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Global Business Services
Client Confidential
MM-03 Inventory Management & Physical Inventory
MM Training
August 2007
SUMITOMO CHEMICAL ASIA PTE LTD
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training
Agenda
Inventory Management Concept Overview
SCA Processes Logistics Exception Process Other Stock Transfer
Physical Inventory Concept Overview
SCA process for Physical Inventory
Inventory Management Reporting
2
MM
SAPSAPECC 6ECC 6
Global Business Services
Client Confidential3
At the end of this course, you will be able to understand the various components of Inventory Management
Global Business Services
Client Confidential
MM Training
August 2007
Inventory Management Concept Overview
SUMITOMO CHEMICAL ASIA PTE LTD
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training
Cust Return
Inventory Inventory
TransferPosting
GoodsIssue
GoodsIssue
Consumption Disposal Sales Order
GoodsReceipt
Delivery
Goods Movements
Purch Ord
*Text in red – Not in SCA process
Global Business Services
Client Confidential
PostGoods Receipt
MaterialDocumentMaterial
DocumentAccountingDocument
AccountingDocument
GoodsReceipt
Slip
GoodsReceipt
Slip
MM/WM
TransferOrder
MM/WM
TransferOrder
Effects of a Goods Receipt Posting
AcctgMaterial
Out of scope
Out of scope
Out of scope
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training7
Under and Over delivery
Purchase order quantity 100
Underdelivery tolerance 10% Overdelivery tolerance 20%
70 80 90 100 110 120 130 140
Underdeliverywarning
Overdeliveryerror message
No messagewithin the
tolerance range and PO will be automatically marked as delivery
completed
Global Business Services
Client Confidential
Inventory ManagementInventory Management
GoodsIssue
FromWarehouse
From VendorConsignment
MaterialDocument------ --------- ---- -- ---------- ------
BOM
------ --------- ---- -- ---------- ------
Reservation------ --------- ---- -- ---------- ------
ProductionOrder
------ --------- ---- -- ---------- ------
To ConsumptionCost CentreAssetProjectSales Order
Scrap
Sampling
Goods Issue
*Text in red – Not in SCA process
Global Business Services
Client Confidential
Stock quantityConsumption statistics...
Stock quantityConsumption statistics...
Point of Consumption:•Cost Centre•Sales Order…
Point of Consumption:•Cost Centre•Sales Order…
G/L accounts:•Stock account•COGS•Expense account
G/L accounts:•Stock account•COGS•Expense account
AccountingDocument
MaterialDocument
MaterialMaterial
----- ------ ------------ - ----- --
------- ------- ---------
MateriaL
Posting ofPosting ofGoods IssueGoods Issue
Effects of a Goods Issue
------ --------- ---- -- ---------- ------
------ --------- ---- -- ---------- ------
Acctg
Material
Global Business Services
Client Confidential
SCA
Company Code
SCE
Company Code
PlantPlant10001000PlantPlant10001000
PlantPlant80008000PlantPlant80008000
Stor. Loc.Stor. Loc.11011101
Stor. Loc.Stor. Loc.11011101
Stor. Loc.Stor. Loc.10011001
Stor. Loc.Stor. Loc.10011001
Stock Transfers (physical)
Stor. Loc.Stor. Loc.10011001
Stor. Loc.Stor. Loc.10011001
VendorVendorConsignmentConsignment
VendorVendorConsignmentConsignment
Transfer Postings (logical)
MasterMaster
----- ------ ------------ - ----- --
------- ------- ---------
ProductH00011
MasterMaster
----- ------ ------------ - ----- --
------- ------- ---------
ProductH00010
UnrestrictedUnrestrictedUseUse
UnrestrictedUnrestrictedUseUseBlockedBlockedBlockedBlocked
Stock Transfer & Transfer Posting
X
Acctg
X
Acctg
XOut of scope
Out of scope
Global Business Services
Client Confidential
Material Document Number Ranges
The Material Document number ranges are automatically reset every year.
The first 2 digits of the Material Document are aligned with the Accounting Document number, if there is any accounting posting.
11
Global Business Services
Client Confidential
Unit of Measures
12
Global Business Services
Client Confidential
Movement Types (for SCA)
13
Stock Movement Mvt Type Reversal Description
Goods Receipt 101 102 Goods Receipt from PO
651 652 Returns for Direct Shipment (to non-valuated stock)
657 658 Returns for Hub Sales (to valuated blocked stock)
Stock Transfer 301 302 Plant to Plant transfer (one-step)
311 312 Storage to Storage location transfer (one-step)
Transfer Posting 309 310 Material to Material transfer
343 344 Transfer from Blocked Stock to Unrestricted-use
453 454 Transfer from Non-valuated Return to Unrestricted-use
459 460 Transfer from Non-valuated Return to Blocked stock
Goods Issue 601 602 Goods Issue to Sales Order (normal sales)
901 902 Goods Issues to Sales Order (sample)
551 552 Goods Issue to scrap from Unrestricted-use stock
555 556 Goods Issue to scrap from blocked stock
Physical Inventory 701 702 GR/GI (gain/loss) during stock take to /from UR stock
Global Business Services
Client Confidential
Stock Types
14
InventoryInventory
Qty: Qty:
Qty:Qty:
Unrestricted-Use Stock
Stock inQuality Inspect.
BlockedStock
Stock inTransfer
ValuatedStock
Non-ValuatedStock
Customer ReturnBlocked Stock
GR BlockedStock
Qty: Qty: Qty: Qty:
Qty: Qty:
Qty: Qty:
Out of scopeOut of
scopeOut of scope
Global Business Services
Client Confidential
MM Training
August 2007
SCA – Logistics ExceptionProcess
SUMITOMO CHEMICAL ASIA PTE LTD
Global Business Services
Client Confidential
Logistics Exception Process
16
Ver.
3.2
Positions / Job Roles
SCALast Modified Prepared By
14/8/07 IBMIM-04 Logistics Exception
SCM Section /
Monomer Sales Section (SCM)
Logistics Exception
LI11PolymerLogistics
Exception trigger(ITF-12 & ITF-15)
IM-04.01Transfer Posting
*from Blocked to Unrestricted-use stock
and vice versa)
IM-04.02Goods Issue to Scrap
*different GL acct for different write-off
reasons
IM-04.03Polymer
Material to Material Transfer
*change of material number
Yes Yes Yes
Block/Unblock stock?
Disposal / Write-off?
PolymerDowngrade?No No
PolymerException report
from Interface pgm
IM-04.04Transfer Posting
*from non-valuated to Valuated Blocked or
Unrestricted-use stock
Yes
Direct ShipmtReturns?
No
Stock available for disposal?
Stock available for downgrade?
Yes Yes Yes
Stock available for blocking?
No
No
Global Business Services
Client Confidential
Availability Overview / Stock Reqmt List
17
July 2007
X
MaterialMaterial
----- ------ ------------ - ----- --
------- ------- ---------
SALESORDER
Open PO
UR stock on-hand
Planned mvt : Tfr to Blocked Stock
Include in ATP
Exclude from ATP
Open PO
Open PO
Global Business Services
Client Confidential18
4,499
4,499
TCode: CO09
4,499 + 500 + 16,000
Global Business Services
Client Confidential
Customer Returns (Stock and Movement Types)
19
Global Business Services
Client Confidential
List RETURN Batches at Month-end
20
Enter Batch = RETURN
Enter Mat Type = ZPMR
Select•Display Batch Stocks•Non zero stock lines
Select•Non-Hierarchical Representation
TCode: MB52
Global Business Services
Client Confidential
Disposal / Write-off
21
X
TCode: MIGO
Customized Table: ZLMM_RC_GL
GL Account Determination
RC Loss Reason Account
1 Off-spec 77000030
2 Repackaging 77000040
3 Receiving 77000020
4 Mis-handling 77000050
Customized Table: ZLMM_SLOC_CC
Cost Center Determination
SLoc Description Cost Center
1001 SG-Buroh 10001001
1101 SG-PSA 10001101
1801 SG-MNR 10001801
1802 SG-MNR 10001802
2001 BEL-PMR 10002001
2101 ITA-PMR 10002101
2201 SPA-PMR 10002201
3001 TUR-PMR 10003001
7001 JPN-PMR 10007001
8101 SHA-PMR 10008101
8801 ZJG-MNR 10008801
8802 ZJG-MNR 10008802
Global Business Services
Client Confidential
Display Material Documents by Mvt Reasons
22
TCode: MBGR
Global Business Services
Client Confidential
Downgrade
23
“Prime” Product “Off-Prime” Product
material
----- ------ ------------ - ----- --
------- ------- ---------
Material
H00010BG0025
material
----- ------ ------------ - ----- --
------- ------- ---------
Material
H00011BG0025
1. “Issuing” material must be in unrestricted-use stock2. Batch number of the “receiving” material will be defaulted to the same batch number3. Receiving material will have the same material valuation price as the issuing material
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training24
Q&A / System Demonstration / Exercise – Logistics Exception
Global Business Services
Client Confidential
MM Training
August 2007
SCA – Other Stock TransferProcess
SUMITOMO CHEMICAL ASIA PTE LTD
Global Business Services
Client Confidential
Other Stock Transfer Process
26
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training27
Q&A / System Demonstration / Exercise – Other Transfers
Global Business Services
Client Confidential
MM Training
August 2007
Inventory Management – Physical Inventory Concept
SUMITOMO CHEMICAL ASIA PTE LTD
Global Business Services
Client Confidential
Physical Inventory (PI)
29
Material
Global Business Services
Client Confidential
Stock Types for Physical Inventory
30
Each Physical Inventory (PI) document is created for one storage location
Different stock types within a storage location can be posted in a PI doc
Each PI line item is for a material/batch/stock type combination
Unrestricted UseUnrestricted Use
Quality InspectionQuality Inspection
11
2222
Blocked StockBlocked Stock
33
Out of scope
Global Business Services
Client Confidential
MM Training
August 2007
SCA – Physical Inventory Process
SUMITOMO CHEMICAL ASIA PTE LTD
Global Business Services
Client Confidential
Physical Inventory Process
32
Ver.
1.1
Positions / Job Roles
SCALast Modified Prepared By
26/6/07 IBMIM-06-01 Physical Inventory
SCM Section
Physical Inventory
LI10Polymer
Transfer physical count qty for all counted items
(ITF-14)
IM-06-01.01Polymer
Enter Physical Count and Post
Differences
Monomer Sales Section (SCM)
MonomerPhysical Stock
Take
Independent party (3PL)
IM-06-01.02Monomer
Enter Physical Count
IM-06-01.03Monomer
List Differences
IM-06-01.04Monomer
Post Differences
IM-06-01.05Monomer
Investigate and file claim if applicable
Yes
No
MonomerMgmt approve?
List of Inventory
Differences
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training
Physical StockTake
Create PI doc andEnter Count
List ofDifferences
PostDifferences
Arrange forRecount
Change Count
MaterialDocument
The SAP Physical Inventory (PI) Process (before LES)
AccountgDocument
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training34
Q&A / System Demonstration / Exercise – Physical Inventory
Global Business Services
Client Confidential
MM Training
August 2007
Inventory Management : Reporting
SUMITOMO CHEMICAL ASIA PTE LTD
Global Business Services
Client Confidential
Inventory Management Reports
36
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training37
Column cont. Lgth
Costs 1
Costing version 2
... 3
... 4
... 5
Displayed fields Supply of fields
Column cont. Pos Lgth SUM
Material 1 12
Mat. description 2 39
Plant 3 4
Costing version 4 7
Costs 5 8
Save as a display variant
ABAP List Viewer : Display Variants
Global Business Services
Client ConfidentialMM-03 Inventory Management and Physical Inventory Training38
Q&A / System Demonstration / Exercise – IM Reporting