NATIONAL INSTITUTE OF TECHNOLOGY DELHI (An autonomous Institute under the aegis of Ministry ofHRD, Govt. ofIndia) ~ "IT ,13-~~]'Ol'(q" lJftm, aRm ,~~ ~oo\iO-, lI1"m1l Sector A-7, Institutional Area Nareia, Delhi-I 10040, INDIA ~lTele :+9111-33861000-1002" tI>crn IFax: +9111-27787503 ~/Website: www.nitdelhi.ac.in MINUTES OF THE 16TH MEETING OF THE FINANCE COMMITTEE, NIT DELHI HELD ON 24.07.2017 IN ROOM NO 301, BOARD ROOM, NIT DELHI AT 10.30 AM. The following Members were present in the meeting: SI.No. Members Present Designation 1. Prof. Sanjay Govind Dhande Chairman, Board of Governors, NIT Delhi Chairperson 2. Prof. Ajay K Sharma Director, NIT Delhi Member 3. Sh. Anil Kumar, Director (Finance), MHRD, GOI Member 4. Sh. K. Rajan Under Secretary (NITs),MHRD, GOI 5. Prof. AKGhosh Centre for Polymer Science and Engineering, liT Delhi Member Member 6. Prof. S.C.Dutta Roy INSA Emeritus Scientist, lIT Delhi Member 7. Dr. A.KGupta Former Director, IRDE Members 8. Dr. Manisha Singh Assistant Registrar Officiating Secretary The Chairperson extended a heartiest welcome to the Members present in the 16th Meeting of Finance Committee. The Chairperson also extended his thanks to the former Chairperson and FC members for sparing their valuable time and contributions made towards the development of NIT Delhi. Thereafter with the permission of the Chairperson, the Agenda Items were presented one by one and the following decisions were taken. Minutes of 16th Meeting of Fe of NIT Delhi I Page 1
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NATIONAL INSTITUTE OF TECHNOLOGY DELHI(An autonomous Institute under the aegis of Ministry ofHRD, Govt. ofIndia)
~ "IT ,13-~~]'Ol'(q" lJftm, aRm ,~~ ~oo\iO-, lI1"m1l Sector A-7, Institutional Area Nareia, Delhi-I 10040, INDIA
MINUTES OF THE 16TH MEETING OF THE FINANCE COMMITTEE, NIT DELHI HELD ON24.07.2017 IN ROOM NO 301, BOARD ROOM, NIT DELHI AT 10.30 AM.
The following Members were present in the meeting:
SI.No. Members Present Designation
1. Prof. Sanjay Govind DhandeChairman, Board of Governors, NIT Delhi
Chairperson
2. Prof. Ajay K SharmaDirector, NIT Delhi
Member
3. Sh. Anil Kumar,Director (Finance), MHRD, GOI
Member
4. Sh. K. RajanUnder Secretary (NITs),MHRD, GOI
5. Prof. AKGhoshCentre for Polymer Science and Engineering,liT Delhi
Member
Member
6. Prof. S.C.Dutta RoyINSA Emeritus Scientist, lIT Delhi
Member
7. Dr. A.KGuptaFormer Director, IRDE
Members
8. Dr. Manisha SinghAssistant Registrar
Officiating Secretary
The Chairperson extended a heartiest welcome to the Members present in the 16th Meeting ofFinance Committee. The Chairperson also extended his thanks to the former Chairperson and FCmembers for sparing their valuable time and contributions made towards the development of NITDelhi. Thereafter with the permission of the Chairperson, the Agenda Items were presented one byone and the following decisions were taken.
Minutes of 16th Meeting of Fe of NIT DelhiI
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FC/16/2017/02 Progress/action taken report on the items of previous finance The status of the Actioncommittee meetings. taken on the matters of
the previous meetings ofthe Finance Committeewas noted withobservation! decisionsindicated against each.
FC/14/20 16/03 To consider and accordapproval for the release ofinterest free advancepayment to NBCC.
The FC was informed that the As per the approvalrecommendation of the FC in accorded from the FCits 14th meeting was and BOG in its 14th andconsidered and approved by 16th Meetingthe Board of Governors in its respectively, the 10%16th meeting for the interest interest free advancefree advance payment to be payment of the totalreleased to the NBCC for contract value wasMini Campus, Start-up Centre released to NBCC for theand Play Ground. The FC was construction of minifurther informed that in view campus ofof the NBCC's request letter Rs.ll,71,73,489/-Nol CGMI Delhi-III 1NBCC 1 (including all taxes),NITD 1 201611581 dated start-up centre of05.11.2016, letter Rs.63,13,476 andNoICGM/Delhi-III 1 NBCC 1 /Rs.43,30,485 -NITD 1 2016 11578 dated (including all taxes)05.11.2016 and letter respectively and playNo.GMINBCCI ground ofNITD/2017/546 dated Rs.26,84,085/-06.01.2017 respectively III (including all taxes)accordance with the aforesaidapproval of the Board ofGovernors, the payment ofRs.ll,71,73,489/- for MiniCampus followed byRs.63,13,476/- for Start-upCentre and thenRs.26,84,085/- for PlayGround have been released tothe NBCC as the 10%advance payment forconstruction work.The FC noted the action taken.
FCI14/20 16/04 To consider and accordapproval for the DetailedProject Report (nPR) ofNIT Delhi.
The FC desired that the works The revised DPR wasapproved in the original DPR submitted to MHRDmay be executed within the videceiling of Capital works F.No.NITDI14/0 I4/20 161
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approved by the UnionCabinet in the original DPR ofRs.300 Crore for the Institutetill the approval of the revisedOPR.
MHRD dated 08.09.2016.However, theinstructions werereceived from MHRDvide letter F.No.31-1j2012-TS.III dated14.07.2017 to submitthe revised DPR basedon the discussions ofthe meeting held on13.07.2017. Based onthe discussion, therevised DPR was againsubmitted to MHRD ondated 20.07.2017.
FC/14/20 16/13 To accord approval of The FC was informed that the The annual accounts forannual accounts for the Annual Accounts for the the financial year 2015-financial year 2015-16. financial year 2015-16 have 16 was approved in the
been audited by the C&AG of 14th Fe and 16th BOGIndia and no financial respectively and theirregularity has been observed. same has beenThe FC noted and submitted to MHRD onrecommended the same to the dated 24.05.2017.Board of Governors forapproval.
FCIlS/2017/03 To accord approval of SAR,Annual Accounts andAnnual Report for thefinancial year 2015-16.
Approved. However, the FCdesired that appropriateremedial action be taken withrespect to the observations ofthe Audit Authorities in theSAR.
SAR, Annual Accountsand Annual Report forthe financial year 2015-16 has been submitted toMHRD on dated24.05.2017 and the samewere placed before theboth the houses of theParliament on dated10.08.2017 (RajyaSabha) and 11.08.2017(Lok Sabha)respectively.
FC/1S/2017/06 To accord approval of the The FC keeping in view the Implementedfee structure for B.Tech., sports and students activitiesM.Tech and Ph.D. from carried out throughout theAcademic Session 2016-17 academic session(Spring Semester onwards). recommended to Board that
the fees of Rs.1500/- chargedper semester previously underthe head 'Sports and CreativeArts Society' may beenhanced by Rupees 1000/per semester and henceforth,Rs. 25001-per semester maybe charged under the newhead III the fee structurenamely 'Students Activity and
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To accord approval to adopt The FC noted and adopted the Implementedthe directions of MHRD direction of MHRD vide letter
F.No.33-2/2017- TS.lII dated17.01.2017 regarding paymentto suppliers etc byGovernment Departmentsthrough e-payment. The FCfurther desired that thesedirections should also beplaced before the Board ofGovernors in its next meeting.
C~IEfi~5t~N'1%,n~\SCUSSION~lI~EM~:'''".\B~~~'f'.,~~~~~~; ~~#~ '\j'{~~.~ ,-,ffl, i:!'\ty"; .,'r~0l\\ ;\~~fi .~~\~\B:!\;~r!:FC/16/2017/03 To consider and accord approval The Hon'ble members of the FC recommended
to release the payment of running that a suitable mechanism with the internalbills to the NBCC for the check and in consultation with the finance wingconstruction of Mini Campus, may be formulated keeping in view the norms ofStart-Up Centre, Play Ground, CPWDor likewise. The drafted mechanism mayAdministrative Block. be placed in the next special Finance Committee
meeting for consideration and approval.
regarding payment tosuppliers etc by governmentdepartments through epayment.
Sports Fee' from theAcademic Session 2016-17(Spring semester onwards).
Fe/l S/201 7/07
, of
FC/16/2017/04 To accord approval to release ofmobilization advance and runningbill for construction ofAdministrative Block underpackage 4.
The Hon'ble members of the FChas gone throughthe demand note and approved to release the10% of the mobilisation advance amounting toRs.7,12,53,608/- for which the work has beenawarded for the construction of administrativeblock under the package 4.Further, the Hon'ble members of the FCrecommended that for running bills anappropriate mechanism may be evolved andadopted to verify the construction work doneand be' placed in the next special financecommittee meeting for consideration andapproval.
FC/16/2017/05 To accord approval to release the The Hon'ble members of the FC have gonepayment on deposit work basis for through the financial requirement on depositNIT Delhi project by NBCC. work basis for NIT Delhi project for the quarter
ending up to September, 2017. The members ofthe Fe desired that the details of the each projectmentioned in the letter No.GM/NBCC/NITD/2017/811 dated 22.06.2017from General Manager NBCChas to be bifurcatedand asked to seek the clarification over theclause 1.2 of the MoO between NIT Delhi anddefine the role of running accounts bills whichare raised for payment against the same work.
The Hon'ble members of the FCdesired that theclarification sought from NBCCmay be placed inthe next special meeting of Finance Committee to
»: take up the decision./
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'~FC/16/2017/06 To accord approval for the runningaccount bills and expenditurestatements for the construction ofMini Campus for NIT Delhi. The agendas were deferred and the Hon'ble
To accord approval for the runningmembers of the FCdesired that the same agenda
FC/16/2017/07 items may be placed again in the next specialaccount bills and expenditure meeting of Finance Committee keeping in thestatements for the construction of view the mechanism to be adopted for thestart-up centre for NIT Delhi. payment to release against the running account
FC/16/2017/08 To accord approval for the running bills for the work done.account bills and expenditurestatements for the construction ofplay ground centre for NIT Delhi.
FC/16/2017/09 To accord approval for the The Hon'ble members of the FC approved therequisite fee for issuing the prescribed fee for following certificates.academic certificate(s) /document(s) to the students. s. Name of Prescribed Fee
Certificate2. Fee Structure Certificate RS.100 (US $10)3. Rank Certificate RS.100 (US $10)4. No Objection Certificate for RS.100 (US $10)
Internship or otherwise(Current Student)
5. Issue of Character RS.100 (US $10)Certificate
6. Issue of Migration RS.500 (US $20)Certificate
7. Issue of Transcripts (For RS.200 (US $15)one set)
8. Issue of Duplicate Grade RS.200 (US $15)sheet
9. Issue of Original Degree RS.1000 (US $50)Certificate (Who have notcollected their degree inconvocation)
10. Issue of Duplicate Degree RS.2000 (US $100)Certificate
11. Medium of Instruction RS.100 (US $10)Certificate
12. Any other miscellaneous RS.200 (US $15)certificate not listed above
13. Postal Charges (within RS.500India)
14. Postal Charges (outside US $20India)
* For DASA students, if applying from abroad.
FC/16/2017/10 To accord approval for proposed The Hon'ble members of the FC approved theAlumini Registration Fee (non- Alumini Registration Fee of Rs.1000/- (one timerefundable) to be charged from the non-refundable) in the fee structure w.eJ.students of NIT Delhi. Autumn Semester 2016-17.
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FC/16/2017/11 To consider and accord approvalfor the waiver of tuition fee forSC/ST students admitted toM.Tech. and Ph.D programme(s)at NIT Delhi.
The Hon'ble members of the FC reviewed the ~matter of waiver of tuition fee for SC/ST studentsadmitted to M.Tech. and Ph.D programme(s) at NITDelhi and desired that matter may be referred toMHRD and to comply with the instruction from theMHRD time to time.
FC/16/2017/12 To accord approval for theextension of coache(s) for sportsactivities at NIT Delhi.
The Hon'ble members of the FC approved theextension of the following coache(s) for anotherone year purely on temporary basis with thefixed remuneration of Rs.600/- (per day percoach) subject to maximum limit of Rs.10,000/(per coach per month) inclusive of all fees andallowances:-1. Mr. Vikas Kumar, Volleyball2. Mr. Rahul Sehrawat, Basketball3. Mr. Brij Arora, Football4. Mr. Mohit Sen Burman, Cricket5. Ms. Renu, Yoga6. Mr. Pawan Kumar, Yoga7. Mr. Ankit Dutt, Atheletics
FC/16/2017/13 To accord approval for delegationof powers of ministries/departments for payment of sittingfee in respect of non-officials ofcommittees/panels/boards etc.
The Hon'ble members of the FCdesired that thematter may take up with the MHRD forinstructions to be adopted for autonomousinstitutes. However, it is likely to mention thatinstitute has received letter No F.33-4/2016-TS.lII dated 04.08.2017 and office memorandumF.No.33-5/2016-TS.III dated 21.07.2017 fromMHRD where the instructions mentioned videletter F.N0.33-2/2017-TS.III (Pt. I) dated16.05.2017 in reference to office memorandumNo.19047/10/2016-E-IV dated 12.04.2017 fromthe Department of Expenditure, Ministry ofFinance, Govt. of India treated to be withdrawnfor autonomous institute. Therefore, the sittingfees may be paid to the Government officials ofautonomous institutes for attending the variousmeetings.
FC/16/2017/14 To accord adoption for provisions The Hon'ble members of the FC approved theof GFR, 2017 to be followed by same for adoption.autonomous organization.
FC/16/2017/15 To accord administrative andfinancial approval to conduct theCCMT counselling for theAcademic Session 2018-19.
The Hon'ble members of the FC desired that theagenda may be placed in the next financecommittee meeting in consultation with SVNITSurat with all the financial details involved onthe part of the institute to conduct the CCMTCounselling for the academic session 2018-19.
FC/16/2017/16 To accord approval for extension The Hon'ble members of the FC approved theof the benefits of death and same for adoption.retirement gratuity to theemployees of autonomous body/organisations covered underNational Pension System (NPS).
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LFCfJ.6/2017/17 To accord approval to add the The Hon'ble members of the FC approved thecomponent and sub-component of same for adoption.various object head i.e. object head31 (grant in aid general), objecthead 35 (creation of capital asset)and object head 36 (grant ofsalaries).
FC/16/2017/18 To accord approval for the budget The budget requirement for the 2nd quarterrequirement for 2nd quarter during during the financial year 2017-18 may be sent tothe financial year 2017-18. the MHRDas and when asked by the MHRD.
FC/16/2017/19 To consider and approve the Approved and the requirement of funds may beBudget Estimate for the financial sent to the MHRDas and when required.year 2017-18.
FC/16/2017/20 To approve the Annual Accounts The Hon'ble members of the FC approved theof NIT Delhi for the financial year Annual Accounts of the NIT Delhi for the2016-17. financial year 2016-17 so that the same may be
submitted to CAGof India for audit. Also, themembers of the FC desired to appoint the newagency for preparing the accounts of NITDelhi asthe tenure of the current agency has completed 3years.
