Towards

Building

An Institution

An Action Plan

A Presentation By

M. S. RahmanPrincipal

Prologue Institution building is an arduous task. An institution is an immortal concept. An institution is always greater than an individual. A budding idea that pines in the mind and heart of an

individual/individuals that becomes a mass movement with the peoples’ participation and involvement to take care of the peoples’ welfare.

Institution evolve and institution grow with the passage of time.

At the initial stage we take care of the institution. Later, it takes care of the people.

In due course of time an institution develops its own culture and ethos.

It is like a mother for its employees and the stakeholder.

Mission Punch line or the mission statement

constitutes the aim/purpose of an institution.

It is the soul of the institution. It is a noble cause based upon lofty

ideals. Mission statement given in pithy

terms/sentence. E.g.,

Vision Mental picture, image, visualization. Clarity in vision is important to avoid

mess in the development of the institution.

To develop an institution as a centre of excellence.

It is having a clear picture of the institution at the initial stage, after 5 years, 10 years or so on so forth.

We visualize the growth of the institution.

Target Group The students are the target group and

are always at the centre or at the focal point of an institution.

Their socio-cultural background. Their economic status.

Action Plan Vision Mission Finance Land

Infrastructure (including building and School Plant) Staff Recruitment Students Induction Academic Programme Support System (Transport, Security, Residential Components, House Keeping, Mess, Water Supply, Electricity, Maintenance and Repair) Co-Curricular Activities Extra-Curricular Activities

Land Location Area Procurement Ownership Fencing Connectivity Development, Plantation and

Beautification

Infrastructure School Plant, Lay out plan, Constructions, Extensions Building (School building Classrooms, Laboratories

(Physics, Chemistry, Biology, Mathematics, Computer, Geography, Language) Library Office and Admin Block Staff Room Other Rooms (Games, Arts, Craft, Music, Audio-Visual, Reception, Guest Room, Resource Room, Assembly/Prayer Hall, Auditorium)

Garden, Play Area, School Field, Parks, Parking Area, Entrance, Security Check Post(Guard Room), Portico, Gate

Toilets and Washrooms Stairs Display System Audio-Visual and PA System. CCTV

Staff Number Recruitment Induction, Orientation Training Placement Job Profile Integration Team Building

Students Quality Induction Allocation of Seats/Number to be

inducted Advertisement Admission Section and Streaming Allotment of House if residential.

Academic

Programme Syllabus Curriculum Purchase and procurement of Books Uniforms Academic Calendar (Student Diary, Calendar of

Activities, Holiday Schedule, Tests and Examinations, Results Declaration )

Daily Schedule and Time-Table Curriculum Transaction, Class-Room Teaching,

instruction Supervision and monitoring. Remedial Classes/Enrichment Programme. Examination Preparatory Programme.

Residential

Components Residential Blocks. Houses. Upkeep, Maintenance and Repair. Mess Dinning Hall Prep Classes Nursing Section with Medical Aid. Cleanliness and Sanitation.

Mess/Dinning Mess timings. Menu Dinning arrangement Furniture Utensils Kitchen, Cooking, Ration and Fuel. Ration and Storage. Sanitation and cleanliness. Ambience – Plantation, Display System,

Quotation Boards, Sound Track/Light Music.

Co-Curricular

Activities Literary Activities e.g., Debate, Panel Discussion, Extempore, Essay, Quiz.

Cultural Activities e.g., Dance, Drama, Song, Skit, Mime,

Games and Sports e.g., Outdoor and Indoor Games and Sports, Gymnasium, Coaches for swimming, Martial Arts, individual Games.

Arts and Craft Science Exhibition Social Science ExhibitionsCo-Curricular activities should be executedthrough Clubs viz., Science Club, Literary Club,Nature Club, Cultural Club, Adventure Club namedafter eminent personalities in the field.

Extra – Curricular Activities

Adventure Activities viz., Parasailing, Trekking, Mountaineering, Paragliding

Excursions and Study Tours Picnic Local Visits Summer Camps NCC NSS Scout & Guide

Daily Schedule Rising bell. Readiness for PT. Reporting in the PT ground. Head Count PT Tea Time Going back to the House. Own Time Breakfast Take the books and report to Academic Block. Morning Assembly. Regular Classes. Lunch time. Siesta Prep Classes-cum-Supervised Study. Sports Activity Snacks and Tea. Evening Assembly and Head Counts In House Self-Study-Supervised by House Master Dinner Study/Own Time Light off

Administration Principal Vice Principal HOD House Master Class Teachers Headmaster/ Headmistress Subject Teachers Office Superintendent/ Office Clerk Accountant Computer Clerk Receptionist Attendants(Lab, Lib)/ Peon Warden if Residential Security Guard Ayah for Nursery Classes Mali/Gardener Night watchman/Chawkidar

Execution Academic Calendar Academic Coordinator Headmaster/ Headmistress Activity In-Charge House Activity/House Master Examination In-Charge Time Table In-Charge

A. PrimaryB. Secondary

Laboratory In-Charges

Support System Building Component, Infrastructure and Transport.

Furniture Electric Appliances Electric Supply Power Supply Conservation Sanitation Daily upkeep and maintenance of School Plant Facilities for Sports and Games Gardens, Playwell, Science Park, Mathematics

Park

Supervision & Monitoring

Academics, Administration, Accounts Attendance Check Assembly Activity Taking Daily Rounds Work distribution, assignment of duties and

responsibilities. Classroom Observation Games, Sports, Curricular , Co-Curricular and Extra-

Curricular Activities Innovation and creativity Observation of discipline Office orders, notices, directives, correspondences, Effective use of manpower and material resources.

Funds and Accounts Fund generation through collection of fees(through bank/school

counter) and remittances Donations/Grants Miscellaneous income Budgeting

a. recurring expenditureb. non-recurring expenditure

Fees:a. Development feeb. Admission feec. Term feed. Computer feec. Science feee. Examination feef. Library fee

Proper Accounting procedure to be followed forfinancial prudence and appropriation of fund. Resource mobilization.

Tests and Examinations

Tests: Schedulesa. weekly testb. monthly testc. term tests

Examinations: Schedules Term Exam Mid Term Session Ending

Staff Meetings, Function and Celebrations Emergency, weekly and monthly staff

meetings Schedules of functions and celebrations Vacation schedules Training programmes Guest lectures Visit of dignitaries Managing media, press and publicity