Innovations in Bangladesh

December 18, 2008

Shyam Lama & Sylvia Ness

GENERAL SYSTEM INFORMATION

• Central Warehouse (1)

• Regional Warehouses (21)

• Upazila Stores (483)

• Family Welfare Centers (7000)

• Family Welfare assistants (23,500)

CWH(1)

RWH (21)

Upazila FP Store F-7B

FWC (7000)

FWA 23,500

Upazila Store (483)

Warehouse F-7 Report

DGFP (MIS & LMIS Units)Monthly LMIS & Pipeline Report

LOGISTICS INFORMATION FLOWLOGISTICS SUPPLY FLOW

Family Welfare Centre (FWC and NGOs)-MIS-3

Family Welfare Assistant (FWA)-MIS-1

Millions of users (approx. 18 million)

Family Planning Inspector (FPI)-MIS-2

Innovations in Bangladesh

• WIMS at Warehouses• Pipeline Report • Procurement Tracking

System • Stockout Projection

Tool• DDS/MSR Kits

• UIMS at Upazila Level

• Logistics Support Officers

• LSO e-forum

• LSO Handbook

• Barcoding • Procurement Primer

• Bidders Manual

• Commercial Transport

• LIMS at Department of Livestock

• Partnership with Dhaka U

• Partner to Conduct Training

• Web-based LMIS

Innovation: UIMS at Upazila Level

Upazila Inventory Management System

• Upazila (sub-district)

• Piloted in 40 Upazilas

• LMIS report automatically generated

• Auto generated Supply Plan

Innovation: Logistics Support Officers Ensure Supplies to the Last Mile

Innovation: Logistics Support Officers

Field based project staff

Product availability ensured at last mile

TA to GOB and NGOs

Facilitators/problem solvers

Capacity building

Supply Hotline

LSO Handbook

Comprehensive Handbook

-monitoring checklists

-job aids

-contact information of various facilities

-periodically reviewed

LSO e-forum

Share field experiences

Lessons learned

Interactive forum

Provide guidance from central level

LSO e-forum

Innovation: Commercial Transport

Study and evaluation completed

Timely delivery at lower cost

50% of transport outsourced

Further increase planned

Innovation: Barcoding for the Warehouses

Barcoding introduced at the CWH, on a trial basis

•Hand-held barcode reader

•Batch numbers, manufacturing/expiry dates, unit/quantity, product names and locations

•Bar code label generated

•Inventory updated when product is scanned

Barcoding System in WIMS

Innovation: Barcoding for the Warehouses

On hold, pending fulfillment of pre-requisites:

- Staff assignment

-Minor re-configuration of warehouse layout

-Commitment from leadership

Innovation: LIMS at Department of Livestock

Livestock Inventory Management SystemRapid Assessment conducted

Introduced automated system to keep track of:

-receipts

-issues

-balance

Innovation: Partnership with Dhaka University

1. Master’s Population Studies internship -Contraceptive Security focus-participate in field work-final paper

2. Contraceptive Security Included in Curriculum-Developed and taught by project staff-Course a program requirement

Innovation: Partner to Conduct Training

Center for Development Studies

NIPORT

Institute of Pharmacology

Innovation: Job Aids for Procurement

Procurement Manuals

Procurement Primer

Bidders Guide

Web-based LMIS

MOHFW

DGFP DGHS

MIS Unit

L & S Unit

MCH Unit

Finance Unit

Audit unit

Planning Unit

CCSDP Unit

Web-based LMIS – maintained by DGFP MIS unit

What is the Web-based LMIS?

•Web application

•Data from all levels of the system

•National data consolidated in central server

•Reports generated automatically

DGFP MIS Information Flow

(prior to introduction of Web-based LMIS)

Before vs After Web-based LMIS

Before Web-based LMIS After Web-based LMIS

2 months to generate LMIS report

MIS unit of DGFP had to enter 483 upazila + 21 RWH reports

2 months to generate supply plan

Follow-up actions dependant on full report

DGFP MIS Information Flow

(after introduction of Web-based LMIS)

Before vs After Web-based LMIS

Before Web-based LMIS After Web-based LMIS

2 months to generate LMIS report 20 days to generate LMIS report

MIS unit of DGFP had to enter 483 upazila + 21 RWH reports

Each RWH enters approx. 23 upazilas + 1 RWH reports

2 months to generate supply plan No wait to generate supply plan

Follow-up actions dependant on full report

Data available immediately upon uploading to database

Web-based LMIS – How did we implement it?

• Design reviewed with MOHFW

• Local Software Company

• Software installed in 22 RWHs

• 6 month pilot

• Web-based LMIS officially launched

Web-based LMIS – Implementation (continued)

• User feedback incorporated

• Project initially produced National LMIS Report

• DGFP MIS unit currently producing report

• Core group to be trained to manage web-based LMIS

Web-based LMIS Home Page

URL: http://www.dgfplmis.org

Reports available in Web-based LMIS

• Contraceptive Summary Report• Stock Status at the Upazila and Field

• Non Contraceptive Item Summary Report

• Stock Status at the RWHs

• Non Reporting Upazila Report

• RWH Reporting Rate

• Status of Stock outs at Upazila

• Consumption Trend

Manuals, FAQ Sheet

The project has developed:

•User Manual

• Technical Manual

• Frequently Asked Questions (FAQs)

Challenges

1. Timely and accurate data entry

2. Stable and speedy internet connection

3. Data use

4. Quality Assurance

Future Scope

• Incorporate Pipeline Report

• Web-based LMIS at upazila level• Online Forum• Image store• FAQ sheet • Search Engine• Helpline

Thanks