Welcome to BCS Member Groups Role Based Convention
Date 28th January 2016
Garfield Southall
Chair Membership Board Best Practice Committee
Helen Fletcher
Chair Membership Board Policy Committee
Agenda
What is Policy Committee?
Reminder about the rules
Two questions for you
Questions for me?
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What is Policy Committee?
A Membership Board committee, alongside Best Practice
and Finance
Looks after the rules for member groups
Also responsible for opening, amending, closing member
groups
Consultation on changes to rules:
Previously consultation via Volunteer Portal
New consultation face-to-face at conventions and via a
survey
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Reminder about the Rules
http://www.volunteer.bcs.org/rules
Topical rules:
Chair and Treasurer must be professional members
Must have an AGM once a year
Keep your website up to date
Safety requirements for your events
Escalation procedure and sanctions when rules are
broken. (http://volunteer.bcs.org/Rules_sanctions)
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Two questions for you
What do you think we should take into consideration
when we get a request to set up a new member group?
What do you think should cause us to close a member
group?
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Questions for me
About any rules
About anything else
See me over lunch if rules aren’t working and need
updating
Email me at [email protected]
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Ian Sunley
Chair Membership Board Finance Committee
Why?
• Each March we request a budget from the various Group Treasurers for the
next year September - August.
• All the budgets are drawn together to allow us to request funding from the
Trustee Board for the next financial year.
• To do that budget Treasurers need to have some idea what the group will do in
the next year.
• Therefore each member group committee should have a plan for the next year.
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What is in the plan?
• Using the current year as a guide create a plan.
• Type of items needed in the plan are:
– How many regular meetings you are having?
– Are you having catering?
– Do you have to hire a room?
– Any Special events or conferences? Items that will need more detailed costing and a
Supplementary Funding Request (SFR) later.
– What travelling is needed?
– Any prizes needing funding?
• We do not need the exact detail just the structure so the treasurer can cost it.
• We also need to know WHY particularly if something looks excessive. (one request was
for £6500 travel spread across the year with no explanation)
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Who Needs to be involved?
• This is a job for ALL the committee.
• The treasurer’s job is to send in a budget it is the committee’s job to create what is
needed.
• A Chair contacted Finance committee to ask for extra money for prizes to be given for a
particular regular event. On enquiring why it wasn’t in the budget I was told that Chair had
no idea what the treasurer had requested. (new Chair and new Treasurer)
• Committees work as a team
• Remember we are a charity and so try and get as much for our money as possible. So no
champagne receptions please. If you sponsor something then ALWAYS publicise the
institute.
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Treasurers Day
• Treasurers have their own convention on the 10th February where we will go
into a lot more detail of how to present the budget.
• Your jobs are to make sure he has a plan to cost.
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Questions
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Peter AbrahamsDisability Support and Community Officer
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Introduction
I am Peter Abrahams
•Secretary of the Digital Accessibility Specialist Group
• Member of the Best Practice Committee
•Leading the Disability Support and Community Officer
Stream
My aim today
• Introduce the role to the convention
• Invite some of you to join my stream to help define the role
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BCS Strategy
“The new BCS Strategy
Making IT good for society”
David EvansDirector, Policy and Community, BCS
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Society
•Society must mean all of Society
• BCS must include everyone
• The Community Officer has a major role
• Must recognise who may be excluded
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Unconscious Bias
•BCS has been running Unconscious Bias Training
•Further training this afternoon
•Recognition that we all unconsciously exclude people
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Digital Divide
There are currently
11 million people
in the UK below the digital skills
threshold, which is defined as:
Send and receive emails
Use a search engine
Brows the internet
Fill out an online application form
From: Understanding digital
capabilities Ipsos MORI BBC
Learning
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Types of Digital Exclusion - Disability
Disability- Movement- Vision- Hearing- Cognition
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Types of Digital Exclusion - Social
Social- Race- Religion- Gender- Orientation- Age
Disability- Movement- Vision- Hearing- Cognition
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Types of Digital Exclusion -Technical
Social- Race- Religion- Gender- Orientation- Age
Technical- Access to HW- Fast broadband- Training
Disability- Movement- Vision- Hearing- Cognition
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Areas of Digital Exclusion - Society
Group
Professional
Social- Race- Religion- Gender- Orientation- Age
Technical- Access to HW- Fast broadband- Training
Disability- Movement- Vision- Hearing- Cognition
Society
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Areas of Digital Exclusion Profession
Group
Professional
Social- Race- Religion- Gender- Orientation- Age
Technical- Access to HW- Fast broadband- Training
Disability- Movement- Vision- Hearing- Cognition
Society
Profession
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Areas of Digital Exclusion - Groups
Group
Professional
Social- Race- Religion- Gender- Orientation- Age
Technical- Access to HW- Fast broadband- Training
Disability- Movement- Vision- Hearing- Cognition
Groups
Society
Profession
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Areas of Digital Exclusion - BCS
Group
Professional
Social- Race- Religion- Gender- Orientation- Age
Technical- Access to HW- Fast broadband- Training
Disability- Movement- Vision- Hearing- Cognition
BCS
Group
Society
Profession
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Role Definition
Disability Support and Community Officer
•Make IT Good for Society by promoting Inclusion
•Ensure Groups are Inclusive
•Outreach to society to fight exclusion
•Education to Profession about Inclusion
Rename Role
• Inclusion Officer
Help with my stream
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Digital Inclusion
Group
SocialInclusion- Race- Religion- Gender- Orientation- Age
TechnicalInclusion- Access to HW- Fast broadband- Training
DisabilityInclusion- Movement- Vision- Hearing- Cognition
InclusiveBCS
Inclusive Group
Inclusive Society
Inclusive Profession
Haiyan Wu
YPG Representative
Tea Break
10:10 – 10:30
Tea Break
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Work Groups
11:30 – 13:00
For each thread pilot job description is presented along withrelevant BCS objectives. In this first session the groups willcall upon their own experience to produce a set of questionsand suggestions which will form the basis for session 2
Chairs – Wilkes 1
Secretaries – Wilkes 2
Disability and Community Liaison – Stanley Gill
YPG – Wilkes 3&4
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Lunch 13:00 – 14:00
LunchKey Dates for your Diary
• 10 Feb 2016 Treasurers Day – BCS London
• 7 March 2016 Council Election Voting Deadline 14:00 GMT
• 9 March 2016 AGM – BCS London
• 10 March 2016 Spring Convention – Hallam Conference Centre
Panopto Event RecordingJonathan Shenton
28th January 2016
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Introduction
Event Recording
• The BCS hosts hundreds of talks each year through all it’s branches and special interest
groups. However only a fraction of our membership attend these talks. By posting videos
online we extend the reach of the BCS significantly.
Panopto
• Panopto is a cloud based video production solution that the BCS has invested in.
• You can obtain a login for this solution by a request to [email protected] on the basis of
one per branch or special interest group.
Equipment
• Panopto is web based and has a small recorder app that can run on both Windows and
MacOS X laptops.
• BCS does not provide laptops for this but will provide webcams (and microphones if
required) on the basis of one per branch or special interest group.
• The currently recommended webcam is the Logitech C920 USB HD Pro. To obtain one
(provided it is under £100) purchase and charge it on expenses in the normal way.
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Installing the Panopto Recorder
• Login to https://bcs.cloud.panopto.eu/Panopto using the credential provided by the BCS.
Then click the Download Recorder link in the top right hand corner
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Capturing a Talk
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Capturing a Talk
• Once you click stop you will get a prompt to tell you that your recording is complete and if
you are online you recording will automatically upload, if not it will do so next time you run
Panopto online. The Recording status tab will update you on the upload status.
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Trimming Start and End
• Login to the Panopto website and find the uploaded video you want to edit and click the
edit link.
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Other Features
Opening and Closing Credits
• Some people like to record some PowerPoint slides to provide opening and closing
credits. We recommend the opening and closing slides are added to the presenters slide
deck and recorded at the time rather after the event.
• If you records slides after the event please ensure there is an audio track to at least the
intro slide(s) as otherwise viewers may believe something is wrong with their audio when
watching your video.
Adding Captions
• Currently the BCS has not included a captioning service in their subscription to Panopto.
The documentation will be updated if and when this changes.
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Exporting Your Video
• Login to the Panopto website and find the uploaded video you want to export and click the
Share link. Select Outputs and then “Download Podcast”
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Uploading to YouTube
BCS Members Group Channel
• It is strongly recommended that you upload your videos to the official “BCS members
group” channel.
• The reason for this in to ensure maximum visibility of your videos as a very active channel
encourages watchers to subscribe and thus see the latest BCS videos on their YouTube
home page.
• Login details can be obtained by a request to [email protected].
Metadata
• When uploading to YouTube it is extremely important to provide metadata for the video to
ensure people can find your video. If people can’t find it then there is little point going to
the trouble of capturing the talk in the first place.
• Our most popular talk has 3,252 hits, our 10th has 769 hits and our 20th has 268 hits.
• “10 Minutes Of Your Life: Watching Paint Dry” has 110,270 hits
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YouTube Metadata
Title
• This should be appealing to the watcher and have key words in it.
• A good example would be “The Enigma Coding Machine talk by Dr. Mark Baldwin”
• A bad example would be “BCS Edinburgh 29/09/15”
Description
• This should be as full as possible and contain as many key words as possible.
Tags
• When writing tags in YouTube, account for related topics, places, people, brands and
commonly misspelled words and typos. Again, you can use the YouTube Keyword Tool if
you need help coming up with tag ideas.
Thumbnails
• Pick a good thumbnail for your video as this will be seen in the search results and may
have a strong influence as to if your video is watched or not.
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Uploading Video
• Login to https://www.youtube.com/user/BCSgroupsandbranches using the credential
provided by the BCS.
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Uploading Video
• Once uploaded you will be presented with the below screen to enter your metadata
Any Questions?
Thank You
David EvansDirector of Community and Policy
Group Presentations Plenary
Margaret Ross
Unconscious Bias Training
Wine and Networking