Instructions: Writing Bussines Letter

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INSTRUCTIONS FOR WRITING IN ENGLISH

BUSSINES LETTER



SENDER´S ADDRESS

´ LOCATED ON THE TOP OF THE LETTER

(name, address, phone number, fax, e-mail)

MATEO´S COMPUTERS PARTS

22 Brown Street

London

N22 5ZT [email protected]



DATE´ In the EE.UU. The elements of a date is DD/MM/YY

´ It´s advisable not to enter date listed only by numbers.

´ The months must write with letter and capital letter. Not

abbreviations.

´ It´s written on the left below the recipient´s address.

MATEO´S COMPUTERS

PARTS

22 Brown Street

LondonN22 5ZT

[email protected]

23rd May 2005



RECIPIENT´S ADDRESS

´ BELOW FROM SENDER´S AT TOP LEFT

(recipient´s names, address, position in the

company)

The Director

The English School

12 Bridge StreetLeeds

L30 6NN



GREETINGS

´ IF I DON´T KNOW THE REC IP IENT´S ADDRESS WE CAN

USE THE FOLLOW ING GREET INGS:

1. Dear Sir: male; Dear Madam: woman.

2. Dear Sirs: company or specific place.

3. Dear Sir or Madam: if we dont know male or female who

will write the letter.

4. Dear: I know the people.

5. Mr: male; Mrs: married woman; Miss: single woman; Ms:

no important marital status.

Dear Sir/Madam,



REFERENCES

´ LETTERS ARCHIV ES.

´ F ILE TO PEOPLE WHO WRITE. Two types:

1.

Your ref: identifies the letter to which itresponds.

2. Our ref: gives informations about the letter you write.

Ref: I am writing to enquire about English Summer courses

at your school.



BODY OF THE LETTER

´ APPEAR THE CONTENT OF THE SAME.

´ THE CENTRAL MOT IF.

´ PRINC IPAL AND SECUNDARIES IDEAS.

´ COHERENCE AND COHESION.

I would be grateful if you could send me further details

regarding courses in August. I would like to know the

starting dates, details about different types of courses

and how much they cost.In addition, I would like to have further information about

accommodation with host families.

I Look forward to hearing from you



CLOSING OF THE LETTER

´ STAG AND GREET INGS.

´ TYPES OF CLOSING:

1. Your faithfully (UK), Your truly (EU): we dont know thename of the person.

2. Your sincerely (UK), Sincerely your (EU): we know thename of the person.

3. V ery cordially, Sincerely, V ery sincerely yours: other common expressions.

4. Best wishes or regards: they are no formals.

Yours faithfully



SIGNING

´ SENDER´S NAME (full name)

´ Four spaces should beleft.

´ Position deals of company.

Jane Smith Jane Smith



CARBON COPIES AND

ATTACHMENTS´ MANY COMPANIES USAL WRITE ABBRE V AT IONS AS:

1. Enc or Encl: on the left position below from the sign

for mentioned how many documents you attachment.2. Cc: when send copies to others people.

3. B. C. C: the recipients dont know who received copies.

Enc: Brochure

Air tickets (1copy)



MATEO´S COMPUTERS PARTS

22 Brown Street

London

N22 5ZT

[email protected]

23rd May 2005

The DirectorThe English School12 Bridg e Street

LeedsL30 6NN

Dear Sir/Madam,Ref: I am writing to enquire about English Summer courses at your school.

I would be gratef ul if you could send me f urther details regarding courses in August. I

would like to know the starting dates, details about different types of courses and howmuch they cost.

In addition, I would like to have f urther information about accommodation with host

f amilies.

I Look forward to hearing f rom you

Y ours f aithf ully

Jane Smith Jane Smith

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Instructions: Writing Bussines Letter

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