Interim Ministerial Delivery UnitMinistry of Water12th September, 2013.

CONFIDENTIAL AND PROPRIETARYAny use of this material without specific permission of TDV is strictly prohibited

National Key Result Area (NKRA) Water

Presentation to the DPG - Water

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Contents

1. BRN Initiative Overview

2. NKRA- Water Implementation

3. Strategic Action Undertaken

4. KPI Status

5. Funding Status

6. Challenges

7. Budget Gap

8. Summary of issues of BRN activities

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1.0 BRN Initiative OverviewTwo main streams were developed in lab to address rural water supply as

follows;Stream 01: Addresses new projects, rehabilitation and extensions with

enablers.Steam 02: Addresses Operation and maintenances of the water

infrastructure in the rural community, including establishment of COWSOs, dedicated ware houses (Centre of Excellency)

After thorough analysis of data 48,000 Water Lab came up with about 1,810 sub-projects to be implemented under Big Results Now Initiative aiming to raise the rural water coverage from 40% to 67% by 2015. This will have an impact to a population of 15.4 Million people and will require a total budget of 1.45 trillion Tshs where by the government will contribute Tshs 729 billion and the rest will come from Communities and Development Partners. Implementation is expected to start in the budget year 2013/2014 for three years consecutively to 2015/2016.

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To address this, two major work streams have been deployed as part of the Programme to achieve the target, with a set of enablers to facilitate their execution

Projects

67%Maji coverage

11

33

22

33

44

Performance Management &

Improving DeliveryImprove & Optimize

Procurement

Streamlined & Integrated Data

ManagementImprove

Delivery Capability

Enablers

22

SAFI Finance Programme1

1

SAFI Capabilities Programme3

3

SAFI Technical Programme2

2

SAFI Process Programme4

4

11

New Infrastructure Projects

ExtendCoverage of Existing Infrastructure

Rehabilitate Degraded Infrastructure

O&M

SOURCE: Water Lab

5

2.0 NKRA- Water Implementation

Objectives:Achieve sustained rural water

coverage of 67% by 2015 through effective project execution, operations and maintenance.

Big Results by 2015: Sustaining water supply to 15.2 mil

people Restoring water supply to 5.3 mil

people Extending water supply to 7 mil new

users

Institutional Set Up: MDU with a total of 9 staff

established 12/07/13 1st Steering Committee Meeting

held 16/08/2013 with members from MoF, PMO-RALG, PO-PC, PPRA, EWURA, PO-PSM and PDB

Water

6

55%

67%

The NKRA Water Lab seeks to achieve sustained rural water coverage of 67% by 2015 through effective project execution, operations and maintenance

SOURCE: Water Lab

… means impacting a large number of rural populationReaching the 2015 target …

Population with water access (mil)

Sustaining supply to existing 15.2 million people through good Operations & Maintenance

Restoring water to 5.3 million people who have degraded infrastructure through Rehabilitation Projects

Supplying water to 7 million new water users through New & Extension Projects

5.3 5.3

7.0

2015 Target

27.5

15.2

2012 Actual

Baseline

2012 Assumed Baseline

20.5

20.5

Note: Rural population in 2012 is 37.6 million (based on a 3% growth) and similarly projected to be at 41.1 million in 2015

15.2

40%

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In total, 15.4 mil rural Tanzanians can gain access to water by 2015, surpassing the lab target and reaching 74% Coverage

2.9

1.6

1.2

0.8

8.5

2.9

1.6

1.2

0.8

8.5

5.3

30.6

2.0

0.2

4.9

Current water coverage (2012)

15.2

30.6

15.2

Coverage by 2015 

27.7 (67%)NKRA Target

22.3

2013/14

2.9

29.3

2014/15

0.20.4

2015/16

Population, millions (2015 exp)

Existing User

Rehabilitation

New

InfrastructureExtension

54% 71% 74% 74%40%

SOURCE: Water Lab – New & Rehab work stream

7.1

% coverage of rural population (estimated. 41.1 m)

7.0

1.3

8888

The BRN Lab. was finalized and the following strategic actions undertaken:

• Awareness creation at MoW, where MoW Management was informed about BRN and discussed thoroughly on 9th May 2013, followed by the Ministerial Meeting.

• MoW in collaboration with PMO–RALG organized a National Water Experts meeting in Dodoma on 10-11th May, 2013, whereby all RS Water Advisors were involved. During the session, baseline status of water projects and priority projects were established;

▪ Organizing Water Sector Stakeholders’ meeting: The meeting was organized in Arusha in 3-7th June, 2013 attended by

participants from MoW, PMO–RALG, BWOs, MD-UWSAs, RS-Secretariats, DEDs, CWEs, Water Projects Contractors and Consultants, and agreed on :

- The MoU was signed to Implement BRN strategic plan based on (KPIs) between MoW, PMO–RALG, RS, DEDs, CWEs;

3.0 BRN Preparation and Strategic Actions

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- It was agreed to wave out the No-objection (NO) condition for projects implemented under BRN.

- Community contribution should no longer be an obstacle condition for the implementation of any project under BRN.

- Any project can start at limited funds, no need of waiting until the project is fully financed.

- Contactors and Consultants for exploration of boreholes will be responsible and paid as per water explored.

▪ Regional and District Commissioners meeting in DodomaThe BRN idea was further shared to the Regional and District Commissioners in the country at a meeting organized and held on 24-25 June, 2013 in Dodoma;

MoUs were signed between MoW/PMO–RALG and those Commissioners for a harmonized implementation of BRN.

3.0 BRN Preparation and Strategic Actions undertaken (cont…)

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• An interim Ministerial Delivery Unit has been established with 9 officers, who have started their new assignment with clear objectives; they are responsible for an overall follow-up of Big Results Now (BRN) achievement, based on the developed and signed KPIs at various levels of implementation.

• MoW is strengthening the Zonal Management Systems under RWSS.- Five operational zones have been established, and an implementation

follow up team appointed, which resumed responsibility in the first week of July 2013.

- MoW Directors and Heads of Units have been assigned specific regions for follow-ups of BRN projects.

• Establishment of Regional Delivery Unit: Regions are in the preparation of Regional Delivery Unit as directed. So far 5 regions already established.

• MoW appointed Officers who have been assigned regions on temporary basis to strengthen the implementation of BRN in the respective LGAs.

3.1 Strengthening Implementation of BRN at Ministerial, Zonal and Regional Level

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No. KPI for 2013 Unit BaselineTarget

2013/14 (FY )

Actual (YTD))

% Achieved

Remarks

T1 % of population covered in rural areas % 40 54 41.74 12.4 In good pace

T2Number of people in rural provided with water access (millions)

No. 15.2 22.3 15.86 9.3An increase of 662,000 people for one months

T3% of expenditure covered by Tariff collections

% 0 60 0 0

Tools for tracking tariff expenditure at village level prepared and ready for use from Sept. 2013

1.1

Number of Water Points Completed (incremental); through extended coverage of existing InfrastructureDetails :KPI Defined based on BRN 28 Capped Borehole Projects and 12 Underutilized Dams Projects awarded

Water Points

0 759 0 0

Designs are ready, awaiting funds for projects to be implemented; procurement process done awaiting contract signing

1.2

Number of Water Points Rehabilitated (incremental); through rehabilitation of

degraded Infrastructure Details :KPI Defined based on BRN 159 Rehab Projects awarded

Water Points

0 6,017 0 0

List of degraded parts identified, procurement on progress. Repair works to follow soon.

4.0 KPI Status (As of July, 2013)

12121212

No. KPI for 2013 Unit BaselineTarget 2013 (FY )

Actual (YTD)

% Achieved

Remarks

1.3

Number of Water Points Completed (incremental); through new Infrastructure (1st batch of 5 villages under the 10 village projects) Details :KPI Defined based on BRN 40 KASHWASA, 6 National Water Projects (1 MAKONDE & 5 NWP2), 3 Solar Pump Projects Awarded

Water Points

0 19,494 2,642 13.6

• No objection at LGAs removed;

• RCs and DCs are committed to BRN projects; and

• Sense of ownership from villagers on water projects observed

2.1Number of Villages with COWSOs and Notice Boards deployed and operational (incremental)

Villages 147 2,728 200 2

A total of 38 COWSOs are on final stage of being established and to be publicized by Sept. 2013

2.2

Number of Centers of Excellence (COEs) / Warehouses deployed and operational (incremental)

COEs 0 36 0 0

Establishment of COEs await deployment of technicians and fully operation of COWSOs.Syndication made to DPs to facilitate establishment of self supporting Brigade centres by involving private sectors.

2.3Additional technicians recruited, trained and deployed for operation (incremental)

Tech-nicians

0 144 39 27

In addition to 39 technicians transferred from Water Basin to LGAs; 25 Engineers have been deployed to RSs

13131313

No. KPI for 2013 Unit BaselineTarget 2013 (FY )

Actual (YTD)

% Achieved

Remarks

3.1Completing set up of Integration Analysis by December 2013

% 0 100 30 30ToR to procure Consultant prepared, and to start the work by Sept. 2013

3.2Completing set up of Systems Testing by December 2014

% 0 0 0 N/AThis KPI will be assessed in the next financial year

3.3Completing setup of Database by June 2015

% 0 0 0 N/A This KPI will be assessed in the next financial year

3.4

% of Projects Procured within timeline

Details :(1) 253 Kundi 1, 617 Kundi 2 & 160 Kundi 3 Projects to be procured within 97 Days for Construction Works component(2) 160 Kundi 3 Projects to be procured within 128 days for Consultant works

% 0 80 66 83

Procurement period for Works reduced from 265 days to 90 days. All approvals delegated to the LGAs

3.5 Establishment of KPI System by September 2013

Details :MoW to formulate an Add-on Civil-Servant Grading function to KPI Tracking System, the system should be able to Grade Each Council Director and Council Engineer’s performance based on their overall achievements

% 0 100 100 100

Tools for tracking delivery and performance of LGAs prepared and signed. Trial ranking for the 1st batch of 5 villages to be done by Sept. 2013

KPI Status

14141414

No. KPI for 2013 Unit BaselineTarget 2013 (FY )

Actual (YTD)

% Achieved

Remarks

3.6Establishment of Grading System by October, 2014

% 0% 0% 0% N/A

3.7Establishment of Recognition System by March 2015

% 0% 0% 0% N/A

OVERALL SCORE 25%  

KPI Status

15151515

 No. Initiative

R’ment 2013/14

Lab(TShs. Million)

R’ment 2013/14

MoWt(TShs. Million)

Approved MoWt

2013/14(TShs. Million)

BRN R’ment

Q1(TShs. Million)

Disburs-ed to Date

(TShs. Million)

Disburse-ment as % of BRN

R’ment Q1

Remarks

1.Completing 10 Village programme

292,805

 

150,344

60,138 None None  

2.

To construct water infrastructure from the existing boreholes in 12 earmarked villages

8,000

 

4,483

1,793 None None  

3.

To construct water infrastructure from 9 existing Dams in a total of 9 areas picked from 7 regions

14,521   14,172 5,669 None None  

4.Implementation of Quick win projects

95,000

 

65,562

32,781 None None  

5.Rehabilitation and Implementation of on going projects

23,300 9320 None None

6. Capacity Building of LGAs 29,674   11,300 4360 None None

5.0 Funding Status (As of July, 2013)

16161616

 No. Initiative

R’ment 2013/14

Lab(TShs. Million)

R’ment 2013/14

MoWt(TShs. Million)

Approved MoWt

2013/14(TShs. Million)

BRN R’ment

Q1(TShs. Million)

Disburs-ed to Date

(TShs. Million)

Disburse-ment as % of BRN

R’ment Q1

Remarks

7 Monitoring of the projects 1,077 1,077 160 None None  

  TOTAL   270,238 114220 None None  

8.

To provide water service to 100 villages along Kahama Shinyanga pipeline project in Mwanza and Shinyanga Regions

10,000 3,605 500 None None

Project will be implemented in coming Financial Years

Funding Status (contd…)

17171717

6.0 Challenges

18181818

7.0 Budget Gap• From the total budget of Tshs 1.45 trillion, the Government will contribute Tshs. 729 billion and the rest will come from Communities and Development Partners.

•For the year 2013/2014 the total budget required is Tshs. 577.4 billion where the government commitment is Tshs. 276.1 billion and the required budget to fill the gap is Tshs. 301.3 billion.

•The slight increase in gap is due to the actual cost calculated from designs, pull-up of 5 villages from the BRN second year to first year, depreciation of shilling and those projects which if implemented can also bring Big Results to the people.

•For the year 2013/2014 the Ministry of Water will appreciate commitment from various Development Partners to fill the gap of Tshs. 301.3 billion.

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8.0 Summary of issues of BRN activities

General status of implementation of the Water Sector KPIs have reached to 25 % of the target of the year 2013/14 in the duration of one month. Syndication of BRN procedures of implementation with RCs and DCs have received positive reaction, on high level of commitment and ownership which helped to speed up construction of new on-going projects at LGA level.

Some of the factors which need to addressed in order to speed up implementation of water sector BRN activities in future are: Human resources gap of 4,300 professionals at LGA, RS and MoW headquarter, RS water sector manpower setup, untimely cash flow disbursement and Budget gap of Tshs. 301.3 billion. Manpower succession plan program at all levels of BRN implementation is highly recommended in order to sustain BRN implementation results.

20202020

Working hand-in-hand we can achieve the impossible … … More water for our rural communities is closer than we think!!!

THANK YOU!