Institutional Repositories and Self-Archiving
The future of the journal and its impact on Cambridge science
Bill HubbardSHERPA Project Manager
University of Nottingham
repositories and e-prints . . .
research material available on the web open access cross-searchable institutionally based
‘e-prints’
‘e-prints’ are electronic versions of research papers and other similar output
‘pre-prints’ (pre-referred papers) ‘post-prints’ (post-refereed papers) other material
– conference papers, book chapters, reports, etc.
key is subject’s quality control– particularly peer review
archives in use - e-print
ePrint
A pre-referred working paper, or a post-referredpiece accepted forpublication.These are termed pre-prints and post-prints.
This is normally a journalarticle, but could be otherresearch findings - aconference paper, etc
archives in use - metadata
“metadata”name ______________title _______________keywords ___________etc . . . . _____________
archives in use - collection
e-printarchiveor repository
archives in use - world-wide
world-wide institutional and subject-based e-print repositories
archives in use - harvesting
metadata harvestingby
Service Providers
archives in use - searching
researcher?
archives in use - finding e-prints
researcher
why use OAI repositories
dissemination of research impact of research access to research easy integration with current practice
publication & deposition
publication & deposition
Author writes paper
publication & deposition
Author writes paper
Submits to journal
publication & deposition
Author writes paper
Submits to journal Deposits in e-print repository
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Deposits in e-print repository
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Revised by author
Deposits in e-print repository
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Revised by author
Author submits final version
Deposits in e-print repository
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Revised by author
Author submits final version
Deposits in e-print repository
publication & deposition
Author writes paper
Submits to journal
Paper refereed
Revised by author
Author submits final version
Published in journal
Deposits in e-print repository
benefits for the researcher
wide dissemination – papers more visible– cited more
rapid dissemination ease of access cross-searchable value added services
– hit counts on papers– personalised publications lists– citation analyses
successful archives
arXiv - http://www.arxiv.org/– Set up 1991 at Los Alamos– Now based at: Cornell University– Covers: Physics, Mathematics, Computer Science– Contents: 250,000 papers (pre-prints and post-prints)
other archives:– CogPrints - Cognitive Science– RePec - Economics working papers
centralised subject-based archives
why “institutional”?
institutions have centralised resources:– to subsidise repository start up– to support repositories with technical / organisational
infrastructures– to deal effectively with preservation issues over the long term
institutions get benefits:– raising profile and prestige of institution– managing institutional information assets– encourages an institutional identity in intellectual output
SHERPA -
development partners– Nottingham (lead), Leeds, Sheffield, York, Edinburgh,
Glasgow, Oxford, British Library and AHDS
associate partner institutions– Birkbeck College, Birmingham, Bristol, Cambridge, Durham,
Imperial College, Kings College, Newcastle, Royal Holloway, School of Oriental and African Studies, UCL
funding: JISC (FAIR programme) and CURL
repositories in use
checking permissions and preserving your rights process of depositing your eprints searching for information you require
Nottingham eprints - simple search
Nottingham eprints - search
Nottingham eprints - record
Arc
Oaister
Google search
Citebase
Citebase - citation analysis
repositories set up in each partner institution test papers being added negotiations with publishers discussions on preservation of eprints work on IPR and deposit licences advocacy campaigns starting sharing experiences and formulating strategies
SHERPA - progress
summary
open access repositories are good for research institutional repositories offer the best solution supplementary to current practice easy to adopt assistance is available