Internship Mentoring Winter 2017-18December 2017

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Internship Guidelines

• Working Hours: as per the host company (not less that 6 hours/day)

• Supervision:

AUB: Dr. Antoine Sabbagh

Company: Work Supervisor

• Grading: based on evaluations of direct work supervisor and OSB mentor; the

final grade will be given after the end of the Internship Program in Summer

• Start/end of Internship (duration: 4 weeks)

Between December 22nd – January 27th

Mentoring Process

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•Meet with mentor before the start of the Internship

•Fill out the Internship Development Plan

•Discuss it with the mentor and submit it

Coaching and Mentoring

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•Meet with mentor before the start of the Internship

•Fill out the Internship Development Plan

•Discuss it with the mentor and submit it

Coaching and Mentoring

•Start filling out the attendance sheet (on a daily basis)

•Send the Direct Supervisor Sheet to mentor via email within the first week

Start of the Internship

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Direct Supervisor Information Sheet

Student Name & ID

Company Name

Company Address

Direct Supervisor Name

Direct Supervisor Title

Direct Supervisor Phone #

Direct Supervisor Fax #

Direct Supervisor E-mail

Start Date

End Date

Daily Schedule

Attendance Sheet

Student's Name: Supervisor's Name:

ID # Institution:

Date Time In Time Out Student's Signature Supervisor's Signature

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• Meet with mentor before the start of the Internship

• Fill out the Internship Development Plan

• Discuss it with the mentor and submit it

Coaching and Mentoring

• Start filling out the attendance sheet (on a daily basis)

• Send the Direct Supervisor Sheet to mentor via email within the first week

Start of the Internship

• Discuss with mentor and choose the topic of final project

• Submit Outline of the report (after 10 days of starting)

Internship Project

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• Meet with mentor before the start of the Internship

• Fill out the Internship Development Plan

• Discuss it with the mentor and submit it

Coaching and Mentoring

• Start filling out the attendance sheet (on a daily basis)

• Send the Direct Supervisor Sheet to mentor via email within the first week

Start of the Internship

• Discuss with mentor and choose the topic of final project

• Submit Outline of the report (after 10 days of starting)

Internship Project

• Meet at OSB with the mentor to discuss your progress and any concern

Midterm Meetings

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• Meet with mentor before the start of the Internship

• Fill out the Internship Development Plan

• Discuss it with the mentor and submit it

Coaching and Mentoring

• Start filling out the attendance sheet (on a daily basis)

• Send the Direct Supervisor Sheet to mentor via email within the first week

Start of the Internship

• Discuss with mentor and choose the topic of final project

• Submit Outline of the report (after 10 days of starting)

Internship Project

• Meet at OSB with the mentor to discuss your progress and any concern

Midterm Meetings

• Submit attendance sheet, performance review, thank you letter, CV, final project report via email within 1 week of last day of internship

• Review development plan and conduct a wrap up interview with mentor

Internship Portfolio

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Intern Performance Review

This evaluation form is to be filled out by the Intern at first, followed by his/her Direct

Supervisor after discussing the performance by the end of the Internship period. Please

note that this evaluation will affect the final grade of the related course with a weight of

40%.

Student’s Name: _________________________ ID Number: _____________________

Direct Supervisor’s Name: _________________ Position: ________________________

Company Name: _________________________ Location: ________________________

FINAL GRADE: ________ /100

*Signature of Student: _______________________________ Date: ________________

*This signature confirms that I have read & discussed this evaluation with my supervisor.

Signature of Supervisor: _______________________________ Date: ________________

Grading Scale

5 = Outstanding: Performance consistently exceeds expectations

4 = Exceeds Expectations: Performance sometimes exceeds expectations

3 = Meets Expectations: Performance always meets expectations

2 = Below Expectations: Performance needs improvement

1 = Does not meet expectations: Performance fails to meet expectations

N/A = Not Applicable: Rating does not apply to job requirements

Criteria Self-Evaluation Supervisor Evaluation

Job Performance 5 4 3 2 1 N/A 5 4 3 2 1 N/A

Completed all tasks and objectives required

Was dependable

Assumed responsibilities of the position and of mistakes made

Completed tasks in a timely manner

Followed firm’s performance & technical standards with a

positive attitude

Added value to the firm

Total Score: (if N/A: score*30/(30 - 5*#ofN/As) /30 /30

Teamwork & Leadership Skills 5 4 3 2 1 N/A 5 4 3 2 1 N/A

Established good & effective rapport with coworkers; exhibited

a sense of teammanship

Motivated & supported others

Demonstrated leadership skills & managed teams

Demonstrated confidence

Displayed initiative & attempted to solve problems

independently

Listened to other’s opinions & ideas

Cooperated well with other team members

Made use of appropriate communication tools with peers &

supervisors

Total Score: (if N/A: score*40/(40 – 5*#ofN/As) /40 /40

Communication Skills 5 4 3 2 1 N/A 5 4 3 2 1 N/A

Demonstrated good listening skills

Demonstrated good writing skills

Demonstrated good verbal skills

Conveyed ideas clearly with clear & accurate explanation &

reasoning

Total Score: (if N/A: score*20/(20 - 5*#ofN/As) /20 /20

Integrity & Conduct 5 4 3 2 1 N/A 5 4 3 2 1 N/A

Dressed appropriately for work

Attendance was regular

Was punctual

Respected firm’s policies & procedures

Openly accepted suggestions & constructive criticism

Respected coworkers & their opinions

Demonstrated good character & mindset

Respected confidentiality & company values

Abided by the internal rules & regulations

Had a sense of cooperation and fairness

Total Score: (if N/A: score*50/(50 - 5*#ofN/As) /50 /50

Student’s comments about the internship experience:

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Supervisor’s comments about the internship and his recommendations

for the student regarding further improvements:

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______________________________________________________

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Motivation 5 4 3 2 1 N/A 5 4 3 2 1 N/A

Exhibited a sense of ownership and belonging in the company

Participated actively in events/workshops/seminars

Demonstrated a desire to learn and develop

Sought additional responsibility

Total Score: (if N/A: score*20/(20 - 5*#ofN/As)

/20 /20

Professional Development 5 4 3 2 1 N/A 5 4 3 2 1 N/A

Demonstrated true interest in his/her profession

Handled negative situations in a professional manner

Confronted complicated/difficult situations calmly

Indicated sensitivity for needs of the customers

Developed decision making skills

Developed analytical skills

Learned how to organize his/her time and prioritize his/her tasks

Used the correct means and tools to find appropriate information

Total Score: (if N/A: score*40/(40 - 5*#ofN/As) /40 /40

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FOR SUPERVISOR’S REVIEW ONLY

Intern Overall Review:

1. Would you consider hiring the above mentioned student in the future?

Yes

No

Please provide the reason(s):

________________________________________________________________________

________________________________________________________________________

2. Rate the overall performance of the intern?

Outstanding* Good Average Bad

*If the overall performance rating is “Outstanding”, kindly fill out the Outstanding Performance Report on

the following page listing the reasons for this rating as well as the intern’s achievement(s) in the company.

Outstanding Performance Report

Rating your intern with an “Outstanding” overall performance means he/she has made a

significant achievement, exceeded your expectations, and his/her work (initiative or idea)

was or will be used by your establishment and has a lasting impact. Outstanding

performing students are eligible to be nominated for the Internship STAR Award; an

award granted annually to 1 student out of around 300 after being nominated by both

his/her work supervisor and his/her AUB Faculty Mentor. Kindly provide a short story

describing this student’s achievement(s) and project(s) conducted including your own

assessment as it is very crucial for the student’s Internship Star Award nomination.

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3. Would you consider nominating the above mentioned student for the Internship Star

Award?

Yes

No

Internship Program Review:

1. Were you contacted by the AUB Faculty Mentor?

Yes; How?(visit, phone, email, video call/skype)________________________________

No

2. How would you rate the follow-up from AUB: (0 being the lowest and 10 the highest

rate)

0 1 2 3 4 5 6 7 8 9 10

3. How would you rate the overall experience of the Internship Program: (0 being the

lowest and 10 the highest rate)

0 1 2 3 4 5 6 7 8 9 10

4. Would you consider hosting OSB interns next Summer?

Yes

No

Please provide the reason:

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A hard copy of the portfolio should be submitted to Ms. Nour

Labban at nl11@aub.edu.lb and a soft copy of the Project

uploaded to Turnitin (Moodle account)