Institute of Psychiatry

Research Degree Induction - Day 1 –

Tuesday October 4th 2011

Institute of Psychiatry, Supervisor’s Training Course September 2010

1

Regulations & Red Tape

Institute of Psychiatry, Supervisor’s Training Course September 2010

2

Administrative structure Who’s who at the IOP Key documents Study routes for research degrees and transfers Timetable of study Residence and attendance Monitoring and progression Supervisory eligibility and supervision basics Transferable skills

Administrative Structure

London University (No longer awards degree)KCL and Graduate School

Education Committee & Post-graduate Research Students Sub-Committee, Examination Committee

IOPGraduate Research Committee, IOP Education

SupportLocal Graduate Research (MPhil/PhD and MD(Res)

sub-committees

3IOP Student Induction - October 2010

Subcommittees and Chairs Addictions/Behavioural and Developmental

Psychiatry/Biostatistics/Child Psychiatry (ABCD) Katya Rubia

Neuroscience Brenda Williams Psychology Veena Kumari Health Services and Population

Research Craig Morgan Psychosis studies Avi Reichenberg Psychological Medicine Tony Cleare SGDP Sara Jafee MD(Res) Matthew Hotopf

4IOP Student Induction - October 2010

Who’s Who at the IOP

Richard Brown - Head of Graduate Studies (Research) / Chair IOP Graduate Research Committee

Andy Simmons – Deputy Head/Chair

Education Support Will Fitzmaurice (Head of Education Support) Karen Langridge (Postgraduate Research Manager) Dafina Shabani (Graduate Research Officer) Sarah Wheeler (Graduate Research Administrator)

5IOP Student Induction - October 2010

Where to go for help and advice General

Supervisor, EST, Chair of local subcommittee Finance, resources (desks, phones, computers)

Departmental business manager Confidential and personal matters

Personal Tutor EST Supervisor Chair of local subcommittee Head of Department Head of Graduate Studies (Research)

6IOP Student Induction - October 2010

Key Documents

KCL Academic Regulations (Section A5)KCL Graduate School

- College core code of practice- Exam Regulation

IOP GR Committee- Graduate Research Handbook ***

Individual supervisors and students- Guidance for Supervision

7IOP Student Induction - October 2010

http://www.kcl.ac.uk/iop/internal/currentstudents.aspx

http://www.iop.kcl.ac.uk/virtual/?path=/students09/research/

Study routes for research degrees Full Time (PhD and MD(Res))

Expectation: >80% of working week on studies over 3 years Up to one day permitted for other activities with approval

Part Time (PhD and MD(Res)) Expectation: 50% of time (minimum of 16 hours per week)

on average over period of study >50% effort (<80%) permits early submission (planned -

treated as FT for monitoring, upgrade, supervision, etc) MD (Res) (FT and PT)

10Supervisor's Training Course – September 2011

Types of thesis - MD(Res) and PhD Conventional thesis Thesis including publications

MD(Res) – Introduction + discussion + published papers

NEW PhD – may include one or more published/in press papers in lieu of empirical chapters NB final guidance awaited e.g. quality criteria, authorship

issues

11Supervisor's Training Course – September 2011

Transfer of registration

Permitted in some circumstance with approval from Head of Graduate Studies

Requires support from supervisors

PhD/MD(Res) PT -> FT Possible PhD/MD(Res) FT -> PT Not permitted PhD -> MD(Res) Permitted after

upgrade MD(Res) -> PhD Not permitted

12IOP Student Induction - October 2010

Periods of StudyTime to Submission of thesis

PhD MD(Res)

FT PT FT PTMinimum 2 4 2 4Target 3 6 2 4Maximum* 4 7 3 6*Requires extensionNB

Study beyond maximum requires Suspension of College Regulation IOP currently applies same timetable for 4 years PhD programmes Res Council criterion of 4 years total for the completion of FT PhD

13IOP Student Induction - October 2010

Residence and Attendance

Residence in UK minimum 12 month over course of 3 years Adequate supervision arrangements during overseas study

Attendance No requirement to ‘attend’ IOP/KCL during period of study Study should ‘centre on college’

But – important supervision and monitoring issues around non-resident / off-site students

14IOP Student Induction - October 2010

Monitoring

Timetable of formal review Joint responsibility of student and supervisors

KCL Core Code of Practice Minimum 6 monthly FT, annually PT

IOP 3 monthly for all students

NB Unsatisfactory progress can result in de-registrationNB New online-system due for 2011-2012

15Supervisor's Training Course – September 2011

Progression MPhil/PhD

Initial registration for MPhil

PhD Upgrade proposal and review

Timetable KCL – FT by 18 months,

PT by 36 months IOP – FT by 9 months, PT

by 18 months (12 months if planned submission before 6 years)

16

MD(Res) Registration from outset Presentation and review

for transfer to 2nd year Timetable

12 months for all students

IOP Student Induction - October 2010

Supervision basics Minimum supervision meetings per year

1st supervisor: FT, 12; PT, 6 (12 if planned early submission)

2nd supervisor: FT, 6; PT 3 (6 if early submission) Expectation of higher frequency, especially at key times Monitored by MPhil/PhD/MD(Res) subcommittee

Supervision meetings are Typically timetabled and planned Clear purpose/agenda and outcomes Recorded/minuted Joint responsibility of supervisors and student

17IOP Student Induction - October 2010

Transferrable skills Initial and ongoing assessment of training needs Supervisor responsible for ensuring adequate

training programme provided Minimum requirements

FT PhD 10 days per year PT PhD 5 days per year (10 days if early submission) MD(Res) (standard) 5 days per year (FT and PT) MD(Res) (by publication) 2 days per year

Monitored by MPhil/PhD/MD(Res) subcommittee

18IOP Student Induction - October 2010