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Integrated ISO 14001+18001 Awareness Training ( 1day)

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Integrated ISO 14001:2004 EMS & OHSAS 18001:2007 OHSMS Awareness Training By: Stephen Lim JP Power Horizon Sdn Bhd (901998-H) 012-2145412 / [email protected] www.jp-power.com.my
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Page 1: Integrated ISO 14001+18001 Awareness Training ( 1day)

Integrated ISO 14001:2004 EMS & OHSAS 18001:2007 OHSMS

Awareness Training

By: Stephen Lim

JP Power Horizon Sdn Bhd (901998-H)012-2145412 / [email protected]

www.jp-power.com.my

Page 2: Integrated ISO 14001+18001 Awareness Training ( 1day)

Protecting the Environment, Health

& Safety is Everyone’s Job

Page 3: Integrated ISO 14001+18001 Awareness Training ( 1day)

ISO 14001 : 2004

• Worldwide Standards for Environmental Management

• Is Voluntary• Harmonize Internationally Accepted

Environmental requirements worldwide• Prepared by Technical Committee

ISO/TC 207, Environmental management, Subcommittee SC 1, Environmental management systems

• Effective from 15 November 2004

Page 4: Integrated ISO 14001+18001 Awareness Training ( 1day)

• Includes accompanying ISO 14004:2004, Environmental management systems – General guidelines on principles, systems & support techniques

• Specifies requirements for EMS to develop & implement policy & objectives

• Consideration of legal requirements & other requirements

• Consideration of information about significant environmental aspects

ISO 14001 : 2004

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OHSAS 18001 : 2007

● OHSAS18001:1999 was developed with the assistance of 13 accreditation / certification bodies and released on 15 Apr 1999

● 1st Revision : OHSAS18001:2007 involves 43 AB/CB, national safety bodies and consultants and released on July 2007

● OHSAS18001:2007 is NOW a Standard● OHSAS 18002:2000, Guidelines for the

implementation of OHSAS 18001

Page 6: Integrated ISO 14001+18001 Awareness Training ( 1day)

OHSAS 18001 : 2007

• Developed in response to urgent customer demand for recognizable occupational health & safety management system standard

• Compliance with this Occupational Health & Safety Assessment Series

publication DOES NOT OF

ITSELF CONFER IMMUNITY

from legal obligations

Page 7: Integrated ISO 14001+18001 Awareness Training ( 1day)

OHSAS 18001 : 2007

• Specifies requirements for OHSMS to enable an organization to control its OH&S risks & improve its performance

• OHSAS specification intended to address OHS rather than product & services safety

Page 8: Integrated ISO 14001+18001 Awareness Training ( 1day)

Why revise ISO 14001?• Aims to clarify 1996 edition

• Align more closely to ISO 9001:2000 standard

Page 9: Integrated ISO 14001+18001 Awareness Training ( 1day)

Any revision for OHSAS 18001?

• Yes

• Just released in August 2007.

• Some revisions & new requirements

• Is now called OHSAS 18001:2007

Page 10: Integrated ISO 14001+18001 Awareness Training ( 1day)

IntroductionIntroduction

What's NEW!!

OHSAS 18001:2007 -> to be compatible with ISO 9001:2008 and ISO 14001:2004 management systems.

OHSAS 18001:2007 -> released 1/7/2007

OHSAS 18001:2007 supersedes OHSAS 18001:1999, but remains current until 2009.

Page 11: Integrated ISO 14001+18001 Awareness Training ( 1day)

What is an Environmental What is an Environmental Management System?Management System?

Part of an organization’s management system used to develop & implement its environmental policy & manage its environmental aspects

Page 12: Integrated ISO 14001+18001 Awareness Training ( 1day)

What is an Environment?What is an Environment?

Surroundings in which an organization operates, including air, water, land, natural resources, flora, fauna, humans, and their interrelation

Page 13: Integrated ISO 14001+18001 Awareness Training ( 1day)
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What is an Occupational What is an Occupational Health & Safety Health & Safety Management System?Management System?Part of the overall management system used to develop and implement OHS Policy and management of the OH&S risks associated with the business of the organization.

Page 15: Integrated ISO 14001+18001 Awareness Training ( 1day)

What is OccupationalWhat is OccupationalHealth & Safety?Health & Safety?

Conditions & factors that affect the well being of employees, temporary workers, contractor personnel, visitors & any other person in the workplace

Page 16: Integrated ISO 14001+18001 Awareness Training ( 1day)

Environmental Image Enhancement• Consistent Global Environmental System• Business Requirements• Competitive Advantage

Potential Cost Savings• Reduction in waste• Reduction in energy & water usage• Recycling opportunities

Why implement ISO 14001?

Page 17: Integrated ISO 14001+18001 Awareness Training ( 1day)

• Assuring customers of commitment to demonstrable environmental management

• Ensure regulatory compliance (avoid fines)• Reduce or control adverse environmental

impacts of its activities, products or services• Improves utilization of natural

resources.• Reducing incidents that result in

liability

Why implement ISO 14001?

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● Establish an OSH System that eliminate or minimize risks associated to its activities

● Implement, maintain & Continually Improve● Assurance on OSH Policy Conformity● Helps organization to achieve risk reduction & risk

control● Demonstrable commitment to ensure safety &

health of employees● Proactive compliance to OH&S legal requirements● Provide employees a structure and system to

participate in their personal safety & health

Why implement OHSAS 18001?

Page 19: Integrated ISO 14001+18001 Awareness Training ( 1day)

ISO 14001:2004 & OHSAS 18001:2007 Requirements

Page 20: Integrated ISO 14001+18001 Awareness Training ( 1day)

Overview ISO 14001 & OHSAS 18001 Requirements

4.2 OH&S Policy4.2 Environmental Policy

4.4 Implementation & Operation4.4 Implementation & Operation

4.6 Management Review4.6 Management Review

4.5 Checking & corrective action4.5 Checking

4.3 Planning4.3 Planning

4.1 General Requirements4.1 General Requirements

3. Terms & definitions3. Terms & definitions

2. Reference publications2. Normative References

1. Scope1. Scope

OHSAS 18001:2007ISO 14001:2004

Page 21: Integrated ISO 14001+18001 Awareness Training ( 1day)

Establish, document, implement, maintain & continually improve EMS & OHSMS

Define & documented scope of EMS & OHSMS

Entire activities, product & services of the organization within that scope are included in EMS & OHSMS

1 Scope1 Scope

Page 22: Integrated ISO 14001+18001 Awareness Training ( 1day)

No normative references are cited

OHSAS 18002:2000, Guidelines for the implementation of OHSAS 18001

Refer to ISO 14001:2004 & OHSAS 18001:2007

2 Normative References2 Normative References(ISO 14001:2004)(ISO 14001:2004)

3 Terms & definitions3 Terms & definitions

2 Reference publications2 Reference publications(OHSAS 18001:2007)(OHSAS 18001:2007)

Page 23: Integrated ISO 14001+18001 Awareness Training ( 1day)

Establish, document, implement, maintain & continually improve EMS & OHSMS

According to requirements of which are described in the whole of clause 4

Defined & documented EMS & OHSMS scope

4.1 General Requirements4.1 General Requirements(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 24: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.2 Environmental Policy4.2 Environmental Policy

Environmental Policy

Appropriate to nature, scale & environmental impacts of activities, products & services

Include commitment to continual improvement & prevention of pollution

Include commitment to comply with applicable legal requirements &

other requirements, related to environmental aspects

Framework for setting & review

objectives & targets

Documented, implemented &

maintained

Communicated to all persons working for

or on behalfAvailable to public

Page 25: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.2 OH&S Policy4.2 OH&S Policy

OH&S Policy

Appropriate to nature & scale of organization’s

OH&S risks

Include commitment to continual improvement

Include commitment to comply with applicable OH&S legislation &

with other requirements

Documented, implemented &

maintained

Communicated to all employees

Available to interested parties

Periodically reviewed

Page 26: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.3 Planning4.3 Planning

4.3.3 Objectives & Programs4.3.3 Objectives, targets & programme(s)

4.3.2 Legal & other requirements

4.3.2 Legal & other requirements

4.3.1 Planning for hazard identification, risk assessment & risk control

4.3.1 Environmental Aspects

4.3 Planning4.3 Planning

OHSAS 18001:2007ISO 14001:2004

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Definition: Element of an organization’s activities or products or services that can interact with the environment

4.3.1 Environmental Aspects4.3.1 Environmental Aspects(ISO 14001)(ISO 14001)

Page 28: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required Identify for activities, products & services

within the defined EMS scope Determine aspects that have or can have

significant impact(s) on environment Information to be kept up to date Significant aspects are considered in

establishing, implementing & maintaining EMS

4.3.1 Environmental Aspects4.3.1 Environmental Aspects(ISO 14001)(ISO 14001)

Page 29: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required Identify hazards, assessment of risks &

implementation of control measuresResults of assessment are considered for

OH&S objectives setting Information to be kept up to date

4.3.1 Planning for hazard 4.3.1 Planning for hazard identification, risk assessment identification, risk assessment & risk control & risk control (OHSAS 18001)(OHSAS 18001)

Page 30: Integrated ISO 14001+18001 Awareness Training ( 1day)

Remember! For new activities, products, processes & services in an organization, aspect + impact analysis must be carried out to determine its significant impacts to environment as well as hazard identification, risk assessment & risk controlExample :

1) Shifting of production process Line 1 & 2 to another building

1) New production process method

Page 31: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure requiredTo identify & have access to applicable

legal requirements & other requirements to which the organization subscribes related to its environmental aspects &

OH&SDetermine how these

requirements applies to

environmental aspects

4.3.2 Legal & Other 4.3.2 Legal & Other Requirements Requirements (ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 32: Integrated ISO 14001+18001 Awareness Training ( 1day)

Information to be kept up to dateCommunicated to employees & interested

parties

4.3.2 Legal & Other 4.3.2 Legal & Other Requirements Requirements (ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 33: Integrated ISO 14001+18001 Awareness Training ( 1day)

Remember! Always update the legal & other requirements studies whenever there is new amendments available.

Typical non-conformances faced by many organizations are poor control on the legal & other requirements documents & poor follow up on the latest updates

This may results in legal non-compliance, unaware by the organization

4.3.2 Legal & Other 4.3.2 Legal & Other Requirements Requirements (ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 34: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.3.3 Objectives, targets & 4.3.3 Objectives, targets & program(s) program(s) (ISO 14001)(ISO 14001)

Establish, implement & maintain documented environmental objectives & targets, at relevant function & levels

Measurable (where practicable)Consistent with environmental policy

Page 35: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.3.3 Objectives, targets & 4.3.3 Objectives, targets & program(s) program(s) (ISO 14001)(ISO 14001)

Include:

a)Commitments to prevention of pollution

b)Compliance with applicable legal requirements & other requirements to which the organization subscribes

c) Continual improvement

Page 36: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.3.3 Objectives, targets & 4.3.3 Objectives, targets & program(s) program(s) (ISO 14001)(ISO 14001)

Program(s) shall be established, implemented & maintain for achieving objectives & targets

Include

a)Designation of responsibility to achieve objectives & targets

b)Means & time frame

Page 37: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.3.3 Objectives, targets & 4.3.3 Objectives, targets & program(s) program(s) (ISO 14001)(ISO 14001)

Examples:

a) No. of environmental accidents

b) Percentage of waste recycled

c) Percentage of recycled material used in packaging

d) No. of environmental violations

e) Efficiency of material & energy used

Page 38: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.3.3 Objectives & Programs 4.3.3 Objectives & Programs (OHSAS (OHSAS 18001)18001)

Establish & maintain documented OH&S objectives, at relevant function & levels

Quantified (where practicable)Consistent with OH&S policy, including

commitment to continual improvementExamples:

a) Reduction of risk levels

b) Elimination or reduction in

frequency of particular incident(s)

Page 39: Integrated ISO 14001+18001 Awareness Training ( 1day)

Similar requirements as specified in ISO 14001

Establish programs to achieve objectivesPrograms must have time-frame, people

responsibility & tasks be documentedReview regularly, adjustment & correction

where necessary till objectives achieved.

4.3.3 Objectives & Programs 4.3.3 Objectives & Programs (OHSAS (OHSAS 18001)18001)

Page 40: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.6 Operational control4.4.6 Operational control

4.4.5 Control of documents4.4.5 Control of documents

4.4.4 Documentation4.4.4 Documentation

4.4.7 Emergency preparedness & response

4.4.7 Emergency preparedness & response

4.4.3 Communication, participation & consultation

4.4.3 Communication

4.4.2 Competence, training & awareness

4.4.2 Competence, training & awareness

4.4.1 Resources, roles, responsibility, accountability & authority

4.4.1 Resources, roles, responsibility & authority

OHSAS 18001:2007ISO 14001:2004

4.4 Implementation 4.4 Implementation & operation& operation

Page 41: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.1 Resources, roles, 4.4.1 Resources, roles, responsibility & authorityresponsibility & authority (ISO 14001) (ISO 14001)

Management shall ensure availability of resources

Include:

a)Human resources & specialized skills

b)Organizational infrastructure

c)Technology

d) Financial resources

Page 42: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.1 Resources, roles, 4.4.1 Resources, roles, responsibility & authority responsibility & authority (ISO 14001)(ISO 14001)

Structure & responsibility Structure & responsibility (OHSAS 18001)(OHSAS 18001)

Defined, documented & communicated Appoint management representative

(only 1 for OH&S, can be more than 1

for EMS) by top management MR to ensure:

a) EMS & OHSMS established, implemented & maintained

b) Report EMS performance to top management for review & continual improvement

Page 43: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.2 Competence, training4.4.2 Competence, training& awareness & awareness (ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Any person(s) performing task for it or on its behalf that have potential to cause significant environmental impact(s) & personnel performing tasks that may impact OH&S shall be competent

Competent on the basis of appropriate education, training or experience

Page 44: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required Make persons working for or on behalf aware

of:- Importance to conform with environmental & OH&S policy, procedures & EMS + OHSMS requirements- Significant aspects, OH&S consequences, related actual / potential &

environmental & OH&S benefits- Roles & responsibilities

4.4.2 Competence, training4.4.2 Competence, training& awareness & awareness (ISO 14001 & OHSAS 18001(ISO 14001 & OHSAS 18001))

Page 45: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.2 Competence, training4.4.2 Competence, training& awareness & awareness (ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

- Potential consequences of not following procedures

Example of training types:a) Raising general environmental, health & safety awareness for all employeesb) Legal compliance training for employees whose actions can affect compliancec) Training in EMS & OH&S requirements

Page 46: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.3 Communication 4.4.3 Communication (ISO 14001)(ISO 14001)

Documented procedure required for a) Internal communication among various levels & functionsb) Receiving, documenting & responding external interested parties communication

Decide whether to communicate externally significant environmental aspects

Decision to be documentedMethod(s) to be established

for external communication

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4.4.3 Communication, 4.4.3 Communication, Participation & ConsultationParticipation & Consultation

4.4.3.1 Communication Internal Communication among various

levels/functions Communications with contractors & other visitors Receiving / documenting / responding to relevant

external interested parties.

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4.4.3 Communication, 4.4.3 Communication, Participation & ConsultationParticipation & Consultation

4.4.3.2 Participation & Consultation Workers participation :

Involvement in HIRARCIncident investigationDevelopment of OSH Policies & ObjectivesConsultation on changes to OSH MSRepresentation on OSH matters

Consultation with contractors / external interested parties

Page 49: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.3 Consultation & 4.4.3 Consultation & Communication Communication (OHSAS 18001)(OHSAS 18001)

Employees consulted for changes affecting workplace H & S & represented on H & S

Employees informed who is OH&S representative

Page 50: Integrated ISO 14001+18001 Awareness Training ( 1day)

EMS & OHSMS documentation shall include:

a)Policy, objectives & targets

b)Scope

c)Description of EMS & OHSMS elements, interaction & reference to related documents

d) Documents & records required

4.4.4 Documentation4.4.4 Documentation(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 51: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required fora) Document approval prior to issueb) Review, update & re-approve documentsc) Changes & current revision status identifiedd) Relevant versions available at point of usee) Documents remain legible & identifiablef) External origin documents

identified & controlled distributiong) Obsolete documents control &

identification

4.4.5 Control of documents4.4.5 Control of documents(ISO 14001) & (OHSAS 18001)(ISO 14001) & (OHSAS 18001)

Page 52: Integrated ISO 14001+18001 Awareness Training ( 1day)

Remember! Control shall also be extended to external documents such as reference documents for legal compliance review i.e. EQA Act, OSHA, FMA, Poison Acts etc.This is to ensure the legal requirements review is always done based on the latest updated reference documents, not using the outdated documents

4.4.5 Control of documents4.4.5 Control of documents(ISO 14001) & (OHSAS 18001)(ISO 14001) & (OHSAS 18001)

Page 53: Integrated ISO 14001+18001 Awareness Training ( 1day)

Identify & plan operations associated with identified significant environmental aspects & risks where control measures need to be applied

To ensure these are conducted

as per specified conditions by:

a) Documented procedure to control situations leading to deviations from environmental & OH&S policy, objectives & targets

b) Operating criteria stipulated

4.4.6 Operational control4.4.6 Operational control(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 54: Integrated ISO 14001+18001 Awareness Training ( 1day)

c) Documented procedures for identified significant environmental aspects; OH&S risks communicated to suppliers & contractors

d) Documented procedures for design of workplace, process, installations,

machinery, operating procedures

& work to eliminate or reduce

OH&S risks

4.4.6 Operational control4.4.6 Operational control(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 55: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.4.7 Emergency 4.4.7 Emergency Preparedness & responsePreparedness & response(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Documented procedure requiredTo identify potential emergency, incidents

situation, potential accidents & how to respond

To respond to actual

emergency situations &

accidents

Page 56: Integrated ISO 14001+18001 Awareness Training ( 1day)

To mitigate associated adverse environmental impacts & also the likely illness & injury

Periodically review, revise if necessary in particular after accidents, incidents or emergency situations occurred

Periodically test

procedures where practicable

4.4.7 Emergency 4.4.7 Emergency Preparedness & responsePreparedness & response(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 57: Integrated ISO 14001+18001 Awareness Training ( 1day)

4.5.5 Internal Audit4.5.5 Internal audit

4.5.4 Control of Records4.5.4 Control of records

4.5.3 Incident investigation, non-conformity, corrective action & preventive action

4.5.3 Nonconformity, corrective action & preventive action

4.5.2 Evaluation of compliance

4.5.1 Performance measurement & monitoring

4.5.1 Monitoring & measurement

OHSAS 18001:2007ISO 14001:2004

4.5 Checking4.5 Checking

4.5.2 Evaluation of compliance

Page 58: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required Monitor & measure key characteristics of

operations on a regular basisMonitor performance, operational controls &

objectives & targets conformityCalibrate monitoring &

measurement equipment & records retained

4.5.1 Monitoring & Measurement4.5.1 Monitoring & Measurement(ISO 14001)(ISO 14001)

Performance measurement & Performance measurement & monitoringmonitoring(OHSAS 18001)(OHSAS 18001)

Page 59: Integrated ISO 14001+18001 Awareness Training ( 1day)

Remember! Equipments used by external party engaged to carry out environmental, health & safety tests such as noise, etc SHALL also be ensured & known its calibration status

4.5.1 Monitoring & Measurement4.5.1 Monitoring & Measurement(ISO 14001)(ISO 14001)

Performance measurement & Performance measurement & monitoringmonitoring(OHSAS 18001)(OHSAS 18001)

Page 60: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required Periodically evaluate compliance with

applicable legal requirements & other requirements

Records of evaluation to be kept

4.5.2 Evaluation of compliance4.5.2 Evaluation of compliance(ISO 14001) & (OHSAS 18001)(ISO 14001) & (OHSAS 18001)

Page 61: Integrated ISO 14001+18001 Awareness Training ( 1day)

Example of methods can be used to assess compliance:a) Auditsb) Document and/or records

reviewc) Facility inspectionsd) Interviewse) Routine sample analysis / test results / verification sampling / testingf) Facility tour and/or direct observation

4.5.2 Evaluation of compliance4.5.2 Evaluation of compliance(ISO 14001) & (OHSAS 18001)(ISO 14001) & (OHSAS 18001)

Page 62: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required Actual & potential NC, handling, investigation +

corrective & preventive action Identify, correcting NC & actions to mitigate

environmental impacts & consequences from accidents / incidents

Investigate NC, determine cause & take actions to avoid recurrence

4.5.3 Nonconformity, corrective 4.5.3 Nonconformity, corrective action & preventive actionaction & preventive action (ISO 14001)(ISO 14001)

4.5.3 Incidents investigation, non-4.5.3 Incidents investigation, non-conformity & corrective & conformity & corrective & preventive actionpreventive action (OHSAS 18001)(OHSAS 18001)

Page 63: Integrated ISO 14001+18001 Awareness Training ( 1day)

Evaluate & implement actions to avoid occurrence

Record results of corrective / preventive actions taken

Review effectiveness of actions taken

4.5.3 Nonconformity, corrective 4.5.3 Nonconformity, corrective action & preventive actionaction & preventive action (ISO 14001)(ISO 14001)

4.5.3 Incidents investigation, non-4.5.3 Incidents investigation, non-conformity & corrective & conformity & corrective & preventive actionpreventive action (OHSAS 18001)(OHSAS 18001)

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4.5.3.1 Incident Investigation Record, investigate & analyze incidents

Determine OSH deficiencies Identify needs for CAIdentify opportunities for PAIdentify opportunities for Continual ImprovementCommunicate results of investigationResults Documented

4.5.3 Incident Investigation, non-4.5.3 Incident Investigation, non-conformity, & corrective & conformity, & corrective & preventive actionpreventive action

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4.5.3.2 Nonconformity, CA & PA Actual & potential NC, handling, investigation +

corrective & preventive action Identify, correcting NC & actions to mitigate OSH

consequences CA - Investigate NC, determine cause & take actions

to avoid recurrence PA – Investigate NC for opportunities for actions to

prevent occurrence

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4.5.3.2 Nonconformity, CA & PA Record & Communicate results Review effectiveness of actions

taken Driven by HIRARC review Related documents updated

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Documented procedure required IdentificationStorageProtectionRetrievalRetentionDisposal

4.5.4 Control of records 4.5.4 Control of records (ISO 14001) & (OHSAS 18001)(ISO 14001) & (OHSAS 18001)

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• Remember! Environmental, health & safety records shall also include records such as external party testing report (air, water, noise, CHRA etc); licenses; permits etc

4.5.4 Control of records 4.5.4 Control of records (ISO 14001) & (OHSAS 18001)(ISO 14001) & (OHSAS 18001)

Page 69: Integrated ISO 14001+18001 Awareness Training ( 1day)

Documented procedure required Conforms to EMS & OHSMS planned

arrangements & ISO 14001 + OHSAS requirements

EMS & OHSMS implemented &

maintained Audit programme(s) planned,

established, implemented &

maintained

4.5.5 Internal audit 4.5.5 Internal audit (ISO 14001) & (OHSAS (ISO 14001) & (OHSAS 18001)18001)

Page 70: Integrated ISO 14001+18001 Awareness Training ( 1day)

Audit programme to consider

a) Environmental importance of operations

b) Results of risk assessments

c) Previous audit results

4.5.5 Internal audit 4.5.5 Internal audit (ISO 14001) & (OHSAS (ISO 14001) & (OHSAS 18001)18001)

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4.6 Management review4.6 Management review(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Review EMS & OHSMS at planned intervals To ensure continuing suitability, adequacy &

effectiveness Assess opportunities for improvement &

need for changes

Page 72: Integrated ISO 14001+18001 Awareness Training ( 1day)

Inputs:

a) Internal audit results

b) Legal requirements & other requirements

compliance evaluation results

c) Communication(s) – external interested parties & complaints

d) Environmental, health & safety performance

e) Objectives & targets achievements

4.6 Management review4.6 Management review(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 73: Integrated ISO 14001+18001 Awareness Training ( 1day)

Inputs:

f) Status of corrective & preventive actions

g) Follow-up actions from previous management reviews

h) Changing circumstances, e.g.

- products, activities and services

- environmental aspects & risks

- changes in applicable legal requirements

i) Recommendations for improvement

4.6 Management review4.6 Management review(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

Page 74: Integrated ISO 14001+18001 Awareness Training ( 1day)

Outputs: Decisions & actions related to possible changes to environmental + OH&S policy, objectives, targets & other elements

4.6 Management review4.6 Management review(ISO 14001 & OHSAS 18001)(ISO 14001 & OHSAS 18001)

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System

IMPLEMENTATION

Page 76: Integrated ISO 14001+18001 Awareness Training ( 1day)

Document (Typical)● System documentation

– Manual (Optional)

– policy– organisation chart– roles, responsibilities, authorities– objectives– description of core elements (Management

system)– direction to related documentation– processes

Page 77: Integrated ISO 14001+18001 Awareness Training ( 1day)

Typical Document (2)

Procedures Control of documents (and Data) Control of records (and records management) Internal audit Corrective and preventive actions Control of non-conformances Control of Accidents & incidents Training Environmental aspects and impacts Identification of Hazard, Risk assessment and control Legal and other requirements

Page 78: Integrated ISO 14001+18001 Awareness Training ( 1day)

Typical Document (3)

Procedures (con’t)– Consultation and communication– Emergency preparedness and response– Monitoring and measurement– Operational control

Page 79: Integrated ISO 14001+18001 Awareness Training ( 1day)

Typical Document (3)

● Other procedures and working Instructions– Waste management – Chemical management – Pollution control (eg. Air, noise, water etc,)– Resource conservation– Equipment safety– Control of PPE– Working permits etc.

Page 80: Integrated ISO 14001+18001 Awareness Training ( 1day)

Typical EMS Document (4)

● Supporting system documents

– objectives, targets and management

programmes

– standards

– guidelines

– specifications etc.

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Typical Training

● Key staff training on system implementation● Internal Auditing● General OH&S/ Environmental Awareness● Procedures deployment● Others - legal requirements, fire fighting, first-

aid, PPE etc.

Page 82: Integrated ISO 14001+18001 Awareness Training ( 1day)

Project Implementation● Define scope ● Identify common areas / constraints - GAP

analysis (existing control vs EMS & OH&SMS)● Project schedule & monitoring● Determine process owners/ work group/

steering committee● Training/ awareness/ publicity/

communications

Page 83: Integrated ISO 14001+18001 Awareness Training ( 1day)

Project Implementation (2)

● Plans –identification: Aspect and Hazard

● Set objective and management programs

● Development of documentation

● Verification of implementation and monitoring

● Conduct audits

● Maintenance of system

● Drive improvements

Page 84: Integrated ISO 14001+18001 Awareness Training ( 1day)

4 Stages of EMS Implementation

● 1st stage

– Conduct initial review

– Awareness training for key staff

– Set-up team and define responsibilities

Page 85: Integrated ISO 14001+18001 Awareness Training ( 1day)

EMS Implementation (2)

● 2nd Stage

– Planning – identify aspects & impacts,

hazards and risks, legal, objectives/ targets

and management programs

– Documentation

Page 86: Integrated ISO 14001+18001 Awareness Training ( 1day)

EMS Implementation (3)

● 3rd Stage – Implementation

– Specialised skills training

– Monitoring and measurement

– Analysis of data for improvement

Page 87: Integrated ISO 14001+18001 Awareness Training ( 1day)

EMS Implementation (4)

● 4th stage – Audit and review

– Corrective action and improvement

– Certification

● Continual improvement

Page 88: Integrated ISO 14001+18001 Awareness Training ( 1day)

Implementation

System Design

Documentation

Implementation

Review1st stage

AuditCompliance Audit

Surveillance Audit

Certification

Internal Audit

ConsultancyAudit

Certification BodyCertification Body

Improvement

JP PowerJP Power

3 to

6

mo

nth

s 3

to 6

m

on

ths

Every 6 to 12 months

CompanyCompany

Gap AnalysisSetup Teams

Close NC

Page 89: Integrated ISO 14001+18001 Awareness Training ( 1day)

SUCCESS FACTORS...

● MANAGEMENT COMMITMENTMANAGEMENT COMMITMENT

– Leadership

– Motivation

– Top Management Support

– Create awareness

– Provide Resources & training

– Create environment for implementation

Key toKey to

Page 90: Integrated ISO 14001+18001 Awareness Training ( 1day)

MANAGEMENT COMMITMENT

● Allocate Human Resource & Expertise– Development and Implementation of the System– Periodic audit & review

● Investment & Cost– Initial Development Cost– Operating & Maintenance Cost

● monitoring and measurement● site improvement

– Training

● Inspecting site, participating in system audits, attendance at meeting, issuing message of supports, etc.

Page 91: Integrated ISO 14001+18001 Awareness Training ( 1day)

Top Management Responsibilities

● Defining Policy (4.2)● Appointing a Management Representative (MR) or

appointee (4.4.1)● Allocating Human and Financial Resources

Essential to the Development, Implementation and Improvement of the the management system (4.4.1)

● Ensuring management system is fully Designed, Implemented, Maintained and Effective (4.4.1)

● Management Review (4.6)

Page 92: Integrated ISO 14001+18001 Awareness Training ( 1day)

Line Managers Responsibilities

● Ensuring Safety and environmental aspects

are identified and managed within the area of

operations● Ensuring management system procedures

and working instructions are fully designed,

implemented and maintained● Improving employees awareness

Page 93: Integrated ISO 14001+18001 Awareness Training ( 1day)

Staff Responsibilities

● Support and Participate in system

implementation

● Follow procedures

● Provides feedback for improvement

● Understand responsibilities and environmental

impact & hazard related to job

Page 94: Integrated ISO 14001+18001 Awareness Training ( 1day)

Management Rep/ appointee

● Ensuring that the management system is

properly implemented and performing to

requirements in all locations and spheres of

operation within the organization

● Reporting on the performance of the

management system to top management for

review and continual improvement

Page 95: Integrated ISO 14001+18001 Awareness Training ( 1day)

QUESTION & ANSWER


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