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Intro to the Legal Aid SharePoint Intranet

Date post: 01-Nov-2014
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These slides are from a presentation I gave to the staff of Community Legal Aid about the new intranet I developed for them using SharePoint. It just covers the basic structure of the site.
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Connecting you with the Connecting you with the information you need and the information you need and the people you work with. people you work with. Use the Page Up and Page Down keys to move between slides
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Page 1: Intro to the Legal Aid SharePoint Intranet

Connecting you with the information Connecting you with the information you need and the people you work with.you need and the people you work with.

Use the Page Up and Page Down keys to move between slides

Page 2: Intro to the Legal Aid SharePoint Intranet

Use the new Legal Aid Connect icon in Citrix

Type Connect into the address bar of your browser

- or -

How to Connect…How to Connect…

Page 3: Intro to the Legal Aid SharePoint Intranet

Legal Aid Connect Home PageLegal Aid Connect Home Page

Page 4: Intro to the Legal Aid SharePoint Intranet

Navigation AreaNavigation Area

The top link bar takes you to the main areas of Legal Aid Connect.

The left navigation area takes you to various sub-areas.

Page 5: Intro to the Legal Aid SharePoint Intranet

Quick ConnectQuick Connect

The Quick Connect area takes you to key resources.

Eventually you will be able to personalize Quick Connect with the links you want.

Page 6: Intro to the Legal Aid SharePoint Intranet

Staff AnnouncementsStaff Announcements

Announcements for all CLAS and NOLS staff now appear on the home page for Legal Aid Connect. Click the More button to see past announcements.

Page 7: Intro to the Legal Aid SharePoint Intranet

Staff AnnouncementsStaff Announcements

Announcements replaces the Monday Morning Memo. All staff have been pre-subscribed to receive weekly e-mail updates.

Page 8: Intro to the Legal Aid SharePoint Intranet

Staff AnnouncementsStaff Announcements

The View links at the top of the Announcements page allow you to sort them in various ways. This view groups them by category.

Page 9: Intro to the Legal Aid SharePoint Intranet

Staff AnnouncementsStaff Announcements

Use the Submit link to send in an announcement for all staff.

Use the Search box to look for past announcements.

Page 10: Intro to the Legal Aid SharePoint Intranet

Legal Aid CalendarLegal Aid Calendar

The Legal Aid Calendar lists all internal and external events, such as clinics and staff meetings.

Page 11: Intro to the Legal Aid SharePoint Intranet

Legal Aid CalendarLegal Aid Calendar

Make sure your events are listed on the calendar. Use the Submit link to send in new items.

Page 12: Intro to the Legal Aid SharePoint Intranet

Legal Aid CalendarLegal Aid Calendar

The calendar has different views as well. Some show events on a calendar, some as a list. This view shows clinics color coded by county.

Page 13: Intro to the Legal Aid SharePoint Intranet

Legal Aid CalendarLegal Aid Calendar

Like the announcements, you can search and subscribe to the Legal Aid Calendar.

Page 14: Intro to the Legal Aid SharePoint Intranet

Staff DirectoryStaff Directory

The Staff Directory includes all CLAS and NOLS staff, including employees, volunteers and temp agency workers.

Page 15: Intro to the Legal Aid SharePoint Intranet

Staff DirectoryStaff Directory

The directory also has various ways to view the staff. This view shows photos and bios for all of our staff.

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Staff DirectoryStaff Directory

You can also group the staff by various attributes, including office and unit.

You can search the directory by name, title, etc.

Page 17: Intro to the Legal Aid SharePoint Intranet

Search CenterSearch Center

The Search Center allows you to find documents and information anywhere on our internal network.

This includes all network drives and Legal Aid Connect. It does not include Pika.

Searches look at document titles, contents and author.

Page 18: Intro to the Legal Aid SharePoint Intranet

Search CenterSearch Center

You can limit your search to specific areas of the network using the Where to Search box. You’ll only see results for items you have access to.

Page 19: Intro to the Legal Aid SharePoint Intranet

Search CenterSearch Center

Best bets for common search items are listed first in the results.

The search index is updated every night, so newly created documents become searchable the next day.

Page 20: Intro to the Legal Aid SharePoint Intranet

Administration TabAdministration Tab

The Administration tab includes links to various personnel and finance forms from the M: drive. This is still in its beginning stages. The plan is to move all M: drive items onto Legal Aid Connect by 2010.

Page 21: Intro to the Legal Aid SharePoint Intranet

Service Delivery TabService Delivery Tab

This tab includes client and service delivery related items from M:. Future plans include adding a Community Education directory and a Brief / Pleading Bank.

Page 22: Intro to the Legal Aid SharePoint Intranet

Teams and ProjectsTeams and Projects

This tab provides room for team pages for various departments and projects. These will allow more efficient collaboration between team members.

Page 23: Intro to the Legal Aid SharePoint Intranet

Check Your AlertsCheck Your Alerts

You can change your e-mail subscription alerts using the menu in the upper-right corner. Select My Settings Then click the Manage Alerts button.

You can receive alerts immediately, daily or weekly.

Page 24: Intro to the Legal Aid SharePoint Intranet

The FutureThe Future

This is only the beginning for Legal Aid Connect. It gives us the platform to create more applications to make our lives easier at Legal Aid.

If you have any suggestions for what you’d like to see, make sure to use the Suggestion Box on the home page.


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