INVITATION TO BID (ITB) PARKING OFFICE AT WILLIAM P. HOBBY
PROJECT NO. 738
BJ Hubbard Sr. Procurement Specialist
Houston Airport System
Thursday, February 25, 2016, 11:30 a.m. William P. Hobby Airport, Conference Room B
PRE-BID CONFERENCE AGENDA PARKING OFFICE AT WILLIAM P. HOBBY AIRPORT
PROJECT NO. 738
I. Opening Remarks Ray DuRousseau Division Manager, SCM II. ITB Overview BJ Hubbard Senior Procurement Specialist III. Office of Business Opportunity Janice Ruley
Contract Compliance Supervisor
IV. Project Scope and Overview Tyrone Sergeant Sr. Project Manager
V. Questions/Answers
VI. Site Visit
SOLICITATION OVERVIEW
Request for Additional Information and Questions Due Date/Time: Friday, March 4, 2016, 4:00 P.M., CST, (Please include the phrase “P738, Parking Office at Hobby” in the subject line). Send to: [email protected]
Solicitation Due Date/Time: Thursday, March 31,
2016 10:30 A.M., CST
ADDITIONAL INFORMATION AND SPECIFICATION CHANGES
Responses to questions received from potential Bidder(s) and any changes to specifications shall be confirmed in writing and an Addendum will be posted to HAS website:
www.fly2houston.com, prior to Bid due date.
NO CONTACT PERIOD
All inquiries regarding this solicitation are to be directed to the designated City Representative (BJ Hubbard).
Do not contact Council Members or City employees in an attempt to influence the outcome of the award. You will be able to speak publicly at the City Council Meeting.
PROCUREMENT TIMELINE
EVENT DATE ITB Issued Date January 29, 2016 Pre-Bid Conference and Site Visit February 25, 2016 Question(s) from Bidder(s) Due to HAS March 4, 2016 Bid Due from Bidder(s) March 31, 2016 Council Agenda Dates June 15 & 22, 2016 Contract Start Date July 1, 2016
SUBMITTAL PROCEDURES
Provide two (2) copies of the bid and one (1) original bid signed in BLUE ink and marked “original.”
Bid(s) must be received by the City Secretary of the City of
Houston, in the City Hall Annex, Public Level, 900 Bagby, Room P101, Houston Texas 77002 by 10:30 A.M., (CST) on Thursday, March 31, 2016.
Please include the phrase “P738, Parking Office at Hobby” in the
subject line and provide all applicable contact information.
Submit signed Document 00410 Bid Form, Parts A and B with required 10% Security Deposit and required bid supplements.
Offer is open to acceptance and is irrevocable for 120 calendar days from Bid Date.
BID FORM
Security Deposit - (as defined in Document 00200 – Instructions to Bidders) Document 00410 - Bid Form, Parts A & B Document 00450 - Bidder's Statement of MWBE/PDBE/DBE/SBE
Status Document 00452 - Contractor's Submission List - Fair Campaign
Ordinance Form A Document 00453 – Bidder’s Statement of Residency Document 00454 - Affidavit of Non-interest Document 00455 - Affidavit of Ownership or Control
FORMS TO BE SUBMITTED WITH THE BID
Document 00457 - Conflicts of Interest Questionnaire Document 00460 - POP Program Acknowledgement Form Document 00461 – Hire Houston First Affidavit Document 00480 – Form SCM – Reference Verification (3
required) Document 00481 – Anti Collusion Form Document 00630 – Certification of Agreement to Comply with
Pay of Play Program (POP)
FORMS (Continued)
EXHIBITS (Continued)
.
POST-BID DOCUMENTS
Within 10 work days after receipt of Notice of Intent to Award, successful Bidder shall execute and deliver to HAS documents indicated by an “X” in section 4.0 – A. REQUIREMENTS OF BIDDER in Document 00495.
Document 00501 – Resolution of Contractor Document 00520 – Agreement Document 00600 – List of Proposed Subcontractors and
Suppliers Document 00601 – Drug Policy Compliance Agreement Document 00602 – Contractor’s Drug-free Workplace Policy Document 00604 – History of OSHA Actions and List of On-the-
job Injuries Document 00605 – List of Safety Impact Positions Document 00610 – Performance Bond Document 00611 – Statutory Payment Bond
FORMS TO BE SUBMITTED AFTER RECEIPT OF INTENT TO AWARD
Document 00612 – One-Year Maintenance Bond Document 00620 – Affidavit of Insurance Document 00621 – City of Houston Certificate of Insurance Document 00622 – Name and Qualifications of Proposed
Superintendent Document 00624 – Affidavit of Compliance with Affirmative
Action Program Document 00629 – Affidavit for FAA Form 7460-1
FORMS (Continued)
Document 00631 – City of Houston Pay or Play Program – List of Participating Subcontractors
Document 00632 – EEO Certification by Material Suppliers, Professional Services Providers
FORMS (Continued)
Plan rooms are described in Document 00210 Supplementary Instructions To Bidders 4.0 (Section E)
PLAN ROOMS
AMTEK Information Services, Inc., 4001 Sherwood Lane, Houston, TX 77092, 713-956-0100, Fax 713-956-5340, Email: [email protected]
Vertical Builders Exchange, Inc., (ABC), 7035 West Tidwell,
Houston, TX 77092, 832-613-0201, Fax 832-613-0344. Email: [email protected]
I Square Foot, 8450 West Park, Houston, TX 77063, 1-800-364-
2059 ext 8059, Fax 866-570-8187. Email: [email protected]; contact: Justin Houser, [email protected]
LOCATIONS AUTHORIZED BY THE CITY
Associated General Contractors, (AGC-HHUI), Highway, Heavy Utilities and Industrial Branch, 2400 Augusta St., Suite 305, Houston, TX 77057, Ph: 713-334-7100, Fax: 713-334-7130. Email: [email protected] (Attention: Mel Simon)
LOCATIONS AUTHORIZED BY THE CITY (Continued)
EXHIBITS (Continued)
.
MBE – 0% WBE – 0%
EXHIBITS (Continued)
.
HIRE HOUSTON FIRST PROGRAM
Project Manager: Tyrone Sergeant General Overview SPECIAL NOTE (1): Date of Substantial Completion:
180 days after Commencement of Work (See Document 00410-A2)
SPECIAL NOTE (2): Delay beyond Contract Time: $1,000/day (See Document 00800-3, Section 9.12.1)
Site Visit
Project Scope and Overview
Questions/Answers to be official must be in writing and will be posted in HAS website as an Addendum.
QUESTIONS…
Site visit will follow after the pre-bid conference.
Site Visit
