iPads for Beginners For All HCPS Individual iPad Users

May 2012

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GETTING TO KNOW YOUR IPAD

Buttons and Icons

Sleep/Wake/Power- Press and release to put your iPad into

sleep or wake mode. Press and hold to get the power slide

option.

Home Button- This is the only button on the face of your iPad.

Use the Home Button to return to the iPad desktop or wake up

your iPad from sleeping.

Status Bar- This area of your iPad screen provides current and working

information about your iPad. This includes the following: Wi-Fi,

Activity, Lock, Screen Orientation Lock,

Location, Play, Bluetooth and Battery

Front/Back Camera- Your iPad comes with a

camera on the front face centered above the iPad

screen. In addition, there is a second camera on the

back of the iPad beneath the power button.

Side Switch- This sliding switch is defaulted to

provide a convenient way in which to mute the iPad

sound. This button can also be customized to prevent

screen rotation.

Volume Button- By simply pressing the up and down sides of this button,

the volume can be raised and lowered.

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Headphone Jack- For private listening, simply plug in

headphones.

Microphone- The iPad can be used to record

sounds. The microphone is located between

the power button and the headphone jack.

Speaker- The external speaker on the iPad is

located on the back in the bottom left-hand corner.

Dock Connector- To sync and charge your iPad,

you will connect your cord to the dock connector.

In addition, this is where you could connect a

projector adapter to your iPad.

Working with Your iPad Settings

In the Settings app, there are many options for controlling various aspects

of your iPad. This is the hub of customization for the functionality of your

iPad and its apps. By tapping on the Settings icon and choosing the

desired area from the list, specific controls can be changed. Here are a

few of the most commonly used areas within Settings:

Wi-Fi- This is where wireless access is

controlled. Specific wireless networks

can be selected by tapping the name of

the network, entering any passwords (if

needed), and waiting for a checkmark to

display next to the name.

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General- This area is very important to your iPad. There are several

sections within the General area which are described below:

Software Update- Any operating system updates will show up here.

When these occur, tap on the update and follow the on-screen

directions.

Auto-Lock- This allows you to decide how long the iPad waits until it

puts itself to sleep. To save battery life, you may want to have a

shorter time setting, but when presenting, you may want to set this to

“Never”.

Side Switch- Next to “Use Side Switch To:” you can change the

functionality of the side switch which is defaulted to be mute. Here

you can change it to locking the orientation of the screen.

Reset- Do not touch this area unless you are leaving your position

and have been given directions for resetting your iPad. Otherwise,

information will be permanently lost.

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WORKING WITH APPS

Native Apps

Notes- This app provides an area for a virtual text-only notebook and

is best used in landscape mode.

1. Creating Notes: New notes can be created by tapping the plus

sign in the top right-hand corner.

2. Adding Content: To add information in your note, simply tap into

the page.

3. Keyboard Information: When text entry is needed, a keyboard

will appear for your use. To access more characters (including

numbers and symbols), tap the “.?123” button.

4. Hiding the Keyboard: To minimize the keyboard, simply tap the

hide keyboard button.

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5. Moving Between Notes: There are two ways to move between

notes. Tapping on the title of the note (which is the first few lines

of text) will display that note. Also, tapping on the forward and

backward buttons will take you through each of your notes.

6. Emailing a Copy of Your Note: To export your note to email, tap

the export icon and choose “Email”. (Email Setup is addressed in

a later section.)

7. Deleting a Note: To delete an email, tap on the trash can icon

when viewing the note you wish to delete. Then tap “Delete

Note”. There is no “UNDO”.

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Safari- This is your iPad’s browser for accessing the internet. Please

note: sites which use Flash, will not display on an iPad. You may see a

message to install, but it is not compatible with the iPad.

1. Navigating: The Forward and Back buttons allow the user to

navigate to and from the pages visited on a specific tab.

2. Bookmarks: This is your “Favorites” folder on the iPad. Here you

will find any sites which you have chosen to add to Bookmarks.

There is a very helpful iPad User Guide which is pre-bookmarked

for your reference.

3. Export: This icon features many options:

Adding a Bookmark: After navigating to the desired page, tap

this option to customize a bookmark.

Add to Reading List: This option saves pages for later

reading. This is ideal for online newspapers and articles.

Adding a URL Shortcut to Your Home Screen: If you have a

website that you often visit, you can add a link to your Home

Screen. First use your browser to visit the desired page.

Choose Add to Home Screen. It will look like another App on

your Home Screen, however the name cannot be edited.

4. Address Bar: The URL for webpages is found in this field.

5. Reader Button: When visible, this button allows you to view a

web page without extraneous information. It appears more like a

printed version of the information included in the site.

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6. Refresh: Tap this icon to reload the current web page.

7. Google Search: Type web searches into this field. Then press the

“Search” button on your keyboard.

8. Close Current Tab: Tap this “X” to close the currently viewed tab

when it is no longer needed.

9. New Tab: Tap the “+” to add another tab to the browser window

when viewing multiple sites is needed.

Camera: Use the camera to take snapshots from the front or back

cameras included on the iPad. Simply click on the Camera app icon.

1. Taking a Photo: To take a picture with your iPad, tap the camera

icon superimposed on the screen.

2. Back/Front Camera: This icon allows for easily switching between

the front and back cameras.

3. Options: This icon allows the user to access camera

options.

4. Video/Still: Simply slide the switch to change camera

mode from still images to video recording. Note that while in video

mode, the camera icon changes to a recording icon (see right).

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5. Zooming: While in still

image mode, users can

zoom in and out on the

image by using the “pinch

and zoom” method. To

zoom in, simply put 2

fingers together on the

screen, dragging them

outward. To zoom out,

simply place 2 fingers apart

on the screen, pulling them together.

6. Working with Grids: To turn on the grid

for ease of image alignment, simply tap

the Options button and toggle the Grid

slider.

Photos: The pictures you take with your iPad and any saved from

other locations will be stored in the Photos app.

1. Camera Roll: This is a folder within Photos which contains all

images.

2. Albums: Folders can be created to sort images within the Photos

app. To get to folders, simply tap the “Albums” button.

3. Options: The universal iPad icon ( ) for sending, sharing,

exporting and other options is used in the Photos app. To get to

these options, tap this button when in the albums view or the

image view.

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4. Multiple Image

Select: When in the

thumbnail view of your

photos, multiple

images can be

selected to perform

several options.

Images are indicated

as being selected

when a blue

checkmark appears on

the thumbnail.

5. Delete: Any selected images will be deleted when the delete

button is tapped. (Note: There is no “Trash” from which to rescue

images.)

6. Share: After images are selected they

can be shared several ways.

7. Email: This option will appear under

“Share” when 5 or fewer images are

selected.

8. Editing Images: When looking at one

image in the large mode, the “Edit”

button will appear. You may need to

gently tap one on the image.

9. Image Tools: Once in edit mode,

images can be rotated, enhanced, and

cropped. Red eye can

also be removed.

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10. Slideshows: All images can be played

in a slideshow. Simply go to the album

view, tap on Slideshow, and select

options. Then tap “Start Slideshow”.

Reminders: The Reminders app is a great tool for storing “To Do”

tasks and check-off lists on the iPad.

1. New Reminder: To add a “To Do” item to the reminders list,

simply tap the plus sign and enter details.

2. Marking a Task Complete: Tapping on the checkbox next to the

item will mark it as complete.

3. Reminder Details: Upon tapping the title of the task, other details

for the task can be set. After changes have been made to the

Reminder, tap Done.

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4. Setting a Date: To

receive a notification to

remind you about the

task, tape on Remind

Me and toggle the “On a

Day” switch to on. Tap

on the date and use the

rollers to choose a

specific date and time to

be reminded. Tap Done

when finished.

5. List with Alerts: If reminders are set with a specific notification

date and time, the details will appear under the title of the

Reminder.

6. Date View: To view

reminders in a calendar

view, tap the Date view

button.

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Calendar: Your FirstClass® Calendar or another personal calendar

can be accessible here. (More about the Calendar app below.)

Settings: Access customization for your iPad using the Settings app.

App Store: To browse for and purchase apps or to redeem voucher

codes from the Program Facilitator, use the App Store.

1. Featured: This area is

the Home Page of the

App Store. Tapping

here will allow access to

login, redeem codes and

search for apps.

2. Sign In: If this area

indicates “Sign In”, tap it

and login with your

Apple ID and password.

If your Apple ID is

displayed, you are

already logged in to the

store.

3. Search: Type search

terms and app titles into

the search field.

4. Redeem: Program

Facilitators will provide you with codes for redeeming apps. These

codes should be entered in on the iPad.

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5. Codes: Codes for apps must

be entered exactly. Tapping

the redeem button will result

in the app being installed

onto the iPad.

Recommended Apps

iBooks : Although this is not a native app, it is free and recommended

for document and electronic book

storage.

1. Bookshelf: Books and PDFs

will appear in your iBooks

bookshelf for easy access.

2. Collections: Items in your

iBooks library can be viewed

by category.

3. “Open In iBooks”: When viewing PDFs from the web, users are

given the option to open the PDF in iBooks for later reference.

This is an excellent way to store handouts and other documents

which are frequently used.

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4. Edit: From the main iBooks shelf, tapping edit allows the user to

delete and move items within the personal library. Tap Done when

editing is complete.

Bump : Bump is an iPhone app which can be helpful for sharing

apps, contacts and images from one iPad to another. Both iPads

must have the Bump application installed and open before sharing.

You will notice that Bump is an iPhone app. Tapping the “2x” symbol

increases view size.

1. Your Card: Filling out this information

allows other Bump users to identify

your Bump requests.

2. Options: Swiping to the left allows

the user to choose what type of

information to bump.

3. Location: Location Services must be

on for Bump to work. Tap OK to

continue.

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4. Photos: To send photos, select desired

images.

5. Bump Now: This message indicates that

both Bump users can GENTLY bump

iPads together.

6. Contacts: Selecting contacts is also possible

with Bump.

7. Errors: It is very common to receive an

error on Bump until each user is

comfortable using this app. Simply tap

OK and try again.

8. Connecting: Once the iPads have “found”

one another, each user must tap Connect in

order to exchange information. When

complete, images go to the Photos app and

contacts go to the Contacts app.

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iTalk : iTalk is an iPhone app for recording voice memos and other

audio files. These files can be imported into iTunes so that you can access

them on your computer, as well.

1. Recording Name: Provide a name for the

recording which will identify this specific

recording.

2. Recording: Pressing the “big red button”

initiates the recording. Pressing it again

will pause the recording.

3. Quality: Users can choose the quality of

the recording. The higher the quality, the larger

the sound file.

4. Pause/Unpause/Stop: Pressing the red button

during recording pauses the recording. To resume

recording press the red button again. To

completely stop recording, press Done.

5. Playing: To listen to the recording, select the

recording once. Then press the triangle next

to the recording title.

6. Information: More information about each

recording can be found by tapping on the >

next to the title of the sound file.

7. Sharing: Sound files can be emailed by pressing

the .

8. Notes: Notes can be added to each recording to

include location and any other information about

the recording.

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RedLaser : QR Codes are being used in a variety

of ways. This app allows your iPad to read and generate

QR codes.

1. Scanning a Code: The lightning bolt icon is

used when scanning of a code is needed.

2. QR Generator: To generate a code, tap the

QR button.

3. Scanner: When the barcode is

placed in the viewer, the code will be

automatically scanned.

4. URLs: If the code is for a URL,

simply tap on “Open with Safari” to

continue to the website.

5. URL Code Creation: Choosing the

Share URL option allows users to type in a

web address and generate a code for others’

use.

6. Text Code Creation: Users can enter text

into the generator to share information via

QR code.

Try your RedLaser reader

on this code and see

where it takes you…

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EMAIL AND FILE SHARING

The FirstClass® App

Setting Up Email- When setting up your device for using the FirstClass®

app, follow the step by step directions found here:

http://www.hendersoncountypublicschoolsnc.org/instructional-

technology/files/2011/02/FirstClassforiPhone.pdf.

Although these directions are for iPods and iPhones,

these still apply to iPads.

NOTE: When using the client on the iPad, please

remember to logout. You will logout in the top left-

hand corner of FirstClass® when you are logged in.

You must also tap LOGOUT on the main login

screen to ensure you are logged out. Essentially,

you are tapping logout twice in order to fully logout

of the system.

Setting Up Your FirstClass® Calendar- When setting

up your FirstClass® calendar, follow the step by step

directions found here:

http://www.hendersoncountypublicschoolsnc.org/technology/files/2012/04/F

irstClass-Calendar-on-iPadUPDATEDPORT.pdf.

NOTES: Make sure the calendars you want to view and use are

displayed in the Show Calendars list. If you are using the iCloud or any

other personal calendars, you will have to manually select the desired

calendar each time you add an event from your iPad. It is important to

note that the iCloud calendar is completely separate from the other

calendars and should not be used.

FirstClass® Device Preferences: From your computer client, you need to

check the way FirstClass® is handling your iPad device. When logged into

the client, go to Edit>Preferences and choose the Handheld Devices tab.

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Ensure the Conflict Resolution Policy is set to “Keep FirstClass

changes, discard device changes”. This will ensure proper

syncing.

Also check to see if the “Synchronize only after date” is the one

you want it to be. You can change it if you need to view earlier

dates on your device.

If you are having difficulty viewing all desired dates on your device,

change the NEXT SYNCHRONIZATION drop-down beside the

calendar to “Slow(Full)”

Document and File Sharing

iPad apps handle files within the software which created them. For this

reason, it is necessary to use email to share files. FirstClass cannot be

used to send files because the software that created the file must be used

to send the file. For example, a Pages document must be sent using

Pages. For this reason, Gaggle should be used for document and file

sharing. Gaggle account information will be provided by the school-based

Gaggle trainers.

WHY NOT USE A PERSONAL EMAIL? Federal regulations and state law

require that business email be archived. In order to facilitate this, Gaggle

will be used.

Setting Up Gaggle for Sharing

1. Go to Settings and select Mail, Contacts, Calendars.

2. Under Accounts, select Add Account and choose Other.

3. Under Mail, select Add Mail Account.

4. Enter the following:

a. Name: Your Name

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b. Address: username@hcps.gaggle.net (your username

would have been given to you by a member of the

Technology Staff)

c. Password: Your Gaggle password

d. Description: “Gaggle Email Account”

5. Press Next.

6. The IMAP button should be highlighted in blue. If not, press

IMAP to change it to blue.

7. Under Incoming Mail Server, enter the following:

a. Host Name: imap.gaggle.net

b. User Name: username@hcps.gaggle.net

8. Under Outgoing Mail Server, enter the following:

a. Host Name: smtp.gaggle.net

b. User Name: username@hcps.gaggle.net

c. Password: Your Gaggle password

9. Press Next.

10. A verification process will take place. This may take some time.

Be patient. When it is finished, press Save.

11. Press your home button. Congratulations! Your Gaggle account

is now set up.

Sharing Files from the iPad With Email

1. Open the application used to create the file.

2. Once the file is open, locate the Share icon. Depending on the

app, it may look a little different, but here are some samples:

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3. Click on the appropriate share icon and choose to EMAIL the

file.

4. Type your entire FirstClass® email address in the To: field.

5. Fill in the Subject field relative to the document you are

sending.

6. Click Send and a copy of this email with attached file will be

sent to your FirstClass email.

7. Now you can forward this message to the appropriate recipient

or you can save your file on your PC.

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UNDERSTANDING ITUNES

Interface

iTunes provides users with the ability to back up, share, sync and

personalize content to iDevices.

1. Sign In: Users should sign in with their Apple ID and password.

2. iTunes Status Box: This area displays work being done within

iTunes. Whether the iPad is syncing, backing up, or purchases are

being transferred, unless the apple logo is displayed, do not

unplug or close iTunes.

3. Left-Hand Navigation Bar: This is the menu for accessing

iDevices and purchased content.

4. Menu Tabs: Use these tabs to access different categories of

content for your device.

5. Main Menu: This menu controls the functionality of iTunes and is

where devices will be authorized and deauthorized.

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iTunes Overview

iTunes is the software which is installed on your computer. This software is

used to sync your device, backup your iPad data and access a wealth of

free resources (such as iTunes U). Your iTunes account should be logged

in on both your computer and your iPad when syncing.

Understanding Syncing

Syncing your device is important for backup, software installation and

general maintenance of your iPad. Although not necessary on a daily basis,

this should become a weekly or biweekly habit. When syncing your device,

you can also view software updates, choose what to sync and access

customization of your syncing practices and iPad setup. Oftentimes syncing

your iPad can solve many minor technical issues, as this can update

everything as you sync. In addition, this creates a backup of your

applications, settings and pre-determined files.

Sharing Files via iTunes

When syncing your iPad to your computer, it is important to know where to

find your files on your PC. Follow these steps for locating your files on

iTunes:

In an application that allows for sending to iTunes, when you access

the Share option, choose Send to iTunes.

Choose the format of the document. Remember that you must

choose a format that matches a piece of software on your PC. For

example, do not choose Pages format, if you do not have Pages

software on your computer.

Plug in your device.

After sync is complete, click on the name of your device.

Click on the Apps tab.

Scroll down to the bottom of the page to the “File Sharing” section.

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1. Click on the application that you used to create the file which you

are wanting to access.

2. Choose the document you wish to access on your computer.

3. Click on the “Save to…” button.

4. Choose your location for saving. Now your file is on your

computer.

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TIPS AND SHORTCUTS

There are many shortcuts and tricks that make the use of the iPad even

more efficient. Here are some of those tips:

Keyboard Tips

Keyboard Trick: If you are using the on screen keyboard and you want to

type an apostrophe and you do not want to have to switch back and forth

between the letter and number keyboards, simply press and hold down the

exclamation key and choose the apostrophe. Several other keys have

additional options, as well. If there is an international letter needed, try

pressing and holding the related letter. Also, the question mark gets you to

the quotation mark.

Turn on Caps Lock: To turn on Caps Lock, simply double tap the shift

key.

Gesture Tips

Zooming: To zoom in or out, simply pinch 2 fingers together or apart. This

can work in Safari, documents, images and some other apps.

Application Switching: For switching between applications, use 4 or 5

fingers and swipe left or right.

Multitasking Bar: To reveal the Multitasking Bar (open applications), use 4

or 5 fingers and swipe up.

Multitasking Bar Tips: The first view of the Multitasking Bar shows

everything you have opened with the most recent application first. If

you need to force close an application, go to the Multitasking Bar,

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hold down the application icon until it shakes. Then press the red

minus sign to close the application.

Notifications: To reveal notifications, swipe from the top of the screen

down with 1 finger. Turn these off in Settings if desired.

Basic Tips

Make App Folders: If you need to organize your applications, try making

folders to group your related icons. For example, if you wanted to make a

folder just for Games, press and hold on one game icon. When it starts to

shake, drag it over another app icon with which you want this one grouped.

You will notice the second app highlight. Drop the first app icon into the

highlighted area of the second app icon. Name your folder appropriately.

Continue to drag and drop icons until your desired folders are made. To

stop the app icons from “shaking”, click the Home Button once.

Take a Screenshot of Your iPad: When you need to capture what is

displaying on your iPad screen, hold down the Home button and then press

down the power button. The screen will flash and the camera will click. The

image is stored in your Photos app.

Saving Battery Life: Do not just turn off the screen by pressing the power

button. This just puts your iPad to sleep. When you do not need your iPad

for a while, shut it down by holding down the Home button and the Power

button. A red slider will appear. Slide it and your iPad will really shut down.

Selecting Text to Copy: If you want to select a word or short phrase,

simply press and hold on the word, then drag and select copy. For

selecting more text to copy and paste from one place to another, simply tap

on a paragraph 4 times and the entire paragraph will be selected. Then

you can simply choose Copy.

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Return to the Top of a Page: When scrolling down a lengthy page of

content, avoid having to scroll to the top of the page by tapping the title bar

at the top of the screen.