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Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL)...

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It’s Time to Get Along: Consumable Inventory Purchase Orders Accounts Payable Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 [email protected] m
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Page 1: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

It’s Time to Get Along:Consumable Inventory

Purchase OrdersAccounts Payable

Integrations :Work Order and General Ledger

Aubrey Wood

Accounting Support Program Liaison (SPL)

877-359-5492 xt 1306

[email protected]

Page 2: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

The integrated Tenmast life of the widget, a.k.a. item we need for our HA.

How the widget is purchased, kept on the shelf, used, paid and accounted for.

Page 3: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Consumable Inventory

Page 4: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Consumable Inventory ItemUM Conversion = Unit measure Conversion

Page 5: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Consumable Inventory

Set Minimum and Maximum Quantity

Page 6: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Add CI Item

Location = Warehouse

Page 7: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Consumable Inventory ItemStock item #101 Widget

Page 8: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Restock in CIOur item has less than the Minimum amount Restock will

show what needs to be ordered to bring the item to Minimum

Note: Must have Warehouse access thru setup functions

Page 9: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Create Request from CI

Note: Choosing a restock location will limit the actionable items you will see in the request wizard.

Page 10: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

CI Add Request

Page 11: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

CI Add Request

Page 12: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Newly added Request Consumable Inventory

Purchase Orders

Page 13: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Purchase Order

Create Request

Page 14: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

PO Add a RequestChoose from stock or non-stock

Page 15: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Add PO Request

Cost & Charge To

Page 16: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Add PO RequestVendor

Page 17: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Maintain Requests

Browse Status:

Request –Open Request

Requisition-Request has been added to a Requisition

Purchase –Request has become a PO

Received –PO has been received

Request Just Created

Page 18: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Request

Page 19: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Purchase Order >Requisition

Page 20: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Add New RequisitionRequisition is a group of requests

Page 21: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Creating RequisitionExisting Request are available for selection to the Requisition

Page 22: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Creating RequisitionRequest selected to be included in Requisition

Page 23: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Choose Vendor for Requisition

Choose the Ship to Location

Page 24: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Requisition

Page 25: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Open Requisition

Page 26: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Make it a PO

Approve the Requisition to become a Purchase Order

Page 27: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Approver to add PIN number for Requisition to become a PO

Note:Once Requisition is completely approved to a PO it is then listed in Completed

Requisition browse.

Page 28: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

PRE-Approval

NOTE:When you need additional pre-approval before the Requisition becomes a PO,Use approve by and PIN Number to add others users electronic approval

Page 29: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Approval Limits

Error message above is what you will see if you do not have a valid approval limit for item(s) requested.

Page 30: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Purchase Order

Page 31: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Consumable InventoryStock Item now on order

Page 32: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Purchase Order

Page 33: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Status Status

Status Note: None received =new order

Partially received has receiving tickets on some of the items but not all, this could be due to a back order of the items

Page 34: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Receive

Select Receiving Items to start Receiving wizard

Page 35: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Receiving

Page 36: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Receiving with Back Order

The shipping cost is divided by # of items in the case

Page 37: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Consumable Inventory Received Item Quantity increases On Order back to zero

Page 38: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Accounts PayableCreate invoice for the Widget

Page 39: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Accounts Payable Import from PO

Import from PO to start wizard to create your invoice

Step 1 Choose the vendor

Page 40: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

AP Import of POChoose PO to invoice

Page 41: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

AP Import of POQuantity to Invoice

Page 42: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

AP Import GL account

Accounts shown above come from choices made during PO creation

Page 43: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

AP Invoice Imported from PO

Page 44: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

AP Invoice from PO

Page 45: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Accounts Payable Invoice

Page 46: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Invoice Accounting FlowAccrued and paid posting to General Ledger

Invoice accrues expense to ledger Debit Expense Credit Accrual/AP Vendors

Check is paid on this invoice Debit Accrual/AP Vendors Credit Cash

Page 47: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Work Order Lets use our widget

Page 48: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Maintain Work Orders

In browse View:

Open WO

Closed WO

Preventative Maintenance Work Orders

All

Also add new Work Orders

Page 49: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Add Work Order Select Unit

Note:Tenant in unit is based on received date of this WO. It will compare to lease header information on the unit.

Page 50: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Work Order Select Job Code

Page 51: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Work Order

Note: Print now marks as printed must consider this if doing batch print

Page 52: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Work Order

Note:Policies will dictate if you add employees and items in Create WO wizard most clients hide these steps in the wizard.

Page 53: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Open Work Order

Page 54: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Add Charge to Work Order

Page 55: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Issue stock item to WO

Note: Warehouse limitations from Consumable Inventory do not transfer to WO so you will see all Warehouses. Choose warehouse in browse to limit this list.

Page 56: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Work Order Item Cost

PHA Cost = Stock Item’s Issue Cost

Note: There is a decimal variation of Cost between CI & WO that could cause rounding issues

Page 57: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Consumable Inventory GL posting for CI & WO

Setup > Post to GL

Page 58: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

CI Pre-Posting Report

Page 59: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.
Page 60: Integrations : Work Order and General Ledger Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com.

Aubrey Wood

Accounting Support Program Liaison

1-877-359-5492 ext. 1306

[email protected]


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