Hay Public SchoolParents and Citizens’ Association

Meeting Date: Thursday 14th May 2015 Meeting Opened: 2.00pm

Meeting Location: HPS Staffroom Meeting Chair: Kylie Brettschneider

Attendance: K. Burke, K. Brettschneider, T. Doidge, L. Headon, S. Sorenson, G. Haines, J. Jones, K. Rutledge, K. Miller, R. Turner, F. Simpson, K. Nevinson (by telephone)

Apologies: C. Oataway, T. Pynor, T. Sciffer, K. Duncan

Agenda Items Outcomes/Decisions

1. INTRODUCTION / WELCOME1.1 Attendance & Apologies1.2 Conflict of interest declaration

2. CONSENT AGENDA – FOR DECISION2.1 Previous Minutes2.2 Treasurer’s Report

Motion 2.1: That the minutes of the previous meeting and Treasurer’s Report be accepted

Moved: R. Turner Seconded: K. Miller

3. MATTERS FOR DECISION3.1. Box Rally Profit/ Funding priorities

3.1: K. Brettschneider thanked everyone for all their assistance with catering for the box rally. It was a great team effort and J. Jones did a wonderful job as coordinator. Lots of positive feedback was received from rally participants and organisers. J.Jones advised that the total expenses were $6,268. The P&C received payment of $22,000, leaving a profit of $15,732.

Motion 3.1: That the P&C donate $1,000 of its profit from the Box Rally catering to the Cancer Council

Moved: K. Rutledge Seconded: F. Simpson

Motion 3.2: That the P&C donate $100 each to the Hay Lions, Hay Magpies, Hay Junior Rugby League, Hay Scouts, HWMHS new commercial kitchen and the HPS kitchen garden as a thank

you for the use of their equipment/facilities.Moved: K. Rutledge Seconded: F. Simpson

Motion 3.3: That the P&C place a thank you notice in the Riverine Grazier thanking those that helped us with the rally.

Moved: S. Sorenson Seconded: R. Turner

Motion 3.4: That the P&C reimburse Julieanne Jones for flowers purchased for rally helpers.

Moved: T. Doidge Seconded: S. Sorenson

Motion 3.5: That the P&C donate any leftover cereal and long life milk from the variety bash breakfast that is not required by the

canteen to the kitchen garden breakfast program.Moved: J. Jones Seconded: K. Rutledge

Motion 3.6: That the P&C proceed with the purchase of the first two funding priorities – (1) IT upgrade ($3,500) with the addition of

minecraft subject to discussions with C. Ayres and C. Oataway and (2) playground markings ($4,000) - and further investigate PA

system and Cubby House options.Moved: K. Miller Seconded: K. Nevinson

Hay Public SchoolParents and Citizens’ Association

Agenda Items Outcomes/Decisions

4. MATTERS FOR DISCUSSION4.1. Principal’s Report4.2. Canteen Report4.3. Variety Bash Catering4.4. Hogwarts Day4.5. Email contact to parents4.6. Ukulele classes

4.1: K. Burke presented the attached Principal’s Report.

4.2: J. Jones provided a canteen report, noting that the freezer has not yet been delivered and the repair of the slushie machine will be progressed following the rallies. Several suggestions were made to increase canteen business, including the sale of birthday cakes.

4.3: J. Jones provided an update on rally catering arrangements. Set-up and power test to occur Monday at 4pm with breakfast shift commencing at 5am.

4.4: K. Brettschneider suggested that the P&C support a Harry Potter themed day where we provide a special lunch for the students and various themed activities are set-up. Suggested date is Friday of Book Week in Term 3. To be discussed with C. Oataway.

4.5: K. Nevinson enquired about the ability to email all parents with selective P&C information, perhaps by forwarding to the school for on-forwarding. To be discussed with C. Oataway.

4.6: K. Nevinson raised the idea of ukulele classes for music classes, based on similar classes being run in Deniliquin. To be discussed with C. Oataway.

5. MATTERS FOR NOTING5.1. Correspondence5.2. Matters arising5.3. Other matters for noting

Refer Attached.

6. OTHER GENERAL BUSINESS Nil

7. MEETING FINALISATION7.1. Next meeting: 11 June 2015

Meeting Closed: 3.08pm

Hay Public SchoolParents and Citizens’ Association

FOR DECISION: 2.2 TREASURER’S REPORT (refer profit and loss provided at meeting)

General Account Balance $27,041.93 as at 13 May 2015 (includes $22,000 Box Rally payment but excludes payment of rally expenses)

Canteen Account Balance $8,698.23 as at 13 May 2015

On 5 November 2014, $5,167.50 term deposit was reinvested for 12 months at 3.2%. On 5 March 2015, the $10,335 deposit matured and was reinvested for 12 months at 2.55%.

4.3 FUNDRAISING IDEAS

TERM EVENT DATE

2015 1 School swimming carnival canteen & raffle Friday 13th February 2015

2015 1 District swimming carnival canteen Friday 27th February 2015

2015 1 Pool Disco – 5.00 – 7.30pm Friday 27th February 2015

2015 2 Operation Art Weekend 1st – 3rd May 2015

2015 2 Box Car Rally Weekend 9th – 10th May 2015

2015 2 Variety Club Breakfast Tuesday 19th May 2015

2015 2 Term 2 disco Friday 12th June 2015

2015 3 Term 3 disco Friday 14th August 2015

2015 3 Hogwarts Day Friday 28th August 2015 (tbc)

2015 4 Term 4 disco Friday 13th November 2015

5.1 CORRESPONDENCE

Incoming

Email from Pace Farms approving donation of eggs Email from P&C Federation re Federal Budget

5.2 MATTERS ARISING

The P&C raised $179 from the sale of morning and afternoon tea at Operation Art. Tandou has indicated they will support the purchase of a PA system up to $1,000. An invoice has

been provided. New freezer was purchased for the canteen at a cost of $549 following out-of-session endorsement.

HAY PUBLIC SCHOOL

P&C Meeting 14th May 2015Principal’s Report

School Matters: Current enrolments 204. No new enrolments this term. School Plan implementation – plan for 2015 is in place and the school is currently on

track with its milestones. Teachers are currently working under a Performance and Development Plan – this

will include each teacher setting professional goals and developing their own professional development plan. All teachers, including permanent, casual, temporary teachers and principals, will be working in this new regime and will be supported by their supervisors. The aim is to have all teachers accredited with the NSW Institute of Teachers by the beginning of 2018.

ANZAC Assembly – very moving. Lots of positive feedback received from the community.

Art exhibition – success. The school raised $258.70 on the door, $231 on the raffle, and $1080 on the auction. Costs will include $380 entry fees and a fee to hire the hall – (invoice was $200 however Linda Stewart is negotiating a better price)

Variety Bash – final numbers 241. Bashers will arrive from 7am. A helicopter risk assessment has been completed and communicated with Kylie. Safety barricades will be in place. Jimmy Sciffer was the winner of the helicopter ride and he has nominated his father to ride with him.

Term 2 assessments underway. Reports will be sent home on 19th June. Parent interviews will be held in the last week of school

NAPLAN testing has occurred this week. Finally, a huge thank you to all involved in the Box Rally catering. Positive feedback

has been received about the amazing job that was done, the efficiency of serving and the quality of food on offer. It was a great team effort and one that has made Hay Public School proud.

Capital Works Kindergarten classrooms- painting complete

Coming Events Variety Bash Breakfast – 19/5/15 UNSW Digital Technologies Test – 20/5/15 No Greenslip Reward – 22/5/15 AFL – Paul Kelly cup – 25/5/15 GRIP Leadership Day – Wagga – 26/5/15 District Cross Country – 28/5/15 Creative Kids Writing Days – 18/5/15 & 27/5/15 Biggest Morning Tea Fundraiser – 4/6/15 UNSW Science Test – 3/6/15 Next P&C Meeting – 11/6/15

Carol Oataway

Principal