Infrastructure Committee 20 February 2018 14 February 2018 MEMORANDUM FOR: ................................................... Infrastructure Committee AGENDA NOTICE IS HEREBY GIVEN that there will be a meeting of the Infrastructure Committee at 1.00pm on Tuesday, 20 February 2018 in the Council Chamber, Municipal Office Building, 101 Guyton Street, Whanganui. Business The following items of business will be considered:- N o Items Page Ref 1. Apologies ......................................................................................................... 4 2. Declarations of Interest ................................................................................... 4 3. Minutes of Previous Meeting .......................................................................... 4 A 4. Actions Arising from Previous Minutes ........................................................... 5 5. Parking Prohibitions......................................................................................... 6 B1-B7 6. Wastewater Treatment Plant Update..............................................................32 7. Emergency Management (Civil Defence) Update............................................43 C Kym Fell Chief Executive _____________________________________________________________________________
• To discuss and make recommendations to Council on:o Water supply, stormwater and wastewater matters.o Roading and footpaths.o Waterways and natural drainage.o Emergency Management (Civil Defence) matters.
Items of business not on the agenda which cannot be delayed Items not on the agenda may be brought before the meeting through a report from either the chief executive or the Chairperson. The meeting must resolve to deal with the item and the Chairperson must explain at the meeting, when it is open to the public, the reason why the item is on the agenda and the reason why the discussion of the item cannot be delayed until a subsequent meeting. Refer to Standing Order 9.11
Note: nothing in this standing order removes the requirement to meet the provisions of Part 6, LGA with regard to consultation and decision-making.
Discussion of minor matters not on the agenda A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion. Refer to Standing Order 9.12
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Infrastructure Committee 20 February 2018
Infrastructure Committee Membership
Cr Alan Taylor (Chair), Cr Hadleigh Reid (Deputy Chair), Mayor Hamish McDouall, Crs Charlie Anderson, Philippa Baker-Hogan, David Bennett, Josh Chandulal-Mackay, Murray Cleveland, Helen Craig,
Jenny Duncan, Kate Joblin, Rob Vinsen, Graeme Young. Wanganui Rural Community Board Representative: Mr Michael Dick.
1. Apologies
2. Declarations of Interest
3. Confirmation of Minutes
The minutes of the Infrastructure and Special Projects Committee Meeting held on12 September 2017 were received, and the recommendations and reports containedtherein were adopted, at the Whanganui District Council’s meeting held on 3 October2017.
Recommendation to Committee
3.1 THAT the minutes of the Infrastructure and Special Projects Committee Meeting held on 12 September 2017 are confirmed.
References – Agenda Attachments A Minutes – 12 September 2017
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Minutes of a Meeting of the Whanganui District Council Infrastructure and Special Projects Committee held at 1.00pm on Tuesday, 12 September 2017 in the Council Chambers, 101 Guyton Street, Whanganui.
Present: Cr Alan Taylor (Chair), Mayor Hamish McDouall, Crs Philippa Baker-Hogan, Josh Chandulal-Mackay, Murray Cleveland, Jenny Duncan, Kate Joblin, Rob Vinsen, Graeme Young and Mr Michael Dick (Wanganui Rural Community Board representative).
Apologies: Crs Charlie Anderson, David Bennett, Helen Craig and Hadleigh Reid.
In attendance: Kym Fell (Chief Executive), Mark Hughes (General Manager – Infrastructure), Rowan McGregor (Manager – Special Projects), Rui Leitao, (Senior Roading Engineer), Joe Salmon (Online Communications Officer). Secretary: Karyn Turner (Governance Services Officer).
1. ApologiesCommittee’s Resolution Proposed by Cr Taylor, seconded by Cr Cleveland:
1.1 THAT apologies from Crs Charlie Anderson, David Bennett, Helen Craig and Hadleigh Reid are accepted.
CARRIED
2. Declarations of InterestNil.
3. Confirmation of MinutesThe minutes of the Infrastructure and Special Projects Committee meeting held6 June 2017 were received, and the recommendations and reports contained thereinwere adopted at the Whanganui District Council’s meeting held 4 July 2017.
References – Agenda Attachments A Minutes – 6 June 2017
Committee’s Resolution Proposed by Cr Joblin, seconded by Cr Duncan:
3.1 THAT the minutes of the Infrastructure and Special Projects Committee meeting held on 6 June 2017 are confirmed.
CARRIED
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Infrastructure and Special Projects Committee 12 September 2017
4. Actions Arising from Previous Minutes
No Item Resolution Action % Completed
1. Council Meeting 19/20 April 2016 10. Rangitikei StreetHeavy TrafficRestrictions –Community Feedback.
THAT the roundabout is constructed at the Rangitikei Street/Kitchener Street intersection, in conjunction with the partial pavement remediation works outside 29 Rangitikei Street.
Rui Leitao 100
2. Council Meeting 23 / 24 August 2016 3. Update on ProposedAwarua Stream FloodMitigation – PreferredOption and Impact onLevels of Service.
THAT a review of the levels for flooding in Whanganui District, including access to the airport, be included in the next 10-Year planning process.
Kritzo Venter Standard process leading up to the 2018/2028 10-Year planning round.
Council 10-Year Plan Workshop 25 October 2017
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3. 13 August 2013 3. Wharf Street TrailerBoat Slipway Repairs.
THAT a report on options for user pays be brought back in early 2014 as part of the recommendations from the Wharf Street Boat Ramp Working Group currently looking at future options for the facility.
15 March 2017 The Committee requested that a timeframe for the installation of a user-pays system be brought to the next meeting.
Rowan McGregor Report to next meeting of Whanganui District Council Holdings Ltd from Technical Group advising layout, amount and method of user pays and timings for work. Holdings will report to the Council’s October 2017 meeting.
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4. 15 March 2017 7. Lower WhanganuiRiver TrainingStructures
THAT a programme of investigation work is put in place with the objective of providing a more detailed plan of work and costings in time for the Council’s 2018-28 10-Year Plan.
THAT Council works with Horizons Regional Council and the Minister of Local Government to reach agreement as to the appropriate apportionment of responsibility for the proposed $16.5M ($10.5M + $6M) repair work.
Rowan McGregor Item to Council meeting 6 September 2017.
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5. 27 April 2017 5. Portal StreetPetition for SpeedControl by Durie HillSchool
THAT static 40 kilometres/hour advisory speed signs are installed on Portal Street either side of Durie Hill School.
Rui Leitao Signs Installed
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Infrastructure and Special Projects Committee 12 September 2017
6. 6 June 2017 5. Whanganui RiverFlood Protection
THAT the Chief Executive allocates resources as required to assist Horizons Regional Council in developing a flood protection or flood resilience strategy for the City reach of the Whanganui River.
Rowan McGregor Item to Council meeting 6 September 2017.
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Discussion Action 3: Wharf Street Trailer Boat Slipway Repairs – In reply to questions, Mr McGregor said the timeline for installation of the user-pays system at the Wharf Street boat ramp was late November 2017. He said charging to use the boat ramp came with a responsibility to provide a level of service and various options for dredging were being investigated. While he agreed boat owners needed to also take some responsibility when launching boats, particularly at spring low tide, once the dredging regime was finalised explanatory signage would also be put in place. The manufacturer of the toilet facility had given assurance this would be in place by the Christmas 2017 holidays. Cr Vinsen said this contract had been let over six months ago. He requested Councillors’ dissatisfaction be recorded at the length of time it had taken to fulfil this contract. Action 4: Lower Whanganui River Training Structures – Mr McGregor reported that a Draft Memorandum of Understanding would be drafted between Whanganui District Council, Horizons Regional Council and Iwi. Discussions to commence with Horizons Regional Council to reach a mutually satisfactory apportionment of responsibility for the lower Whanganui River control structures. The outcome of discussions will be reported to the Council.
Committee’s Resolution Proposed by Cr Young, seconded by Cr Baker-Hogan:
4.1 THAT the information is noted. CARRIED
5. Parking Prohibitions
Rui Leitao, Senior Roading Engineer, reports:
“Introduction The purpose of this report is to introduce time limited parking restrictions to provide St.George’s School with ‘‘drop and kiss’’ parking and no-parking provisions around theschool’s entrance along Liverpool Street to mitigate student/vehicle conflict; to providefor ‘mobility’ parking outside Cleveland Funeral Home along Indus Street; and provideparking prohibitions outside 170 Glasgow Street – First Vets – to increase road safetyoutside their premises.
Policy on Determining Significance – In terms of the Significance and Engagement Policy 2014, the decision is not significant.
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Infrastructure and Special Projects Committee 12 September 2017
Background Liverpool Street Parking Restrictions and Prohibitions Council has received a request from St. George’s School located along Liverpool Street for two (2) minute ‘drop and kiss’ parking restrictions outside their premises and no parking within five (5) metres of the school’s gateway.
St. George’s School campus has recently moved to the north eastern end of Wanganui Collegiate School’s grounds. Since there are no parking restrictions around their egress point it has become a health and safety issue for their young students. Some minor parking restrictions outside their entranceway will create a separation between the students and vehicles dropping them off and collecting them each day.
There are no adjacent parties affected by this proposal. Refer to proposal in Reference B1
Glasgow Street Parking Prohibitions Glasgow Street is a very busy arterial road between the railway line and Victoria Avenue. The line of sight exiting 170 Glasgow Street is severely restricted by the two existing carpark spaces outside the premises and the business owners (First Vets) would like them removed so that the site would not be a risk to their clients.
There are no adjacent parties affected by this proposal. Refer to proposal in Reference B2
Indus Street Parking Restrictions A significant portion of visitors to Cleveland Funeral Home are elderly, with many of them physically disabled or impaired. In the interest of their clients’ Health and Safety, Cleveland Funeral Home have requested Council provide two disabled persons parking spaces outside their premises along Indus Street.
There is an adjoining business, Phillips Electrical, that is against the proposed disabled parking because they believe Indus Street is a short street and disabled persons parking is not needed for the bulk of the time. Cleveland Funeral Home is happy for a compromise of only one disabled persons carpark space being provided. Officers do not expect one disabled persons parking space outside Cleveland Funeral Homes entranceway will affect neighbouring businesses, because there is ample normal parking along the street and berm, and is no different from any other time that a funeral takes place at the premises. Refer to proposal in Reference B3
Factors to consider
• Financial considerationsWithin the Council’s roading activity budget there is ‘minor improvement’ budgetavailable to implement these minor changes. The budget has a financial assistancerate from New Zealand Transport Agency (NZTA) of 62%.
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Infrastructure and Special Projects Committee 12 September 2017
• Legal complianceAs described in the Council bylaw section 23.2.1, the Council may, from time totime, by resolution and subject to the erection of the signs prescribed by theTransport Act 1962 or any regulations thereunder specify roads or any part of aroad on which the parking of specified vehicles is prohibited or restricted.
• Policy implicationsThere are no implications to existing Council policies.
• RisksThere is a crash risks at the Liverpool Street and Glasgow Street sites, which theproposals will mitigate.
Significance In terms of the Significance and Engagement Policy 2014 this item is not significant.
Conclusion Council received requests from three (3) parties for parking restrictions and/or prohibitions within the urban network. Two of these were for road safety reasons and the other was due to the activity of the organisation, but beneficial to the community. Officers have no issues with the proposals, hence Council wishes to install parking restrictions in the following sections of road:
• Two (2) minute parking (P2) restrictions are installed along Liverpool Street,northwest side, from a point 10 metres southwest of the railway centreline for 15metres to a point 25 metres southwest of the railway centreline; and from a point45 metres southwest of the railway centreline for 15 metres to a point 60 metressouthwest of the railway centreline.
• Parking be prohibited along Liverpool Street, northwest side, five metres either sideof the gateway to St. George’s School, from a point 25 metres southwest of therailway centreline for 20 metres to a point 45 metres southwest of the railwaycentreline; and along Glasgow Street, northwest side/outside number 170 GlasgowStreet, from a point 31 metres northeast of the railway centreline (just northeast ofthe existing bus stop) for 11 metres to a point 42 metres northeast of the railwaycentreline (just southwest of the premise’s vehicle crossing).
• Disabled persons parking restrictions are installed along Indus Street, north easternside, from a point 28 metres from the Ingestre Street kerb line (just southeast of thepremise’s vehicle crossing) for five metres to a point 33 metres from the IngestreStreet kerb line.
Legislatively prohibitions must be approved by Council to become legal.”
References – Agenda Attachments
B1 Liverpool Street Parking Restrictions and Prohibitions B2 Glasgow Street Parking Prohibition B3 Indus Street Parking Restrictions
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Infrastructure and Special Projects Committee 12 September 2017
Discussion Referring to the request from St George’s School to install a P2 (two minute parking) restriction along Liverpool Street, Mr Leitao explained this was a ‘drop and kiss’ parking restriction to enable traffic flow to occur at the school drop off point. This was a ‘first’ for the Council.
Cr Vinsen said these parking restrictions appeared logical and he could see no reason for objection and queried the level of delegation required to approve these. In response, Mr Leitao explained that Traffic Regulations required these requests are approved through Council. In response to Cr Vinsen’s further question on the legal determination, the Chair asked Mr Leitao to forward the regulatory information to Elected Members. ACTION: Rui Leitao
In reply to Cr Baker-Hogan’s question on complaints received on parking in the Porritt Street/Oakland Avenue vicinity, Mr Leitao said two enquiries about this area had been received since completion of this report to the Committee. These would be investigated and if considered appropriate, a report would be brought to the Infrastructure and Special Projects Committee.
Committee’s Resolution Proposed by Cr Duncan, seconded by Mayor McDouall:
5.1 THAT two (2) minute parking restrictions are installed in the following section of road: Liverpool Street, northwest side, from a point 10 metres southwest of the railway centreline for 15 metres to a point 25 metres southwest of the railway centreline; and from a point 45 metres southwest of the railway centreline for 15 metres to a point 60 meters southwest of the railway centreline.
5.2 THAT parking be prohibited in the following sections of roads: Liverpool Street, northwest side, 5 metres either side of the gateway to St. George’s School, from a point 25 metres southwest of the railway centreline for 20 metres to a point 45 metres southwest of the railway centreline.
Glasgow Street, northwest side/outside number 170 Glasgow Street, from a point 31 metres northeast of the railway centreline (just northeast of the existing bus stop) for 11 metres to a point 42 metres northeast of the railway centreline (just southwest of the premise’s vehicle crossing).
5.3 THAT disabled parking restrictions are installed in the following section of road: Indus Street, north eastern side, from a point 28 metres from the Ingestre Street kerb line (just southeast of the premise’s vehicle crossing) for 5 metres to a point 33 metres from the Ingestre Street kerb line.
CARRIED ACTION: Rui Leitao
Policy on Determining Significance – In terms of the Significance and Engagement Policy 2014, the decision is not significant.
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Infrastructure and Special Projects Committee 12 September 2017
At the Chair’s request, Mark Hughes, General Manager Infrastructure, introduced the Council’s new Roading Transport Engineer, Chris Thrupp, who would replace Daniel Cairncross. Mr Thrupp would be part of the Council’s network management engineers ensuring that land transport (driving, walking, cycling etc) activities in the Council’s road corridor remain safe for all. Mr Thrupp outlined his engineering and operational background and his interests and said he looked forward to a change in his work environment and to learn more about roading. Cr Taylor welcomed Mr Thrupp to a district of challenging roads.
6. Activity Report – Infrastructure
Mark Hughes, General Manager – Infrastructure, reports:
“Executive Summary This report is to advise the Infrastructure and Special Projects Committee on recent and upcoming activities within the Infrastructure portfolio.
Progress Update Water
• Contract 1717 – Kai Iwi Test BoreProgress bore to drill has been slow due to inclement weather conditions. However,we have started the next section of the production (drilling to) approximately 200-250 metres (mtrs). Further sampling of the Nukumaru aquifer will be completed ata depth of 170-250mtrs to investigate possible increase in final bore productionflow. Tonkin and Taylor to complete further data collation on bore flow.Contractor Whanganui Welldrillers.
• Westmere No 1 Reservoir ReplacementReservoir investigation and survey has started. BTW Company is investigating ouroptions for either partial or full replacement of reservoir number one. BTWCompany is currently completing an internal survey of the reservoir and life cycle ofthe current asset. Further design of internal reticulation is also being looked at.Once the survey and investigations are complete, BTW Company will produce areport to determine a solution direction for the replacement of the number onereservoir.
• Contract 1767 – Castlecliff Main ReplacementWe are laying 800 metres of 457mm concrete steel from Belmont Golf course toWestmere Road. Tender has recently been awarded to Loaders Whanganui. Startdate and site establishment to be confirmed.
• Rural/Urban Remote MeteringWe have moved to remote metering within the urban and rural areas. Anyreplacement or new connections will now have remote readers installed, and will belinked back to our internal system. Information Services will start the process of
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Infrastructure and Special Projects Committee 12 September 2017
integrating into our internal billing system. This will streamline the meter reading process for both rural and urban meters.
• Replacement programme for all 200mm Blue Polyvinyl Chloride Un-plasticised(PVCU) material failure is under way. There is approximately three kilometres (km)within reticulation. The first section to be completed is at Heads Road, whererecently a failure occurred. Work has started and consists of inserting 180mmPolyethylene (PE) through 200mm existing Polyvinyl Chloride (PVC) water-main.Forward works planned for remaining PVCU.
• Water ModelUpdating of water model integrated master plan for water supply and zoning ofareas complete. Criteria developed in the earlier water criticality work will beupdated to Geographic Information System (GIS) data and will include all rural areasas well.
Progress Update Wastewater
• Pump Station UpgradesThe goal of this project was to upgrade the control panels of all the urban pumpstations. To date we have replaced 25 out of a total of 29 urban control panels andwe have completed the upgrade of the Tangi Street pump station at MowhanauBeach. We are planning on completing the remaining four urban pump stations thisfinancial year, and to add the remaining four rural pump stations to the project. Allwork is expected to be completed in this financial year.
• We are undertaking the first trade waste sampling round for the 2017/18 financialyear.
• New Wastewater Treatment PlantThe new treatment plant construction is progressing well. The managing contractoris Downers contracted under NZS 3910 with Principal Representative, Engineer tothe Contract and Engineers Representative being supported by Rider LevettBucknall (RLB) as Quantity Surveyors and payment certifiers. This team has beentogether for several months and along with the designers, engineers and sub-contractors are successfully using Aconex, as the project management system.
A ‘Dashboard’ summary prepared by RLB is included at the end of this report.
• Overall, construction is nearly 65% complete.
Inlet works W&W Construction has placed the final concrete to the inlet structure walls. The fine screen and grit removal equipment have been manufactured and is due for delivery to site in August 2017.
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Infrastructure and Special Projects Committee 12 September 2017
Anaerobic Pond The pond floating cover installation raft is on site and ready for assembly.
Biogas Flare System The flare is has been manufactured in the USA and is currently in transit.
Contact Stabilisation Tanks (CST) The CST floor is complete. The subcontractor, Concrete Structures (CS) is casting the last stitch joints, installing channels and preparing the structure for sealant.
Blowers The blowers are in place and have been wired back to the main control cabinet.
Clarifiers Civil works to clarifier No 1 is complete, and in the final stages for clarifier No 2. All clarifier mechanical internals are on site, with 98% installation completed to clarifier No 1 and 85% complete to clarifier No 2.
Ultra Violet Disinfection (UV) and Wet Weather Pump Station (WWPS) The Xylem wet weather pump is on site and Xylem has the UV equipment manufactured and on way to the site. The WWPS concrete base and lower walls have been cast as has the UV inlet pit.
Dewatering The internal fit-out continues, and the external aprons have been cast. All the sludge dewatering equipment is now on site and is currently being installed.
Drying The sludge dryer building is complete. Work continues on the assembly of the sludge dryer equipment. Other sludge storage and conveyancing equipment being supplied by Service Engineers are being manufactured.
Odour Treatment Timber post and rails for the bio filters are complete, subsurface drainage and odour ductwork has been installed and a majority of the treatment media has been placed.
Electrical and Controls Current Electrical has completed lighting and general power to the Dryer building, first stage fix for the dewatering building and blower wiring. Ninety percent of the electrical ducting is in place, all the variable speed drives have been procured and all the flow meters are on site.
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Infrastructure and Special Projects Committee 12 September 2017
Progress Update Stormwater
• ‘Healthy Streams’ Initiative (Integrated Catchment Management)Community project with Matipo Community Charitable Trustboard on thewatercourse draining into the Kokohuia Wetland, with new fencing and plantingbeing done as an initiative with Landbased training to create new skills for localcommunity members. Support for planting project (erosion control) of Ototokawatercourse, in conjunctions with Horizons Regional Council.
• Contract 1706 Heads Road Stormwater Main Extension(Gilberd Street to Raupo Street)Construction to be completed by the end of August 2017.
• Mosston Road Stormwater Main (Mill Road to Wharf Street)Contract awarded to Bullocks. Construction to start in September 2017, at theWharf Street boat ramp and then continuing further north-east along MosstonRoad.
• Inflow and Infiltration InvestigationsFollow-up work from the smoke detection is currently under way.
• Levels of Service ReviewWork has commenced on the 30-Year Infrastructure Strategy, Long Term Plan andAsset Management Plans. Results from the modelling of the in-ground pipe networkis being collated for informing these plans. The above ground effects of stormevents have also been modelled, and are also being incorporated into thesedocuments and plans and facilitate the consultation process.
• Closed Circuit Television (CCTV) Condition Surveying and Smoke TestingThe programme is 80% complete. Results from this programme are being analysedfor information of renewals programmes for the Asset Management Plans, 30-YearInfrastructure Strategy and Long Term Plan.
• General Stormwater Queries from the PublicStormwater queries from the public are being handled and dealt with on a case-by- case basis. Responsibilities are adjudicated using Council’s Stormwater Policy, andby reference to the Local Government Act. Responsibilities are communicated tolandowners in writing as soon as is practicable.
• Key inlets/drains are inspected and cleaned as per its maintenance requirementsthrough the Water and Drainage Maintenance Contract.
• Maintenance records are updated by the Stormwater Technical Officer.
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Risks Risks and responses for this activity are being detailed in the 30-Year Infrastructure Strategy, Asset Management Plans and Long Term Plan.
Progress Update Roading
• June 2015 Emergency Works/Whanganui River Road 4.0 to 5.0kmConstruction continued on these three retaining walls. The retaining walls are nowcompleted and the road reinstatement is in progress.
• June 2015 Emergency Works/Whanganui River Road, Oyster BluffBank retreat work has been designed and resource consent approved by Horizons.Work will commence once the weather improves (towards the end of October2017).
• June 2015 Emergency Works/Whanganui River Road, Jerusalem BluffBank retreat work has been designed and resource consent approved by Horizons.This contract will go out for tender in September 2017.
• June 2015 Emergency Works/Papaiti Road RealignmentThe land purchase agreement for this realignment by Mosquito Point has beencompleted and will soon go out for tender. Physical works are likely to commenceafter October 2017.
• UCP Te Tuaiwi: London Street to Nelson Street Shared pathwayThis Urban Cycleway Programme (UCP) project along the railway corridor will soongo out for tender.
• UCP Te Tuaiwi: Nelson Street to Ingestre Street Shared pathwayThis UCP project along the top end of Dublin Street and along St. Hill Street hascommenced, with the Dublin Street section practically completed. Work has nowcommenced along the section between Dublin Street and Ingestre Street.
• UCP Te Tuaiwi: Ingestre Street to Taupo Quay Shared pathwayThis UCP project is in the design phase and includes upgrading the traffic signals atIngestre Street, Guyton Street, Ridgway Street, and a new set of traffic signals atTaupo Quay. This work will be practically complete by 30 June 2018.
• UCP City Bridge to North Mole Shared pathwayThis UCP project is practically completed to Gilberd Street. Design is in progress forthe section from Gilberd Street, past the Q-West site and onto the port wharf andfrom the port to the North Mole. This work will have to be practically completed by30 June 2018.
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Infrastructure and Special Projects Committee 12 September 2017
• Tokomaru West RoadErosion and exposure is causing failure of the switch back section. Remediation andmitigation methods are being identified for implementation this summer.
• Heavy Vehicle BypassDuring Annual Plan submissions, Councillor Bennett asked that “We need to raisewith Transit, the possibility of a HT (Heavy Traffic by-pass down Montgomery /Mosston Roads.”
New Zealand Transport Agency (NZTA) has replied:
“NZTA had previously looked at establishing a heavy vehicle bypass around thewestern portion of the city, in the vicinity of Rapanui Road. Over time the economicjustification to proceed was not maintained, and the project was closed off.Following that decision, the purchased land and easements were relinquished andon-sold back to the property market. NZTA has no further requirements to developthis further.”
• Western GatewayDuring Annual Plan submissions, Councillor Bennett asked that we approach NZTAon the possibility of creating Western Gateway. NZTA are not aware of thisproposal and is not factored into its 2018/21 budget, but they are happy to engagein discussions. It is noted that for the Southern Gateway there were crash factorsthat contributed for it to have NZTA investment and that Council contributed$660,000 towards the project.
• Taupo Quay Pedestrian Crossing OptionsThis is being assessed in terms of the Whanganui Urban Transport Strategy and hasto cover the complete area from Bates Street to Drews Avenue.
Key Issues Forest harvest traffic impact is an increasing issue for Council. This was especially significant through the very wet winter we have had and particularly along the top end of Rangitatau East Road. We note that when wet conditions affect the conditions of forestry sites and the loading of logs onto trucks, consequently forest managers have redirected these trucks (and forestry activity) to the upper Rangitatau East Road sites. This has doubled the truck loading on that road when at its wettest and weakest condition. This alone has cost Council approximately $60,000 to maintain Rangitatau East Road (to a serviceable level) during July and August 2017.
Risks The key risks to a reliable roading network in the Whanganui District are the effects of forest harvest traffic on our road pavements and environmental issues associated with the young, steep and erodible topography of our rural interior.
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Infrastructure and Special Projects Committee 12 September 2017
Progress Update Subdivision
• Attrill Land Developments proceeding with final stage of subdivision 13-048following the successful application for section 224 certification of Stage Four.
• 37 Subdivision applications have been received year to date.
• Otamatea West Structure plan has been distributed to key stakeholders forconsultation. Public open evening at the Otamatea Dog Club rooms attractedaround 40 local residents. Feedback was generally positive.
• Development contributions policy is being drafted and will include both Otamateaand Springvale structure plan areas.
Progress Update Asset Management
• Expressions of Interest were sought for the supply of new asset managementsoftware that will assist the Council to meet its legislative obligations andcompliance requirements. Suppliers have been shortlisted to four, and will beinvited to tender on a Lowest Conforming Price basis.
• Ongoing project for the updating of Council’s Asset Management Plans to meetpeer review timeframes and legislative compliance requirements for inclusion intothe 10-Year Plan process.
• Valuation Peer Review of Roading, Water Supply, Wastewater, Stormwater andAirport assets to meet the Office of Auditor General and Audit New Zealandrequirements are being finalised.
• Ongoing updates of Detailed Asset Registers and Geographical Information Systems(GIS Mapping).
• Miscellaneous GIS Mapping relating to Parking, Public Toilets, Pensioner Housingand Active Transport.”
References – Agenda Attachments
C Rider Levett Bucknall, Financial Summary No 6, August 2017.
Discussion Mr Hughes tabled photographs showing the current progress of the Wastewater Treatment Plant and referred Elected Members to the financial dashboard included in the agenda. He said all was tracking to time and budget and going well.
Mr Hughes summarised the Infrastructure Activity Report and responded to questions of clarification. Position descriptions were written to enable recruitment of appropriate
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personnel to be in place for commissioning of the plant and the start of processing. The increase in full-time equivalents (FTE) was five and current staff could apply for the full time positions. Previously the plant had been run by a team of three on a part-time basis with those staff members undertaking other work.
The contractor had reported a delay in finishing Contract 1706: Heads Road Stormwater Main Extension due to incorrect material delivered. This would not result in a cost increase to the Council and the time delay would be up to the contractor to manage.
A Council workshop would shortly be held to work through the draft activity management plan and this would be presented to New Zealand Transport Agency (NZTA). Within that plan will be the Council’s application for NZTA funding for the next three years and this would include applications for the Wakefield Street bridge and Wikitoria Road culvert. Some criteria under NZTA had changed providing a better chance of funding for these two applications.
There was no current danger to the City Bridge due to the Anzac Parade dropout but the longer this issue was not rectified the more risk there was and Mr Hughes was keen to see work start on repairing the dropout. Mayor McDouall said he was in regularly contact with NZTA and he had been assured that the planned work would commence in October 2017.
Cr Baker-Hogan left the meeting at 2.09pm.
Mr Hughes encouraged Elected Members to attend the 10-Year Plan workshop scheduled for Thursday, 28 September 2017 when the base would be set for asset management plans including funding applications to NZTA for the next three years
Committee’s Resolution Proposed by Cr Young, seconded by Cr Taylor:
6.1 THAT the information is noted. CARRIED
The meeting closed at 2.11pm.
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Significance of decision – In terms of the Significance and Engagement Policy 2014, the decision is not significant.
1. 13 August 2013 3. Wharf Street TrailerBoat Slipway Repairs.
Referred to Property and Community Services Committee 7 February 2018.
2. 15 March 2017 7. Lower WhanganuiRiver TrainingStructures.
THAT a programme of investigation work is put in place with the objective of providing a more detailed plan of work and costings in time for the Council’s 2018-28 10-Year Plan.
THAT Council works with Horizons Regional Council and the Minister of Local Government to reach agreement as to the appropriate apportionment of responsibility for the proposed $16.5M ($10.5M + $6M) repair work.
Rowan McGregor Long Term Plan budget completed.
HRC and WDC reached agreement on HRC taking responsibility with a 25% contribution from WDC. Timing and scope of proposed work changed to enable a proposed Government contribution.
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3. 6 June 2017 5. Whanganui RiverFlood Protection.
THAT the Chief Executive allocates resources as required to assist Horizons Regional Council in developing a flood protection or flood resilience strategy for the City reach of the Whanganui River.
Rowan McGregor Ramon Strong of HRC will present a confidential briefing to Council at its meeting on 13 February 2018.
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4. 12 September 2017 5. Parking Prohibitions.
THAT two (2) minute parking restrictions are installed in the following section of road: Liverpool Street, northwest side, from a point 10 metres southwest of the railway centreline for 15 metres to a point 25 metres southwest of the railway centreline; and from a point 45 metres southwest of the railway centreline for 15 metres to a point 60 meters southwest of the railway centreline.
THAT parking be prohibited in the following sections of roads: Liverpool Street, northwest side, 5 metres either side of the gateway to St. George’s School, from a point 25 metres southwest of the railway centreline for 20 metres to a point 45
Rui Leitao 100
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Policy on Determining Significance – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.
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Infrastructure Committee 20 February 2018
metres southwest of the railway centreline. Glasgow Street, northwest side/outside number 170 Glasgow Street, from a point 31 metres northeast of the railway centreline (just northeast of the existing bus stop) for 11 metres to a point 42 metres northeast of the railway centreline (just southwest of the premise’s vehicle crossing).
THAT disabled parking restrictions are installed in the following section of road: Indus Street, north eastern side, from a point 28 metres from the Ingestre Street kerb line (just southeast of the premise’s vehicle crossing) for 5 metres to a point 33 metres from the Ingestre Street kerb line.
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5. Parking Prohibitions
Recommendation to Committee
5.1 THAT parking be prohibited in the following sections of road:
Porritt Street, north-western side from the intersection with Oakland Avenue for 30 metres to the vehicle crossing for 1 Porritt Street. The yellow dashed marking will extend 6 metres around the kerb into Oakland Avenue. Extend the existing parking prohibition on the south-eastern side some 4 metres to the vehicle crossing for 2B Porritt.
Niblett Street, from the intersection with Glasgow Street along the north-eastern side for 38 metres and on the south-western side for 15 metres from the intersection.
5.2 THAT a police car only parking restriction be installed in the following section of road:
Abbot Street, western side, from the start of parking adjacent to the intersection with Harper Street north for 5 metres directly outside the Gonville Police Station.
Policy on Determining Significance – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.
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5.3 THAT disabled parking restrictions are installed in the following sections of road:
Rangiora Street, one space on the north eastern side from the new kerb extension extending 5 metres directly outside Citadel Café.
Niblett Street, on the north western side from the parking prohibition proposed above for 5 metres to create one disabled parking space.
5.4 THAT parking restrictions are installed in the following sections of road:
Jones Street, P2 for a school drop off zone. The existing 4 parallel parking spaces directly adjacent to the school gates be restricted to 2 minute parking.
Karaka Street, P15 Castlecliff Camp Store customer parking, 3 existing parallel parking spaces directly outside the store entry be restricted to 15 minute parking.
Rui Leitao, Senior Roading Engineer, reports:
Introduction The purpose of this report is: • To provide a parking prohibition along part of Porritt Street to improve road safety
and reduce congestion at the intersection with Oakland Avenue.• To provide a parking prohibition along part of Niblett Street to improve road safety
and reduce congestion at the intersection with Glasgow.• To provide reserved parking for the police car outside the Gonville Police Station.• To create 2 disabled parking spaces one in Rangiora and one in Niblett Street to set
aside space for disabled parking outside cafés.• To create time restricted parking for student drop offs in Jones Street and for
customers outside the store in Karaka Street.
Background Porritt Street Parking Prohibition Porritt Street is considered a low volume local access road designed to service the residents along this and adjoining streets. It provides to some extent a link between Virginia Road and Great North Road. Parking during the day on both sides of this street near the intersection with Oakland Avenue reduces traffic to one lane. The safe passage of buses and trucks is restricted and the ability to turn from Oakland into Porritt often conflicted. The line of sight is severely restricted along the ensuing one way section of road.
There have been a number of complaints/request to council to improve traffic safety through this section. It is understood the staff at the adjacent Jane Winstone retirement village park along Oakland and Porritt Streets.
The proposed parking prohibition will maintain 2 way traffic at the intersection along to the first bend in the street allowing drivers to see if the road is clear ahead. Parking will be
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afforded along one side of the street with some having to walk an extra 20 to 30 metres to work. We have spoken to residents whose property frontages are adjacent and opposite the proposed parking prohibition. All were in support of the proposal the current parking regime negatively impacts access to their properties and most have witnessed conflicts. Refer to proposal in Reference B1. Niblett Street Parking Prohibition A new café, artist residence and studio is being constructed at 85 Glasgow Street being on the corner of Glasgow and Niblett. Council were concerned that customer parking demand would spill into Niblett and once the street was parked both sides traffic flow would reduce to one lane. This would inconvenience residents and compromise the flow and safety of the intersection. The proposed parking prohibition would keep parked cars back from the intersection and generally to one side of the street through this section. The café owner has gained consent for the prohibitions from residents opposite and adjacent to the proposed restrictions. Refer to proposal in Reference B2. Abbot Street Parking Restriction Council has received a request from Colin Wright of the Neighbourhood Policing Team to have a police car only parking bay outside the Castlecliff/Gonville community Policing Centre on the corner of Harper and Abbott Streets. Mr Wright explains “the police car parked in front of the Policing Centre will show members of the public that police are on site act as a reassurance as well as inviting people to come in to speak with their local police”. There are no adjacent parties affected by this proposal. It would be reasonable to expect public acceptance of the reserved police car park space. It was observed parking capacity in the area is well provided for with a large public carpark at the nearby shopping centre. Refer to proposal in Reference B3. Rangiora Street Disabled Carpark Council have received a request from the Chair of Progress Castlecliff to create a disabled carpark space within the newly developed area in Rangiora Street. The site proposed is on the south-eastern side of the street at the north-eastern extent of the parking bay. The owner of the Café and the Pastor of the Church adjacent to the proposed site support the proposal. Refer to proposal in Reference B4. Niblett Street Disabled Carpark Council have processed an application to establish a café, gallery and artist residence on the corner of Glasgow and Niblett. As part of the application the applicant must provide a car parking plan that meets the requirements of the District Plan. Part of this requirement is to provide a disabled carpark space. The space submitted and agreed is
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on the north-western side of Niblett at the extent of the parking prohibition from Glasgow Street. Refer to proposal in Reference B2. Jones Street Parking Restriction Council have received a request from the Whanganui High School by way of their safety committee to improve safety around the school gate on Jones Street. Congestion at drop off and pick up times severely restricts sightlines for vehicles and pedestrians. There are 4 car parks directly adjacent to the gate that are often used for all day parking. The proposal is to apply a P2 (2minute parking) restriction to make these 4 spaces available for pupil drop off. This will improve parking availability through the peak drop off period. Refer to proposal in Reference B5. Karaka Street Parking Restriction Council have received a request from the owner of the Castlecliff Camp Store on the corner of Rangiora and Karaka Streets to put a time limit on parking outside his store. There are 4 parallel parking spaces directly outside his entry which are often used by patrons and staff of the Citadel Café in Rangiora Street. The proposal has the support of Citadel Café and the adjacent Church. The proposal is to erect 2 off P15 (15 minute) parking restriction signs to mark the extent of the 4 spaces. Refer to proposal in Reference B6. Factors to consider
• Financial considerations Within the Council’s roading activity budget there is ‘minor improvement’ budget available to implement these minor changes. The budget has a financial assistance rate from New Zealand Transport Agency (NZTA) of 62%.
• Legal compliance
As described in the Whanganui District Council Traffic Bylaw 2011 section 3.1, the Council may, from time to time, by resolution and subject to the erection of the signs prescribed by the Transport Act 1962 or any regulations thereunder specify roads or any part of a road on which the parking of specified vehicles is prohibited or restricted.
Council have requested information on this parking resolution process. Refer to information in Reference B7
• Policy implications
There are no implications to existing Council policies.
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• Risks
The parking prohibitions proposed will reduce the risk of vehicle crashes and public conflict at this sites. The disabled carparks and parking restrictions proposed will improve the level of service at these sites.
Significance In terms of the Significance and Engagement Policy 2014 these items are not significant. Conclusion Council have received a number of requests to improve traffic safety and enhance service levels.
• To improve traffic flow parking be prohibited along Porritt Street northwest side, starting 6 metres into Oakland Avenue traversing 30 metres into Porritt to the vehicle crossing for 1 Porritt Street. Extend the existing prohibition 3 metres to the vehicle crossing for 2b Porritt.
• To support good traffic flow parking be prohibited from the Glasgow Street intersection along Niblett Street north-east side for 38 metres and from the intersection along the south-western side for 15 metres.
• To mark a single police car only parking space in Abbott Street directly outside the Castlecliff/Gonville Community Police Station. This parking space will be achieved within the existing street side parallel parking.
• A disabled carpark be installed in Rangiora Street to provide accessible access in this newly developed area.
• A disabled carpark be installed in Niblett Street to provide accessible access to the new café on the corner of Niblett and Glasgow Streets.
• A 2 minute (P2) parking restriction be posted in Jones Street for 4 existing parallel carpark spaces to designate as drop off parking for Whanganui High School.
• A 15 minute (P15) parking restriction be posted on the 4 carpark spaces in Karaka Street directly outside the Castlecliff Camp Store to support trade.
Legislatively prohibitions must be approved by Council to become legal.
References – Agenda Attachments B1 Porritt Street Parking Prohibition B2 Niblett Street Parking Prohibition / Niblett Street Disabled Carpark B3 Abbott Street Reserved Parking Space B4 Rangiora Street Disabled Carpark B5 Jones Street Parking Restriction B6 Karaka Street Parking Restriction B7 Parking Prohibition Resolution Process
2679285.89618991,6139071.88447196 Digital map data sourced from Land Information New Zealand CROWN COPYRIGHT RESERVED.The information displayed in the GIS has been taken from Whanganui District Council’s databases and maps.It is made available in good faith but its accuracy or completeness is not guaranteed.If the information is relied on in support of a resource consent it should be verified independently.
2685840.30565859,6140882.45091054 Digital map data sourced from Land Information New Zealand CROWN COPYRIGHT RESERVED.The information displayed in the GIS has been taken from Whanganui District Council’s databases and maps.It is made available in good faith but its accuracy or completeness is not guaranteed.If the information is relied on in support of a resource consent it should be verified independently.
2679238.52639929,6139019.67394017 Digital map data sourced from Land Information New Zealand CROWN COPYRIGHT RESERVED.The information displayed in the GIS has been taken from Whanganui District Council’s databases and maps.It is made available in good faith but its accuracy or completeness is not guaranteed.If the information is relied on in support of a resource consent it should be verified independently.
Reference B6Page 29
Infrastructure Committee 20 February 2018
Reference B7 Information to Committee Parking Prohibitions Resolution Process Council have requested information on the statutory process to approve parking prohibitions and what if any options are available to delegate this approval.
Background
Section 22AB(1)(m) of the Land Transport Act 1998 enables Council as the road controlling authority to make bylaws for the purposes of controlling parking. This power includes: (m) prohibiting or restricting, subject to the erection of the prescribed signs, the stopping,
standing, or parking of vehicles on any road; limiting the stopping, standing, or parking of vehicles on any road to vehicles of any specified class or description; limiting the period of time that vehicles may park on any part of the road where parking is limited to such vehicles; and providing that a vehicle used for the time being for any specified purpose must be treated for the purposes of the bylaw to be of a specified class or description, whether or not the vehicle belongs to any other class or description for any other purpose
Council may make parking rules either directly through a bylaw or by a publicly notified resolution (s22AB(3) and (3A)). The existing Whanganui District Council Traffic Bylaw 2011 provides the ability for Council to make parking rules by resolution. Similar provisions are contained within the Draft Traffic and Speed Bylaw 2017 and Parking Bylaw 2017 and have been adopted by the Council for public consultation and are at various stages of consideration by the Council. The legislative requirement for parking rules to be made by resolution significantly restrict Council’s ability to delegate this approval. The primary reason for this is that a resolution cannot be made by an individual and needs to be made by a committee. Secondly, this committees resolutions need to be public available.
Factors to Consider
The underlying philosophy of parking prohibitions being approved by Council is to ensure the process of restricting access to the roading network is consistent and the public have the ability to be heard through this process. The enforcement of the prohibitions requires council approval by resolution under the bylaw. There are examples where enforcement has been challenged and overturned when this process has not been followed. Council may delegate the decision making on parking to a committee but cannot delegate this power to an individual as a resolution cannot be made by an individual. If the Council was of a mind to delegate the decision making on parking, the most efficient and effective option would be to delegate this power to an existing council committee with governance support. While it is noted that Council could delegate the decision making on minor
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Infrastructure Committee 20 February 2018
matters to a committee of senior officers, this committee would require governance support and similar officer time requirement from officers in the preparation of reports, agendas and decision making. Furthermore, a committee of senior officers could be perceived by some members of the public as reducing public input into parking rules.
Conclusion
Council has the ability to set parking rules either directly through a bylaw or via a resolution. Council may delegate the decision making on parking to a committee but cannot delegate this power to an individual as a resolution cannot be made by an individual. If the Council was of a mind to delegate the decision making on parking the most efficient and effective option would be to delegate this power to an existing council committee with governance support.
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6. Wastewater Treatment Plant Update
Recommendation to Committee
6.1 THAT the information is noted.
Mark Hughes, General Manager – Infrastructure, reports: Introduction The purpose of this report is to advise, that the Wastewater Treatment Plant project is on time and within budget and, to give notice of two forthcoming events. Update The construction and pre-commissioning is progressing to programme with site handover back to Whanganui District Council (WDC) at the end of March, as planned, for the process commissioning to commence. Photographs of various aspects of the construction are included at the end of this report. A ‘Financial Dashboard’ summary report, prepared by Rider Levett Bucknall (RLB), confirming the project is within budget, is also included within this report. A public open day will be held on Sunday 18 March 2018, to allow anyone interested to visit the plant and tour the facilities. Further details and advertising will be released closer to the date.
Significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant
The purpose of this report is to summarise to the committee the findings and recommendations of the recent (2017) Ministerial Review into Civil Defence titled “Better Responses to Natural Disasters and Other Emergencies”.
Background After the Kaikoura/Hurunui earthquakes and the Edgecumbe flood responses were identified as being problematic, the last government commissioned a Ministerial Review on Civil Defence in New Zealand. This was conducted by a Technical Advisory Group (TAG) consisting of representatives from Local Government New Zealand (LGNZ), Police, Fire, New Zealand Defence Force (NZDF), Ministry of Civil Defence & Emergency Management (MCDEM) and independent reviewers. Public submissions were sought and received. A small portion of the TAG visited Whanganui and talked to the Mayor, Controllers and Civil Defence and Emergency Management (CDEM) staff as well as local Iwi in June 2017, focussing mainly on the April 2017 flood event and response. The Review was released in January 2018, and is now being assessed by the Government. A summary of its recommendations are noted below.
Key Issues 1. The establishment of a National Emergency Management Agency- Government
Department under the Department of the Prime Minister and Cabinet (and tied into the national security system) replacing a Ministry.
2. Mayors have primary authority for declaring States of Local Emergency, including the option to declare a “major incident.”
3. Retain the Joint Standing Committee for Governance, add Iwi to this committee.
4. More consistent Group Emergency Management Office structures nationally.
Significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.
5. Clearer protocols and full participation of Iwi in CDEM coordination and planning structures.
6. National professional standards for all staff in Emergency Management roles, and key roles being nationally accredited.
7. Establish a professional cadre available to act as “fly in teams” based on Coordinated Incident Management System (CIMS) roles.
8. Adding strategic communications capability to CIMS.
9. Strengthen the authority of Controllers, particularly their ability to task other agencies.
10. A new fit-for-purpose National Crisis Management Centre (NCMC) with 24/7, monitoring, alerting and warning centre- with enhanced IT, intelligence functions and communications team
Next Steps Note the summary above. Await the Government response to the Review and any actions or changes undertaken at a national level. Continue to support our CDEM planning and activities across the 4 R’s (Reduction, Readiness, Response and Recovery) of Emergency Management at our local level.
References – Agenda Attachment C Ministerial Review. Better Responses to Natural Disasters and Other
Emergencies. 17 November 2017. (PDF copy only – provided separately)
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