DNV GL © 2014 21 September 2015 SAFER, SMARTER, GREENERDNV GL © 2013
INNOVATIVE MARITIME SOFTWARE
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Forum “Exzellenz im Schiffsmanagement”
Maritime Compliance & Governance im Fleet Management
(QHSE / Risk Management )
DNV GL © 2014 21 September 2015
Compliance Management - Processes
Processes Framework CM-FR 1Processes Integration CM-IN 2Processes Certificate Management CM-CM 3Processes QHSE CM-QS 4Processes Inspection CM-IS 5Processes Incident Investigation CM-II 6Processes Risk Assessment CM-RA 7Processes Emergency Preparedness CM-EP 8Processes Vetting CM-VT 9Processes TMSA CM-TS 10
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DNV GL © 2014 21 September 2015
Compliance Management - Processes
Processes Framework CM-FR 1Processes Integration CM-IN 2Processes Certificate Management CM-CM 3Processes QHSE CM-QS 4Processes Inspection CM-IS 5Processes Incident Investigation CM-II 6Processes Risk Assessment CM-RA 7Processes Emergency Preparedness CM-EP 8Processes Vetting CM-VT 9Processes TMSA CM-TS 10
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DNV GL © 2014 21 September 2015
CM-QS 4 Overview of QHSE Processes
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7) Input forset of documentsand/or datato be provided inperiodical intervals
8) Integration to TM9) Vessel Integration10) Interface to DMS
1) Incidents, Findings2) Output to
CM-FR 1.2.3“Policies & Procedures- Definition”
3) Input fromCM-RA 7.2.4“Risk EffectivenessControl”
4) Company, Fleet,Manning Agencies,Service Providers,Suppliers
5) In combination withCM-CM 3.3.1“Certificates Planner”
6) Output to“Action Planner Port”
QHSE
CM-QS 4
Core Processes
CM-QS 4.2
Support Processes
CM-QS 4.3
Master Data
CM-QS 4.1Level 0 Level 1
Level 2
Reporting
CM-QS 4.4
Management SystemReporting 1)
CM-QS 4.2.1
ComplianceManagement
Statistics
CM-QS 4.4.2
Status Lists / Dashboards
CM-QS 4.4.1
Management SystemAudits
CM-QS 4.2.2
Management SystemReview
CM-QS 4.2.3
Management SystemReport
CM-QS 4.3.1
Audit Planner 4), 5), 6)
CM-QS 4.3.2
Internal & ExternalAudits
CM-QS 4.3.3
CompletenessCheck 7)
CM-QS 4.3.4
Templates & Printing 8), 9), 10)
CM-QS 4.4.3
Management SystemImprovement Plan 2)
3)
CM-QS 4.2.4
Management SystemKPIs Adjustment
CM-QS 4.2.5
Mobile Client
CM-QS 4.3.5
DNV GL © 2014 21 September 2015
CM-RA 7 Risk Assessment Processes
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1) Output toCM-QS 4.2.4“Management System- Improvement Plan”
2) Risk assessmentstructure based onknown risk scenariosand respectivesafeguards foridentified hazards
3) Additionalsupport process“Work Permit”
4) Vessel Integration5) Interface to DMS
Risk Assessment
CM-RA 7
Core Processes
CM-RA 7.2
Support Processes
CM-RA 7.3
Master Data
CM-RA 7.1Level 0 Level 1
Level 2
Reporting
CM-RA 7.4
RiskStandards
CM-RA 7.1.1
HazardIdentification
CM-RA 7.2.1
ComplianceManagement
RiskScenarios
CM-RA 7.1.2 CM-RA 7.4.2
Result LibraryRisk Assessment
CM-RA 7.4.1
Risk Analysis,Risk Assessment
CM-RA 7.2.2
RiskAcceptability
CM-RA 7.3.1
Costs/BenefitRecommendation
CM-RA 7.3.2
Status Lists
Risk Levels,Risk Indexes
CM-RA 7.1.3
RiskControl Measures
CM-RA 7.1.4
Safeguards
CM-RA 7.1.5
RiskControl Measures
CM-RA 7.2.5
RiskEffectiveness Control
1)
CM-RA 7.2.3
CM-RA 7.2.4
RiskCompliance
Proactive & ReactiveRisk Assessment
CM-RA 7.3.3
Statistics
Templates & Printing 3), 4), 5)
CM-RA 7.4.3
CM-RA 7.4.4
Risk Reassessment
CM-RA 7.3.4
Structured Guidance 2)
CM-RA 7.3.5
DNV GL © 2014 21 September 2015
Risk Management - Prototype
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From Risk Assessment to Risk Management
Templates Assessment Work Permit
Configuration
Approval
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Risk Assessment - Template
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• Create company/vessel templates
• Define new controls as necessary
DNV GL © 2014 21 September 2015
Risk Management - Configuration
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• Risk matrix / Severity levels are customizable
DNV GL © 2014 21 September 2015
Risk Assessment
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• Create individual instances for risk assessments
• Describe hazards and controls
• Track risk assessment results for organizational learning
DNV GL © 2014 21 September 2015
Work Permit
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• Request work permits from office
• Receive approvals from office
DNV GL © 2014 21 September 2015
QHSE – Documentation Prototype
Office Vessel
Fleet Management
• Document receipt via data transfer and read confirmation per user
• Always the latest version available on board
• Document distribution tovessels via data transfer
• Overview on currentdocuments across thevessels
• Document creation, revision, approvalworkflows, archiving etc.
• Document distributioncriteria for fleet
• Office user works usuallyin DMS
DMS
UDMSadapter
transfer
ms DNVGL
DNV GL © 2014 21 September 2015
• Directory structure in SharePoint same as on vessel
• Central document repository• Create new documents based on defined
templates
• Version control and approval workflow• Document metadata automatically inserted (e.g.
in header)• DMS features e.g. check out, publish, version
history, workflows, alerts
DMS Prototype
DNV GL © 2014 21 September 201513
Fleet/Vessel Prototype
Document Library• Common library
across fleet for− Safety flashes− Best practices− Lessons learned− Circulars− Fleet manuals− Regulations
• Standardizeddocument treeacross fleet
• Assign different user access levels
• Automatically push changes to vessels
• User readconfirmationsreceived in office
DNV GL © 2014 21 September 2015
Perspektiven Prototyp für Risk Management, integriert in QHSE Solution
– Risk Assessment einschließlich Risk Mitigation– Umfassende Konfigurationsmöglichkeiten– Erweiterte Freigabe- / Bestätigungsprozesse
Kommerzielle Zusammenarbeit mit Portal Systems bei der Integration von Dokumenten Management Systemen auf der Basis des Prototypen
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DNV GL © 2014 21 September 2015
SAFER, SMARTER, GREENER
www.dnvgl.com
Vielen Dank für Ihre Aufmerksamkeit
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Dipl.-Ing. Matthias [email protected]+49 381 673 113 100
DNV GL © 2014 21 September 2015
Perspectives Prototype for Risk Management integrated in QHSE solution
– Risk Assessment including Risk Mitigation– Powerful configuration possibilities– Advanced approval/confirmation processes
Commercial cooperation with Portal Systems for DMS integration based on Prototype for automatized Document Management
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