5
Instructions To Submit Chapter/Council Minutes On Website **Council minutes work the same way** 1.) Go to Beta Sigma Phi International's website by typing the following address in the address bar of your web browser: www.betasigmaphi.org 2.) Click on the Menu that says Members Only and then click on the drop down option that says Fill In Forms. 3.) If you have not previously logged into the website or if your browser has been inactive for a period of time then you will receive a log in screen where you type in your Member Number and Email address. 4.) Once you have logged in successfully you will see Fig.1 and Fig. 2 (this is one screen I just had to split it to give actual pictures of entire screen) 5.) Proceed to type in your information (Fig 3). Please keep in mind try to keep your minutes short. You do not need to get into great detail you have a limited amount of time before the web servers, your web browser and/ or your internet provider will log you out. **If you click on the Submit button at the bottom of Fig. 4 and you get a screen for you to log in again then your minutes have not been submitted and you will have to start over. **It would go quicker if you type your minutes in another program like Word or Notepad and then copy and paste them into our form after you have opened the form.** 6.) When you have finished your typing double check your entries because once entered any changes must be made on the next meeting minutes that you submit. click on the “Submit” button at the bottom of the form (see Fig 4). 7.) After you have clicked the Submit button you will receive a screen with the PDF completed for you to be able to save to your computer or print for your records. (see Fig 5, 6, 7 and 8) 8.) A copy of your minutes will also be emailed to you. All email servers will try for 3 days before failing so if you have not received an email after 3 days we did not receive them. (Fig. 1)
