Intralinks® Information Rights Management

intralinks.com

IRM by designTM

© Intralinks 2014 To learn more about Intralinks® and its trademarks please visit intralinks.com/about-us

In today’s world, employees are required to access and store information at any time, from anywhere, and on any device. Collaboration software, with its allowances for commentary and large files sizes, is now as critical to productivity and communication as email. Just as the way people share information has changed, so has the way we need to protect that valuable content throughout its lifecycle. File sharing tools are commonplace, but they are typically designed expressly for collaboration—security is an afterthought.

Particularly when contending with compliance and privacy regulations, most organizations have concentrated on document protection by restricting the most sensitive content to within the firewall; or through the use of different access controls to limit document permissions as a preventative measure against external sharing. This approach often impedes the speed of business with which knowledge workers have become accustomed to when using email and file sync & share applications. To keep up,

enterprises must have user-friendly tools to enable the sharing of secure content beyond traditional boundaries while also providing a streamlined user experience.

Information Rights Management, A Critical Tool for Today’s EnterpriseAs reliance upon the cloud grows, so does the risk of data leaks and other security breaches. Unlike other security strategies, IRM puts emphasis on securing information itself, rather than relying on other systems to ensure security.

Traditionally, no matter how secure an environment may be—standard firewall, VPN, or cloud—only the perimeter is fortified. Security breaches and bugs such as Heartbleed are reminders that even in the most secure environments, there will always be unknown vulnerabilities. In today’s enterprise, content is the new perimeter.

What is IRM?Information Rights Management (IRM) concerns the protection of sensitive information for business purposes — usually referring to documents and emails. While IRM is a part of Digital Rights Management (DRM), DRM typically refers to consumer-facing rich media (film, music, literature). IRM tends to encompass more enterprise-based needs and uses encryption as its armor, protecting permissions and document usage. As the use of internet for business and personal needs continues to evolve, it’s best to regard IRM as a distinctly different security practice.

Plug-in free control of enterprise content provides complete security of information assets beyond the firewall.

Intralinks Information Rights Management (IRM) emphasizes document-level security rather than relying upon “walls” as the predominant protection against security breaches and leaks. IRM gives users, and ultimately administrators, full control over a document for its entire lifecycle. End-to-end encryption of an individual document affords granular control in ways typical secure environments cannot—who can view it, who may download it, who may edit it, and for how long they may access the content. For example, even if a document was downloaded onto the mobile device of a terminated employee, access to that document may still be revoked.

Comprehensive Information ProtectionFor over 16 years, Intralinks has provided innovative new solutions to further strengthen our current secure SaaS offerings. Our platform satisfies the needs of Fortune 500 Chief Security & Compliance Officers while offering the streamlined sharing and ease of use expected by today’s increasingly mobile workforce.

IRM by designTM gives companies the freedom to share and collaborate with

complete control over their content. A plugin-free component throughout our entire platform, IRM puts Information Rights Management directly under the control and oversight of the organization. Control of content is extended to wherever it resides. IRM gives companies the freedom to share through complete document control. With IRM, documents can be controlled remotely — permission for information to be created, viewed, edited, and distributed can be handled individually. Access to individual content pieces may be granted and revoked individually during the course of a project. By integrating IRM into the Intralinks® platform, IT no longer has to handle the complexities of plugins and other 3rd-party solutions. IRM is built directly into the software. IRM gives the organization the ability to extend control of its content wherever it resides. Encryption is used in the granting of control over who has access to a document, who may implement certain controls over the documents, and what the user is allowed to do with the document. By embedding the security settings and preferences into the document, organizations can feel confident they are managing their information by their own design.

Content is the new information security perimeter

Business Needs and New Technologies are Upending Traditional Protection Models

Historical view: The firewall is the perimeter

Common view: Identity is the new perimeter

Reality: Content is the new perimeter whereever it exist

Next Generation Information Protection

Feature Benefit

Plugin-free Design Allows a seamless experience for content creators, collaborators, and consumers

Lifetime Security Access control for documents at rest, in transit, and in-use, regardless of location or device

Granular Document Controls

Protection of common file formats, includ-ing Microsoft Office and PDF’s, with ability to manage permissions, such as view, print, and edit, individually

Dynamic Policy Management

Rights and permissions may be updated even after a file has been downloaded, including removing access to a file (“Intra-links UNshare”)

Business Analytics Reporting and insights on document ac-cess and usage throughout the document lifecycle — including detailed audit trails

Whether your organization is concerned about securing content internally or outside the firewall, Intralinks IRM will provide the solution and enterprise users do not need to add extra steps or hurdles to their daily routine. On the desktop, on the web, or on mobile devices Intralinks IRM ensures that your organization is in total control of your intellectual property, confidential client data and any other documents requiring greater privacy.

Product Details

Intralinks Platform Included in base offering

Intralinks VIA Included in base offering

Intralinks VIA Enterprise Included in base offering

Intralinks Fundspace Included in base offering

Intralinks Debtspace Included in base offering

Intralinks Studyspace Included in base offering

How To Get IRM by designTM

Intralinks IRM Supported PlatformsPC:• Windows XP SP3 and above• Office 2003 and above• Adobe Acrobat 9.5 and above

Mac:• Office 2011• Adobe Acrobat 10 and above

© Intralinks 2014 To learn more about Intralinks® and its trademarks please visit intralinks.com/about-us

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