Introduction to PENTAHO

for Program Management and

Performance Monitoring

An overview of the PENTAHO reporting tool’s features and functions

Benjamin McDaniel

Director, ICCB Adult Education Data and Accountability

PENTAHO’s home:

Enter the same

Username and Password

here that you use to log

on to the DAISI system

https://v21.iccbdaisi.org

PENTAHO’s home

After Entering your DAISI credentials at the log-

in screen, you will be taken to the PENTAHO

home page.

Click on the

Reports link to

launch the

Reporting

Home Screen.

The Reporting

Home-Screen

contains links

to Error

Checks,

Required

Reports and

the Static

Report Center.

General Guidelines for PENTAHO

ReportsIn general, the following guidelines will apply when setting conditions on

the PENTAHO reporting screen:

1. Set the Fiscal Year dropdown box to the desired Fiscal Year

2. Choose whether to include students from either Restricted or

Unrestricted Sources by selecting Yes, No or All Funds from the

drop-down box (if applicable)

3. Select the specific timeframe for the report; Quarterly, 1st or 2nd

half of the Year or Cumulative (if applicable)

4. Reports like the NRS Performance Report will have the

Attendance Hour (AH) filter pre-selected to Yes

5. Select the Output Type (PDF will typically be the most printable

format, but Excel will be useful for data manipulation)

6. Click View Report to launch the report using the conditions

outlined.

General Guidelines for PENTAHO

Reports

Please note that PENTAHO will

“refresh” after each condition of the

report is chosen – you may see the

screen flicker briefly after choosing from

the dropdown options.

Required Reports on PENTAHO

To run any of the 4

required reports,

click the appropriate

link to launch the

PENTAHO

reporting screen

Enrollment Reports

For Enrollment Reports due at the 2nd and 4th

quarters, the following options will be presented:

Fiscal Year, Quarter (1st or 2nd half of year), Funding

Source, and Output Type (as pictured).

Reports for each

Funding Source

can be run from

this screen by

changing the

drop-down

selection in the

reporting screen.

Enrollment Reports

Enrollment ReportsThe Enrollment Reports generated under these

conditions will be identical to the layout and

format of traditional DAISI enrollment reports.

Master List ReportsMaster List Reports will require many of the same

inputs as the enrollment report, with the addition

of an option to select cumulative or quarterly data.

By selecting the appropriate Quarter and “True” for

cumulative or “False” for the independent quarter selected,

either Quarterly or Cumulative reports can be run from the

control screen.

Program Status Reports

Program Status Reports are produced in the same

manner as the Master List report, with the Quarter,

Funding Restricted (Yes or No) and Output Type

elements available in the drop-down boxes.

Program Status ReportThe report layout is identical to the format in

DAISI. It is 6 pages, organized in the same manner.

NRS Performance ReportThe NRS Performance Report uses the same parameters

as the Program Status Report with the additional options

of applying the Attendance Hour Filter (AH Filter)

and/or choosing between Restricted and Unrestricted

fund sources in the report.

NRS Performance ReportThe report layout is identical to the format in DAISI.

It is 7 pages long, organized in the same manner.

Static Reports

Static Reports no

longer require

student or instructor

searches prior to

running reports.

Each report is

directly accessed

through the links

pictured.

Static Reports

Static reports are frequently used by local

providers for program management and

oversight. A sampling of the most

commonly used are:

HSE - Detail Match History by Student

Excel Version

Instructor - Summary Outcomes Report

NRS Core Performance Measures

Transition and Performance Report

HSE - Detail Match History by

Student Excel Version

For this report, the following options will be

presented: Fiscal Year, Match Level (1, 2, 3 or 4) and

Output Type.

HSE - Detail Match History by

Student Excel Version

This report provides detailed information about students that have taken one or more of the HSE sub-tests (including scores by category and date test was taken).

Instructor – Summary Outcomes

Report

For this report, the following options will be most

frequently used: Fiscal Year, Met Professional

Development Requirement, Teaching Area and

Output Type.

Instructor – Summary Outcomes

Report

This report provides detailed information about instructors that have one

or more classes in the current fiscal year, the total number of students

working with the instructor, even if they had no pre-test (i.e. FL GED or

VOC students), the student Persistence Rate and Professional

Development hours earned in the fiscal year.

NRS Core Performance Measure

For the NRS Core Performance report, the

following options will be most frequently used:

Fiscal Year, Include Restricted or Unrestricted

Funding and Output Type.

NRS Core Performance Measure

NRS Core Performance Measure

After clicking on a sub-group, a new report screen will appear titled “NRS Student Detail”.

The conditions needed to launch the report will be pre-set. Click the View Report button to generate a student list.

Transition and Performance ReportThe Transition and Performance report provides 70+

different student and program data points by presenting

them as a CSV file for use in PivotTable analysis. The

following options will be most frequently used: Fiscal Year,

AH (attendance hour) filter and Output Type.

Transition and Performance Report

Once the T & P report is

downloaded, a command

box (pictured) will pop

up to allow the file to be

opened in Excel and

formatted into a

PivotTable.

Transition and Performance ReportAfter the Excel spreadsheet

opens, switch to the Insert

tab and click on PivotTable.

Click on OK to select the

range to be included in the

PivotTable

A separate training on how to use PivotTables to monitor program performance

and student outcomes is available from ICCB. If you would like to learn more,

contact your regional program support person for more information.

Other Static Reports

There are several other Static Reports

available in PENTAHO that are used for

program management.

Many are duplicates of those formerly

found on DAISI, but do not require student

or class searches prior to report launch.

Questions about PENTAHO?

Email specific questions to aeflprogramcompliance@illinois.gov with

“PENTAHO 2.1 Question” in the subject line.

A PENTAHO FAQ will address commonly asked questions and be

posted to the ICCB website.