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Human Resources
• Technical Review Panel (TRP) held last fall
• Suggestions were posted on IPEDS What’s New (http://nces.ed.gov/ipeds/trp9.asp)
• The following will be implemented in 2005–06:
One HR component
• Merge winter components (EAP, SA, S) into one component with three sections – Simplify reporting – Ensure data consistency and accuracy
• EAP will be the driver– Determine component sections using data
reported on EAP– Carry forward data reported on EAP to
subsequent sections as much as possible
Simplify, simplify
• Reorganize survey items– Provide more logical flow– For example, headcount information
collected before salary intervals
• Restructure glossary and instructions– Single set of instructions for all 3
sections– Clearer definitions
Faculty
• Problem: inconsistent reporting of faculty
• Solution: – Use EAP to define and determine
instructional staff – Eliminate current instruction for
institutions to use their own definition of faculty; institutions must use IPEDS categories and definitions
Medical school
• Expand definition of "medical school" – Any school that grants an M.D. or D.O.
• Medical school pages– Include all employees affiliated with (housed with
or under the authority of) the medical school – Do not include any employees in health
disciplines not considered part of the medical school
• Provide caveats box to list disciplines included in the medical school pages
Also…• Out– Faculty with less than 9-month
contracts
• Continue to collect headcount • Eliminate collection of salary and
expenditure information
• In– Add ability to report staff without
faculty status in the Fall Staff section so that numbers correspond with EAP section
And Finally…
• Add statement of purpose to beginning of instructions to communicate intent
• Provide FAQs• Add question at the end to determine if
there were any employees that were difficult to categorize or that were not reported (and why)
Finance
• Like Enrollment, available in both winter and spring
• Must be locked by end of spring collection
Finance
• 2 new clarifying questions:– Intercollegiate athletics (FASB +
GASB)• Are revenues and expenses accounted
for as auxiliary enterprises or treated as student services?
– Pell grants (FASB)• Are Pell Grants accounted for as pass-
through transactions or as federal grant revenues to the institution?
Data collection system
• Developing Excel file import formats for HR, F
• Available for 2005-06 collection cycle, starting with Winter collection
Fall Collection
SurveysInstitutional Characteristics
Completions
Collection open
September 7
Institution close
October 19
Coordinator close
November 2
Winter Collection
Surveys
Human Resources
Enrollment (available)
Finance (available)
Collection open December 7
Institution close January 25
Coordinator close February 8
Spring Collection
Surveys
Enrollment
Finance
Student Financial Aid
Graduation Rates
Collection open March 8
Institution close April 19
Coordinator close May 3
Followup ScheduleEmail to KH (collection open) Open
Letter to CEO (no reg KH) Close – 4wks
Email to KH (no data) Close – 4wks
Phone to CEO (no reg KH) Close – 3wks
Phone to CEO/KH (no data) Close – 2wks
Email to KH (no data) Close – 2wks
Email to KH (not locked) Close – 2wks
Email to KH (no data) Close – 1wk
Email to KH (not locked) Close – 1wk
Noncompliance
IPEDS Fall Collection
Survey 2002-03 2003-04 2004-05
Institutional Characteristics
75 7 3
Completions 199 12 12
Noncompliance
IPEDS Winter Collection
Survey 2002-03 2003-04 2004-05
Employees by Assigned Position
79 7 13
Fall Staff N/A 11 N/A
Salaries 50 9 5
Noncompliance
IPEDS Spring Collection
Survey 2002-03 2003-04 2004-05
Enrollment 68 8 5
Graduation Rates
104 29 16
Student Financial Aid
134 34 15
Finance 184 35 32
FSA Noncompliance Actions
Number of institutions fined, warned
2002-03 2003-04 2004-05
Fined78
$1,241,000
39
$370,000
39
$175,500
Warned ~350 30 12
Total ~428 69 51
OMB Clearance
• Next package will request clearance for 2006-07 through 2008-09
• New items include:
Preliminary Early Estimate of Fall Enrollment
• 8 numbers – on IC– FT, PT enrollment • Undergraduate• First-time undergraduate• Graduate• First-professional
• Clearly identified as early estimates, so data can be different from what will be reported on EF
Preliminary Early Estimate of Fall Enrollment
Level of Student
Full time Part time Total
Undergrad R R CV
First-time undergrad
R R CV
Graduate R R CV
First-professional R R CV
Grand total estimated Fall 2006 enrollment CV
R = reported valueCV = calculated value. Totals will be generated from the detail provided by the institution.
Fall Enrollment• Degree-granting institutions would
get new column• Divide Other degree/certificate-
seeking undergraduate students into:– Transfers into the institution (first-time
at institution)– Other degree/certificate-seeking
students
• Full time and part time
Fall Enrollment – Transfers In
Full-time undergraduate students
Degree/certificate-seeking Non-degree/ non-certif-seeking
TotalFirst-time
Trans-fers in Other Total
R/E R R R CV R CV
Total CV CV CV CV CV CV
R = reported value; CV = calculated value
Human Resources
• Institutions with <15 full-time employees–Would do short Fall Staff section
(collects data by primary occupational activity, by race/ethnicity and gender)
Current House Bill
• HR609– (1) provide consumers with an easy-to-
use, comprehensive web-based tool for researching and comparing institutions of higher education;(COOL)
– (2) increase the transparency of college cost, price, and financial aid; and
– (3) raise public awareness about pse, particularly among low-income families, non-traditional students, and first-generation college students.
How to do this--
• Establish TRP to– Determine what is needed– Best way to collect data
(considering burden and cost)– Determine comparability of data– Redesign COOL to• display new data• include sorting function/ better
search mechanism
More requirements
• Publish data on COOL--– Cost of attendance and SFA (we already do
this)– Also net average price– Instructional expenditure per FTE– Enrollment data
• # and % FT/PT and resident/nonresident
– Faculty / student ratios– Faculty & staff data (FT/PT)– Graduation and transfer rates
Links to institution
• Data should include–Mission– Accreditation– Student services– Transfer of credit policies– Placement rates and other
measures of success
Current Senate Bill
• S1614 – to extend HEA– put on fast track last week
(attached to budget cutting bill)– Includes much that will impact
IPEDS
Possible New Requirements• Ability to compare institutions in
COOL ** (we’re already planning for this)
• 10 years of cost of attendance data on COOL, including average annual cost of attendance
• SFA data (we have this already)• % students successfully transferring
academic credit
More new data
• Data on students who complete– UG cert or degree and get job– UG degree and go to grad school
• Ranking of institutions showing– Dollar and % increases in tuition by
quartiles
• All data will be made available for degree-granting institutions by control and level
• Assistance provided to institutions by each State
SAIR Session
• Tues 10/25, 9:15 - 10:00
• IPEDS: Alternatives to Unit Records
• Mary Sapp + Susan Broyles + Jan Plotczyk
First-professional degree classification• SAIR Session–Mon 10/24, 2:15 - 3:00– IPEDS First-professional Degree
Programs: A Policy Update and Hearing
– Ed Delaney + Susan Broyles
First-professional degree classification• Technical Review Panel meeting– December 12-13, 2005 in DC– Attendance open to sponsored
invitees PLUS other interested parties*
– Limited seats available– Interested parties MUST register
to reserve a seat
New institutional category variable• Technical Review Panel meeting
held last 2 weeks ago in DC
• Addressed issue of sector bleed, degree creep
• Watch for TRP summary to be posted soon
instcatDegree-granting
Baccalaureate or above1 - No baccalaureate2 - Primarily bacc + above3 - Other bacc granting
4 - Associate's + certificates
Nondegree-granting6 - Above bacc certificates7 - Subbacc certificates
Combined data allocation
• Project to allocate combined IPEDS data among parent reporters and children
• Will make IPEDS data more usable
• Keyholders will be contacted for input
Webinars
• Assorted data collection topics• Done live, then posted to AIR
website• In Sept, did 3 for new KHs• Coming up:– Finance– HR– Student surveys
SAIR session
• Mon 10/24, 3:30 - 4:15
• Getting IPEDS Data Back (software demo)
• Darline Morris + Susan Broyles + Jan Plotczyk
• DAS, Tables Library, Report Templates, ExPT