MYOB v – Group Certificate Preparation Instructions for 2014 v19.9 Page 1 of 11 ~ Payne Luyten & Associates Pty Ltd ~ Instructions for Preparation of PAYG Payment Summaries ( Group Certificates ) Year Ended 30.6.2014 Using MYOB Plus v19.9 1. Open your MYOB data file – make sure you check for errors. 2. Create a Folder in the MYOB v19 Directory Called “Payroll 2014” 3. Make sure you have entered all payroll cheques relating to the period 30.6.14 4. If you use the cheque account to record your payroll cheques ignore this next step – Go to Step 4. Make sure if you are using a payroll clearing account that the balance is NIL – to do this go to the Payroll Command Centre and click on “Pay Employee”. In the grey section at the top next to the word “Balance” and the arrow, the amount here should be $0.00 If not, it should be the amount of the last pay you have put through. If it is not that figure either, you have a problem. – Please phone ! 5. Go to reports 6. Select the Payroll Tab 7. Run the following reports, (to do this you click on the required report, then click on “Customise”,
Transcript
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
Instructions for Preparation of PAYG Payment Summaries ( Group Certificates ) Year Ended 30.6.2014
Using MYOB Plus v19.9
1. Open your MYOB data file – make sure you check for errors. 2. Create a Folder in the MYOB v19 Directory Called “Payroll 2014” 3. Make sure you have entered all payroll cheques relating to the period
30.6.14 4. If you use the cheque account to record your payroll cheques ignore
this next step – Go to Step 4. Make sure if you are using a payroll clearing account that the balance is NIL – to do this go to the Payroll Command Centre and click on “Pay Employee”. In the grey section at the top next to the word “Balance” and the arrow, the amount here should be $0.00 If not, it should be the amount of the last pay you have put through. If it is not that figure either, you have a problem. – Please phone !
5. Go to reports 6. Select the Payroll Tab 7. Run the following reports,
(to do this you click on the required report, then click on “Customise”,
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
- make your selection eg YTD, and then click on the “Print” Icon
- - Payroll Register Summary YTD - Payroll Register Summary covering the period you owe PAYG
withholding for (Group Tax) – if you report monthly – Run the June report; if you report quarterly run the 4th Qtr report
- If you do not keep a copy of the payroll advises or remittances Run a payroll advised for the period 1.7.13 to 30.6.14 (for all employees and tick the separate page box)
8. Select the Accounts Tab, and run the following reports
- Standard Balance Sheet – June 2014 - Profit & Loss (Accrual) July 2013 – June2014
9. Check that the figure on the Balance Sheet – for PAYG is equal to the
amount of tax on the Payroll Register Summary for the period you still owe tax for – ie the June Summary, or the 4th Qtr summary. If not you have a problem – Please phone! (you may not have posted the March BAS please check)
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
10. Check that the figure on the Profit & Loss for Wages and Salaries, is the same as the Gross Wages on the Payroll Register Summary YTD. If not you have a problem – please phone
11. Close the reports screen down. Now you are ready to prepare your Group Certificates – Please make a back up at this point
(Make sure you have entered the TFN, and addresses for all of your employees) 1. Go to the Payroll command centre. 2. Click on Print Payment Summaries
3. At the next screen it will default to the correct selection at the bottom of
the screen – right hand side Click NEXT 4. Enter company information –( if it does not appear) – Click NEXT
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
5. Enter Contact details – down to Authorised Signatory – Click NEXT
6. In this is the next screen, the Gross payment is highlighted, make sure
there is a tick next to each payroll category which makes up gross pay, this should include all hourly rates, holiday, bonuses and sick pay etc. If you have Superannuation Salary Sacrifice as part of your payroll, please phone me for more detailed instructions, as this will depend on how you have set up your system.
Click on each line for the pay categories which make up Gross Pay
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
If you have paid any allowances, click on Allowance 1 on the left hand side, so that it is highlighted, and then click on the Allowance name on the right hand side. You also need to click in the Description column and enter in the name of the allowance eg motor vehicle
If you have made deductions, for Union fees etc, do the same process
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
This is the part where there is the error in MYOB it has defaulted to attached Exempt foreign Income to PAYG Withholding, therefore you need to fix this. Click on Exempt freight Income on the left hand side – you will see the tick against PAYG withholding on the right hand side – click on this field on the right hand side and the tick will be removed. Now click on Total Tax Withheld on the left hand side – then click back on PAYG Withholding categories on the right hand side – so that the tick appears. This should fix the problem. Once you have finished linking these – click NEXT The next screen is where you enter in the amounts of additional superannuation you have paid for each employee – this is over and above the SGC – 9.25% compulsory amount that is paid before tax. It is not after tax super paid to the superfund. Once you have entered this amount – Click NEXT 7. If you have provided any reportable fringe benefit for your employee’s
enter the amounts here , then Click NEXT – if not just click NEXT
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
8. This screen allows you to select who you wish to print group
certificates for, and review them individually if you wish. Click next to each name so a tick appears. Then Click NEXT
9. This is the print screen – click Print either select 3 copies, or photocopy the printed ones – 2 go to the employee. Keep the 3rd copy on file. (Employees have a tendency to lose the first copy your give them). After you have printed your Payment summaries. Click on the Save Payment Summaries Button.
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
you have clicked the “Save Payment Summary” button this is the next screen which will appear. This function will save a PDF of the summaries and allow you to re print them in the future. But you need to know where the system is saving the summaries. Click on the black down arrive next to the “SAVE IN” box – this will show you the location – save it in the “folder that you created in the MYOB folder called “payroll 2014” – this may require some navigation. . Then Click SAVE. A message will appear about the save and take you back to the previous screen in the previous page
10. As the group certificates are printing – check the Gross and Tax with
the Payroll Register Summary YTD report, if they don’t match you have a problem. This is usually with the Gross – check step 6 that you included all wages categories. Allowances will be included in the Gross figures in the Payroll Register Summary – but recorded separately on the PAYG Payment Summary.
11. The next screen will tell you the number of group certificates printed,
the Gross and Tax – check these figures to your Payroll Register Summary – YTD. You can also do a “print screen” to keep as a record.
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
The Tax will be the same; the Gross will be slightly different, because on Group Certificates the cents are not reported. If there is more than $5.00 difference – you have a problem, possibly when you set up the linking for the group certificates, or you did not select all your employee’s. If it is wrong, click on the “Back” Button, and keep selecting “Back” until you get to the screen which allows you to select the “Payroll Categories, which add together to equal the Gross, Allowances, and deductions. You can click on the “Preview Verification Report” and print this report. It will return you to this screen then click NEXT
12. Click Print to print of the Magnetic Media form.
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
13. Then Click on this button (Create EMPDUPE file) to save the
information into the same “payroll 2014” folder – you are no longer able to send this to the ATO via a disk or USB folder – it must be sent via a digital method – via a Auskey.
14. en will then ask if you want to print a magnetic media form. Click on
“Yes” – this will allow you to keep a copy and note down the date that you sent your information to the ATO.
15. You will need to log onto the Portal and upload the empdupe file or send the file to us for lodgement.
Now you have finished printing group certificates – BEFORE ROLLING OVER THE PAYROLL, WE NEED TO COPY THIS FILE. 1. Click on “Back up all data” and then “Check for Errors” 2. Note the location of where the file is being saved – save it into the
same “payroll 2014 folder” 3. Call it fp2014 4. Open MYOB, and select the data file in the MYOB bup folder
called fp2014. 5. Now click on “Finish” NEXT WE ARE NOW READY TO ROLL OVER INTO THE NEW PAYROLL YEAR. (At the time of writing these instructions, the latest version and tax tables from MYOB, may not have been received by all clients, the
MYOB v – Group Certificate Preparation Instructions for 2014 v19.9
loading of the new tax tables will not work until the new tables are sent by MYOB and therefore steps 6 to 12 may need to be done again at a later stage) – you will need to you updated your data file to 19.10 1. Make sure you check for errors when you open the file. 2. Go to File 3. Select – START A NEW YEAR 4. Select – New Payroll Year – BE CAREFUL TO SELECT NEW
PAYROLL YEAR – DO NOT SELECT NEW FINANCIAL YEAR 5. Follow the prompts – you have already done a back up. 6. When it has completed the rollover, go to SET UP 7. Select Load new Tax tables. 8. To check you have the most recent tables, go to the Payroll Command
Centre. 9. Click on Payroll Category 10. Click on the Tax Tab 11. Click in the Arrow next to PAYG Withholding 12. The revised date should be 1/7/2014 You are now ready to process pays for the period 1/07/2014 to 30/06/2015. I would recommend that you make a USB – or disk copy of the “payroll folder 2014” and put it with the reports you have just run. Exit and back up on your way out. My contact details are: Office: 07 3277 9995
