International Training Program on Leadership in Competitive Enterprises 22 June – 17 July 2009...

International Training Program onLeadership in Competitive Enterprises

22 June – 17 July 2009Mekong Institute, Khon Kaen University,

Adrian Maena ToniDirector – Economic & Productive Sector

Ministry of Development Planning and Aid Coordination (MDPAC)

16th July 2009

Adrian M Toni Ministry of Development Planning & Aid Coordination

Solomon Islands Government

Module 3: Performance Based ManagementModule 6: Business Proposal Development

Improving the Performance of Economic Sector officials to achieve CNURA Government Policy



MDPAC Goals and Outcomes

Policy GoalThe coordination and formulation of National Medium Term Development Strategies and management and coordination to secure aid available to ensure that assistance is meaningful and applied in a manner that helps the government achieve its goals and that of the nation.

Expected Outcomes 1. A Coordinated Planning Process that is inclusive and fosters National, Provincial and Community engagement in development planning (3.1 & 3.2) 2. Formulation of Medium Term Development Strategy in consultation with all stakeholders 3. Effective cooperation between government and development partners including other stakeholders to support sustainable development initiatives that contribute positively to improving living standards of Solomon islanders, 4. Aid results in economic growth leading to self-reliance and not to dependency, 5. Improved transparency in the management of bilateral and multi-donor activities as well as in development loans, and ensuring donor programs are consistent with government priorities (3.6 & 3.9)



Identifying the Problem

Expected Outcome4. Aid results in economic growth leading to self-reliance and not to dependency,

Key Strategies4.1 Improve Aid effectiveness for all aid funded programs

4.2 Improve programming donor funds to support productive sector emphasizing more on capital inputs rather than Technical Assistance

4.3 Improve coordination of all donor funded micro projects with stakeholders (Provinces, constituencies and communities)



Minister

Permanent Secretary

Under Secretary

DirectorAid Coordination

Unit

DirectorStrategic Planning

Sector

DirectorSocial Sector

Cooperate Services(Administration)

Accounts Section

National Authorization Office Support Unit (NAO-SU)

Rural Development Program (RDP)

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DirectorEconomic & Productive

Sector



Identifying the Problem

Expected Outcome4. Aid results in economic growth leading to self-reliance and not to dependency,

Key Strategies4.1 Improve Aid effectiveness for all aid funded programs

4.2 Improve programming donor funds to support productive sector emphasizing more on capital inputs rather than Technical Assistance

4.3 Improve coordination of all donor funded micro projects with stakeholders (Provinces, constituencies and communities)



Problem Statement - “Question the question”

“How can I, as a Director, improve the performance of Economic sector officials achieving CNURA Policy on ensuring Donor funds support the productive sector,

emphasizing on capital inputs rather than Technical Assistance?”



The Problem and the Key Stakeholders

Who are the key Stakeholders?• Internal

– Economic and Productive sector

– Aid Coordination unit– National Planning Sector

• External– Line Ministries– Donors– NGO’s– Companies

What causes the problem?• Internal

– Weak communication linkages– Unclear directives from

Management– Weak enforcement of

government policy– Lack of capacity in the MDPAC

• External– Unclear government priorities– Unwillingness to harmonize

programs on government policy– No means of verifiable

indicators



SWOT Analysis & Linkages

Strengths• Corporate Plans and AWP• Cooperation of Economic Sector staffs• Support from Aid Coordination Unit• Support from PS•

Weaknesses• Unclear directives from senior level• Non commitment by other officials• Lower confidence by staffs – not brave

Opportunities• Positive support from line ministries & donor partners• The government policy document• Positive support from companies & NGO’s

Threats• Unclear government priorities in the sector• Conflicting interests between donor partners and government policies• Weak enforcement of government policy



SWOT Analysis – the most significant

Strengths• Cooperation of Economic Sector staffs• Support from Aid Coordination Unit• Support from PS

Weaknesses• Non commitment by some MDPAC officials

Opportunities• Positive support from line ministries & donor partners• The government policy document• Positive support from companies & NGO’s

Threats• Conflicting interests (donor partners and government policies)• Weak enforcement of government policy



Mapping

Donor PartnersCompanies & NGO’s

Improving the performance of Economic sector staffs to achieve government policy

Line Ministries

Aid Coordination Unit(Natural Ally)

MDPAC



Hot Spots

Donor PartnersCompanies & NGO’s

Line Ministries

Aid Coordination Unit(Natural Ally)

MDPAC

Improving the performance of Economic sector staffs to achieve government policy



Concrete Activities – Taking up the Challenge

• Targeting MDPAC officials– Inform colleagues of the government

policies– Analyze current level of investment

and make recommendations – Visualize the problem for officials to

see

• Targeting Donor partners & line ministries

– Draw their attention towards the government policies

– Preach “Paris Declaration” & the “Accra Agenda for Action” (AAA)

– Preach the government policy on the importance of the productive sector

– Government policy to reduce TA– Pressure Donors to invest on Capital

Inputs



Paris Declaration1.Ownership 3. Harmonization 5. Mutual accountability2.Alignment 4. Managing for results

Adrian M Toni Ministry of Development Planning & Aid Coordination Solomon

Islands Government

Key Activities When & where By, with, for whom Resources needed

Awareness of Government Policies

Gather baseline data on current investment in the Productive sector

Awareness on Paris Declaration and AAA

Identify existing TA facility needs

Convince Donor partners to re-direct funds towards the development of capital inputs for the productive sector

Formulation of Mechanisms through dialogue and get agreement from every stakeholder

Start: Sept 2009Finish: Dec 2009Venue: Honiara

Start: Nov 2009Finish: Feb 2010Venue: Honiara, provincial capitals

Start: Sept 2009Finish: Dec 2009Venue: Honiara

Start: Oct 2009 (DBC)Finish: Dec 2009Venue: Honiara

Start: Jan 2009Finish: Mar 2009Venue: Honiara

Start: Feb 2010Finish: Mar 2010 (Supp Bt)Venue: Honiara

Actor: MDPAC, PMOPartner: NGOAudience: Govt. NGO & Donor officials

Actor: ES (MDPAC)Partner: Min. StatisticsAudience: Govt., NGO, Company officials

Actor: MDPACPartner: PMO, DonorsAudience: Govt. NGO & Donor officials

Actor: NP, ES (MDPAC)Partner: Line MinistriesAudience: Donor funded programs

Actor: ES, ACU (MDPAC)Partner: DonorsAudience: Donors, TA

Actor: MDPACPartner: Donors,Audience: Govt. NGO, Donor, Companies

Financial: usd$300HR: 6 officials


Financial: usd$300HR: 4 staffs

Financial: HR: 6 officials



Total usd$2,000.00(67,400 Baht)

Expected outcome

• The MDPAC officials– Colleagues understand the

government policies– Officials understand the current level

of investment and recommendations made

– Current situation is visualized for every officials to see

• Donor partners & line ministries– Stakeholders’ attention drawn

towards the government policies– Stakeholders accept “Paris

Declaration” & the “Accra Agenda for Action” (AAA) and practice them

– The importance of the productive sector to the country’s development is understood by stakeholders

– TA facilities reduced– Donors re-direct investment on

Capital Inputs



Paris Declaration1.Ownership 3. Harmonization 5. Mutual accountability2.Alignment 4. Managing for results

Expected result

• The MDPAC officials– Colleagues understand the

government policies– Officials understand the current level

of investment and recommendations made

– Current situation is visualized for every officials to see

• Donor partners & line ministries– Stakeholders’ attention drawn

towards the government policies– Stakeholders accept “Parish

Declaration” & the “Accra Agenda for Action” (AAA) and practice them

– The importance of the productive sector to the country’s development is understood by stakeholders

– TA facilities reduced– Donors re-direct investment on

Capital Inputs

Visualizing the Problem & formulate mechanisms

Stakeholders informed & partners are in agreement

“Better understanding of the current situation

& formulation of realistic mechanisms

thus improving performance to achieve Government Policies”



“Tagio Tumas”

Thank you very much

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International Training Program on Leadership in Competitive Enterprises 22 June – 17 July 2009...

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