Functionality Update INVOICING IN MULTIPLE CURRENCIES Page 1 of 3 Availability is a member of the Tomahawk group of companies – for more information see www.tomahawk.co.nz/availability or contact +64 9 522 2333 [email protected]www.availability.co.nz Our users can now select other currencies in which to generate invoices: To allow this, a check box has been added to the “Accounting and Financial” Screen: “Use Additional Invoice Currencies”. This check box allows the user to select other currencies which they would like to generate invoices for. The check box is unchecked by default. The functionality of the “Currency” drop down list is unchanged and determines how rates are displayed. We will call this the “System Currency” for the purposes of this update. If “Use Additional Invoice Currencies” is checked, checkboxes showing the additional currencies available in Resbook will display.
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Functionality Update
INVOICING IN MULTIPLE CURRENCIES
Page 1 of 3
Availability is a member of the Tomahawk group of companies – for more information see www.tomahawk.co.nz/availability or contact +64 9 522 2333
Our users can now select other currencies in which to generate invoices:
To allow this, a check box has been added to the “Accounting and Financial” Screen: “Use Additional Invoice Currencies”. This check box allows the user to select other currencies which they would like to generate invoices for. The check box is unchecked by default.
The functionality of the “Currency” drop down list is unchanged and determines how rates are displayed. We will call this the “System Currency” for the purposes of this update. If “Use Additional Invoice Currencies” is checked, checkboxes showing the additional currencies available in Resbook will display.
Functionality Update
INVOICING IN MULTIPLE CURRENCIES
Page 2 of 3
Availability is a member of the Tomahawk group of companies – for more information see www.tomahawk.co.nz/availability or contact +64 9 522 2333
The System Currency will be checked by default. Updating the System Currency will result in the corresponding updates to the check boxes. Selecting additional invoice currencies will result in an “Invoice Currency” drop down list and a “Conversion Rate” text box being visible on all invoices. You will need to check today’s exchange rate using a currency calculator like XE.com, and manually enter the day’s exchange rate in the “Conversion Rate” box.
Invoice Currency: contains the list of user-‐selected currencies in “Accounting and Financial”. The default value is the System Currency. To show the invoice in another available currency, the alternate currency must be selected from the drop down list and the invoice must be saved. Conversion Rate: contains your manually inputted conversion rate to convert the System Currency to the Invoice Currency.
Functionality Update
INVOICING IN MULTIPLE CURRENCIES
Page 3 of 3
Availability is a member of the Tomahawk group of companies – for more information see www.tomahawk.co.nz/availability or contact +64 9 522 2333
Conversion only occurs whenever the invoice is saved. Changes to the system currency/rates outside of an invoice will not automatically alter existing figures on invoices. Once the invoice is saved, it will display as follows:
Please view the table below for further clarification on the table above: Column Description Rate Rate in System Currency Billed As [Rate * Quantity * Conversion Rate] in Invoice Currency GST Tax component (in Invoice Currency) of “Billed As” value. The label and tax
rate used for the calculationof this column will automatically change according to the “Tax Code” selected in “Accounting and Financial”.
EX GST [Rate – GST] in Invoice Currency. The label of this column will automatically change according to the “Tax Code” selected in “Accounting and Financial”
