"iF

-

TUBara

: UNIVERSITY, KOTAioad, Kota 324001 (Rai')

20744-2321206, Email: comptrolleraukota@gmail'com

No. F. Kota nder 8-19 #ut", ?41t9AU

ate ited (ini

'' ?'nd financialpzut tecnnlcariiSealed

from the

procurement

LED)costing

documents

ture

f equi

pproximate

available

lau

ids)

for

dt for

Rs.

on

er

or

http://sPPP. gov.ln.

,,.,'l-rifi1- -,iiffiii,;).\g.ai;1,'

"";':*I4';1'q-.;.i+i"--"s

No. F. ( )/AU/Kota

srldrAGRICUL UNIVERSITY IKOTA

*(dst, qifl s, qtet sz4oo1 (qM.)Road, Kota 324001 (Raj.)

nder/2018-19/Borkhera, Ba

Tel: O744-2321Fax:0744-2321Email:auKota201

"^V 1

ncy rn

ienced,

hrough

before last date as ntioned

''OPEN N(sR ro

Agriculture UrtriversitY, Kota i

Public Procurement Act. 2012 & Ru

technically and financially sound

tendering system as {escribed in the

Imoortant dates for wnloading and31,01.2019l102.2O 19 (i l:00 AM

t:r02.2019r (11:30 AM)

11.022019; (1200FM1

1r.02.2019r (02:00 PM)

Instructions to bidder:-1. The bid docume4ts, terms and nditions may be ser:n and downloaded frorn the

www,sppp.raj,nic,in, o

2, The above demdnd drafts, B ker's Cheque must reachKotia on or

physically in the ice of

mptroller AU

be considered.

+.

5.

6.

7.

In the event of the sPecified date being a holiday, the activities assigned on that

be carried out on next working on the same time.

AU, Kota is not bound to accePt the lowest bid and may rtject any bid or a'ny

hid without assi$ning any reaso therefore.time an me will not be cortsidered.Bids received aftgr the Prescri

The bidders shall have to subm

Clearance Certifibate from the C

bids will not be donsidered,

taxes Registration ttqrnber along with copy of ST Tax.

mercial Taxes Deprartment concerned without hich the

Procurement Entity, in favour of

above failing whiqh bids shall not

Validitv: - 6 monlths from the

In case of any {uery. the und

2321206 email alt

ring of Technical bid'

signed (Procurement Entity) may be contacted

SSI Units are $artiallY exem from the payment of Bid SecuritY

registration issubd bY the Di r of Industries or their representatrve

Security @ O.5o/o of the estimated value of the bid.

on theand shal

basis ofpay Bid

at 0744'B.

9.

CE II{I/ITING T'ENDE}R''.I4, RULE 68 OF GFAR.II)

ites open-tender/bid under Rajasthan Tran

s, 2013 for supply of following goods from expe

reputed bidders fulfilling eligibility criteria

id document as apPended below:-

Name ofgoods/serviges

A.C. Split 1.5

Water Cooler {vithRO+UV, StorSgecapacity 8011 &cooling capaQity

40LLED 60 inches

bmitting the open tender: are as follows:-

umentDate and time ofne submissionDate and time of on-

in the office

Last date of physicat submission of B

Date and time of opeiring of Prequaliechnical Bid

Date and time of opeping of Price Bidof Comptroller, AU, I{ota

efrftAGRICULfr$dst, sBorkhera, I

l'ender/2018-1

olerRE UNIVERSIN/ KO']TA

ts, oter sz4octl Fnr.)ran Road, Kota 3240101 (Raj.)

lltql"\r

(sR FO

Copy of Fhoto ID Proof, Card. GST Registrati,rn

Work experience certificateForm A, B, C&D, SR-11

issued by the compet€rnt authority.

Bid Security, Tender Fee, ssing Fee as above:

Tel :0744-2321Fax:0744-2321Email:auK

Date: 3 o

Enclosures:-l.ii

llr.lv.

Date :

Place :

Signature of the bi r with Sea!

qfr oler Tel:0744-2321Fax:0744-2321Email:auKota201AGRICUL RE UNIVERSITT KO'TA

ts, otdr sz4oo1 (mt )ddsr,Borkhera, Road, Kota 324001 (Rai.)

No. F. ( )/AU/ ender/20L8-1 $o-t 'l

A11 other Taxes may be not shown separertely.

Any discount i.e. quantitative discount and ottrer may also be men

details.Goods wrll be delivered within a stipulated period as rnentioned inconditions of tender.The ratps quoted above ate valid up to the contract period. The con ract

period rnay be extended \Mith matual agreement as per conditions

Contract.

Date :

Place :

Note:

1

ii.

iii.

iv.

oned in

Signature of the bidder

the

No. F. AU Kota

ffiqrcq

AGRICULTURE UNIVERSITY, KOTI\ Tel z 0744-2321

Baran Road, Kota 3240(11 (Raj.)

nder 20 1B- 19 8\g te: b.e.{.,.

nA-<rwaFqfmenZor@rdti/q-fr-q-ir sqrrrt il ftqfRo crr q $-d

ith RO+UV, stotage capacity 0lcapacitr- 40L

Gilqfro o1 qrfr B r * $iqf}d srrfl fuflq furqfril-dq qrl d-q-qrce WWW.AUK

rle fdo http:

^ ,c\,,i , rir

lq51l-1q2q,, ?lq

sthan.gov.in Vq http://eproc.rajasthan.gov.in ur \,$ ---q(9l \rll

otst w q-{gd/qITr .n-qrft tft I

ftmiorg c{ qr

d t frfusT

-swtwt,

qrvmfrTeq ctrI 2

s-S zht

ftft<1Comptroller.

slEeq 3Ig{SI

qRrf, q_trtq

a\ $,, A-- ---\tqr|tq tq€ cr,l

F|qAgricultu

\(f) \1

-,-A- -:\il <t cr)

19t('ll

eR ffiffi s.l-rtl"l

Bqtr'{q or fuqsul:

-*_i- 0 r

Total i l0

4.e5 dRq 12% qr qd I 31.01.201e

99oo/- l9'ffl: 10:00

w. soo / * q rtas ltfti 2% srQ-mr5wn mT ffi *-fiUniversity, Kota d {Tq q{ ts i.fi t ffinrEror q$ 3{r-{dt{

Gtr{dr^fl tg ftfuil '{q wnd -} vo a+5en sq{ frfuo etl

d "m o-qTqT *,n, fu{i ?}v-s{i at ntrftfrt R-s wgm q.|i

\tf|t cp\-l

o1 ftmro si

ITTFI

ATMQIC, DEE,

AU Kota.Supply

& Installationof A.C. split,

water cooler

&LED

11.02.2019

EstimatedCost

Rs. in lakh

A.C. solit 2 t

A.C. solit 1.5

80L& cooliLED 60 in

4GRJCULTURE UNIVERSITY, KOTA (RAJ.)

Name of work: Su{nrv of equipmefrt for Agriculture Technorlogy and ManagemeImprovelnent Centre(ATMQIC) atDirectorate of Extension Education

Cost of Tender forr

Technical Bid

The t[chnical bid should inctudte

Quality

nvelop I

l. Amount of Elrnest money to pe deposited in the form of DD/Pay order@ 2Yo o timated

cost: Rs. .D. No, Dated vour of

"Comptrollerr, Agriculture University Kota".

2. Detail of tender form fee (Rs. 500/)D.D. No. Dated favour of

Signed tender form (acceptingiterms and conditions).

Last Date and Time for recQipt: Time -......AM Date:

Date:Time -....... PM

registration certifi cate.

GST registration certifica through company :rct

Annual turnover certificate

Technical bid should also con in product brochure with fiull specification and infqrmation.

Details of Equipmentsrequi

3.

4.

f,.

6.

1

8.

9.

10.

:

Date and Time for opening:i

Authorization/ manufi

A.C. split 2 tone Rate shobld bequote$ in

financi{l bidonlf

A.C. split 1.5 tone

Water cooler with R80L & cooling capac

LED 60 inches

Tgchnical Specification

1. I{ame of equipment : Split Type Cool Onlv Wall Mounted Room A.C. 1.5 tones(4 star rating)

n uired :03Power supply IPH-230Y-50H2

Cooling Capacity100% s200 w50% 2600 w

Input Power r00% 1590 ws0% 595 W

Refriserant R-410AAir Flow Volume 850 CMH

Complete unit with above specification and necessary accessories with completeinstallation. Commissioning and demonstration at ATMQIC, Director Extension, Directorate ofExtension Agriculture University, Kota Rajasthan.

2. f{ame of equipment : Split Type Cool Only Wall Mounted Room A.C.2 tones(3 star rating)

uant red 05

Power supplv IPH-230V-50H2

Cooling Capacityt00% 6200 ws0% NA

Input Powert00% t744 Vt

50% NA

Refriserant R22

Air Flow Volume II0O CMH

Complete unit with above qpecification and necessafy accessories with complete

installation. Commissioning and denlronstration at ATMQIC, Director Extension, Directorate ofExtension Agriculture University, Kqta Rajasthan.

3. Name of equipment : Water cooler with RO+LIV, storage capacify 80L&cooling capacity 40L

Quantity required : 0lPuri.[ication technoloey (RO) Alkaline RO + LED DisplavPuri ['ication Capacitv (RO) Uoto 40 Litre r,er hour

Coolline Capacity Upto 40 litre per hour

Storilse 80 LitreWeisht 70 ks (Approxlt

Product Dimension (inch) 4 6.6(H\x24. 8 ( W)x2 9. 7 ( L)Input Voltaee 180-230 volt hc (50H2)

Openatins Voltage 24 Volt (DC)

Min, Inlet Pressure/Temp. 0.3 kg/cm2, l0c'C

Max. Inlet Pressure/Temp. 3.5 kg/cm2, 35oC

Stabilizer Required IKWStorase Technology Cold Water

Complete unit with above specification and necessary accessories with completeinstallation. Commissioning and de ion at ATMQIC, Drirector Extensi Dirqctorate ofExtension Agriculture University, K Rajasthan.

4. Name of equipment LED0l

Complete unit with above with complete

, Directorate ofinstallation. Commissionins and

Extension Agricultune University,

Name of the Firm

Full address

Note -The information oh abov

Signature

items shorild be sealed in envelop no.l

seal oftenderer

LCD Panel

LED BacKIit &; UV,AMax Resolution 1920 x 1080 ( Full HD) pixels

350 cdlm2 - 400 cd/mContrast Ratio 5000- 5500: I

ic Contract Ratio 4.000.000 : I

t76 I t76BackliInput Terminals HDMI x 3, Mirni D-sub l5-pin

Component Video RCA (Y, CRS-232C x I, IJSB x I,Built In

, CplPr) x l,

Output Terminals Audio: IICA piin (L/R) x l, Dioutput (optical) x I

lOw + l0wl50W or less

On Site Warrant Minimum 02 \'ears or moreYes. Proof to be submitService Center Availabilitv at Kota

BIS Reeistration under CRS of Mei

specification and necessary accessoriesrstration at ATMQIC, Director ExtensiRajasthan.

o)

(c)

(d)

(e)

(0(e)

(h)

8,

b.

Any person parti

(a) Not o{Ieror indi in exchange for an unfair advantage in procurement

or to influence the procurement proces$,

nt or omit that misleads or attempts to mislead so as

obtain a

Not indu

impair

proccss.

NotBidders

process.

ing in a procurement process sball-

bribe, reward or gift or any materfal bencfit citber dfrectly

Annexr{re -lwilh thc code of inlegrity and no c{nnict of interest

Annexdre -Ir wilh thc code of inlegrity and no c{nflict of interest

rating in a propurement process sball-

ty bribe, reward or gift or any material bcncfit eitbcr dfrectly

' in exchange for an unfair advantage in procurement pfocess'ise influence the procurement proces$,

esent or omit that misleads or attempts to mislead so as [orncial or other benefit or nvoid an obligation.

in any collusion, Bid rigging or $ntilcompetitivc bcha{ior to

traruparency, fairness, and progress of the Procur]ement

any information shared between the procuring entity aFd the

h an intent to gaio unfair advantage in lbe procu]ement

Not

Not

s8me,

NotDisclose

Disclose

counIryprocuring

ConflictThe Bidder

interest.

A Conflict

iDtcrests

oflicialwith appl

I.A

in any conection including impairing or threatening to po tbe

ly or indirectly, to any party or to its property to influenge the

may be cpnsidered to be in conflict of interest wittr one

or parties in a bidding process i[ including but, not limi[ed

lo;

Have partnerVsbareholders in roommon; or

Receive have received any direct or indirect subsidy from any ofthem;

Have

Process.

any investigation or audit ofa procurement Process.

in a bidding process rnust have a conflict of

inlcrest is cciruidered to bc a sitruation in which a parly has

could imprqperly influence that party's performance ofor responsililities, contractual obligatiorl or compfiance

laws and rggulations.

same legal representative fio puryose of the bid; or

Itl

ofinterest, ilany, and

previous transgressions with any entity in India or any other

rg the last three years or any debarment by any other

ity.

d. tinve thc rclnli

tl[ird pnrtics, tl

iriforrnntion n

irlflucncc thc t

Thc BidderT[c Bidder parl

P[rticipation by

disqualification ,

this does not li

g.

o{hcnvise parlici

J'he Biddcr orpfeparatron olgorks or service

dioder or any o

hUed) by the

thg contract.

Placc:Date:

ship witli'cnch othcr, directly or lhLrou

rt puts lhpm in a posilion lo havc accc

rl or inflircncc on thc bid of another

ision of thie procurin g entity thc bidding pr

ipates in morc than onc bid in a bidding

a Bidder in more than one bid will rczu

f all Bids in which the Bidder is involved.

it the irlclusion of the same subcontrac

ing as lidder, in more than one Bid;

of its affiliatcs particiipated as a col

design or technical specification

are the subject of thr: Bid; or

its atfiliates has been hired (or is p

ing enltity as cngineer'in'cbarge

Signatrure of the Bid{er

in the

goods,

th seal

Declaration by

In relation to my/our Bid su

procuremcnt of' Physics Eqtheir Notice trnviling Bids No.hereby declaqe under section 7

Act, 2012, that:

l. VWe possess the necessary

resources and compctence

Procuring Entity;2. VWe havo fulfilled mylour

uniou and tbe State

Bidding locument;3. IAVc have are not insolvent

have my/Our affairs adminimylour business activitiesfor any of the foregoing rea

4, VWe do not have, and our di

any criminal offence related

of false statement or mi

into a procurement contract

commencetrlent of this

disqualifi ed pursuant to

5. I/We do not have a conflict

the bidding document, which

Date:

PIace:

Bidder rggarding qualifircatlonAnnexure -II

ted to LNIVERSITY OFI KOTA, KOTA forments for DST WO,S-A Project" in response to

OW2018-l9l , Datr:d 31.10.2018. I/WeRajasthan Transparency in Public Procurement

nal, technical , financial and managerial

Document iszued by theired by the Biding

ation to pay zuch of the ta,res payable to the

or any local authorify as specification in the

receivership, banknrpt or treing wound up, notrted by a qourt or a judicial officer , not have

and not the subject of legal proceeding

and officers not haver, been convicted ofmylour professional conducted or the making

ions as to my/our qualifications to enlerwithin a period of three y'ears preceding t[e

t process, or not have been otherwiseproceeding;

interest as gpecification in tlhe Act, Rules andI a{fects fair competirtion;

Signature of lbidder with seal

Name

Designation

Address:

Tho dcsignation and thc address ofthe

Ther designation and the address ofGorrernment of Rajasthan.

(l) Filing an appcal

Ifany bidder or

omission of the

act or the rulcs or

frst Appellatc Auperiod often days

case may be, clear

aggrieved:

Providing that

be filled only by a

Providing further

before the opening

Financial Bids

to be acceptable.

Q) The officer to wappeal as cxpediti

within thirty days

(3) If the officer

within the period

or the Procuring

Entity, as the case

Authority specified

from the expiry ofthe order passed by

(4) Appeal not to lie in

No appeal,shall lie a

following matters,

(a) Determination

Annexure III

Gricva ce rcdrcssal during procurcment process

irst appellat{ authority is Hon'ble V.C., UOI( Kota.

:cond Appeflate Authority isr ACS (Higher Education),

ty be, may file a second a'ppeal to second Appellate

the Bidder Document in this behalf within fifteen davs

period spCcified in para (2) or of the date of receipt offrst App{llate Authority, as the case may be.

casqs

anf dJcision of the Procuring Entity relating to tbe

need ofProcurement

(b) Provisions limiting

(c) The decision of(d) Cancellation of a(e) Applicability of thc

(5) Form ofappeal

(a) An appeal under

with as many copies

ft) Every appeal shall

affidavit verif,ingfee.

(c) Every appeal may

Appellatc Authority,post or authorized

(Q Fee for Filling Appeat. (a) Fee for first appeal

appeal shall be

O) The fee shall be

cheque ofa Schedu

Authority concerned.

(7) Proccdure for disposal

(a) The first Appbllate

upon filing of appeaf

aflidavit and do

hearing.

(b) On the date of fixAppellate Authority,(D Hear all the parti

(ii) Peruse or irelating th the

(c) Aftcr bearing the

records or copies t

concerned shall pass

tbe parties to appeal

(d) The order passed

State Public

by an order ap'pealed againsl, if any,

facts stated in the appeal and proof of payments of

(l) or (3)

there arc

prcsented

thc casc

Bank in

order in

ofcost.

ipating Bidders in thc Ilid proccss;

or not to into negotiations;

ns of identiality

sball be in the annexed form along

ndents in the appeal.

frst Appellatc Authority or Second

y be, in person, or tbtougb registered

iting and provide the copy of order to

(c) above sball also be placed on tbe

Portal.

Signature of the Bidder with scal)

ll be two fivc hundred and for second

fen , which sball be non refundable.

in the of bank demand draft or banker's

ia payable in tihe name of Appellate

appeal

or Aprpellate , as the case may be

I issued accompanied ny copy of appeal,

s, if any, to the respond,ents and fix date of

the First Appellate Authority or second

the case

to appeal

be shall-nt belbre hinr;and

documents , relevant reconds or copies thereof

, perusal insprction of documents and rclevantf relating the matter, thr; Appellate Autbority

t. Correction of arithmProvided that a Fi

will conect arithmet.:Iollowrng basrs:

i. If there is a

obtained byprevail and

in the rurit

and the unitiL If there is a

iii. If there is a

words shall

(i) and (ii)

If the Bidder that submitted

of enors, its Bid sball be di

Securing Deceleration shall

7 Procuring Entity'si. At the time of

originallydecreased by a

not exceed

Document. It sha

& conditions ofIf the Procuring

or procures less

to change in ci

or compensatton

uL In case ofprocured by plac

original order.

25% of the value

mon[h tom the

il.

Procuring En

of subtotals, t

and

Annexure-IV

Additional conditions o:[ contractI errorsBid is sdbstantially responsive, that Procuring Enrityenors drpring evaluation of Financial Bids on the

y between thr: unit price and the total price that is

Itiplying tlle unit price and quality , the unit price shall

total price shall be ulrrectecl, unless in the opinion in the

y ther6 is afr obvious misplacement of the decimal point

in which casc ther total price as quoted shall govern

ice shall be corrected;

in a total corresponding t,o the addition or subtraction

subtotals bhall prevail and the total shall be corrected;

y between words and figures, the amount inunless lhe amournt in fip;ures shall prevail subject to

Iowest evhluated Bid does not accepted the correction

Secr/rity shall be forfeited or its Bidualified and its Bidexecuted.

t to very Qgantities.of contrflct, the qrrantity of goods, works or services

in the Bidding Documrent may be increased orified perfentage, but such increase or decrease shall

y percent, of the quantity specified in the Biddingbe without any charrge in the unit price or other terms

Bid and thp conditions of contract.

iry does nclt procure any subject matter ofprocurementthe quantity specified in the Bidding Document due

nceS, the Bidder shall not be entitled for any claim

othenvise provided in the conditions of contract.

of Goods or services, additional quantity may be

a repeat order on the rates and conditions of the

, the additional quautity sball not be more lban

f Goods of the original contract and shall be within one

of expiry of last supply. If the Ssrvice P;ovider fail to

do so, the P

supply bY limited

rccovcred &om

Dlvitling quantltics am

cnse of procurcmcnt of

As a gcncral rule all the

procwed for the Bidder,

that thc quantitY of the su

and it may not be in the

the entire quantity or

to bc procured is of cri

the Bidder, whose Bid is

Bidders in that order, in a

Bidder, whose Bid is

Entit shatl bc free to arrange for the

idding or and the extra cost incurred

vider.

more Bidtler art the time of award

the subject mattor of Procuranent

se Bid i accepted. Ho'wever, when it irs

one than

matter

ity of t

rt rs consl that the srubject matter of

and visit the quarrtit1 ttlzY be divided

the sscond lowest Bidder or

and eguitable manner at the rat

Signal;ure of the Bidder

of procurement to be Procured is ve:

re Bidder, whose Bid is accePted' to

lance

ll be

be

ideredlarge

n

m0re

of the

h seal

authorized

I/we have

enderet's(viDl

facturgs/

in the

AGRICULTUName of work: Supply of equipmt

Improvement Cen

lName of the Firm

2. Full address

E UNI\t for Agre at Dire,

Finan

RSITY, K0TA (RAJ.)Iture llechnology and Manalrate of Extension Education

Cost of Tende

l Bid

;ement Quality

r form Rs.500/-

Envelop 2

-Fax.-

order@ 2oh

in the

Mobik

landline

ted

No.

)ta.

in the form of DD/Pa

Dated

Date: .

Date: .

', Agriculture Universify Kota,

n date of receipt of work order

3.Amount of Earnest money to

ofEstimated cost: Rs._favour of '6Comptroller, Agriculture

4.Last Date and Time for receipt:

S.Date and Time for opening:

6.Place of opening:

T.Period of Completion/supply:

Details of Equipmentsreq uired

be depos

- D.D.

Iniversity k

Iime -.....

Iime -.....

Comptrolle

l0 days fro

s.N.

Particulars Appx.Ofv.

ApproximateCost (Rs.)

A nount quoted bythe firm (Rs.)

A.C. split 2 tones 05 2.25

2 A.C. split 1.5 tones 03 t.20

J Water cooler with RO+UV storag

& cooling capacity 401

capacity 8C 0l 0,60

4 LED 60 inches 0l 0,90

67

Earnest money as shown in

The tender committeereason.

If there is any variation in

Bills of the work shall be

the firm during work.The tenderer should be

8

9

10

ll

12

r3

l4

t5

l6t7

18

l920

Our/my offer to supply equipmImprovement Centre at Directoratelaid down by the universify as menti

Name and full Address of Firm/Tend

Tel. No. and Mobile

Sealed tenders are invitedsuppl i ers/contractors/fi rm whitime & date shown respectirepresentatives of firms, who

to the Comptroller, AgricultureIf tender is downloaded fiomfavour of Comptroller, AgricultRates/ tender quoted should be

for any taxl Duty Royalty / orThe firm shall bind himselfltparticulars at the rate quoted byDecision of the committee inFirms are supposed to see theaccount ofany other.If the firm fails to commence tit shall rest, with the ComptrollAny conditional tender's are liaThe offer shall remain valid uoFirm/Contractors should sisnincomplete tenders will be rej

special terms and conditions, tDisputes if any necessary I

lodged in the court situated at

The successful tender shouldfuniversities.The firm should be registered i

Theequipmentshould bewithThe annual turnover of firm

to forfeit his earnest money.

includine terms and conditions

(wttomptroller

and Management Qualityenclosed terms & conditions

Signature of Tenderer

r the basis of individual rate of item frorn the registeredwill be rec$ived & opened by duly constituted committee at theely at poi$t 5 no. in financial bid the presence of those;h to be preqent.

rt 3 no. in financial bid shall be deposited as Bank draft payableJniversity, $ota. No tr:nder u,ill be considered rarithout E.M.'eb site or slate portal an adrJitional draft of Rs. 500/- drawn inre Universit!,, Kota along with tender form.nclusive of bll taxes and charges, no extra payment will be maderer charge.tselves to sr]pply upto l0% excess of the quantities mentioned inrim/them in this tender aacording to requirement.tter of dispulte shall be conclusive, binding & final.rlace, condi{ions and quarries. No payment shall be'allowed on

: work withih a period of l0 days of the receipt of the work order

full rights to reject any or all tenders without assigning any

ll terms and conditions of thre tender, conditions of contract and

rthe provision in special tenns and conditions shall prevail.proceedin$ if so arise by erither of the party shall have to be

ta and not dlsewhere.;ed after coinpletion of wor[,r. No part payment shall be made to

ly carrying l$O certifir:ation.re done inst{llation satisfactorily in theGovernment Sectors

for Agriculture TechnologyExtensioh Education is 'rvithI above.

: to be reje{ted.six monthlh page of tJhe Tender docunnent

LTURE UNIVERSITY, I(OTA

MS AND CONDITIONS OF TENDER

:ead these ponditions and comply strictly while submitting

rubt regardfng the interpretation of any of the conditions or

er Form/Notice, he srhould refer these to the comptroller and

;ing the tpnder. Dtecision of University regarding the

recificatiortrs shall be final and binding on the tenderer.

lll rnean the invitation to tender, the instlructions to the

der herein{fter defined and those general conditions and

re tender.

rall mean tfte person, firm, company or any body to whom

,ced. ln the case of person, it shall be deemed to include his

'esentatives where the context so requires.

an delivery by the stipulated dates and the places specified

rl terms and conditions and/or supply order issued in this

Purchase Commil.tee' shall mean the Sltores Purchase

Agriculturti Universiity, Kota

omptroller, Agriculture University, Kota unrJer a Registered

envelop$ duly sealed and marrked "Tender

) due on.l.. .... so as to reach comptrolleroffice

enders are lelivered by hand, a receipt shor.rld be obtained.

red time shhll not be considered.

..........atir1 the office of comptrollerbefore the Committee

the Univepsity as specified in the NlT/special terms &

esent in plrson or may ar,rthorize one representative to be

ihe tenders.

Lnder the GST prevalent in the State where his business is

participate in the tender. The GST Registration Number

'ax Clearance Certificate lrom the Commercial/Sales Tax

hould be sr]lbmitted withourt which the tendtlr is liable to be

n ink or fiyped. ]'ender filled by pencil shall not be

in words {nd figurrls. lf t,here is any varial;ion in words &

r shall be cbnsidered. There should be no erasure, alteration

r. Where arfry alterat.ion is made, it should be initialed with

(i i)

AGRIC

GENERAL TE

NOT E : -T enderers should carefullv

their tenders, If a tenderer has any

specifications mentioned in the Ten

obtain clarification before submi

interpretation of the conditions and

1. DEFINITIONS:(i) The term fthe contract'

tenderers, acceptance ofspecial conditions related to

The term 'the contractor'

the order for the supply is p

successors, heir and legal re

(iii) The term 'deliverv' shall

in these conditions or speci

resard.

(iv) The term 'Central Stores

Committee constituted by t

2. The tenders should be sent to the

& Cover in a double

before the due date and time. IfAny tender received after prescri

T'he tenders will be opened on

constituted for the purpose by

conditions. Tenderers may be

present at the time of opening o

3. T'enderer who is not registered

located shall not be elieible to

should be quoted and a Sales

Officer of the Circle concerned

rejected.

4. J'he tender should be filled

considered.

Rates must be written bot

figures, the lower of the t

or overwriting in the tend

5. (i)

date by the tenderer fail

detached from the tender

(ii) Rates must be quoted F.O

mentioned in the special

However, effective rate of

6. (i)

( ii)

(iii)

Tenders shall be valid for

for the purpose of commun

After a tender has been a

which tenders are invited.

If at any time during the

Tendered items/equi

approved under the cont

Comptrol ler, Agriculture

the Tendered items/equi

reduction in sale shall

furnish certificate to the

with in respect of supplies

tenderers shall furnish this

at the beginning and at

currency of the contract

with this clause of the

7. (i)black listed and debarred i

Tenderers shall specifi call

a) Whether signing as a "

b) Whether signing as a "

c) Whether signing as

Authorization of this effec

(i i)

(iii)

Tenderers should sign

acceptance of all the

on which rates are quoted.

lf the tenderer resiles fro

the tender, his earnest m

The submission of more

different names is prohibi

violated. the tender submi

cancelled and the earnest

8.

9.

The tender must be accomPani

will not be considered and

Draff/Banker Cheque of a sch

Successful tenderer has to d

money submitted at the time

indenter in the form of Deman

(iv)

sfch tender may be rejected. No paper shall be

Destinat on at the lndentor Office or at specified places

itions and shor"rld include all charses and taxes.

at the of filling of the tender be shown separately.

period of s x months from the date of opening of the tender

cating the of ternder offer.

remain valid throughout the period for

&

, the

future.

mentior

le Propr

rtner" o.

retary,

:e subrn

tender

and cor

his offe

y is liab

ran one

J. If it ir

ted by r

)ney or

lbyEa

act the contractor reduces the sale price of

purchaser at a price lower than the price

:hwith inform such reduction or sale to the

and the prir;e payable under the contract for

fter the da1.e of coming into force of such

gly reducedl. The successful tenderer has to

vision of thiis clause has been fully complied

cr upto the rJate of certificate. The successful

e Comptroller, Agriculture University, Kota

r six monthly period thereafter during the

'the contrar;t period that they had complied

breach of this condition the tenderer may be

apacity while submitting the tender.

Director etc. in the case of Companies

the tendror.

he end ,cf each page as a token of his

the tendler and should also sign the page

new terrns & conditions after opening of

rfeited.

r the one and same category and under

>d at any time that this condition has been

shall be rejected or contract(s) shall be

:posit(s) shall be forfeited.

ey as peir the NIT, without which tender

rrnest m,orey shall be in form of Demand

oi'the ordered value in addition to earnest

ount is to be deposited in the office of

Cheque of a scheduled bank' However,

in lieu of Bank Draff/ Banker

of total ordered value exceeds

earnest money and security

10. It is emphasized that no teadjustment of previous securityi

pending bills shall not be

I l. The earnest money will be

tender. Earnest money ofcontract and it will be refun

provided there is no complaint fi

12. Successful tenderers will ha

Comptrol ler, Agriculture Unive

purchased by the successful Te

days from the date on which

acceptance shall be treated as

(U.P.C.) by the University.

13. The contractor shall be respo

transport by rail or road tran

the delivery of goods at the

desires. he mav insure valuable

discovered by the intendor, the

cost. The tenderer may present

damase or loss discovered at the

14. The successful tehder shall not

party.

r 5. (i)

( ii)

(iii)

(iv)

All goods (approved supp

pay, the freight together

will be recovered from the

RRs or GRs should be

it is sent by V.P.P. or throu

Each bale or package sha

supply order no. date and

Payment for the supply s

supply is made when the

order and is found to be

Allthe goods supplied

laid down for them and in

of the Purchasing Officer

binding upon the

approved these shall be li

the University or to the su

approved suppliers accoun

ult

rict

(v)

lier as a It of rdection of supplies, shall be entirely on

ue, Ban guarantee may be considered where the value

10.00 Cheque and FDR are not acceptable for

it.

will be

nded to al

within

any ofto execu

ity, Kota

rinhiacce

plete on

so as to

of the i

es) must

th an admi

sent freight paid.

istration chanse of

ible for g being sufficiently and properly packed for

nsidered without earnest money. Request for

y or deductiorr of earnest money amount from

unsuccessful tenderer after finalization of the

will be retainecl as security for the full period ofx months aften the expiry of contract period

indenting (purchasing) offi cers.

an agreemenrt in the prescribed form with

a non-judicial stamp of Rs. 500/- which will be

name and at his cost, within a period of seven

of the tender is communicated to him. The

iting the letter of acceptance in the post office

sure their being free from loss and breakage till

ing (Purchasring) Officer. If tLne contractor so

goods. For loss or damage, breakage, leakage or shortage

tractor ll be liable to make sood the same at nis own

imself or te any of his representatives to watch any

stination

gn or su

verify the sarne if desired.

the oontract or any part thereofto any other

lf goods are sent freight to

l0o/o of the freight charges

istered cover. 1ttro. RR or GR will be accepted if

packing note quoting the acceptance order or

tents.

I be due payatrle by the Purchasing Officer to whom

accordance with the supply

lier's bi ls.

under a

bank.

I contain a

tails of

rng requr

ldbeoft

are ivered strictly in

standard quality.

best quality as per the specification, trade mark

ce with the arpproved standards. The decision

Universit shall be final as to the quality of the goods and

In case, any of the articles supplied are notsupplier.

etobere ed and an! reapsn5es incurred or loss caused

16.(

(i ii

(iv

vi) The rejected articles must

lie within a period of 30 c

reasonable care of such n

that may occur to these art

The material ordered will ,

will have to be delivered

approved supplier. If the

intending officers may e

general terms and conditio

The rate of liquidat

ri

damages

e removed

ys from tht

lterials but

:les while it

we to be su

rt the Prem

the

by the tenderer, from the destination where they

: date of rejection notice. The officials will take

will not be responsible for any loss or damage

is on therir premises.

pplied within a period as specified. The material

ises of Indentirrg Officer at the cost & risk ofls are not supplied in the stipulated period, the

ne of delivery withliquidated damages as per

for delayed supply are as under:-

S.No. Perior of delay Rate of liquidated damageson the value of thestores/equipments failed tosupply in the prescribeddeliverv neriod

Delay upto one fourthdeliverv oeriod

period of re prescr:ibed 2.5%

2. Delay exceeding onehalf of the prescribed c

burth but r

rliverv neriot exceedingrd

5.0%

a Delay exceeding halffourth of the prescriber

but not exdelivery pr

:eeding tthree

riod75%

4. Delay exceeding threethe period equal toperiod

fourth butthe prescr

Lot excee:dingred delivery

t0%

However, if the reason for

may be refened through lntenc

lated damages.The approved su

rred at FOR destination i.e. at t

y order. Approved supplier is t

rcrt.Packaging cost, transportat

rvedsupplier. For valuable goor

,ved supplier.

The supply against an order r

completed in full by the contra

the date of issue of order.

In case the supply is not ma

specified from the date of orde

When the tenderer is unable

extended period (when supply

to purchase the goods from c

without any notice to the tende

has failed to supply, the tend

Purchasing Officer may suffer

tenderer shall not be entitled

recovery of such loss of dam

he delay is beyond the control ofthe approved supplier, the

ing Officer to the Universit;y for granting extension without

cplier has tQ ensure that the ordered goods/items have been

he office o{ intending offic;er or at the placed mentioned in

lso responsible for prroper packaging and mode of requisite

on cost and transit risk (upto delivery) is to be borne by the

ts insurancJ and other changes are also to be borne by the

narked URGENT will be made immediately and will be

;tor within l0 days or time indicated whichever is less from

Je accordirlg to the supply order in full rvithin a period

, the earnesf money will be forfeited.

o complete the supply within the specified period or the

period is extended) the f'urchasing Officer shall be entitled

pen market at the risk an,C cost of the approved supplier

rer. The goqds in full or any part thereof which the tenderer

rrer shall be liable to pay' the loss or danlage which the

by reasons of such failures on the part of ternderer. But the

to any gain on such purchase made against default. The

lge shall be made from any sums payable to thE tenderer

issue may be

liquidated da

delivered at l

supply order,

transport.Pac

approvedsupl

approved sup

(ii) The su

under this or any other con

bill and tenderer fails to paY

recovery shall be made

other law for the time being in

While making the risk

discretion. In all cases, where

treated as a breach ofthe con

In all such cases tenderer wi

University.

Note: lt is clarified that Pu

any extension as provided in

(v) When the supplier is unable

period, the University shall fr

it may deem fit.

When the Earnest M

forfeited, a show cause notice

making the supplies in time

thereof as specified in the noti

17 (:i) The quantities for the

variation. The supPlies w

supply orders are Placed

(:ii) If supply orders are P

contractor will be bound

quantity besides that noti

contractor fails to do so,

shall be imposed. lf the su

supply order for the

the ordered quantitY on the

(iii) lf the purchases of the i

lesser quantity than that

claim any compensation

r8. (i) All articles supPlied shall

The decision of the

(Whether the articles

specification tender) shall

(ii) If even a small Percen

does not conform to the

to be rejected and no

availability of raw mater

entertained.

(iii) lf the goods or articles fl

rejected and will have to

prescribed limit.

within theUniversity.lf re,covery is not possible from

loss or damage withinr one month of the defnand,

the Rajasthan Public Demand Recovery Act, 1952 or

force.

urchasing the Purchasirrg Officer may exercise his own

orders are cancelled due to non-supply of 6;oods, it will be

t and the Purchasing Officer shall take action acoordingly.

I be black listed & debarred from future dealing with the

ing Officer may resort to risk purchase rvithotlt granting

ndition No. l6 (i)

to complete the suPPlY rvithin the specified or extended

Money in full or in part ast the Earnest Money/lSecuritY

/Security Money in full or in part is proposed to be

for a period of 10 days wiill be given to the supplier for not

d why not the Earnest Money/Security Money in full or part

be forfeited.

the

the

any

rious items in the tender are

ll have to be made according

approximate and subject to

to requirements as and when

ghout the contract Per'iod.

in excess of the quant.ities shown in the tendef form, the

meet the required excess supply upto 50%r of tltre tendered

ed in the tender on the same rates and c'onditipns. lf the

security deposit shall b,e forfeited & ban on future business

lier does not communicarte within l0 days of'the receipt of the

quantity, it will be presumed that the supplier agreqs to supply

rates,

ms approved are not merder at all or purchases are made for

ndicated in the tender, the supplier will not be entitled to

hatsoever on this account.

ictly confonn to the specifications laid down in the tender form.

ing officer/comptroller/central Stores Purchase committee

confirm to the specifir:ations and are in accordance with the

final and binding on the r;uPPlier'

of supplies or any unit drawn randomly from bulk supplies

ndardofthetenderedsample,thantheentiresupplyisliable

excuse whatsoever (viz. manufacturing'Cifficulties, non-

als etc. shall be entertained) for deviation jin qualitY will be

I in comparison with the specifications or in test they will be

be replaced by the supplier at his own cost & risk within the

(iv) lf. however. due to ext

in part, is not considered

giving an opportunity to

in writing deduct suitable

be final and binding on

decision of the indentins

on the supplier.

Articles which are prima

tendered specifi cation shal

stores and if kept they

rejected articles must be

of receipt of informatiComptroller shall have th

contractor's risk and on hi

charge rent for storage offixed by him. His decision

(vi) The contract for the supp

supplies are not made to h

being heard and the reaso

19. .Any increase in Excise Duty

(iovernment after due date of T

t,he due date will be paid less to

20. Remittance charges on paym

supplier/contractor.

21. lfenderers are requested to se

the articles if any with their

articles but direct/indirect con

the submission of the tender sha

22.'fhe University reserves the ri

tender without assigning any

the articles for which tender has

23. It is made clear that the tender

ofthe tender and that necessary

In the event of non-submissi

<;onsidered and shall be treated

The following documents

tender, failing which these will(a) Documents to

Manager/Proprietor/Pa

cturer.

(b) Documents to prove the

Disposals, New Delhi or N

('v)

(c) Sales Tax Clearance Certifi

Small Scale Industries C tion.

es of University works, such replacement either i$ whole or

feasible, the Comptroller or the Purchasing Officer (after

: contractori of being heard) shall for reasons to bf recorded

mount frontr the bill of suprply. The deduction so made will

re supplier. If the supplier fails to appear for hparing the

lficer withqut hearing the supplier shall be final B, binding

facie defeptive or not irr accordance with the accepted

not be stored in the University Stores or indentinfi officers,

all be at the risk and res;ponsibility of the supplier. The

noved by the supplier within a period of 3 days $f the date

of rejection after which the Purchasing Offi(er or the

right to dispose of such articles as deemed prQper at the

account. The Purchasing Officgr shall also have tfre right to

such rejectpd articles front contractor at the rate to be

ing rent will be final and pinding on the supplier.

can be repudiated at an)' time by the Comptroller, if the

satisfaction after giving an rtunity to the contractor of

of renudiation shall be by the Comptroller.

or other similar tax

be paid extra.

approved supplier.

made to the firms

furnished must hold

considered as invalid docu

anagingPartner/Direc

by the Centrql or state

any reduction in them after

e borne by the approved

printed descriptive literature, alogue, photo liferature of

offers for convincing the quality and u$age of the

ing on the part of tenderers their represent{tives after

I disqualify them.

to accept any tender not ry the lowest, reject any

and accept any tender fbr a or any one or more ltems or

invited.

ust be subrnitted accuratelf in cordance with tho condition

nts must invariably be losed wherever demanded.

n of these essential ts, the tender shhll not be

rejected without notice or an reference.

for the

ts:

the

entire pefiod of the

the tendefer as:

tarylSo leD i stributpr/M an u fa

as registered with the Di tor General of $upplies &

All the documents be

be acceptable only ifattested. Unattested copies of

24. The tenderers should not qu

counter conditions or counter

at all,lf a tenderer imposes

conditions mentioned herein.

25,

26.

Legal proceedings, if any ari

situated in Kota and not el

Tenderers are expected to sa

tendered by them in full ifeither stopped the manufac

items or the items is not being

Successful tenders will be bou

the approved rates only.

27. Tender must be submitted on

the comptroller, Agriculture U

of tender forms sent or deposi

towards any subsequent

submitted after quoting the pri

not wish to quote for some i

mentioned. Tenderer should k

him as his office copy.

29.

28.

30.

Separate covering letter or

Where a particular make or

suggested. The alternatives su

have quoted for the tendered i

and tenders should be submi

with more than one category

The decision of the Comptrol

tender will be final and bindi

31. The Earnest Money deposited

converted into Security Mon

earnest money deposited, the

remitted by the contractor.

32. The tender shall on

Agriculture University, Kota s

500/= within period specified i

alongwith the agreement bond

offer will be forfeited.

33. The bidder must have s;

OEM (original equipment

itted

are

ts will not be c;onsidered valid.their own conditions while submitting the tenderers. Any

bmitted by the tenderers will ndt be considered

ich are in addition to or confficting with thetender is iable to be rejected.

this tender shall have to be lodged in Courtsng out

fy them that they will be able to supply the articles

ir tenders re accepted. N,c plea that the manufacturer has

g or man has increased the prices of the tendered

imported d to certain restrictions shall not be considered.

to suppl the ordered afl:icles in all circurhstances and on

e prescrl tender forms only which can bp obtained from

iversity, K on payment as specified in tht NlT. The cost

inal or copir:s of the original documents can

I by the "Govt. Gazettefl Officer"/Self

in the

in any

separatel

and

ll submit

the letter

niversity shall neither be refunded nor adjusted

. The whole set of tender f'orm should be

of each item in the space provided. If tlle tenderer does

words QUOTATION" against such items should be

p one of the tender form, out of the pwo supplied to

the tender form, no altern0tive should be

be ignored and the tenderer shall be assumed to

ms with ifications as nnentioned in the tbnder form,

should be sent for separate catggory of tenders

for each category. Tenders reQeived in mixed

not be

, Agricu re University, I(ota in all matter$ relating to the

upon the

at the t of submission of tender will be automatically

amount of Security Money is more than the

the remai g amount of Security Money will have to be

of the tenrder offer from tlre comptroller,

agreement b,cnd on non-judicial stamp of Rs.

d also deposit the amount of Security Money

failing wh

authoriza

the earnest rnoney deposited, with the tender

n for Kota hgriculture Univqrsity issued by

facturer)fl sale and support services.

condi{ion is

transparency

t website

ifly that I/We hide by General

included i

in public

.finan

read theerms and

then it will be

rules r2013 which

.gov.irt

FTESTAM

Supply perfiod:10.L

VWe herebly certi

ffpecialtenips and

all the ter''dns &

responsibililty for

t--

that the above

ionrs of the

itions in

latiotrr, cornm

have

.l/We

of con

ing,

quoted

to confifm

rmation and

and to user

re of lhe Tirm'd Rubber

Signat(wflrh

andall

iti

vwon

the

and

also

m

I

i