RMSO BOARD OF DIRECTORS METING March 13, 2015 – 11:00am – 4:00pm Woolley’s Classic Suites 16450 East 40 th Circle Aurora, CO 80011 (303) 720-599-3750 I. Call to Order – Dr. Michael Duryea, President II. Invocation III. Changes to the Agenda Consent Agenda I. Minutes, September 17, 2014 II. Membership Requests: Membership Transfers: INTO THE RMSO: Peter M. Spalding-Santa Fe, NM from MSO; Keith Coombs-Las Cruces, NM from PCSO; Kurtis C. Bray-Missoula, MT from MSO OUT OF THE RMSO: Joseph A. Asercion-Harvey, LA to the SAO; Matthew Brown-Lewisville, TX to SWSO Dues Waiver: Raj Patil Discussion Agenda I. President’s Report a. 2015 Annual Meeting b. Brophy Award c. Jarabak Award d. Garcia Dues Waiver II. Trustee Report III. Treasurer’s Report a. 2014 Profit and Loss Budget versus Actual b. Balance Sheet Previous Year Comparison 2013-2014 c. 2015 Proposed Budget d. Investment Report IV. Council on Scientific Affairs V. Council on Orthodontic Health Care VI. Council on Communications VII. ABO Report VIII. President Elect’s Report a. 2016 Meeting b. Meeting structure IX. AAO Dues Confirmation X. Bylaws Change a. Remove Affiliate Membership Category b. Change to read membership categories reflect AAO membership XI. Chief Delegates Report-Resolutions Review
Transcript
RMSO BOARD OF DIRECTORS METING March 13, 2015 – 11:00am – 4:00pm
Woolley’s Classic Suites 16450 East 40th Circle
Aurora, CO 80011 (303) 720-599-3750
I. Call to Order – Dr. Michael Duryea, President
II. Invocation III. Changes to the Agenda Consent Agenda
I. Minutes, September 17, 2014 II. Membership Requests:
Membership Transfers: INTO THE RMSO: Peter M. Spalding-Santa Fe, NM from MSO; Keith Coombs-Las Cruces, NM from PCSO; Kurtis C. Bray-Missoula, MT from MSO OUT OF THE RMSO: Joseph A. Asercion-Harvey, LA to the SAO; Matthew Brown-Lewisville, TX to SWSO Dues Waiver: Raj Patil
Discussion Agenda
I. President’s Report a. 2015 Annual Meeting b. Brophy Award c. Jarabak Award d. Garcia Dues Waiver
II. Trustee Report III. Treasurer’s Report
a. 2014 Profit and Loss Budget versus Actual b. Balance Sheet Previous Year Comparison 2013-2014 c. 2015 Proposed Budget d. Investment Report
IV. Council on Scientific Affairs V. Council on Orthodontic Health Care
VI. Council on Communications VII. ABO Report
VIII. President Elect’s Report a. 2016 Meeting b. Meeting structure
IX. AAO Dues Confirmation X. Bylaws Change
a. Remove Affiliate Membership Category b. Change to read membership categories reflect AAO membership
XI. Chief Delegates Report-Resolutions Review
Rocky Mountain Society of Orthodontists Board of Directors Meeting
September 17, 2015 Hotel Terra
Jackson Hole, WY The meeting was called to order at 11:07am by President, Shannon Owens. Attendance: Laurel Martin, Dave Sabott, Mike Foy, Rand Brown, Christian Kenworthy, John Kavanti, Doug Bennion, Myron Guymon, Anil Idiculla, Gary Kloberdanz, Steve Luddington, Mike Duryea, Dwight Baker Guests: Dorothy Shadrick, Markus Bowman, Chris Vranas, Robert Varner Consent Agenda The consent agenda was amended to include:
Transfers into the RMSO: Jennifer A. Kaskell, Golden, CO, from MSO; Eliza Lindquist, Albuquerque, NM, from SWSO; Transfers out of the RMSO: David C. Hobson, Ridgecrest, CA, to PCSO
It was moved, seconded and approved to accept the consent agenda as amended. President’s Report Dr. Owens stated that we have a great speaker lineup. He noted that he ventured out to approach the speaker lineup without sponsorships. We have 55 doctors preregistered with a total attendance of 88. Dr. Owens hoped for more, as he personally contacted individuals to encourage them to attend. Everyone worked hard to pull this meeting together. The Mangy Moose is where the reception is going to be on Thursday evening beginning at 5:30pm. It is being sponsored by American. Please be certain to thank them for their sponsorship. The fees were raised for the exhibitors and the exhibit hall was sold out. There will be ½ hour breaks so you can visit with the vendors. A golf outing has been planned for Friday afternoon. The white water rafting excursion has been cancelled. Dr. Owens mentioned that he would be happy to help give you suggestions for activities during the afternoons and with restaurants. 2015 Merging Leaders Conference is in Miami in February. Dr. Owens suggested sending Darren Haltom from the RMSO. It was requested to have Dorothy Shadrick send him the information. She will also forward the information to the component president and/or president‐elects. The President‐Elects meeting will be in January along with the Advocacy Conference. It is the hope that people will stay over for the Advocacy Conference. Chris Kenworthy will see if he is able to attend this meeting. AAO Trustee Report Myron Guymon updated the Board on activities of the AAO including donated orthodontic services, the public awareness campaign, and encouraging participation at the Emerging Leaders Conference. He also encouraged the Board to get members involved. The AAO’s 2015 meeting will be in San Francisco. Huey Lewis and the News will be the entertainment. He suggested that the Board members review the Trustee report on line. Dr. Guymon discussed a conversation he had with a new and younger member.
The conversation was about an idea the member had and the he felt he was not being heard. Dr. Guymon reminded everyone to contact him with any issues that they may have. He suggested having the RMSO provide some training on how to run a meeting. It was noted that the PCSO and Southern conduct leadership training including how to run meetings. Dr. Guymon will visit with Dr. McCamish and Dr. Nagel to see if the RMSO could send representatives to their training. Dr. Duryea and Dr. Guymon will work on putting something together. Myron will visit with Dr. McCamish and with Dr. Nagel. Dr. Duryea and Dr. Guymon will work on something. Anil Idiculla suggested we let young members know they have access to Dr. Guymon regarding their membership in the AAO. It was also suggested to communication the use of the community section of the website. It was noted that Laurel Martin will be reappointed as the RMSO PAC representative. ABO Report Dr. Sabott thanked Buddy Kastrop and Ed Owens for setting the standards for representing the RMSO on the ABO. He will do everything possible to enhance the ideas of the ABO. Dr. Sabott stated that the ABO needs to work closely with the AAO for the future of orthodontics. The ABO is coordinating efforts to assure the ABO certification has value. The Task Force on the ABO logo issue has been resolved by putting the logo on the second page of the locater. Dues Waiver By consensus, it was agreed not to provide a dues waiver for Dr. Pulfer. It was moved, seconded and approved to grant Dr. Redd’s waiver. AAO President’s Report Dr. Varner updated the Board on the activities of the AAO. He reviewed the identified critical issues and gave an update on their progress. Council on Governmental Affairs Dr. Baker mentioned that Patton Boggs, as a company, had a big split in ownership. They have joined with another firm and now have Spires on their name. This allows the AAO to have more resources and will provide better resources for the organization. The Council continues working on the medical device tax which is still in limbo. Student debt is being talked about with little suggestions at this time. If you have a relationship in your state with a legislator or congressman, let Dr. Baker know. The AAO would also like components to keep them informed on any state issues. A positive communication to legislators is to advise them that flexible spending limits are hard on a family. PAC Dr. Martin mentioned that there is a steep learning curve for this position. There is a concern to make certain the AAO are able to reach across the aisle. They are looking at medical necessary orthodontic care wording again. She advised the Board that the AAO is one of the top 10 healthcare PACs. She will be looking for creative ways to reach out to the RMSO members. RMSO is at a bottom in terms of members donating to the PAC. We have some work to do to get the RMSO to move up in PAC donations. Dr. Martin mentioned that the Board members should all give and encourage all of their friends. The amount noted on the AAO dues statement has been increased to $500. She mentioned that the March Advocacy Conference will be a great experience to attend. Everyone is invited and Dwight and Laurel encouraged people to attend. Council on Communications
The Consumer Awareness Program is getting more aggressive in their message. There has been a push to be more aggressive as legally and audience perception as possible. Orthodontists have more reach in the orthodontic audience. Dr. Idiculla reviewed items in his report that was in the Board material. They are promoting orthodontic friendly recipes from celebrities. He discussed the AAO adult hall of fame. He requested items that the RMSO would like addressed for the Council’s October meeting. A question was asked if anyone is being successful using the materials at a local level. Dr. Idiculla mentioned they are not being used much. The new AAO consumer website was viewed by the Board. Governance Task Force Dr. Bennion asked the following questions:
1. What do we want the AAO to be like in 2024 and what do we not want the AAO to be in 2024? 2. What does the AAO’s governance structure allow for and can it work to allow a quick reaction? 3. What is the best way to harness energy and expertise? 4. Term limits on delegates; should this be left to the constituent.
If you have any thoughts and ideas or questions talk with him this week to help when he goes to the Governance Task Force meeting. Dr. Owens wanted to know if they can work with manufacturing on CE credits. This is an issue with attendance at the constituent meetings. It was suggested that the manufacturers would rotate their CE offerings with constituent meetings. There was a discussion about having various joint meetings and perhaps the AAO coordinating their regional meetings. Council on Orthodontic Practice Dr. Duryea mentioned the dues amount changed for the orthodontic staff program. Webinar attendance is around 250 so this program is going well. If you have friends looking to sell or buy a practice, the AAO is a viable source. The AAO Board of Trustees asked the Council to look at market trends, studying demographics in the US in population and shifting to track markets. The Council will review the school presentations. They are looking into revamping the mutual aid agreement as well as making arrangements to take care of your practice if you have disability or death. They will also be looking at adding items such as maternity leave and military service. Council on Scientific Affairs Dr. Owens mentioned this Council is waiting on submissions to begin the review process. 2016 Jarabak Award It was moved, seconded and approved to nominate Dr. Hans Pancherz. 2016 Dale B. Wade Award It was moved, seconded and approved to nominate Dr. Dwight Damon. 2016 Albert H. Ketcham Memorial Award It was moved, seconded and approved to nominate Dr. Rolf Behrntz. 2016 James E. Brophy Award It was moved, seconded and approved to nominate Dr. Bill Gaylord. 2015 Meeting Dr. Duryea updated the board on the planning of this meeting. It will be over Halloween. The speakers will be Dr. David Paquette on Sleep Apnea, Dr. Greg Jorgensen on Social Media and Reputation
Management, and Cr. Chris Benson on Today’s Orthodontic Environment. There will also be a golf tournament. 2016 It was mentioned that the 2016 meeting will be in Santa Fe, New Mexico. It is a joint meeting with SWSO. 2017 It was suggested to look at having a joint meeting with the Utah Orthodontic Association again. Dr. Luddington will research this option and report to the March 2015 Ad Interim meeting. 2018 It was suggested to start thinking about this meeting as the calendar dates are being taken by other components. RMSO Web Site Dorothy Shadrick mentioned the issues the RMSO website had this year. During registration it went down a couple of times. This is not the membership database. Other constituents are not using the AAO for this service. It was suggested to look into the cause of the issues, and stay with the AAO. LCD Project Purchase After researching this option, Dorothy Shadrick suggested that the RMSO not pursue any further. Leadership Orientation As mentioned earlier in these minutes, the RMSO will research sending people to PCSO or SAO’s leadership programs. Ad Interim Date The date for the 2015 Ad Interim meeting will be sent via email to the leadership this week. Delegate/Alternate It was noted that the RMSO Secretary Treasurer is automatically an Alternate. It was approved to have Chris Kenworthy, Ryan Frost, Bret Mosso, and Darren Haltom be the RMSO’s Alternate Delegates. It was moved, second and approved to accept Darren Haltom as the new RMSO Secretary/Treasurer. Dr. Owens thanked everyone who helped him. It has been an honor to serve and this is a great group. The RMSO Board of Directors gave a round of applause to Dr. Owens for a great year and a great meeting. It was moved, seconded and approved to adjourn at 3:46pm.
Jan - Dec 14 Budget $ Over Budget % of Budget
Income2013 Joint Meeting Income 50,735.82Annual Meeting
Honorarium 5,750.00Speaker Expense - Other 6,938.46
Total Speaker Expense 12,688.46
Total Meeting 41,924.45
Miscellaneous Expense 140.00Office Supplies 70.64Postage 249.24Printing 512.72T&E-Executive Director
Meals 1,856.84Travel 5,471.78T&E-Executive Director - Other 988.00
Total T&E-Executive Director 8,316.62
Taxes 750.00Telephone 19.77Website 778.97
Total Expense 101,631.92
Net Income 13,150.29
9:52 AM Rocky Mountain Society of Orthodontists03/09/15 Profit & Loss Budget OverviewCash Basis January through December 2015
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COUNCIL ON SCIENTIFIC AFFAIRS Shannon Owens, Chair David Covell Frans Currier Sylvia Frazier-Bowers Nan Hatch Jeffrey Nickel Flavio Uribe Robert Vanarsdall Rolf Behrents, Trustee Liaison Jackie Hittner, Staff Liaison February 2015 FOR INFORMATION 1 MEETINGS 2 3 On Wednesday, January 7, 2015, the Council met via video conferencing at Noon 4 Central Time. 5 6 Those in attendance: Drs. Shannon Owens, chair; David Covell; Frans Currier; Sylvia 7 Frazier-Bowers; Nan Hatch; Jeffrey Nickel; Flavio Uribe; Robert Vanarsdall; Rolf 8 Behrents, Trustee Liaison and Ms. Jackie Hittner, Staff Liaison. 9 10 Guest: Dr. Greg Huang 11 12 DISCUSSION ITEMS 13 14 AAO Practice Based Research Network 15 16 Dr. Greg Huang gave an update to COSA about the three PBRN studies that are in 17 process. The open bite study should start in the summer of 2015. The Class II study will 18 go through a final review with the NDPBRN executive committee this month and then go 19 into protocol development. The root resorption study is currently being reviewed by the 20 AAO PBRN committee. 21 22 During Annual Session there will be a PBRN booth where AAO members will be able to 23 enroll into the National Network. Once a study has been approved, the orthodontists can 24 be recruited to participate in the study. Dr. Huang has asked COSA members to help 25 staff the booth during Annual Session. 26 27 AAO Strategic Plan and Council Planning Template 28 29 The Council reviewed the council planning template and how it supports the AAO 30 Strategic Plan. 31 32 Hellman, Sicher, Graber Awards 33 34
21 applications were received for consideration for the Hellman, Sicher, Graber Awards. 1 All entries were scored by each council member. Entries were discussed and the council 2 agreed on the selection of award recipients. 3 4
Milo Hellman Research Award to the application titled: 5 Attenuation of articular cartilage degeneration progression by inhibition of Tgf-b1 6 signaling in a mouse model of osteoarthritis 7 Rebecca Chen, BDS - Harvard School of Dental Medicine 8 9 Harry Sicher Research Award to the application titled: 10 Candidate gene analysis of dental malocclusions 11 Cole A. Weaver, DDS, MS - University of Iowa 12
13 Thomas M. Graber Awards of Special Merit to the following application titles: 14
15 ACTN3 R577X genotypes associate with Class II and deepbite malocclusions 16 Brian Zebrick, DDS, BS - Temple University 17 18 Genetic and treatment related risk factors associated with external apical root 19 resorption (EARR) concurrent with orthodontia 20 Lina Sharab, DDS, MS - University of Kentucky 21 22 Cephalometric analysis and long-term outcomes of orthognatic surgical treatment for 23 obstructive sleep apnea 24 Elizabeth Dela Cruz Ubaldo, DDS, MS - University of Washington 25
26 Miniscrew assisted slow expansion of mature sutures 27 Ross Jeffrey Pulver, DDS, MS - Texas A&M University Baylor College of Dentistry 28
29 Hellman, Sicher, Graber Lectures at Annual Session 30 31 The Hellman, Sicher, Graber Award lectures will be interspersed with the doctors 32 lectures at Annual Session. The Hellman and Sicher are May 16 from 1:15-2:00 and the 33 Grabers are on May 17 from 1:30-2:15 and May 18 from 8:00-8:45. 34 35 Marketing of Hellman, Sicher, Graber Award Application 36 37 ADA and CDA orthodontic program chairs were emailed about application deadlines on 38 March 18, 2014, August 4, 2014 and September 11, 2014. There was an announcement 39 in the August 21, 2014 Annual Session eBulletin and the June 16, 2014 Student Member 40 eBulletin. A handout titled: 2015 AAO Awards and Annual Session Programs Open to 41 Residents was distributed during GORP. 42 43 Hellman, Sicher, Graber Eligibility 44 45 The council discussed who should be eligible for the Hellman, Sicher, Graber awards. 46 Some council members think only residents should be eligible for the awards. The 47 council decided to keep the status quo for the 2016 application cycle. 48 49 2016 Hellman, Sicher, Graber Application 50 51
The 2016 Hellman, Sicher, Graber application will be an online application. The 2016 1 online application will be available on March 15, 2015. The deadline will be October 1, 2 2015. 3 4 COSA requested Ms. Hittner to add to the application the following so COSA can have a 5 more accurate picture of who is applying for the awards: 6 7 Please check all of the following that applies: 8 You are in the process of obtaining a Masters degree or have a Masters degree 9 You are in the process of obtaining a PhD or have a PhD degree 10 You are a Faculty member 11 Other (please specify) 12 13 Note: 14 15 I do not think we need to add the above (in green) to the application since we are 16 already asking applicants the following: 17 18 Was the research for this application completed for Masters 19 PhD 20 N/A 21 22 We are also asking if this application is from a person affiliated with an ADA or CDA 23 accredited orthodontic program serving as a teacher or researcher. 24 25 With the 2016 award cycle I can include this information with the scores spreadsheet. 26 27 If you both are okay with this I would remove everything in green from this report and let 28 COSA know the information that we are already collecting on the Hellman, SIcher, 29 Graber application. 30 31 Oral Research, E-Poster, Table Clinic Applications 32 33 Oral Research, E-Poster and Table Clinic Report 34
Applications to Present Oral Research 38 39 154 Oral Research applications received and judged 40 28 accepted 41 103 rejected Oral Research requested to be consider for an E-Poster 42 103 of the 103 were accepted for an E-Poster 43 0 rejected Oral Research were rejected for an E-Poster 44 23 rejected Oral Research and did not want to be considered for an E-Poster 45
46 Applications to Present Table Clinic Displays 47 48
60 Table Clinic applications received and judged 49 38 accepted – only 38 applications could be accepted given the room size for the 50 table clinic program at the 2015 Annual Session 51
435 E-Poster applications received and judged 5 429 accepted 6 6 rejected 7
8 Marketing of Oral Research, E-Poster and Table Clinic Applications 9 10 The application went live on the AAO website August 1, 2014 and was made inactive 11 October 15, 2014. Members were notified that the Invitation to Participate and online 12 applications were available in the AAO Annual Session e-Bulletin dated: September 9, 13 2014, September 25, 2014 and October 6, 2014. ADA and CDA orthodontic program 14 chairs were emailed about application deadlines on August 18, 2014 and October 2, 15 2014. Postings were put on the AAO Facebook page, Resident Facebook page and the 16 International Facebook page. A handout titled: 2015 AAO Awards and Annual Session 17 Programs Open to Residents was distributed during GORP. 18 E-Poster Viewing Statistics for 2014 E-Posters 19 20 The Council reviewed the 2014 E-Poster viewing statistics along with past Annual 21 Session statistics: 22
2014 2013 2012 2011 Eposter Viewing Prior to Annual Session 33 2673 During Annual Session 1991 3609 3974
End of AS through April (enter information if AS is in April) NA NA NA NA End of AS through May 414 3299 2622 1031June 966 1520 1371 1152July 2201 1348 146 767
23 An announcement about 2014 E-Posters being available until July 31, 2014 was 24 published in the AAO e-Bulletins dated: June 19, 2014 and July 14, 2014. 25 26 Assignments for Oral Research, E-Poster, Table Clinic Programs 27 28 Room moderators for Oral Research presentations: Drs. Owens, Uribe, Hatch and 29 Currier. 30 31 Table Clinic Judges: Drs. Currier, Frazier-Bowers and Nickel. 32 33 2016 Oral Research application reviewers: Drs. Hatch and Nickel 34 2016 E-Poster and Table Clinic reviewers: All COSA members except Drs. Hatch and 35 Nickel 36 37 Charley Schultz Resident Scholar Award 38 39 Marketing of Charley Schultz Resident Scholar Award 40
1 The Charley Schultz Resident Scholar Award online application and Invitation to 2 Participate went live January 5, 2015. Emails were sent to all orthodontic program and 3 department chairs informing them that the application was available. The Charley 4 Schultz Resident Scholar Award information will also be published in the AAO e-Bulletin 5 and another email will be sent to all orthodontic program and department chairs in mid-6 February. The monthly International AAO e-Bulletin will have information regarding the 7 Charley Schultz Resident Scholar Award application availability. Application deadline is 8 March 1, 2015. 9 10 Assignments for Charley Schultz Resident Scholar Award Program 11 12 Contact Person for Charley Schultz Resident Scholar Award: Dr. Currier 13 Judges: All COSA members except the member who is selected as the chair-elect. 14 15 Evidence Based Orthodontic Research Website 16 17 Review Website Statistics 18 596 articles were requested from the evidence based orthodontic research website in 19 2014. 20 21 PBRN Committee Requesting COSA to Make the EBOR Resource Center Available to 22 the Public 23 24 Dr. Huang asked the council to consider making the Evidence Based Orthodontic 25 Research database available to the public via the AAO consumer website. He pointed 26 out that making the database available would make the AAO more transparent to the 27 public. Also, the ADA has made their evidence based dentistry database available to the 28 public and that database does include evidence based orthodontic articles. After 29 discussion, the council decided to recommend that the board of trustees make the AAO 30 evidence based orthodontic research database available to the public. 31 32 Volunteers to Review Monthly List of Article Citations and Abstracts 33 34 Evidence Based Orthodontic Research reviewers for 2015: Drs. Covell, Owens and 35 Uribe 36 Dr. Uribe has agreed to be the contact person for the website. 37 38 Bisphosphonate Website 39 40 Review Website Statistics 41 42 75 articles were requested from the bisphosphonate website in 2014. 43 44 Board of Trustee Items 45 46 November 2014 BOT Meeting - Update and Review of CBCT Resource Center 47 48 The recommendation stated: COSA to monitor CBCT use and regulation under its 49 charge as a scientific advisory body. 50 51
The council reviewed the CBCT test resource center which was created with the help of 1 Dr. Ahmad Abdelkarim. The council suggested that dosimetry be added as a category 2 for the resource center and that article citations could be placed in more than one 3 category. The council agreed that the CBCT resource center should go live on the AAO 4 website and asked Ms. Hittner to publish information about the resource center in an 5 upcoming AAO e-Bulletin. 6 7 November 2014 BOT Meeting – Medically Necessary Orthodontic Care 8 9 The recommendation stated: A committee including three representatives from each of 10 COE and COSA and the COHC consultant will be charged with reviewing the literature 11 on medically necessary care on cases that might qualify as medically necessary to aid in 12 determining the scientific validity of our definition including use of auto-qualifiers for 13 medically necessary care and further directing the committee to begin its review with the 14 1976 treatise from the National Science Foundation. 15 16 Drs. Currier, Owens and Vanarsdall have volunteered to serve on this committee. 17 18 Review of Draft AAO Strategic Plan 19 20 Prior to the meeting, Ms. Hittner emailed the draft AAO Strategic Plan and Operating 21 Plan to COSA members. During the meeting, the council had no feedback on the draft 22 strategic plan. 23 24 Norton M. Ross Award for Clinical Research 25 26 COSA will recommend to the Board of Trustees that Drs. Sheldon Baumrind, Peter 27 Buschang, Lysle Johnston, Sunil Kapila, James McNamara, Jr., Gene Roberts or 28 Katherine Vig be nominated for the ADA Norton M. Ross Award for Clinical Research. 29 30 COSA Budget 31 32 The proposed budget for the 2015-16 year is as follows: 33 34 Council Meetings 9335 35 Miscellaneous 225 36 Attendee Interactive 14000 37 Award Expense/Reception 6900 38 Research Awards 18000 39 Table Clinic Plaques/Awards 2950 40 Reviewer Honoraria 1000 41 TOTAL 52410 42 43 During discussion of the budget, the council focused on the award amounts given to 44 winners. The council decided to recommend increasing the Table Clinic award amounts 45 to $1000 for the first place winner and $750 for the second and third place winners. The 46 new award amounts would go into effect for the 2016 award cycle. 47 48 Nomination of Council Chair 49 50 Drs. Nickel and Frazier-Bowers agreed to be nominated for chair-elect. 51
1 Recommendations to the Board of Trustees 2 3 The Council is sending the following recommendations to the Board of Trustees: 4 5
Making the Evidence Based Orthodontic Research database available to the public 6 on the AAO consumer website 7 8 The ADA Norton M. Ross Award recommendation 9 10 Increasing the Table Clinic award amounts to $1000 for the first place winner and 11 $750 for the second and third place winner starting with the 2016 award cycle. 12
13 Action Items 14 15 Ms. Hittner will do the following: 16 17
Take care of all details regarding the Hellman, Sicher, Graber Award winners 18 Take care of all details regarding the Oral Research, Table Clinic and E-Poster 19 program at Annual Session 20 21 Take care of all details regarding the Charley Schultz Resident Scholar Award 22 program at Annual Session 23 24 Write and get approved the three recommendations to the BOT as stated in this 25 report 26 27 Submit approved proposed COSA budget to Accounting department 28 29 Email chair elect ballot to COSA members 30 31 Update and send to COSA members COSA’s Annual Session calendar 32
33 Strategic Plan References 34 35 ONGOING GOALS 36 A. Encourage members to provide the highest level of orthodontic care. 37 38 B. Support accredited orthodontic graduate education programs to maintain the 39
highest level of specialty education possible. 40 41 Future Meetings 42 43 The Council’s next scheduled meeting is Friday, May 15, 2015 at 5:00pm Pacific Time. 44 The Council’s next video conference meeting is Wednesday, January 6, 2016 at Noon 45 Central Time. 46 47 48
Approved by COSA DATE 49
Council on Orthodontic Health Care (COHC) – RMSO Report for Ad Interim Meeting March
2015. Represented by Kim Batterson.
The Council on Orthodontic Healthcare met via conference call on Saturday, January 24th, 2015.
The following topics were discussed.
The Dental Benefits Advisory Service (DBAS) continues to be a great resource for our members.
The hotline had a 20% increase in calls for 2014. DBAS helps members with issues related to
third party reimbursement, practice management, and dental coding issues.
There is a Committee on Medically Necessary Orthodontic Care (MNOC) that is being chaired by
Dr. Steve Robirds. The committee is divided between 3 groups and they are looking at the
definition of MNOC and is it relevant to orthodontics today, will handicapping indices be
needed to qualify someone as MNOC, and looking at MNOC on a governmental level and within
the insurance industry to standardize the qualifying process. All groups will need to have
scientific literature to validate their findings.
The council is still reviewing and giving suggestions on the ICD‐10 coding crosswalk. The coding
crosswalk is being developed as a member resource by the council. This will help members be
prepared to include diagnostic coding to meet the deadline effective 10/1/15. The codes were
translated from ICD‐9 into ICD‐10 format. The publication will be distributed to members upon
completion.
The council discussed future webinar topics. Possibly one on the Affordable Care Act?
Dr. Steve Robirds (the councils Code Consultant) will be giving a presentation in May to the
American Association of Dental Consultants (AADC). He will be presenting on “Medical
Necessity: What it means to the Payer, Patient and Professional.”
The AAO DOS (Donated Orthodontic Services) program has expanded to include 9 states. The
AAO DOS program mission is to serve indigent children without insurance coverage or those
that do not qualify for other assistance.
The council will meet in St. Louis, July 25th.
ROCKY MOUNTAIN SOCIETY OF ORTHODONTISTS
CONFIRMATION OF DUES AMOUNTS FOR 2015-2016 FISCAL YEAR
The dollar amounts for dues to be billed and collected for your organization appear below. Please indicate changes in the designated areas. If there are no changes, please check here . Current amount Please change to: ACTIVE (FULL) $180.00 $_________________
ACTIVE (2nd year out of school) $180.00 $_________________
ACTIVE (3rd year out of school) $180.00 $_________________
ACTIVE (4th year out of school) $180.00 $_________________
ACTIVE (LIFE) $90.00 $_________________
ACTIVE (ACADEMIC – SENIOR) $180.00 $_________________
ACTIVE (ACADEMIC – JUNIOR) $180.00 $_________________
Per Board of Trustees policy, dues collected will be remitted by electronic transfer directly to the constituent/component bank account. The funds will be sent via ACH transfer instead of wire transfer, since banks do not charge for ACH transfers. No remittance will be made until accumulated collections are at least $500 for the component or constituent organization. Dues collected but not yet remitted will be sent in May of each year regardless of the amount. Please complete your bank account information below: Bank Name _______________________________ Account # ___________________________
Name on Account ___________________________________Routing # ___________________
Bank Address__________________________________________________________________
City, State, ZIP ______________________________________Phone # ___________________
PLEASE NOTE: THE BANK INFORMATION MAY NOT BE THE SAME FOR ACH TRANSFERS AND WIRE TRANSFERS. PLEASE CONTACT YOUR BANK FOR ACH TRANSFER INSTRUCTIONS. WE MUST HAVE THIS INFORMATION PRIOR TO APRIL 1, 2015 FOR THE 2015-2016 BILLING. According to our records, we should contact the following person if we have questions:
