Introduction ToProject Mangement Software

.

By ProductDossier Solutions

Key Topics Topics

• Introduction to a Project and Project Management

• Project Management Software

• How a Project management tool helps achieve Business Excellence?

• Things to look for in a Project Management Software

• Advantages of project management software

• TouchBase Project Management Software by ProductDossier Solutions

A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources.

And a project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal. So a project team often includes people who don’t usually work together – sometimes from different organizations and across multiple geographies.

The development of software for an improved business process, the construction of a building or bridge, the relief effort after a natural disaster, the expansion of sales into a new geographic market — all are projects.

And all must be expertly managed to deliver the on-time, on-budget results, learning and integration that organizations need.

Introduction to a Project

Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century.

Project management processes fall into five groups:

• Initiating• Planning• Executing• Monitoring and Controlling• Closing

Project management knowledge draws on ten areas:Integration, Scope, Time, Cost, Quality, ProcurementHuman resources, Communications, Risk management andStakeholder management

All management is concerned with these, of course. But project management brings a unique focus shaped by the goals, resources and schedule of each project.

Introduction to Project Management

• It is a tool to automate PM processes starting with scheduling, resource management, document management, procurement to invoicing and customer satisfaction

• It is a collaborative tool that can bring all the project stakeholders

on the same page and can help them achieve project objectives as a team

• It is generally integrated with existing IT landscape to push and pull the required data to be able to give a one window visibility into all the aspects of the project

• It shows required dashboards and reports to different types of stakeholders for better insights and decision making

Some of the tasks the software does are listed below:• Defining the project• Planning the project• Allocating resources to the project• Timing the project• Following, Reporting and Controlling • Producing the result.

Project Management Software

Main Challenges

Faster response to internal stakeholders and customers

Reducing deviation between planned vs. actual profitability

Improving resource utilization

Quality of deliverables and customer satisfaction

Solution: A Quote to CASH process consisting of enquiry and proposal management, project initiation and financial set up, project planning and execution, knowledge management, quality, and resource management were implemented

Quantitative Benefits Qualitative BenefitsDeviation between planned vs actual profitability reduced to 5%

With better project execution system in place, ability to win customer orders improved significantly

Project initiation time reduced from 2 days to 2 hours

Employee Productivity went up as processes & quality checks lead to FTR (First time Right)

Reduction in number of NCs (non-conformities). External defects reduced by 50% to 60%

Having Risk Management process in place, risk mitigation process led to minimizing the loss due to risk occurrence

Domain: Engineering Services and Solutions/Software Services

How a Project management achieves Business Excellence?

Partnership Based Approach

Flexible Architecture

Features and Offerings

BUSINESS

EXCELLENCE

Supports Future Business Growth

Things to look for in a Project Management Software

• Reduced Project Execution Time• Integrating Financials and Engineering• Optimum Resource Utilization• Improved Growth and Profitability• Real Time and actionable Analytics• Structured Product Development Process• Faster Time to Market• Collaboration and Communication• Higher Quality and Customer Satisfaction• Visibility into Future Sales forecast from New Product Development

Advantages of project management software

TouchBase Project and Portfolio Management Software provides state of the art technology platform its inbuilt industry domain knowledge makes it very relevant for organizations and hence drives business transformation at a faster rate. While the specifics of benefits can be identified for each customer based on their implementation.

Touchbase by Productdossier includes• Project and Portfolio Management• Resource Management• Project Financials• Supply Chain Management• Sales Management• Quality Management• Content Management• Customer Facing • Employee Self Service• Enterprise collaboration • Browsing and Anayxzing by product Category

TouchBase Project Management Software by ProductDossier Solutions

Thank You!