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INEA Innovation and Networks Executive Agency Tenth Advisory Group meeting CEF Transport Brussels, 12 November 2019
INEA Innovation and Networks
Executive Agency
Tenth Advisory Group meeting
CEF Transport
Brussels, 12 November 2019
1. Welcome by
Dirk Beckers
2
Draft Agenda 1. Welcome by the Chair
2. INEA feedback on points raised by AG members
3. CEF Transport portfolio management
4. CEF2 – Implementation modalities
5. Cooperation with beneficiaries/Member States to facilitate
payments
6. European Court of Auditors’ special report on INEA
7. New social media guidelines for beneficiaries
8. AoB 3
2. INEA feedback
on points raised by AG members
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points raised by AG members
1. Eligibility of national audit costs – additional to the CFS - , which occur after the end date of the Action
2. The threshold of 10%, may be too high for large-scale projects?
Should this threshold refer to the value or to the number of the invoices?
3. Could the sampling be reduced, when the relevant CFS or final
payment claim is of high quality?
4. Should INEA highlight to the beneficiaries at an early stage the need to fill in the contract list that needs to be annexed to the CFS?
5
points raised by AG members
5. The CFS must be organized by beneficiary or coordinator?
6. When the Terms of Reference shall be signed, before or after the
auditor carried out the procedures (audit)?
7. How INEA makes sure that procurements under €80,000 comply with the applicable national public procurement rules?
8. Electronic documents can also be considered as “original documents” as meant in the Guide for Applicants?
6
3. CEF Transport portfolio management
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CEF – Transport portfolio (1/2)
Status Number of
Actions
Ongoing 657
Pre-terminated 3
Terminated 19
Closed 76
Total 755
Since 2014, INEA has managed 17 calls for CEF Transport. Out of the 1,786 submitted proposals, 819 have been selected and 755 Grant
Agreements have been signed (additionally 39 are expected from the 2019 AP Calls). 8
Number of actions Actual Funding (€ million)
7941 CEF Transport actions currently contribute €22.1 billion to transport infrastructure projects, for a total investment of €47 billion, covering all
modes (around 70% for rail).
CEF – Transport portfolio (2/2)
1including the Actions from the 2019 AP calls
9
Management of Actions
• INEA has so far processed 300 formal amendments, which have resulted in the extension of the duration of 201 Actions. The
average extension is 15 months.
• In total there was a reduction of EU funding in 162 Actions. €2 billion οf EU funding have been made available for new Calls, out of
which €0.7 billion have already been reinjected in the Programme.
10
2019 ASR – Overview
• 492 Actions, corresponding to €21 billion of CEF funding and €42 billion of eligible costs.
• 86% of the ASRs were submitted on time (by 31/03/2019),
submission was concluded by 25/07/2019.
• INEA assessed 98% of the ASRs by the end of July and informed the concerned beneficiaries and MS.
11
2019 ASR – main findings (1/2)
•Delays by the end of 2018 (vs GA actual end date)
(17%)
(51%)
(25%)
(6%)
(0,6%) 0,2%) 0
50
100
150
200
250
On time 0 - 1 year 1 - 2 years 2 - 3 years 3 - 4 years > 4 years12
0,8 1,4
3,6
6,0
8,8
10,1
8,2
1,6 1,2
0,4 0,0 0,0
0,7 1,0
2,5
4,0
5,6
8,4
9,8
7,3
4,6
1,7
0,1 0,0 0,0
2,0
4,0
6,0
8,0
10,0
12,0
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Costs (GA in force) Costs (ASR)
2019 ASR – main findings (2/2)
• Spending profile
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The way forward
• INEA in cooperation with MOVE is in systematic contact with the beneficiaries and Member States, to identify Actions/activities that cannot be completed within the framework set.
• It will be a continuous exercise until the end of 2021 (end date for signing GAs under the current CEF).
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4. CEF2 – Future implementation modalities
Preliminary orientations
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CEF1 vs CEF2 Objectives
CEF 1 CEF 2 source
Detailed description of objectives (PCIs, bottlenecks, missing links, rail interoperability, etc)
• PCIs • Dual use of transport
infrastructure (civil/military)
draft Regulation (art. 3, 11a)
Synergies • Within CEF: multi-sectoral call
for proposals • With other programmes
• Cross-sectoral calls • Synergetic elements to
be taken into account • Part of the award
criteria
draft Regulation (art. 10, 13)
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CEF1 vs CEF2 - Funding rates and funding objectives
CEF 1 CEF 2 source
General envelope Funding rates: Studies: 50% Works: 10% - 40% Telematics: 20% -50%
General envelope Funding rates: Studies: 50%
Works: 30% - 50% + possibility of combining different EU funds (no double funding) +5% increase for integrated management structure
draft Regulation
(art. 14, 18)
draft Regulation (art. 14.2c)
General envelope
FO1:80%
FO2:5%
FO3:15%
Actions relating to efficient, interconnected and multimodal networks : - 60% of General envelope - 85% of Cohesion envelope
Actions relating to smart, sustainable, inclusive, safe and secure mobility - 40% of General envelope - 15% of Cohesion envelope
draft Regulation
(Annex Part II)
•85% core network
•15% comprehensive
For core and
comprehensive network
CEF1 vs CEF2 Cohesion envelope
CEF 1 CEF 2 source
Cohesion: national envelopes for the first 3 years
70% of national envelopes for the first 3 years
draft Regulation (art. 4.8)
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CEF1 vs CEF2 Member States’ involvement
CEF 1 CEF 2 source
Member State agreement for application
A Member State may decide that its agreement is not necessary for
a specific Call
draft Regulation (art. 11.5)
Reports certified by Member State
Reports not certified by Member State but they have access to
them
draft Regulation (art. 19a.3)
Member State certifies cost claims
Certification by MS not required n.a.
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CEF1 vs CEF2 implementation
CEF 1 CEF 2 source
Member State can designate an Implementing Body (IB)
Current IBs to become beneficiary (coordinator) / affiliated entity
draft Regulation
(art. 2)
Financial guarantee for weak beneficiary
Could be replaced by a mutual insurance mechanism already in
use for other programmes
draft Regulation (art. 6.4)
Proposals not selected due to budgetary reasons
Can be financed by Structural Funds without further assessment
draft Regulation (art. 18.2)
VAT: Eligible under certain conditions + applicable cohesion
rules VAT not eligible
draft Regulation (art. 15d) 20
CEF1 vs CEF2 implementation
CEF 1 CEF 2 source
No long-term call planning The first WP shall include the information about the calls for the first three years
draft Regulation (art. 19.1a)
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CEF1 vs CEF2 tools
CEF 1 CEF 2 source
TEN-tec
e-Grants: • full electronic workflows, from
submission to closure and ex-post audit, including GA signature, amendments, reporting and payment modalities
• electronic accession forms to replace beneficiaries’ mandates
Corporate IT
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5. Cooperation with beneficiaries to facilitate payments
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Time required for payment - definitions
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• Gross Time to Pay: total time required to process a payment by both sides (beneficiary + Agency)
• Net Time to Pay: time required by the Agency to process the
payment, the time limit for interim and final payments is 90 days, beyond the time limit late payment interests apply automatically in
favour of private entities
Time required for payment - evolution
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GTP
NTP
Year Payments GTP NTP Payments with GTP>120 days
2016 66 93 50 4
2017 67 108 59 16
2018 186 90 49 23
2019* 110 88 50 18
*31/10/2019
88
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Time required for payment – reasons for delays
• By nature a complex process (sampling, detailed checks, etc.)
• Incomplete payment claims (e.g. missing CFS)
• Complexity of claim (e.g. procurement, multi-beneficiary Actions )
• Audit reports (CFS) with findings (requires further examination)
• Slow response from beneficiaries
• Incomplete responses triggering follow-up
• Problems for coordinator to collect input from other beneficiaries
Possible solutions
• Improve the preparation of payment claims by beneficiaries in particular for multi-beneficiary Actions:
• More guidance?
• Webinar for coordinators?
• Focus on timely preparation of CFS?
• Improve submission of staff costs?
• Ensure and maintain expertise in the team of the coordinator?
• Penalise «non-cooperating» beneficiaries in order to pay the others?
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7. New social media guidelines for beneficiaries
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Social Media
CEF Transport Advisory Group Francesco Falco – Communication Manager
12 November 2019
Communicating EU projects: how?
• Publications
•Website(s)
• Events
•Social media
• Campaigns
•What else?
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INEA enhancing digital communication
• Digital communication – Fast, quick, live
• Becoming preferred medium to engage/find info
• More approachable – creates a dialogue with partners
• Enhances other communication tools
• Beneficial in raising visibility
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Why social media?
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Social media - INEA
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INEA Twitter
YouTube
Social media - you
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Beneficia
ry
Not compulsory
Publicity is needed for EU co-funded projects
Resource intensive
Re-evaluate internal communication
Trend
Multiply messages
WE'VE GOT
SOMETHING
special for you
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Social media - guidelines
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Let’s work together
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INEA support - We can help
INEA can:
• Act as a multiplier
• Provide guidelines & templates • Provide advice
• Disseminate to/through DGs/DG COMM • Provide EU Media visibility for local projects • Promote successes and milestones
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Keep us informed
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Breaking ground
Wrap up/lessons learned
• Interest in results
• People like (good) news!
• Think big: even small projects can have great impact
• Don’t be afraid to experiment (new ideas, new tools)
• Publicity is a requirement
• EU dimension can help 'sell' projects locally
• Maximise communication partnership with INEA
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Feedback
• Templates? • Efficient contact with INEA?
• Lessons from social media presence? • …
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Ensuring Visibility of CEF Actions
• The implementation of Actions offers good opportunities for visibility (e.g. inaugurations, opening events, high level visits,
etc.)
• Beneficiaries and MS are invited to promote such opportunities, ensuring the appropriate visibility of EU funding (e.g. visibility of EU emblem on billboards, banners, webpages, invitation of
speakers from the EU, etc.)
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INEA: more information
@inea_eu
http://ec.europa.eu/inea
Look for INEA!
> Your Project Manager
> INEA’s Communication Manager > [email protected]
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5. AoB
Date of next meetings (provisionally):
• 10 June 2020 in Brussels (INEA premises)
•… October/November 2020 (on site visit?)
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