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INTERNATIONALSTUDENTHANDBOOK2011 | 2013
www.ucalgary.ca/uci
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WELCOME TO THEUNIVERSITY OF CALGARY
We are pleased that you have chosen to attend the University of Calgary for your
studies, whether its a full degree program or you are coming for a term or two as
an Exchange, Visiting or Open Studies Student.
You are not alone in deciding to come to Calgary, approximately 2500 international
students from around 120 countries attended the U of C in 2010/2011.
You probably have many questions about coming to study in a new country
and we want to assure you that both university staff and other students will be
available to assist you. This handbook will answer many of your questions about
preparing to come to Canada and your stay at the University of Calgary.
You can also check out the information on our web site: www.ucalgary.ca/uci
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Checklist 5
The Centre for International Students and Study
Abroad (CISSA) 6Programs and Services for International Students 8
Preparing to Come to Canada 11
Understanding Citizenship and Immigration Canada
Requirements 11
Problems encountered by those who come to Canada withoutproper immigration documents 12
Applying for a Study Permit 13
No Study Permit Required For Programs Less Than 6 Months 15
Child and Spouse Study Permit 16
Renewing Your Study Permit16
Working in Canada 18
Spouses and Children Working in Canada 19
Social Insurance Number 19
Travel to or through the United States 20
Travel to other Countries 20Travel Times 21
Arriving at Calgary International Airport 21
TABLE OF CONTENTS
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 3
Climate and Clothing Considerations 23
Medical Insurance 24
Money Matters Arranging Your Finances 27
Banking in Canada 29
Housing 30
Living On-Campus 30
Temporary Accommodation 32Living Off-Campus 34
Renting: Rights & Obligation 37
International Student Orientation 38
Graduate Student Information (Master & PhD Programs) 40
When you arrive in Canada 41Checklist 42
When you arrive at the University of Calgary 43
Churches, Mosques and Synagogues 44
Campus Map Inside Back Cover
Contact Information Back Cover
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THE CITY OF CALGARY
Today Calgary is one of Canadas most liveable cities with all the advantages of
a large city with few of the problems. Calgary is home to more than one million
people. The downtown core is composed of modern high-rise buildings and many
international company headquarters. Calgarians are among the most highly
educated in Canada, ranking above the national average for post-secondary
education.
The city offers an abundance of parks, an excellent variety of sporting facilities,
good shopping, hotels and restaurants, a Performing Arts Centre, and a zoo.
Art, music, theatre, and world-class museums enrich our multi-cultural city.
Professional sporting franchises include hockey, and football. Each July, the city
celebrates its western heritage through the world-famous Calgary Exhibition and
Stampede.
Residents of Calgary often cite the Rocky Mountains as the citys most outstanding
feature. The town of Banff (127 km west of Calgary) is the gateway to thousands
of acres of national parklands, superb scenery, and some of the best sightseeing,
hiking, skiing, shing, and camping in the world.
U OF C INTERNATIONAL STUDENT HANDBOOK4
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Toassistyouinkeepingtrackofeveryt
hingyouneedto
doasyougothroughtheprocessofpr
eparingtocome
totheUniversityofCalgaryweveprov
idedthefollowing
checklist.
Onceyoureceiveyourletterofacce
ptancefromthe
UniversityofCalgary:
ApplyforyourStudyPermit(a
ndVisa,if
required)atthenearestCanadianem
bassyor
consulate
Booktravelarrangements
RegisterforInternationalStud
entOrientation
Decideonbankingarrangements:bankdrafts,
purchasetravelerscheques,creditca
rds
Registerforclasses
Applyforon-campushousing.Applyea
rlyasthis
llsupquickly
Arrangeforprivatehe
althcarecoverage
(ifplanningtobeinCanadaforlessthan
12months)
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THE CENTRE FOR INTERNATIONAL STUDENTS
AND STUDY ABROAD (CISSA)
The Centre for International Students and Study
Abroad (CISSA) is located in the MacEwan
Student Centre, room 275. The CISSA
organizes programs and activities to
assist international students with
their adjustment to university and
to Canada. Our ofce also provides
service to Canadian students who wish
to study, work or volunteer in other
countries. At rst, you may nd the Uof C a somewhat confusing place, so
please, if you have questions, ask one
of the staff at the Centre for International
Students and Study Abroad - we will be glad
to help you.
The Centre for International Students and Study Abroad offers a number of
programs and services specically for international students. These servicesprovide an opportunity for you to become involved in campus life, to learn about
Canada, or to meet new friends. Programs and services include International
Student Advising, International Student Orientation, Friendship Programs,
Workshops, Campus Community Connection program, the University Study
Abroad Library, and a number of Study Abroad Programs.
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Staff can be reached atThe Centre for International Students and Study Abroad
Room 275, MacEwan Student Centre
2500 University Drive N.W.
Calgary, Alberta, Canada T2N 1N4Telephone: 1 (403) 220-5581
Fax: 1 (403) 289-4409
E-mail: [email protected]
Web site: www.ucalgary.ca/uci
Student Advising
As a newcomer to Canada, Calgary and the University of Calgary, there aremany aspects of life here that will be unfamiliar. Students are strongly
advised to attend the International Student Orientation.
You are always welcome to contact the International
Student Advisor if you have any questions. Your
questions may include issues related to your Study
Permit, working in Canada, university programs
or regulations, changing educational institutions,receiving an emergency loan, dropping or
adding courses, owning a motor vehicle, banking,
shopping, health insurance, signing a lease, or social
customs.
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Friendship ProgramsThere are several components to the friendship program. International
students can nd friendship through joining any or all of the following
programs:
Global Friendship Program: This program provides an opportunity
for groups of Canadian and international students to meet on an
informal basis to go skating, attend plays, concerts, or sporting
events, view a video, or simply to share hot chocolate and an
evening of board games. We also organize day trips to places
such as Banff, Lake Louise, the Royal Tyrell Dinosaur Museum in
Drumheller, Head Smashed In Buffalo Jump, the West Edmonton
Mall and the Kananaskis wilderness area for hiking and skiing.
This program is also open to the families of our international
students. Children are welcome to any events that are appropriate
for children.
Brown Bag Lunches: The Centre for International Students and
Study Abroad is open every
weekday from 8:30 am -
4:30 pm. Both local and
international students are
welcome to gather, eat lunch,
and socialize in our Centre.
Language Bank: This
program provides
opportunities for students
to teach their own language
or to learn another language
in a comfortable, informal environment. You can join the language
Bank after you arrive in Calgary.
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Global Cafe: occur every Friday from 2 to 4 pm in the CISSA ofce.
Students drop in and enjoy free coffee, hot chocolate and cookies
and discuss the various topics of the day. Join us!
WorkshopsWorkshops and information sessions on issues such as immigration
regulations, ling income tax forms & successful transitions between
cultures are offered for international students.
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University Study Abroad LibraryThis resource library contains university calendars and web site links for
universities from around the world, study-abroad opportunities, overseas
work and volunteer opportunities, and a wide range of helpful resources for
both Canadian and international students.
Study Abroad ProgramsThe Centre for International Students and Study Abroad assists all
departments and faculties in coordinating study abroad opportunities.
International students are welcome to use the services and programs
offered through the Centre for International Students and Study Abroad.
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PREPARING TO COME TO CANADA
Understanding Citizenship and Immigration CanadaRequirements
As a visitor to Canada, it is important that you are aware of Canadas
immigration regulations and the conditions of your stay. If you fail to
comply with the conditions stated on your Study Permit you could be
required to leave Canada.
You can access the Citizenship and Immigration
Canada web site at www.cic.gc.ca. To nd the locationof the Canadian Immigration ofce closest to your home
go to the following web site: www.cic.gc.ca/english/
information/ofces/missions.asp . If you need
assistance or clarication related to immigration issues,
you can also contact the International Student Advisor.
The following information is provided to help you understand the
language of immigration.
A Study Permitis a Canadian immigration document that allows you
to study in Canada. (For further information, see Applying for a Study Permit
following this section).
A Work Permit is a Canadian immigration document that allows you to
work in Canada. (For further information, see Working in Canada following
this section).
Your application for a Study Permit or Work Permit is processed at a
Canadian immigration ofce outside of Canada. Once you have received
written notice that your application has been approved, you may proceed to
Canada. Your Study Permit will be issued and stapled to your passport
when you enter Canada. Your Study Permit and Work Permit can be
renewed within Canada.
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A Temporary Resident Visa (TRV) is a document that allows you to enter
Canada. It is a shiny foil sticker that is glued in your passport. You can
apply for either a single entry visa or a multiple entry visa. Not all countries
require a TRV to enter Canada.
If you are uncertain whether or not you need to apply for a TRV to enter
Canada go to the web site www.cic.gc.ca/english/visit/visas.asp . Your
application for a TRV can only be processed outside of Canada.
Problems encountered by those who come to Canadawithout proper immigration documents
A foreigner would be violating immigration regulations if they were
to arrive in Canada claiming to be a visitor and then deciding
to attend or even sit-in on classes at the university.
Those who enter Canada as Visitors are very
disappointed when they discover they cannot get Study
Permits or Work Permits issued within Canada. It is only
in rare situations that these documents are issued
within Canada (see Spouses and Children in thefollowing section). It can take anywhere from a few days
to several months to receive the appropriate immigration
documents from a Canadian immigration ofce outside of
Canada. The length of time is dependent on:
in which country the applicant is a ciitizen,
whether or not the applicant will need an immigration-approvedmedical and a security check,
the ability to receive a U.S.A. Visa if the applicant
wishes toapply in person to the
nearest Canadian immigration ofce
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 13
outside of Canada. The nearest ofce to Calgary is located in
Seattle, USA. (You may be told to return to your home country
to apply for your Study Permit or Work Permit).
This can be a costly, time consuming, and often frustrating process. It is
important to understand students must get the appropriate immigration
documents BEFORE THEY ENTER CANADA.
Applying for a Study PermitA Study Permit gives you permission to stay in Canada for the purpose of
studying. International students must have their application for a Study
Permit approved before entering Canada. You can apply for a Study
Permit at the nearest Canadian embassy or consulate. You can download
the application for a Study Permit from the local Canadian embassy or
consulate web site. It is your responsibility to read and understand the
Guide and the Document Checklist that can be downloaded when you
download the application. The processing fee for a Study Permit is currently
$125 (Canadian). Only citizens and permanent residents of the UnitedStates, and residents of Greenland and of St. Pierre and Miquelon, may
apply for their Study Permit at a Canadian Port of Entry (at the Canadian
border).
Be sure to include all information listed on the Document Checklist when
you apply for a Study Permit. For example, your application for a Study
Permit must include the following items:
the appropriate application form
proof of identity, for example, your valid passport
your letter of acceptance from the University of Calgary,
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proof of adequate funding for tuition and living expenses.
This means you will be required to prove that you have access to
$10,000 (Canadian) plus the cost of your tuition (this amount
varies according to your program) plus $4000 for your spouse and
$3000 for each dependent child coming to Canada with you.
a medical examination (if requested), a security check (if
requested),
the appropriate form of payment for the processing fee for the
Study Permit
any additional documents required by the immigration ofce where
your application will be processed
Your application is processed at the Canadian
immigration ofce in the country where you
applied. This information is then electronically
transferred to port of entries in Canada. Once your
application has been processed you will receive a
letter instructing you to proceed to Canada. You
must show this letter to the Customs ofcer when
you arrive in Canada. The Customs ofcer at the
port of entry (in Canada) will nd your name on the
electronic system, enter additional data, then print
and issue the Study Permit document, normally for
the expected length of your program of study.
When you arrive in Canada and the ofcer gives
you your Study Permit read the document very carefully. Be sure there
are no errors in the spelling of your name, your birthday, your country of
birth, or country of citizenship. Be sure the institution listed allows you to
study at the University of Calgary. Read and understand the conditions
listed on your Study Permit. And nally, check to see if the expiry date (Valid
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 15
Until) allows you enough time to complete your studies. Do not be afraid to
ask the ofcer questions and to point out any errors.
No Study Permit Required for Programs Less Than 6 Months
If you are enrolled in a program that can be completed in 6 months or less,a Study Permit is not required. An example of this would be the Exchange
student, Visiting Student, or English Language student who plans to study
for only one semester.
There are two things you need to understand if, in this situation, you choose
to study without a Study Permit.
1. If you choose this option you do not have the privilege of workingon the campus. This privilege is only offered to students who have
a valid Study Permit and are doing full-time studies.
2. You cannot continue your studies past the 6 months you are
authorized to be in Canada because you do not have a Study
Permit. Only students with Study Permits are allowed to extend
their study time (renew their Study Permit) within Canada. If after
the 6 months of study you wish to continue studying in Canada, youmust apply for a Study Permit outside of Canada; a study permit
will not be issued from within Canada. You will be required to meet
all the conditions required to receive a study permit. You may be
required to have an immigration-approved medical, and you may
be required to return to your home country to apply for your Study
Permit.
To save yourself disappointment and/or inconvenience, if you think youmight want to extend your study time past 6 months we recommend you
apply for a Study Permit even though it is not required for programs that can
be completed within 6 months. If the immigration ofcer says you do not
need a Study Permit, explain why you wish to have a Study Permit.
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Child and Spouse - Study PermitThe children and spouses of international students must also hold Study
Permits if they plan to study in Canada. If you are a student in Canada
with a valid Study Permit & your spouse and children are with you, they are
permitted to apply for a Study or Work Permit from within Canada.
Special Study Permit ExemptionParents of minor children (children attending kindergarten to grade 12)
are advised to apply for a Study Permit for their children before coming to
Canada. There is a special Study Permit exemption that applies only to
minor children who are already in Canada. This means if you and the child
are still in Canada when the childs Study Permit expires you can renew the
childs immigration status as a temporary resident at a cost of$75 rather
than renewing their Study Permit at a cost of$125.
Remember, the child must have some kind of immigration status to remain
in Canada. Do not let the childs Study Permit expire without renewing their
status as either a student or a temporary resident.
Renewing Your Study PermitYour rst Study Permit - the one approved abroad - is normally valid for
the expected length of your study program. If it needs to be renewed, an
extension can, in most cases, be granted for the full length of your program.
The expiry date is extremely important. DO NOT LET IT EXPIRE. Renew
your Study Permit at least 2 months before the expiry date. Do not leave
it until the last day. Renewal information is available at the Centre for
International Students and Study Abroad http://www.ucalgary.ca/uci/
students/renewstudypermit or at the following web site: http://www.
cic.gc.ca/english/study/study-extend.asp . When you are in Canada
you can call 1-888-242-2100 and request an application be mailed to your
home address. Your application to renew your Study Permit is mailed to
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an Immigration Processing Centre in Canada for processing. You can also
submit your application online. The processing fee for renewal of a Study
Permit is currently $125.
If you are presently a high school student studying in Canada you must
apply to change the conditions on your Study Permit to allow you to study at
a post-secondary institution (university, college, technical institute). Simply
follow the instructions above for renewing your Study Permit.
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WORKING IN CANADA
Working on-campusStudents with a valid Study Permit are allowed to work on the campus
of the institution at which they are registered full-time. A full-time
student does not need a Work Permit to work on campus. Your Study
Permit should include a phrase stating may accept employment
on the campus of the institution at which registered in
full-time studies.
Working off-campusStudents who wish to work off campus must apply
for a Work Permit. Normally a Work Permit will not
be issued unless your application includes HRSDC
Conrmation. To receive HRSDC Conrmation, the
employer (not the student) must apply to Human Resources
Skills Development Canada (HRSDC) and demonstrate that the
employment of the foreign student will not hinder employment
opportunities for Canadian citizens or permanent residents. Aletter from an employer offering you a job is not a HRSDC Conrmation.
http://www.hrsdc.gc.ca/eng/workplaceskills/foreign_workers/index.
shtml
There are some situations where a HRSDC Conrmation is not required
when requesting a Work Permit. For example:
Students who have recently received their degree from a Canadianinstitution
Students who meet the requirements for an Off-Campus Work
Permit. To see if you are eligible check our website:
http://www.ucalgary.ca/uci/students/work
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 19
Students who are admitted to U of C Coop or Internship Programs
or any other program that requires a work component
Students who become destitute (without funding) and the
situation is temporary. If this is your situation please see the
International Student Advisor.
Spouses and Children working in CanadaNote: If you hold a valid Study Permit your spouse does not require HRSDC
Conrmation when applying for a Work Permit. Your wife or husband will
be able to apply for a Work Permit for the length of time your Study Permit
is valid. Spouses (who are not students) may apply for a Work Permit that
permits them to work either on or off campus. Your spouse does not need
a job offer to apply for a Work Permit; they will be issued an open Work
Permit allowing them to work wherever they can nd employment. A valid
Work Permit must be obtained before beginning employment. Spouses can
apply for a Work Permit from within Canada.
Social Insurance NumberYou must apply for a Social Insurance Number (SIN) if you earn money
through work. Any family members who come to Canada with you must also
apply for a SIN if they obtain a Work Permit. The nearest ofce to obtain
a SIN is located at 1816 Crowchild Trail N.W. If you have questions about
applying for a SIN visit the following web site:
http://www.servicecanada.gc.ca/eng/sc/sin/ or call the central
ofce at 1-800-206-7218. When you apply for a SIN, be sure to take your
passport, your Study Permit (or Work Permit if you have one) and youroffer of employment (signed by you and your employer). More detailed
information is available on our web site http://www.ucalgary.ca/uci/
students/work .
For purposes of off-campus employment the student must rst obtain the
Work Permit and then apply for the SIN.
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Travel to or through the United StatesStudents traveling to Calgary through the United States may require a
transit visa and should contact a U.S. embassy for information. You can nd
out about US immigration requirements at the following web site: http://
calgary.usconsulate.gov/content/index.asp . If you intend to visit theUnited States while studying in Calgary, you may require a United States
Visitors Visa. There is a United States Consulate in Calgary. This ofce will
not process applications for US Visas for those from many countries. To
avoid disappointment, you are advised to apply for a US visitor visa from the
United States Embassy in your country, before you leave for Canada.
If you are in Calgary, all applicants for any type of U.S. visa must rst make
an appointment. Information on how to set up an appointment is available
from the following web site:
http://usvisa-info.com/en-CA/selfservice/ss_country_welcome.
The U.S. consulate in Calgary is located at:
The United States Consulate General
10th Floor, 615 Macleod Trail SE
Calgary, Alberta T2G 4T8
Travelling to Other CountriesIf you are planning to travel to any other countries, check with the embassy/
consulate of that country to determine what immigration documents you will
need. If you are in Canada, you can check the Yellow Pages of the Calgary
telephone directory under Consulates and Other Foreign Representatives
for addresses and telephone numbers of those located in Calgary. Contact
information for embassies or consulates in Canada can be found at the
following web site:
http://www.international.gc.ca/protocol-protocole/reps.aspx . Be sure
to allow several weeks to obtain visas, if they are required. The regulations
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 21
vary depending upon the country you are visiting and your country of
citizenship.
Travel TimesApproximate travel times to Calgary from selected cities:
Los Angeles 3 hours
Frankfurt 9 hours
Beijing 13 hours
Hong Kong 14 hours
Sydney 19 hoursNew York 3 hours
London 8.5 hours
Tokyo 12 hours
ARRIVING AT CALGARY INTERNATIONAL AIRPORT
When you arrived at Calgary International Airport, you will see many White
Hat Volunteers throughout the airport. These friendly and informative guides
will provide you with a warm welcome to Calgary and will be more than happy
to help you and answer any questions you may have. In addition, there are
information kiosks located in the Arrivals area should you require assistance.
To get to the University of Calgary, you have two main options:
1. Taxi - A taxi stand can be found immediately outside of the Arrivals
area (follow the signs for ground transportation). The cost from the airport
to the University campus is approximately $35
2. Public Transit - The Calgary airport is served by public buses which
can connect you to the C-Train which is Calgarys Light Rail system. There
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is a C-Train station at the University of Calgary. However, this option may be
difcult if you are carrying large amounts of luggage or arriving at night. The
cost of public transit is $2.75 and exact change is required. Please check the
Calgary Transit website (www.calgarytransit.com) for details.
If you will be living in University Residences on campus, make sure you check
residence move-in information (www.ucalgary.ca/residence/welcomehome)
and follow the instructions outlined on the Student Residences website.
During the move-in days, there will be many volunteer students at the
entrances of residence buildings to help you with your luggage, answer
questions, and provide you with directions.
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 23
NOTE: If you are arriving for the Winter (January) semester, please note that all university ofces are
closed for one week between our Christmas and New Year holidays. Most university ofces
close the afternoon of December 24 and re-open at 8:30 am January 2.
Climate and Clothing ConsiderationsCalgary has a basically dry climate, but experiences a wide range of
temperatures and climatic conditions. The outstanding features of the climate
are the moderate rainfall and snowfall, dry air, moderately cold winter, and warm
Chinook winds.
The Chinook is a dry westerly wind from the Pacic that can raise
temperatures as much as 10 degrees C in a few hours,
thus melting winter snow. The comparatively low
humidity in both winter and summer moderates
both cold and heat. Average precipitation is
43.66 cm, of which 15.40 cm is snow. Our
Summers have long days and can be hot and
dry; however, afternoon thundershowers are
common. September is usually sunny and
moderately warm (15 degrees C) during the
day time and then cool at night. Winter coldspells can be very cold (-30 degrees C) but will
average -5 degrees C.
Students should either bring, or be prepared to buy,
warm winter clothing for the months of November through March. Appropriate
winter clothing includes warm winter boots, winter parka, sweater, hat, scarf and
gloves. Students coming from warmer climates are advised to purchase winter
clothing in Canada rather than in their home country. Allow approximately $200
- $300 for the purchase of appropriate winter clothing. Centre for International
Students and Study Abroad staff will be happy to provide information for nding
good value for your clothing allowance.
Medical Insurance
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In some countries, people are covered for medical or dental treatment
without any cost. They go to a doctor, dentist or hospital and they receive
treatment at no cost. This is NOT the case in Canada. In Canada, each
province has a health care plan that covers services such as physicians
fees, hospitalization and laboratory services. In Alberta the health careplan is called Alberta Health Care.
All International Students studying at the University of Calgary need to
make certain they have adequate medical insurance to cover any medical
care or accidents while they are here. If students do not have an insurance
plan they will be responsible for paying all costs for medical treatment
themselves.
A visit to a doctor can cost $40 - $60 or more and a hospital stay can cost
more than $1000 per day. A student who does not have medical insurance
would be required to pay the entire bill for these medical services.
If you have a Study Permit valid for at least 12 months, you may register
for the Alberta Health Care Insurance Plan (AHCIP). There is no cost for
this plan. The plan covers visits to the doctor, lab costs, as well as hospital
costs should you be admitted to hospital. To be eligible for Alberta Health
Care, you must provide a copy of your Study Permit that shows you are
admitted to a study program for 12 months or more. You must register
within 3 months of arrival in Alberta. Your dependants residing in Canada
may also be covered. If your spouse and family are in Alberta, their
immigration documents must show that they are authorized to be in Canada
for at least 12 months in order for them to receive Alberta Health Care. If
you renew your Study Permit to continue your studies, you will need to send
a copy to Alberta Health Care to remain covered by this plan. To arrange forAlberta Health Care, you can mail your application (with a photocopy of your
Study Permit) to the address listed on the application form or you can go in
U OF C INTERNATIONAL STUDENT HANDBOOK24
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 25
person with your passport and Study Permit to the Calgary ofce located at
727 - 7 Avenue SW. If you have questions call (403) 297-6411. The ofce
is open from 8:15 am to 4:30 pm Monday to Friday. Mail-in application
forms are available in the Centre for International Students and Study
Abroad, MSC 275.
Further information is available at the following web site: http://www.
health.alberta.ca/health-care-insurance-plan.html
If you are a full-time student admitted to a degree
program at the University of Calgary you are
automatically registered in a supplemental
plan through the Students Union (for
undergraduate students) or the Graduate
Students Association (for graduate students).
The supplemental plan covers items not
covered under AHCIP, such as partial cost of
prescription drugs, dental work, ambulance,
etc. These plans supplement (but do not replace)
Alberta Health Care coverage. Membership is automatic
through payment of student fees. Students can pay a fee to have theirfamilies added to the student health and dental plans, however, application
must be made before the tuition fee payment deadline. Students who
wish to opt out of the student health plan will need proof of equivalent
coverage elsewhere. Check the university Calendar for opt-out deadline
dates. Additional information is available from The Students Union or the
Graduate Students Association. It is very important that you understand
the student health plan DOES NOT PAY FOR SERVICES SUCH AS
VISITS TO THE DOCTOR, LABORATORY TESTS, OR HOSPITAL VISITS.
You must apply for either Alberta Health Care Insurance (if you are eligible)
or purchase a private plan in order to be covered for these services.
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If you have a Study Permit valid for less than12 months, you must
purchase a private plan through an insurance company or agent. You can
purchase this private insurance in your home country or in Canada. Medical
insurers in Canada are authorized to provide this service to those who
apply within 5 days of arriving in Canada. You can nd a list of insurance
companies with the handouts in the Centre for International Students and
Study Abroad. We do not recommend any particular plan or agent. We
advise students to talk with 2 or 3 insurance agents to compare prices and
services before making a decision on which plan to buy.
When you have a private health plan you are expected to pay for medical
costs yourself; it is your responsibility to submit receipts to your private
insurance company in order to be reimbursed. If you purchase a private
plan you may not require the student supplemental plan, as it likely
duplicates the benets offered through your private plan. Students can opt
out of the Student Health and/or Dental Plan if their private insurance has
comparable coverage. To do this you must notify the appropriate graduate
or undergraduate student health plan ofce prior to the deadline for opting
out of the plan.
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 27
Money Matters Arranging Your FinancesIt is an immigration requirement for entry into Canada that you be able
to support yourself and your dependants for the length of your studies.
You must have sufcient funds for your tuition, living expenses, and
transportation to and from Canada. International students are not eligiblefor Canadian student loans or other forms of social assistance. However go
to the U of C Student Awards & Financial Aid website for information about
awards for International Students:
http://www.ucalgary.ca/studentnance/
The cost of living in Calgary may be higher than in your country. Apart from
the cost of living in this country, uctuations in currency exchange rates
can greatly affect the buying power of the money you bring from home.
Actual costs will vary depending upon your life-style. Accommodation
and food prices may be higher than you expect. Miscellaneous costs
such as clothing, personal needs, recreation, transportation, laundry,
telephone, postage and health care should be budgeted for because they
are unavoidable and add to your expenses. Warm winter clothing is an
essential expense. It is recommended that you itemize a budget for yourself
and allow for all of these expenses.
It is recommended that students arrive in Canada with approximately
$2000, preferably in travelers cheques in Canadian or U.S. funds. It can
take two or three weeks for a bank to process your international bank draft.
Students will have some immediate expenses such as rent, food, books,
and personal expenses.
IMPORTANT: If you are bringing bank drafts made out to the
University of Calgary, the amount should only be the
amount owed for your tuition. You should bring a
separate bank draft made out to yourself in the amount
you need for living expenses.
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Do not bring one bank draft made out to the University of Calgary for tuition
and living expenses. The university can only accept money to pay university
tuition. They can not refund the balance to you for your living expenses
unless you have a letter from your bank indicating what portion of the
money is for tuition and what portion is for living expenses.
There is a currency exchange at the Calgary International Airport where
some currency can be exchanged, but large transactions should wait until
you have access to a bank and the lowest exchange rate possible.
The unit of currency in Canada is the Canadian dollar ($).
The Canadian dollar divides into 100 cents. Canadian coinage is as follows:
Twoonie $2.00
Loonie $1.00
Quarter $0.25
Dime $0.10
Nickel $0.05
Penny $0.01
Paper notes are most commonly issued in $5, $10, $20, $50, and $100
bills.
Credit cards such as Visa, MasterCard and American Express and Debit
Cards (Bank Cards) are widely accepted. You may wish to apply for credit
cards when you arrive but you should be aware that occasionally studentsrun into problems by over-extending themselves nancially.
Students who experience temporary nancial difculties may apply for
an emergency loan from the International Student Advisor. These are
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small, short-term, no-interest loans. These loans cannot be used to pay for
university expenses such as tuition or Residence Services costs. If you have
questions regarding nances, contact the International Student Advisor.
Tuition Differential FeeUndergraduate international students are assessed a tuition differential fee
(this means you will pay three times the amount Canadians pay for tuition).
Graduate students, law and medicine students pay a tuition differential
fee (this means they will pay two times the amount assessed Canadians
in graduate studies, law and medicine). Detailed information about tuition
fees is provided in The University of Calgary calendar. You can access the
calendar at http://www.ucalgary.ca/pubs/calendar/ for up-to-date
information about tuition and general fees. You should be aware that
tuition fees will likely increase over your period of study.
Textbooks vary in cost depending on the students program of study. New
books and supplies are sold at the University Bookstore. Used books can
be purchased at reduced rates from the University Bookstore and The
Students Union Used Book Store.
Banking in CanadaYou can open a bank account upon arrival in Calgary.
For detailed information about contacting major
banks near the University of Calgary go to our
web site: http://www.ucalgary.ca/uci/
students/bankingcanada . Banks and CreditUnions are generally open 10 am - 4 pm
Monday to Friday. Many are open on Saturday
& some evenings. Several types of accounts
and services are available. Ask the bank for
the best type of account for a student. Also, ask
about a bank card; this card will allow you to access
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bank machines throughout the city and on the university campus; these
automated bank machines allow you to make deposits and withdrawals at
various locations around the city and are open 24-hours-a-day.
HOUSING
Living on Campus
IF YOU WISH TO LIVE ON-CAMPUS IN STUDENT HOUSING IT IS
VERY IMPORTANT THAT YOU SUBMIT YOUR APPLICATION EARLY!
There is a high demand for on-campus housing and it tends to ll up
very early. Check the housing web site at www.ucalgary.ca/residence for
application information, descriptions of the various accommodation options
available, accommodation rates, Dining Plan rates, contact information,
hours of operation, copies of residence contracts and the Residence
Student Handbook.
There are several different ofces that handle on-campus housing requests;be sure to direct your inquiries and applications to the appropriate ofce.
Residence Service Ofce (only for single students)
Telephone: (403) 220-3210, Fax: (403) 282-8443
E-mail: [email protected]
Student Family Housing Ofce (only for couples and students
with families)
Telephone: (403) 220-7227, Fax: (403) 289-2587
E-mail: [email protected]
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Conference Housing (short stay guests)
Telephone: (403) 220-3203, Fax: (403) 220-6770
E-mail: [email protected]
If you plan to arrive before your designated check-in date be sure to
make arrangements for temporary off-campus accommodation until the
date your room is available to you. Read your offer of accommodation
to nd out what day you can move into your room. Many students are
disappointed when they arrive early only to nd they cannot get into the
room they were offered because someone else has a contract to stay until
the day your contract begins. If you plan to arrive after your check-in date
you must to notify Residence Services so your room will be held for your
late arrival. If you will be arriving outside of Residence Services ofce hoursyou must make arrangements for temporary off-campus accommodation
until the Residence ofce is open. Refer to the Temporary Accommodation
section in this handbook for a list of suggestions for temporary
accommodation.
If you wish, you can purchase bedding from the Residence Service ofce,
however, most students prefer to bring their own bedding - sheets, pillows,
and blankets. If you are assigned accommodation with kitchen facilitiesyou will be required to supply your own dishes and cooking utensils. If
you are assigned to traditional dormitory accommodation (no kitchen)
you will be required to purchase a Meal Plan. The Dining Centre provides
the Meal Plan service to students living in residence. Students living in
traditional dormitories will need to be aware that the Dining Centre closes
for approximately two weeks during our Christmas holiday season. It will
be necessary to explore other options for food service during this holiday
season.
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Temporary AccommodationIf you need a place to stay while you look for permanent accommodation,the following is a list of options for temporary accommodation:
UNIVERSITY OF CALGARY SUMMER CONFERENCE HOUSING(ONLY AVAILABLE MAY AUGUST)
http://www.ucalgary.ca/hotelandconference/
CALGARY INTERNATIONAL YOUTH HOSTEL
520 - 7 Avenue SE, http://www.hihostels.caTel: 1-866-762-4122; 1-403-670-7580E-mail: [email protected]
HOTEL ALMA - ON CAMPUS
Telephone: (403) 220-2588Email: [email protected] site: http://www.hotelalma.ca/
MOTEL VILLAGE
(16th Avenue / Banff Trail NW, 15 minute walk from campus, South onCrowchild Trail)
ROYAL WAYNE MOTOR INN
Telephone: (403) 289-6651, Fax (403) 289-6709,E-mail: [email protected] Free: 1-800-834-8423, Web site:http://www.royalwaynemotorinn.com
SUPER 8 MOTEL
Telephone: (403) 289-9211, Fax (403) 282-7824, E-mail:[email protected] Free: 1-800-800-8000, Web site: http://www.super8.com
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TRAVELODGE
Telephone: (403) 289-6600, Fax (403) 289-6767, E-mail:[email protected] Free: 1-800-578-7878, Web site: http://www.travelodge.ca
RAMADA LIMITED
Telephone: (403) 289-5571, Fax (403) 282-9305,Email: [email protected] Free: 1-800-272-6232, Web site: http://www.ramada.ca
COMFORT INN & SUITES UNIVERSITY
Telephone: (403) 289-2581, Fax (403) 284-3897,E-mail: [email protected] Toll Free: 1-877-424-6423Web site: http://www.comfortinn.com
ECONO LODGE INN & SUITES UNIVERSITY
Telephone: 403-289-1921, Fax: 403-282-2149,E-mail: [email protected] Free: 1-800-917-7779Web site: http://www.econolodgecalgary.com
QUALITY INN UNIVERSITY
Telephone: (403) 289-1973, Fax: (403) 282-1241,E-mail: [email protected] Free Reservations: 1-800-661-4667,Web site: http://www.qualityinnuofc.com
Note: Single room costs range from $50 - $150 per night depending on the time of year.
Temporary accommodation costs are as of January 2008. Be aware that these costs mayrise slightly by the time you arrive in Canada.
INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS
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Living Off-CampusOur ofce does not nd off-campus housing or homestays for students for
the following reasons:
We do not have enough staff or resources available to provide
this service.
You need to choose accommodation that will be appropriate for
your needs.
The owner of the place you rent normally requires a signed
contract from you. The signed contract will outline payment
and living arrangements. The person who signs the contract
(a lease or rental agreement) is responsible for abiding by
the agreement; we cannot do this on your behalf.
We can, however, provide information and contacts to help you nd
appropriate accommodation. Information about off-campus housing can be
obtained from a variety of sources:
The Students Union (403) 220-6551, room 251 MacEwanStudent Centre provides a list of accommodations available. The
off-campus Housing List is updated daily and can be accessed at
www.su.ucalgary.ca/ooch
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A citywide listing of accommodations can be found in the classied
section of our city newspapers, the Calgary Sun (www.CalgarySun.
com ) and the Calgary Herald (www.canada.com/calgary/
calgaryherald/).
The Centre for International Students and Study Abroad has
a small le that lists names of people who have expressed
an interest in renting accommodation to international
students. These tend to be shared accommodation and
room and board situations. When you come to the Centre for
International Students and Study Abroad you can ask to see theAccommodation Binder.
There are numerous bulletin boards on campus where students
post advertisements looking for someone to share their
accommodation.
Living off-campus requires you to allot time for traveling to and from
university. Commuting to the university from off-campus accommodation is
facilitated by Calgarys extensive public transportation system, which makes
most areas of the city accessible.
Sharing rental costs with roommates can lessen living costs. If you decide
to share accommodation with roommates, you may decide to purchase
furniture and appliances together. If this is the case, it is wise to make
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U OF C INTERNATIONAL STUDENT HANDBOOK36
agreements regarding ownership or nancial repayments in advance. This
will help avoid ownership/nancial conict if you decide to move out. When
renting accommodation, two costs will be incurred when you rst move in,
particularly if you are renting an apartment:
you will have to pay the full months rent in advance. Paymentfor accommodation is always in advance.
you will have to pay a damage deposit in advance, usually equal to
the amount of one months rent.
You are responsible for giving advance notice if you wish to vacate your
apartment. You must give your landlord notice in writing, usually one calendar
month in advance. Proper notice must be given to the landlord before the
rst day of the month. For example, giving notice on May 31 is sufcient to
terminate the rental agreement effective June 30. However, should you give
your notice June 1, you will have to pay rent until July 31. Be very careful
about these deadlines or you might end up paying an extra months rent to the
landlord. Read your rental contract carefully. Be sure you understand your
rights and your responsibilities before you sign a rental agreement.
If you leave the premises clean and in good condition, the damage depositwill be refunded to you with interest. Before moving in to your apartment, be
sure to walk through it with your landlord and make a list of all damages. The
cost to repair any damage and/or to clean will be deducted from your damage
deposit when you move out.
Your accommodation budget should also allow for the cost of electricity,
water/sewer, heat, cable TV, internet and telephone service, which may or
may not be included in the rent. As a new user of these services you may berequired to pay an initial deposit. You will then be responsible for paying a
monthly fee for use of each service. For example, Telus provides telephone
service and charges a monthly fee (approximately $25) to cover all local calls,
an installation charge (usually $31), as well as a refundable initial deposit
(approx. $100) for new users. Be aware that costs may rise slightly by the
time you arrive in Canada.
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 37
Renting: Rights and ObligationsBefore you move in to your accommodation, you and your landlord need
to agree to the terms of your rental agreement in a contract. This contract
is called a residential tenancy agreement. A written agreement is wise.
Information for landlords and tenants is available athttp://www.servicealberta.gov.ab.ca/
If you are in Canada you can also get this information by phoning
1-877-427-4088.
Calgary Communities:http://www.calgaryarea.com/
Information on Calgary communities, map, schools, crime statistics,
etc. Most accommodation are listed according to the community area.
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INTERNATIONAL STUDENT ORIENTATION (ISO)
When rst arriving, the university can seem a strange place and you might
wonder how you will nd out what to do.
There are several different orientation programs you will nd extremelyhelpful to attend:
The International Student Orientation
Orientation Week: The Introduction of U of C
Grad Studies 601
Specic faculty orientations
The International Student Orientation is designed specically for all
international students (graduate, undergraduate, exchange or visiting).
Topics of discussion will include:
Banking systems in Canada
Transportation, traveling in Calgary and Canada
Shopping
Telephone services, choosing a telephone company
Things to do in Calgary
Immigration regulations, proper documents, and working in Canada
Centre for International Students and Study Abroad programs andservices
Appropriate health care plans, what you need to know about
getting medical assistance
Important U of C deadlines you dont want to miss
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 39
Services on campus such as computers, study skills support,
English language programs
The required code of conduct for staff and students
Culture shock and how it manifests itself
How the Canadian education system differs from your education
system
Information on how to register for Orientation will be posted on our NewStudents web page at: http://www.ucalgary.ca/uci/students/new_
international .
In early September, the U of C Orientation Week is offered to all new
undergraduate students (including exchange and transfer students) to
introduce them to the University of Calgary. Over the course of the four-day
program, new students are grouped with students in their program of study.
Groups are given the opportunity to nd out about their faculty, learn tipsfor academic success, become familiar with campus resources and nd out
how to get involved with the campus community. Sessions throughout the
week include library and computing introduction, managing time and stress,
academic skills, and how to make the most of your U of C experience.
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U OF C INTERNATIONAL STUDENT HANDBOOK40
GRADUATE STUDENT INFORMATION
(MASTER AND PHD PROGRAMS)
Before you leave home:
contact your supervisor, if you already have one, or the program
contact listed in your Offer of Admission, and inform him or her of
your planned arrival date in Calgary
arrange to meet your supervisor or advisor as soon as possible
after arrival to discuss your program
WHEN YOU ARRIVE AT THE UNIVERSITY OF CALGARY:
obtain and read a copy of your graduate
program handbook to
nd out about important deadlines
and regulations
contact the Faculty of Graduate
Studies if you have not already
received information about
GRAD 601 - Graduate Orientation,
and the Graduate Students
Association for information about
their workshops for students receiving a
Graduate Assistantship (Teaching)
apply for a social insurance number if you will be receiving a salary
Grad Studies 601 Orientation Graduate students will receive information
about this orientation approximately one month before studies begin. In
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INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 41
this session you will learn about the Graduate Students Association,
registration, fees, supervision, scholarships, ethics, library services,
and information technologies.
Some graduate faculties offer their own orientation to the faculty.
Normally students are notied if their faculty has its own orientation
session.
The Graduate Students Association (GSA) represents the concerns
of graduate students on various university committees and
governing bodies. All students registered as graduate students are
automatically members of the GSA and are assessed an annual fee.
The Graduate Student Association is located in Room 350 MacEwan
Student Centre. It operates a lounge and restaurant and publishes
a newsletter.
For more information contact [email protected] or refer to
www.ucalgary.ca/GSA .
WHEN YOU ARRIVE IN CANADA
Be sure to have all of the required documents prior to leaving your
country and carry them with you; do not pack them in a suitcase.
These documents include:
your passport,
your visa to enter Canada (if required it will be in your
passport)
your immigration letter notifying you that your applicationfor a Study Permit is approved and you may now proceed to
Canada (see immigration section for exceptions),
the letter of acceptance from the university, and
proof of adequate funding.
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U OF C INTERNATIONAL STUDENT HANDBOOK42
CHECKLIST
WHEN YOU ARRIVE IN CANADA
Provide all required entry documents for immigration ofcer
upon arrival in Canada
Contact your family to let them know you have safely arrived
Visit the Centre for International Students and Study Abroad
in MacEwan Student Centre, room 275
Attend the orientation for international students
Attend U of C Orientation Week and/or Grad Studies 601
Obtain your student I.D. card
Open a bank account
Register for Alberta Health Care (if in Canada for 12 months
or more)
Obtain a Social Insurance Number (SIN) if you will be workingon campus
Talk to an academic advisor in your faculty to conrm
appropriate courses for your degree
Register for classes (if not done before you arrived)
Update your Calgary address and telephone number using
My UofC
Access the Students Union Off-Campus Housing List if you
are looking for off-campus housing
Enjoy yourself! Learn lots!
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WHEN YOU ARRIVE AT THE UNIVERSITY
OF CALGARY
Visit the Centre for International Students and Study Abroad
Please take time to visit the Centre for International Students and Study
Abroad. Our staff and student volunteers are happy to answer all your
questions.
We also have numerous information handouts that will be useful to you
once you arrive at the University of Calgary. The following is a sample of
the handout information available on our web site: www.ucalgary.ca/CISSA/
intlstudents
Things to Do in Calgary
Low Budget Shopping
Looking for Accommodation
Banking in Canada
Leaving the City? Travel WithinCanada
Telephone and Long Distance Services
Getting Around Calgary
Looking for Funding
Medical Insurance for International Students
Government of Canada Services
Culture Shock and Canadian Customs
Citizenship and Immigration Canada Web Sites
INFORMATION FOR ADMITTED INTERNATIONAL STUDENTS 43
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Applying For a Temporary Resident Visa (TRV)
Renewing Your Study Permit
Applying For a Work Permit
Contacting Immigration
Where to Look For Work on The University of Calgary Campus
Churches, Mosques, and SynagoguesMany religions are represented at the University of Calgary campus. There
is a multi-faith prayer room located in the Chaplains multi-faith centre. The
centre is located in MacEwan Student Centre, room 373, 220-5451. You
may also email one of the various religious clubs on campus. You can
nd club web site addresses at the following web site: www.su.ucalgary.ca
. When you arrive in Canada you can also check the telephone directory
yellow or white pages for a listing of the various religious organizations
represented in the city of Calgary.
DISCLAIMER
This handbook was produced to assist International Students studying at
the University of Calgary. The Centre for International Students and Study
Abroad has attempted to verify all information contained in this handbook.
The Centre for International Students and Study Abroad cannot be
responsible for any errors or omissions. Please note that it is the students
responsibility to ensure all academic and immigration conditions are met,
that he/she arrange for housing, transportation to the University, and other
necessary arrangements.