Integrated National Education Information System (iNEISTM)

User Role Mapping for MOE

08 April 2014

User Roles in iNEISTM

Class Teacher

Manage Attendance

Manage Attendance Roster:• Freeze the Attendance Rosters for the past terms• Generate attendance roster class(es)• Update & print attendance roster

Record class attendance and reasons for absent / lateness.

Calculate and generate reports of attendance statistics for school use

Manage Teacher and

Student Records

Update student records.

User Roles in iNEISTM

Class Teacher

Manage Student

DisciplineCreate incident log.

Manage Assessments

Confirm and finalize assessments marks.

Manage CCA Enter student CCA Final mark.

Manage Awards

Update Student Records with Award details.

Manage Invoice (Billing)

Generate reports to view outstanding charges.

User Roles in iNEISTM

Class Teacher

Manage Withdrawal

Record the Withdrawal request with supporting documents.

Manage Clearance

Process to create the Clearance checklist for the students.

Print the completed clearance form.

Manage Deferment

Record the Deferment or Leave of Absence (LOA) request and upload the supporting documents.

Monitor the deferred students.

Update the deferment request and notify.

Record the final decision based on the evaluation test.

User Roles in iNEISTM

• Record subject attendance and inform the Class Teacher of any attendance violations.

• Define Sub-Assessment weightage and Due Dates for Assessment Grading.

• Key in Marks into iNEIS.• Generate Reports.• Capture Assessment Submission Date and extend

the Submission Date.• Define Resit Request Period.• Receive Resit Request and Supporting

Documents.• Grade the Exam.• Recommend Suitable Curriculum Materials (if

any).

Subject Teacher

• Define Assessment Types.• Define Formulae to Calculate Marks and Grades.• Define Source of Question Papers / Tasks.

Group Tutor

• Generate Escalation Letter.• Conduct School Counseling.• Generate School Counseling Report.

Counselor

• View/Update School Counselling Logs from all school counsellors

School Counselling

Head

User Roles in iNEISTM

• Create and withdraw incident log.• Generate Reports.• Create and update decisions.

Discipline Teacher

• Activate Students in CCA Career.• Issue award certificate.• Generate reports.• Generate List of Facilities, Teachers, Subjects.• Upload CCA Schedule and update timetable in CS.

School CCA Head

• Schedule CCA activities and register students under CCA activities.

• Record and track CCA Attendance.• Notify Students.

CCA Coordinator / CCA Teacher

User Roles in iNEISTM

• Submit forecast of required number of textbooks, number of textbooks loaned out to students, damage or lost.

• Receive the Curriculum Materials delivered from MOE CDD.

• Update School Textbook Inventory.• Loan the Textbook to student.• Track and Replace textbooks loaned out to students.• Maintain and Update School Curriculum Material

Inventory.

School Textbook Officer

• Define Assessment and Exam Weight-ages for each subject.

Head of Department for Subjects

User Roles in iNEISTM

• Create, View, Maintain Award Details (School-Level Awards, External Awards).

• Define, Modify, Maintain Qualification Criteria (School-Level Awards, External Awards).

• Generate Reports.• Identify and maintain Potential Award Recipients. • Record Award Outcome.• Record and Maintain receipt of award / Update

Student Record.

Student Award Officer

User Roles in iNEISTM

• Enter Allowance application in iNEIS.• Send Application to Principal for Approval.• Calculate Allowance Amount in iNEIS.• Send disbursement list to MOE for Approval.• Request for termination of allowance.• Batch process to terminate allowance.

School Welfare Officer

• Enter data using Quick Post and Group Post. • Review student’s account. • Reverse payment. • Issue Refunds.• Generate Reports.

Finance Officer

User Roles in iNEISTM

• Define assessment types, formulae to calculate Marks and Grades, source of question paper / tasks.

• Moderate marks.• Generate Report Slips for SBA of each students.• Review and comment on assessments.• Upload Exam Schedules into iNEIS (PSR, SPE) for

all subjects.• Register Candidates for SPE in iNEIS.• Generate Exam Index Numbers in iNEIS.• Register Candidates at CIE.• Collect Public Exam Fees.• Update Receipt Status of Statement of Entry Forms,

Status of Examination Result Slips and certificates in iNEIS.

School Examination

Secretary

• Generate exam attendance sheet and record attendance information for PSR, SPE, GCE.

Special Appointed Invigilator

User Roles in iNEISTM

Student Registrar

Manage Clearance

Process to create the Clearance checklist for the students.

Print the completed clearance form.

Generate the Leaving Certificates for the eligible students.

Update the Student Records of students who have completed their programs.

Deactivate the student profile.

Update the status of the Leaving Certificate collection by the student.

Manage Deferment

Record the Deferment or Leave of Absence (LOA) request and upload the supporting documents.

Record the outcome of the Deferment or LOA request and inform the necessary parties of the outcome.

User Roles in iNEISTM

Student Registrar

Manage Deferment

Print the completed Deferment / LOA Request form.

Update the student records.

Generate the Deferment or LOA letter to inform Parents.

Monitor the deferred students.

Update the Deferment Request and notify.

Record the final decision based on the evaluation test.

Manage Withdrawal

Record the Withdrawal request with supporting documents.

Record the outcome of the Withdrawal request and inform the necessary parties of the outcome.

Print the Withdrawal Request and update student records.

User Roles in iNEISTM

Student Registrar

Manage Student Transfer

Fill in the transfer request form and upload supporting documents to the transfer request form.

Notify the current school Principal of the transfer request form.

Allow to view and print the submitted transfer request forms.

Resubmit the transfer request.

Print the approved transfer request form.

Notify this current school of the outcome of the transfer request.

Update student records.

Notify MOE and the new School Principal of the successful transfer request.

Manage Student

Recruitment

Maintain Enrolment Cohort and Quota

Maintain Admission requirements

User Roles in iNEISTM

Student Registrar

Manage Student

Progression

Pre-school completion and Primary Level Progression Update

Updating Student progression

Generate Student List based on Track Eligibility and report of retention student details.

Allocate students to tracks.

Assigning class section to students.

Activating terms.

Batch enrolment and create class registers.

Manage Student

Admission

Upload, verify and update student application details.

Matriculate students and create school register.

Assigning class section to students.

Activating terms.

Batch enrolment and create class register.

User Roles in iNEISTM

School Admin

Manage Attendance

Freeze the Attendance Rosters for the past terms

Grant Access to the Attendance Roster to the teachers

Generate & update attendance roster for class(es)

Determine and generate eligibility for transport allowance

Give awards based on attendance statistics.

Calculate and generate reports of attendance statistics.

Manage Teachers and

Students Records

Update student records.

Manage Student

Admission

Generate Interface file for VILIS (Library System)

User Roles in iNEISTM

School Admin

School Management

Update school organization data.

Setup committee type or role and upload the committee data.

Create and update the committee data.

Generate school reports and event calendars.

Maintain event attendance.

Setup and maintain campus events.

Define, maintain and update comments.

Define, place, update and release service indicator.

Define and generate communications.

Manage letters and email templates.

Define, assign, maintain and update checklist.

User Roles in iNEISTM

School Admin

Manage Student Pass

Update application status and approval results.

Manage Assessments

Key in the Assessment Appeal request into iNEIS.

Route resit request and approve or reject resit request.

Manage CCA Update the student award record.

Manage Invoice (Billing)

Calculate tuition fee, batch tuition fee and post tuition fee to Student Account.

Post charges using Quick Post and Group Post.

Review student’s account.

Run Tuition Calculation process to adjust and reverse Tuition Fee and Compulsory Miscellaneous Fees.

Reverse Charge.

• Update Teachers records. Teacher Admin

Supporting Staff

Manage Attendance

Generate warning letters to students and parents or guardians.

Generate School attendance reports, e.g. list of absentee students

User Roles in iNEISTM

• Setup and maintain facilities.• Setup teachers with subjects.• Generate list of facilities, teachers and subjects.• Import class scheduling data to Campus Solution

(CS).• Updating timetable in CS.• Generating reports.

Timetabling Admin

User Roles in iNEISTM

Principals / Deputy

Principals

Manage Student

Discipline

Create and withdraw incident log.

Escalate to HEP.

Assign BKK Counsellor.

Manage Student

PassApprove or reject student pass.

Manage Assessment

Route the appeal case to MOE for decision making.

Approve or reject the resit request.

Manage Student Transfer

Approve or reject the transfer request.

Manage Withdrawal

Approve Withdrawal Request or route request to Department of Schools (DS).

User Roles in iNEISTM

Principals / Deputy

Principals

Manage Deferment

Approve or reject Deferment or Leave of Absence (LOA) request.

Route the deferment or LOA request to DS.

Manage Allowances

Approve or reject the allowance application.

Approve or reject the allowance termination request.

End of Presentation

Thank You