Inventory User Manual

8/11/2019 Inventory User Manual

1/25

Inventory Management System User Manual

Inventory is a stock of goods held at a specific location, at a specific point of time. It

supports for setting N-Level hierarchy for Product category & Productsucategory . !hecking of Inventory in the time of ".#. generation, in the time of

Indent rise also re$uesting for items either for adding into the inventory or for

deduction of items from the inventory is incorporated into the module. %ill of aterial

'%#( is also part of this module. )tock *erification can e done in case of scrap and

loss. +he functionalities supported y the module have een divided into the

folloing su-modules Product !ategory anagement , Item aster , Locator , Item

e$uest , )tock *erification.

Store

)tore ta contains four su tas namely /dd for adding a ne store , *ie for

vieing the entered data , odify for modifying entered data, 0elete for deleting

data.

Add

+he /dd ta leads user to a screen for adding store entries. +he data heads for

entry include )tore Name, 0escription, and /ddress.


2/25

View

+he *ie ta leads user to a screen for vieing lists of entered store entries.

Modify

+he odify ta leads user to a screen for vieing lists of entered store entries

containing )tore Id & )tore Name. 1yper link on )tore Name gives users facility

to modify the entered data.


3/25

Delete

+he 0elete ta leads user to a screen for vieing lists of entered store entries

containing )tore Id & )tore Name.

The user can select the Store entries to be deleted or can individually delete each Store

data entry.

Product Category Management

Product !ategory anagement ta contains four su tas namely /dd for adding

Product-!ategory up to N-Level, *ie for displaying the N-Level tree structure ,

odify for modifying any node ithin that N-Level tree structure , 0elete for

deleting any node form N-Level tree structure.

Add

+he /dd ta gives user a facility for adding N-Level Product !ategory hierarchy.

/dd contain fields like Item-type, Product !ategory, Product )ucategory, emarks.

#n selection of the relevant Item type gives value into Product !ategory. 2or root

level Product !ategory ould e None otherise selecting any other Product


4/25

!ategory means this Product !ategory appearing as parent of the particular Product

)ucategory entering y the user.

View

*ie ta of Product !ategory anagement at first shos Item-+ype. #n selection

of relevant Item-+ype rings out root category names. 3ser have to check theparticular o4es for hich N-Level tree structure ill e vieed.


5/25


6/25

Modify

odify ta of Product !ategory anagement at first shos Item-+ype. #n

selection of relevant Item-+ype gives all root !ategories of that particular Item-+ype.

#n selection of relevant !ategory gives Product )ucategories such that here

hierarchy starts from that !ategory and pass through different su-su !ategories.

#n selection of a particular Product )ucategory hierarchy gives user a chance to

modify any !ategory and don line all )ucategories. +he hyper-link on the

)ucategory Numer open the page for ne entries in all the field of a particular

!ategory-)ucategory.


7/25

Delete

0elete ta of Product !ategory anagement at first shos Item-+ype. #n

selection of relevant Item-+ype gives all root !ategories of that particular Item-+ype.

#n selection of relevant !ategory gives Product )ucategories such that here

hierarchy starts from that !ategory and pass through different su-su !ategories.


8/25

#n selection of a particular Product )ucategory hierarchy gives user a chance to

delete )ucategory from last level of !ategory-)ucategory hierarchy.

Item Master

Item aster ta contains four su tas namely /dd for adding items into inventory,

*ie for getting inventory vie , odify for modifying entered items into the

inventory , 0elete for deleting inventory items.

Add

In Product !ategory anagement user sets up !ategory-)ucategory hierarchy then

at the ottom level ithin this !ategory-)ucategory user can enter items. +he data

heads for entry include Item-Name, 0escription, ake, )pecification, 3nit of


9/25

easurement, )ustitute Numer, %arcode Numer, 5uantity #nhand, 3nit Price,

inimum, a4imum, eorder Level. #n selection of relevant Item-+ype gives all root

!ategories of that particular Item-+ype. #n selection of relevant !ategory gives

Product )ucategories such that here hierarchy starts from that !ategory and pass

through different su-su !ategories. No selection of particular Product )u

!ategory decides ithin hich Item is eing entered.

view

*ie ta of Item aster at first shos Item-+ype. #n selection of relevant Item-

+ype gives all root !ategories of that particular Item-+ype. #n selection of relevant

!ategory gives Product )ucategories such that here hierarchy starts from that

!ategory and pass through different su-su !ategories. #n selection of a particular

Product )ucategory hierarchy gives user list of Items entries contain Item Numer,

Name, 0escription, )pecification, 5uantity #nhand .

+he 1yper link on Item Name leads the user to the screen containing all details of

the particular Item entry like Item No., Item-Name, 0escription, ake, specification,

3nit of easurement, )ustitute Numer, %arcode Numer, 5uantity #nhand, 3nit

Price, inimum, a4imum, eorder Level.


10/25

Modify

odify ta of Item aster at first shos Item-+ype. #n selection of relevant

Item-+ype gives all root !ategories of that particular Item-+ype. #n selection of

relevant !ategory gives Product )ucategories such that here hierarchy starts from

that !ategory and pass through different su-su !ategories. #n selection of a


11/25

particular Product )ucategory hierarchy gives user list of Items entries contain Item

Numer, Name, 0escription, )pecification.

+he 1yper link on Item Name leads the user to the screen here user can modify the

particular Item entry like Item-Name, 0escription, ake, specification, 3nit of

easurement, )ustitute Numer, %arcode Numer, 5uantity #nhand, 3nit Price,

inimum, a4imum, eorder Level.

Delete

0elete ta of Item aster at first shos Item-+ype. #n selection of relevant

Item-+ype gives all root !ategories of that particular Item-+ype. #n selection of

relevant !ategory gives Product )ucategories such that here hierarchy starts from

that !ategory and pass through different su-su !ategories. #n selection of a

particular Product )ucategory hierarchy gives user list of Items entries contain Item

Numer, Name, 0escription, )pecification.

+he user can select the Item entries to e deleted or can individually delete each

Item entry.

Reports

eports ta leads user into a screen here one can select +ype ise, !ategory

ise, Product )ucategory ise reports. %y clicking the particular arro against

+ype, !ategory, Product )ucategory appears a list of Items in printale P02

format.


12/25

ocator

Locator ta contains four su tas name /dd for adding location of Items , *ie

for vieing the entered data , odify for modifying entered data, 0elete for

deleting data.

Add

+he /dd ta leads user to a screen for adding location of Items. +he data heads forentry include Locator Name, /isle, Level, %in, and 0escription.


13/25

View

+he *ie ta leads user to a screen for vieing lists of entered Locator entries.

Modify

+he odify ta leads user to a screen for vieing lists of entered Locator entries

containing Locator Id & Locator Name. 1yper link on Locator Name gives users

facility to modify the entered data.


14/25

Delete

+he 0elete ta leads user to a screen for vieing lists of entered Locator entries

containing Locator Id & Locator Name.

The user can select the Locator entries to be deleted or can individually delete each Storedata entry.

!ill "f Material #!"M$

%ill #f aterial '%#( ta contains four su tas namely /dd for preparing %#,

*ie for vieing prepared %#, odify for modifying already prepared %#,

0elete for deleting %#.


15/25

Add

In preparation of %# user have to select for hich 2inished or )emi finished goods

%# have to prepare. /lso for 2inished or )emi finished goods the organi6ation may

have N-Level hierarchy. )o, user at first have to track don for +ype, !ategory,

su-su !ategory to select specific )u !ategory for hich %# is eing prepared.

No it7s time to prepare %#. /t first user have to select one or

more !ategories, then from one or more )u-!ategories user have to select items

for %# preparation.


16/25


17/25

1yper link on %# Name leads to a screen having details of particular %#

containing %# Name and items Name, 0escription, )pecification for that %#. 3ser

can also vie printale P02 format for the same y clicking hyper link namely *ie

P02 2ormat.

Modify

odify ta leads a screen here user have to select particular +ype, !ategory,

)ucategories for hich prepared %# have to e modified. /fter selection a


18/25

particular )ucategory list of %# entries appear in the screen containing %# no.,

%# Name.

1yper link on %# Numer leads to a screen having %# Name and

Name, 0escription, )pecification of Items ithin that %#. %y clicking 1yper link on

Item No. user get a screen for modifying Location & 5uantity of that particular Item

in the corresponding %#.

+here can e a scenario that user have the necessity to add more Item into the same

%#. +o do that a link een provided namely /dd more items into the same %#.

Delete

0elete ta leads a screen here user have to select particular +ype, !ategory,

)ucategories for hich prepared %# have to e modified. /fter selection a

particular )ucategory list of %# entries appear in the screen containing %# no.,

%# Name.

1yper link on %# Numer leads to a screen having Name, 0escription,

)pecification of Items ithin that %#.

+he user can select the Item entries to e deleted or can individually

delete each Item entry.


19/25

Item Re%uest

Item e$uest ta contains four su tas namely /dd for e$uesting Items either to

add in the inventory or send from the inventory, odify e$uest to change

re$uested $uantity, Item e$. /pproval for approval of re$uested Items. Issue

Items for issuing that re$uest. #nly after issuing , Items from inventory canincrease or reduced from inventory.

Add

/dd ta leads user to a page here user can select it7s a general Item re$uisition

or re$uisition against %# .

1yper link on e$uisitionagainst%# gives user a facility for re$uesting Items

from inventory against a hole %#. 1ere through Item-+ype, !ategory, Product

)ucategory user ill get corresponding %#s . )election of a particular %#

rings some more fields in a same page like ".#. Numer, 5uantity'No of sets( ,

e$uest 0ate, e$uested y, !ost !enter.


20/25

1yper link on Item re$uisition gives user facility to re$uest Items going through

+ype, !ategory & )ucategory.

Modify Re%uest

%efore the re$uisition een approved re$uested person can change the particular

re$uisition. +o modify user ill first choose re$uisition type.

2or modifying re$uisition made against %# user have to go through

odifye$uisitionagainst%# hyper link. 3sers have to select Item-+ype,

!ategory, )ucategory for getting corresponding %#s. #nce a particular %# een

select , lists of %#s appears into the screen. 8ach list contains e$uest No,

5uantity, e$uest 0ate, e$uested %y. !licking the 1yper link on e$uest No

rings e$uested No, 5uantity, 0ate & e$uested %y in the same. 1ere user can

modify 5uantity'No of sets( re$uested .


21/25

1yper link on odify general Item re$uisition rings a page containing list of

re$uests. 8ach re$uest having fields like e$uest No, 0ate, e$uested %y, !ost

!enters & status. 1yper link on e$uest No leads to a page having details of a

particular re$uest.

Item Re%& Approval

Item e$. /pproval ta for approval of re$uisition y some authori6ed persons.

1yper link on /pproval for re$uisition against %#

leads to page having lists of re$uest made against %#.


22/25

1yper link on /pproval for Item re$uisition leads

to page having lists of general Item re$uest.

8ach list containing e$uest No., 0ate, e$uested %y, !ost !enter & )tatus. 1yper

link on e$uest No rings the page here approved authority can approve.

Issue Items

Issue Items ta for issuing of re$uisition y some authori6ed persons.

1yper link on Issuing for re$uisition against %#

leads to page having lists of approved re$uest made against %#.

8ach list containing e$uest No., %# No. & )tatus. 1yper link on e$uest No

rings the page here issuing authority can issue.

1yper link on Issuing for general Items leads to page

having lists of approved general Item re$uest. 8ach list containing e$uest No. &


23/25

)tatus. 1yper link on e$uest No rings the page here issuing authority can

issue.

Stoc' Verification

)tock *erification ta contains three su tas namely /dd for generating a

re$uest for )tock *erification, /pprove for approving that re$uest, *ie for

vieing entered data.

Add

/dd ta leads a screen to the user here user have to select Item-+ype & !ategory

for hich stock verification re$uest have to generate. )election of a particular

!ategory ring the re$uired fields like Item-Name, !urrent )tock, Physical )tock,*ariation, eason & 0ate for user entry .

Approval

/pproval tag for approval of stock verification re$uest y authori6ed persons.


24/25

View

*ie tag leads user to a screen here user can vie their re$uested data & its

status.

Reports eports ta contains to su tas namely 9eneral eports for getting reports

depending upon Item7s Issue, eceipt or oth. /nother su ta )tock )tatement

depending upon )tock-)tatement during a given period.

General Reports

+he General Reports ta leads user to the screen here parameters for eport

9eneration can e set. +he parameters can e divided in three groups. 2irst group is

related to Items here user have to select one of eteen Item No or /ll. In secondgroup user have to select one of eteen /s #n 0ate or 2rom 0ate - +o 0ate . In

third group user have to select one of among Issue , eceipt & %oth .


25/25

Stoc' Statement

+he )tock )tatement ta leads user to the screen here parameters for eport

9eneration can e set. +he parameters are 2rom 0ate & +o 0ate.

Date post:	03-Jun-2018
Category:	Documents
Upload:	abhay-dwivedi
View:	231 times
Download:	0 times

Inventory User Manual

Documents