

 

logy Sf Trustees010 

Servicees 

Page 2: Information Te chno logy S ervices - University of Akron · 2010-10-11 · Deploy develop commit the init Next st • • • • • • Informa tool it f Univers Increas college

 

LEAD

• Scu

 

 

 

 

 

 

 

 

DERSHIP 

Shared Serviccombine techunits 

ce: Ongoinghnical and fu

In

support; unctional 

nformation Septe

(Prepared

Establis

 

The Unimplem

Combin

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In the sprocess

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Before two firmhow thoperatito exchshared combin

Board omade twhich iprojectlike cap

 

 Technologyember 8, 201d: August 18, 2

sh leadershi

niversity of Amentation. 

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pment and it, financial a

student servses more eff

ning Units: Td. The goal opayroll, etc.at will serve ated cost. 

selecting thms, NASA aney planned ions, which ahange Scott Mservices planed.     

of Regents &to the Ohio Bs responsiblt. Lumina proptured for di

y Services 0 2010) 

p in the area

Akron contin

gs with UA a

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vices area, suficient is tak

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he business und the Univeand implemare operatinMadden, a canning, to he

& Lumina: TBoard of Regle for fundinovided guidaistribution to

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nd LCCC sta

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upport to maing place.  

ase of the prs to prove wh schools andls, eliminatin

units to be cersity of Phomented their ng successfuconsulting fielp us select 

he first repogents and thng a large paance as to tho other state

2 | I T S U

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ake the “in p

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Page 3: Information Te chno logy S ervices - University of Akron · 2010-10-11 · Deploy develop commit the init Next st • • • • • • Informa tool it f Univers Increas college

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Curriculum ATimeline revi

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The rem

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nsultant, TEAulum Propossteadily towa

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ber: A genegin on Decemstart of wint

y: Effective Jll serve as thsity.   At thattry of all new.   Closing ofe completed curriculum val is granted

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er to supportpment servilogies to sup

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ral rollout omber 7 and ter break.   

January, 201he only currit point the ow curriculumf the old sysd at that timdatabase wd.   

m proposal d to nd course ll semester. 

t the ever inces, a grouppport Contri

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ollows: 

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during whice proposals. mid‐Novemb

f the new cube complete

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creasing demp has begun ibutor Relati

others involvon of the Blae package. Inctionality t to create a would best m

3 | I T S U

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umni and g new 

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Page 4: Information Te chno logy S ervices - University of Akron · 2010-10-11 · Deploy develop commit the init Next st • • • • • • Informa tool it f Univers Increas college

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Page 5: Information Te chno logy S ervices - University of Akron · 2010-10-11 · Deploy develop commit the init Next st • • • • • • Informa tool it f Univers Increas college

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pected that t implement 

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viously reporenter is the rse in hostingiversity.  They, etc.  

ze our studetive services

hase of the ps is still in prt Union, Law

sent, the plater.  We plants, faculty anst signage. 

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oft 9.0 Migraand processects associa

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this review awill be pres

ommitmentr are moving

ith IT persondata center.

rted, The Unresult of ourg computing ese function

ents’ opports and instruc

pilot in whichrogress. Screw School, Ro

n is to wait fn to set up fond staff to fo

the pilot is pincludes addto 26.   

’ Novicast scgency messagm in mid‐Augand remove 

ect, Informaor enabling U

ation Projects has been eated with ou

ew the proceojects includg Technologon improvemwork and prd provide a 

along with itsented in Sep

t on the partg forward. 

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ns require re

unities for sctional exper

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for studentsocus groups ormally gaug

planned for ding 10 more

creens are inging systemgust proved stest emerge

tion TechnoUA personne

5 | I T S U

t which was established fr PeopleSoft

ess and the fding those fogies and Webments and chrocess, toolsplan to impl

ts recommeptember.    

t of Summa, 

GMC and Sta

Akron’s intersaster recovorganizatiodundancy, u

uccess by prriences. 

ens were plaplace and opHall, and Arts

s to return fo and surveysge their reac

early in the e screens to

ntended to b. A test of thsuccessful.  Wency messag

ology’s web tel to easily e

U P D A T E

completed lor selecting t modules. 

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ndations and

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rest in a shavery and the n outside ofuptime, high

roviding 

aced on perating in ths & Sciences

or the Fall 20s with ction to the 

Fall semeste the pilot 

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eaders 

 

 

 

 

 

 

 

 

 

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yment plans pment whicttee for finatial deploym

teps:   

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ation Technofeels will enasity.    

singly publishe textbooks ater, Barnes &ctronic versiom.   

ntent of the oaded to thescreen usingr provides tote the textbNook, the Kand Apple’sore users. 

textbooks hess harmful to carry arouer, not everyare some limview footnotme are difficy cautionedcessible to thtional Servics to determits. With the essment willogy profess

for the Univh will be prel approval. ent this Fall

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eTextbook e computer ag an e‐Readeools to highlibook.  E‐readKno Reader, s iPad are wi

ave the advto the envirund and lessy textbook i

mitations. It ctes. Some docult to read i against ‘reqhe screen reces is taking ine their app help of facull bring togetsionals. The 

versities innoesented to thWe are wor.    

ement proceo the Steerins from each 

mmittee he vendor or UA use lan. 

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antage of ronment, s expensive. s available incan be difficuo not work win sunlight. Tquiring’ etexeaders used bthe lead in ipropriatenesulty, deans, ather a groupreview is in 

6 | I T S U

ovation tool,he project’s rking diligent

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Page 7: Information Te chno logy S ervices - University of Akron · 2010-10-11 · Deploy develop commit the init Next st • • • • • • Informa tool it f Univers Increas college

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luating Boopplementatiocreate a fullye months, soour own.  Thoid, Noikia, i

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7 | I T S U

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Page 8: Information Te chno logy S ervices - University of Akron · 2010-10-11 · Deploy develop commit the init Next st • • • • • • Informa tool it f Univers Increas college

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9 | I T S U P D A T E

ASSESSMENT  Metrics that measure ITS utilization and improvement against targets. 

•  ITS Metrics  The most current ITS metrics available at the time of this report are attached. If a line item does not have a target, the metric is intended to indicate the amount of work or activity being delivered. Lines with targets indicate levels of performance we strive to achieve.  

   

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10 | I T S U P D A T E

ITS DEPARTMENT SCORECARD – JUNE 2010

DAILY SERVICES PROVIDED JUNE

TARGET

JUNE

MAY APRIL Support Center (Help Desk) Number Support Center calls *15 N/A 5438 4,573Average Speed of Answer 3m9s 3m38S1st Call Resolution Rate *16 >64.8% 87% 70%Number of tickets opened by HD N/A 3982 3,800Total tickets opened N/A 4808 4,882Calls closed within four hours N/A 1043 4,274Calls closed first day N/A 1758 4,530Calls over one week old N/A 105 4121Support Center abandoned calls <2% 27%(1448) 26% (1169)# of Users serviced at walk-in centers N/A 920 1,420# of Laptops checked out at walk-in centers *17 N/A 718 2,860Central Servers (Data Center) Data Center uptime percent (% of posted hours) 100% 100% 100%Mainframe uptime percent (% of posted hours) 99.9% 100% 100%Unix/Linux server uptime percent (% of posted hours) 99.9% 100% 100%Windows/Apple Server uptime percent (% of posted hours) 99.9%

100% 100%

Web Server www.uakron.edu uptime percent 99.9% 99.88% 100%Total number of virtual/physical servers on platform N/A 369 / 199 392 / 207 Total number of data center outages 0 0 0Messaging & Network Total email accounts (UAnet IDs) N/A 198716 197068Total active email accounts (UAnet IDs) N/A 47590 46126Total forwarded email accounts (forwarded off campus) N/A 96 91Total emails processed (originates internally + originates externally and accepted) N/A

10539728 15617206

Total emails filtered (originates externally and either tagged spam/virus or rejected) N/A

493239 1156018

Percent of emails filtered (percent of total mail originating externally either tagged or rejected) N/A

6.81% 11.00%

Email uptime percent (weighted by percent users affected) 99.50% 100% 100%Total active network nodes N/A 6,189 11,369 13,395Data network uptime 100% 100% 100% 100%Wireless network uptime 100% 100% 100% 99%Total number of reported network outages 0 0 0 2Web Total Web page views N/A 2,363,764 2,884,139Total unique Web visitors N/A 231,662 294,243Total ZipLine (portal) logins N/A 662,743 763,115Total ZipLine (portal) unique logins N/A 35,151 33,221Printing Total print jobs processed 1,381 152 150Training Total attending and completing class 100 72 119Contact hours for classes 45 42.75 58One-on-one training sessions N/A N/A N/AApplication support – one-to-one assistance (tickets) N/A 9 21Number of visits to online tutorials (NOTE: Office 2003 training and WebCT training suspended in July and August in prep of Office 2007 and new LMS) 1,000

688 Atomic Learning

tutorials and 21 workshops

660 Atomic Learning Tutorials

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11 | I T S U P D A T E

ITS DEPARTMENT SCORECARD – JUNE 2010

DAILY SERVICES PROVIDED JUNE

TARGET

JUNE

MAY

APRIL

Critical Application Data Administrative logins PeopleSoft N/A 115,676 107,654Administrative users PeopleSoft N/A 919 931Logins to PeopleSoft self-service via ZipLine (students, faculty, staff) N/A

364,277 225,956

Number of PeopleSoft users via ZipLine (students, faculty, staff) N/A

31,750 27,430

NT Process Scheduler statistics *10 N/A App Engine 1,628 1,509 Crystal 5,821 3,558 COBOL 1,674 1,635 PSJob 3,341 3,286 RoboFTP Script 163 156 SQR 11,351 10,100 XML Publisher N/A 14 12Admissions applications: Grad N/A 298 317Admissions applications: Law N/A 99 135Admissions applications: Undergrad N/A 1,530 1,685Self-service enrollment requests (by students) N/A 49,767 96,177Self-service enrollment requests unique users (students) N/A 8,558 12,308Administrative enrollment/maintenance requests (by staff) N/A 441,313 1,167,312Administrative enrollment/maintenance requests unique students N/A

19,544 48,889

Transcripts produced N/A 25,525 17,453Enrollment verifications produced N/A 2,679 2,036Grades posted N/A 100,603 461Student financials transactions, unique students N/A 13,622 15,004Student financials transactions *12 N/A 127,460 126,143 Charge (7,285 students) N/A 82,580 107,944 Financial Aid (3,451 students) N/A 9,809 999 Payment (8,159 students) N/A 30,689 15,852 Refund (2,578 students) N/A 3,253 860 Waiver (861 students) N/A 1,129 488Financial aid ISIRs loaded *11 N/A 10,470 10,075Financial aid ISIRs loaded, unique students N/A 7,137 7,763Financial aid award transactions N/A 28,559 19,991Financial aid award transactions unique students N/A 8,128 4,809Financial aid disbursements N/A 6,732 705Financial aid disbursements unique students N/A 3,439 501University-Enterprise Manager Computers *1 885Total Windows desktops clients N/A 3,902 3970Total Windows laptops clients N/A 2,331 2618Total Apple clients N/A 458 455Total Managed Clients N/A 6,691 7,043Lab Computers (count & utilization) 1,904Windows Laptops (ITS managed) N/A 652 622 Students Checkout N/A 375 375 Mobile Teaching N/A 207 177 Special Use N/A 70 70 Total Logins N/A 4,764 21,549 Total Unique Users N/A 1,511 5,217

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12 | I T S U P D A T E

ITS DEPARTMENT SCORECARD – JUNE 2010

DAILY SERVICES PROVIDED JUNE

TARGET

JUNE

MAY

APRIL

Windows Desktops (ITS managed) N/A 677 706 ITS General Purpose N/A 104 125 Departmental N/A 573 581 Total Logins N/A 7,579 31,964 Total Unique Users N/A 2,872 5,856Kiosk Stations N/A 124 124 Main Campus N/A 116 116 MCUC N/A 8 8 Total Kiosk Logins N/A 10,726 28,206 Total Kiosk Unique Users N/A 4,743 8,636Apple Labs N/A 181 181 Departmental Laptops N/A 27 27 Departmental Desktops N/A 154 154 Total Logins N/A 2716 10,585 Total Unique Users N/A 1048 1,899

Distance Learning/Audio Visual/Academic Technology

Number of DL class sessions *13 N/A 218 1824Number of Springboard active course sections N/A 696 501 2,976Number of Springboard unique active users N/A 10,530 9,081 23,255Number of unique instructors using clickers N/A 16 16 50Number of course sections using clickers N/A 15 15 82Number of students (all sections) using clickers N/A 394 394 4,151Number of Audio Visual equipment deliveries N/A 485 2702

Department & Administration Total ITS headcount at end of month N/A 131 130 130 Full-time N/A 124 123 123 Part-time N/A 7 7 7 Consultant N/A 0 0 0 Approved openings N/A 4 5 7 On leave N/A 0 0 0 Student N/A 84 115Total "Ask the VP" questions N/A N/A N/A N/ATotal department hours accrued for vacation N/A 26,103 26,776Total department reported vacation N/A 44,040 42,659Total department reported sick time N/A 24,724 24,072Footnotes *1. ITS managed clients logged in to the University network in the last 30 days. *10. Process Scheduler Stats are cleared weekly. Stats for April were not retained. We are keeping stats for May and future months. *11. FAFSA applications for financial aid. *12. Total is higher than unique users because individual students may have had more than one transaction. *13. Includes UA on-campus rooms and Medina County classrooms. This includes both distance and local use. *14. Only semester totals are available for Computer Based Assessment & Evaluation. *15. There are 10 days with no phone reports. *16. Industry standard for the first call resolution rate is 65.8%, for Higher Education 58.8%, industry target is 70.9%. Cost savings to the institution for first call resolution is about $150. per call. Outsourced Support Desks FCR is 66.3%. ** HDI

best practices survey 2007. *17. Laptop Check-out centers included in report Student Union


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