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IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

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IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013
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Page 1: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

IPO Americas – Dominican Republic Meeting Tabletop Exercise

March, 2013

Page 2: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Exercise Aim:

The aim of this exercise is to give participants the opportunity toconsider different major event security planning elements and reflect on operational response capacity at both National and Regional levels.

Page 3: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Exercise Objectives:

1. To provide an opportunity for participants to consider and openly share information on major event security and crime prevention matters to enhance both their own knowledge on the subjects and that of others too.

2. To have participants actively consider realistic scenarios to help them objectively determine operational response capacity at both National and Regional levels

3. To identify gaps in capacity requiring to be considered at National or Regional levels and/or be addressed through training at future IPO Americas meetings

4. To provide an opportunity for participants from different Countries in the Region to collaborate and develop professional contacts and support networks

Page 4: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Background

The significant benefits that Countries can derive by engaging the skills and collaborative expertise the IPO Americas Programme can offer when planning security for major events has been collectively acknowledged across the Region.

(Imagine) – To further the aims of the Programme, The IPO Platform’s Executive Committee implemented a collaborative strategy to support individual Member States in their major event security planning efforts.

One element thereof involved the creation of an Expert Advisory Group, comprising a number of experienced major event security practitioners, working together at a centralised location, on secondment from different countries.

The Group’s role is to collaboratively consider specific questions and requests on major event security planning matters from Member States and provide strategic level information, support, advice and guidance in response thereto.

You are all now members of an Expert Advisory Group and expected to work collaboratively with colleagues at your table to define responses to the following requests we have received from an IPO member country.

Page 5: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Introduction

A country is currently planning security for a visit to their territory by a very high profile Head of Government in 6 months time. The Principal will be accompanied by a delegation of over one hundred government officials and staff. They will arrive in two planes and all will be accommodated in a remote luxury hotel complex.

The Principal will, on each day of the five day visit, meet with local dignitaries and business leaders at different locations. It is not yet known if there will be any public engagements undertaken. The visiting Head of Government has previously very publicly condemned all forms of terrorism and actively supports both national and international counter terrorism activities - but his record in terms of positively addressing significant environmental issues in his own country and abroad is less impressive.

Environmental campaigners have expressed an intention to call for public protest and also undertake other “more spectacular” forms of protest. International media interest in the visit will accordingly be high and local communities and small businesses will inevitably suffer significant disruption.

Page 6: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 1.

Discussion 15 minutesFeedback 15 minutes

Host country security planners have asked the Expert Advisory Group to:

1. Concisely explain why there is a difference in approach to planning security for a political summit/meeting and a major sporting event:

2. Prepare a list of around 12 key major event security planning elements that need to be considered for any major event:

3. Identify the 5 main Strategic Risks that are most likely to be encountered in periods before, during and after any major event:

Page 7: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 1.

Q1. Concisely explain why there is a difference in approach to planning security for a political summit/meeting and a major sporting event:

Possible response:

The former is a security event with restricted public involvement and the latter is a public event with restricted security involvement.

Page 8: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 1.

Q2. Prepare a list of around 12 key major event security planning elements that need to be considered for any major event:

Possible response:

1. Leadership2. Planning structure and management3. Intelligence4. Media and public relations5. Venue security6. Border control

7. Traffic management8. Non event and event related matters9. Human resources and logistics10. IT and communication11. Integration and coordination12. Contingency planning and crisis management

Page 9: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 1.

Q3. Identify the 5 main Strategic Risks that are most likely to be encountered in periods before, during and after any major event:

Possible response:

1. terrorism 2. public disorder 3. crime 4. image embarrassment 5. accidents, emergencies and/or other disaster.

Page 10: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 2.

Discussion 20 minutesFeedback 25 minutes

Host country security planners have learned that in other countries hosting a major event, a Multi Agency Command Centre (MACC) has been set up when personnel from different agencies are required to interact in command preparedness, prevention, response, recovery, and mitigation activities, especially when multiple incidents are occurring in one area and/or there are particularly complexities such as a requirement to task scarce resources across multiple demands.

The host country has asked the IPO Expert Advisory Group to consider and respond to the following questions:

Q1. which services and agencies might be invited to be present in a MACC while a major event was ongoing?

Q2. briefly, what roles at strategic, tactical and operational levels would MACC personnel perform?

Q3. where is the best location for a MACC?

Q4. from the police service, who would perform strategic commander/gold functions in a MACC?

Q5. is there a country represented here with MACC experience?

Page 11: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 2.

Q1. which services and agencies might be invited to be present in a MACC while a major event was ongoing?

Possible response:

1. police 2. fire 3. public health 4. ambulance 5. military 6. civil contingencies 7. governmental 8. local authority 9. security and intelligence services 10. event organiser 11. airport/port12. border control 13. visiting nations???

Page 12: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 2.

Q2. briefly, what roles at strategic, tactical and operational levels would MACC personnel perform?

Possible response

1. Strategic: command functions and decision making capacity 2. Tactical: commanders’ specialist subject tactics advisors in subjects

such as CBRN, public order, firearms, media, HAZMAT etc

3. Operational: radio operators, log keepers, researchers, runners, IT technicians etc

Page 13: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 2.

Q3. where is the best location for a MACC?

Possible response

• remote from the venue(s)• in a secure location• reliable infrastructure (power, comms etc) • immediate access to support (intelligence, records, manuals, databases etc)• capacity to operate 24 hours • sufficient accommodation to expand in the event of a crisis situation

Page 14: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 2.

Q4. from the police service, who would perform strategic commander/gold functions in a MACC?

Possible response

Experienced, suitably qualified and properly prepared Senior Officer (other than Chief???).

Page 15: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 2.

Q5. is there a country represented here with MACC experience?

Possible response:

Answer to be ascertained from feedback.

Page 16: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 3

Discussion 20 minutesFeedback 25 minutes

The host country realises an important aspect of governance is internal communication. Effective internal communication within and across organisations and agencies involved in the security of the major event they understand is paramount and a key element in coordination as it allows authorities to disperse information, keep everyone up to date and help in terms of understanding and maintaining motivation.

The host country has asked the IPO Expert Advisory Group to consider and respond to the following questions:

Q1. what sort of meaningful internal communication activities can be undertaken prior to the event?

Q2. during events, particularly those of a prolonged nature, what needs to be done to make sure that staff remain motivated, responsive and alert?

Q3. after the event has finished, how can the staff contribution continue to be acknowledged?

Page 17: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 3.

Q1. what sort of meaningful internal communication activities can be undertaken prior to the event?

Possible response:

1. newsletters 2. presentations and subject meetings 3. intranet/internet updates 4. staff association/union involvement 5. intelligence bulletins 6. secondments to planning team 7. early identification and allocation of tasks and briefing on roles and responsibilities 8. regular cascade briefings 9. ideas/staff suggestion scheme 10. appointed liaison officers 11. social networking!!! 12. briefing videos/dvds

Page 18: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 3.

Q2. during events, particularly those of a prolonged nature, what needs to be done to make sure that staff remain motivated, responsive and alert?

Possible response:

rotation of posts (providing security is not compromised) access to refreshments provision of (good/not contaminated!) food clean toilet and washing facilities policy on personal mobile phone use rest areas with comfortable furniture, newspapers, television, water etc visible and supportive supervision, management and command ongoing sit-rep provision reasonable shifts and periods of operational deployment effective management of shifts and deployment periods on-site welfare capacity and personnel medical monitoring and access to medical advice reliable staff transport schedule contingency supply of equipment (wet weather, extreme heat, torches, batteries, insect repellent etc) effective logistics chain reassurance of support if risk, threat or vulnerability issues arise specialist “posts” occupied by trained personnel with the right equipment

Page 19: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 3.

Q3. after the event has finished, how can the staff contribution continue to be acknowledged?

Possible response:

1. participation in de-briefing and post-event review activities 2. letters/awards of appreciation 3. identified in post action reports 4. photo gallery/video ‘postcard’ in staff area and/or public places 5. participation in post event knowledge transfer activities 6. acknowledged/participation in post event media activity 7. roles in legacy capacity building projects 8. participation in post event formal activities.

Page 20: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 4

Discussion 20 minutesFeedback 25 minutes

The host country understands that Traffic Management is a key element of major event security planning.

There is a need to designate, maintain and secure access routes to and from venues, including airports and ports, and other designated places for VIPs, other delegates, media, police resources and others, hopefully without unduly impacting on the needs of local residents and routine business operations.

The host country has asked the IPO Expert Advisory Group to provide guidance in respect of the following matters:

Q1. What kinds of unlawful “protester tactics”, including those involving relatively small groups, could significantly and negatively impact on traffic management operations?

Q2. To prevent such disruption, what should security planners and traffic managers consider doing in terms of being prepared?

Q3. Apart from protest activity, what other kinds of incident could significantly and negatively impact on traffic management operations?

Q4. Which agencies should be involved in traffic management considerations and related contingency planning activities?

Page 21: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 4.

Q1. What kinds of unlawful “protester tactics”, including those involving relatively small groups, could significantly and negatively impact on traffic management operations?

Possible response:

1. unauthorised assemblies and marches 2. cycle blocks 3. setting fires 4. frames, pipes and chains 5. cutting power supply for traffic lights, CCTV systems etc 6. flash mobs 7. airport runway occupation 8. ‘spectacular’ stunts 9. damaging road infrastructure 10. depositing material on roadway 11. climbing

Page 22: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 4.

Q2. To prevent such disruption, what should security planners and traffic managers consider doing in terms of being prepared?

Possible response:

1. robust intelligence gathering 2. identification of ‘key’ activists 3. public order officers trained in wide range of tactics 4. equipment (e.g cutting gear/bulldozers etc) on hand 5. signposting and route diversion plan 6. ‘hardening’ key points (e.g. tunnels and bridges) 7. early intervention 8. prior dialogue with protesters 9. prior removal of debris/missiles etc 10. “forward intelligence teams” 11. proactive support for legitimate protest 12. consider capacity to respond on water and in the air 13. exercise and test preparedness

Page 23: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 4.

Q3. Apart from protest activity, what other kinds of incident could significantly and negatively impact on traffic management operations?

Possible response:

1. fatal accident 2. HAZMAT incident 3. extreme weather 4. urgent road repair works 5. ‘key workers’ strike 6. major fire 7. power cut 8. illegal parking 9. spectators 10. vehicle breakdown 11. an unconnected mass casualty event or other major incident 12. building collapse

Page 24: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 4.

Q4. Which agencies should be involved in traffic management considerations and related contingency planning activities.

Possible response:

1. police 2. fire 3. ambulance 4. military 5. local health service providers 6. traffic commissioners 7. public transport operators 8. weather forecasters 9. local authority/council 10. vehicle recovery/breakdown responders 11. suppliers of specialist equipment 12. airport/port representatives 13. VIP protection personnel 14. public service and utility providers (eg refuse collection) 15. event organisers 16. media!!!!!

Page 25: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 5

Discussion 25 minutesFeedback 35 minutes

It is understood by the host country that contingency planning is important and involves considering “what if” scenarios and having prepared responses for implementation if unexpected situations arise.

The host country would however like additional information from the IPO Expert Advisory Group in respect of the following:

Q1. what are the principal response considerations in the event of an incident occurring that results in a significant number of people dying?

Q2. what are the principal response considerations if a visiting VIP or other Principal dies during the course of the event?

Q3. what are the main challenges likely to be encountered if there is an allegation of a serious crime having been committed within a designated secure venue?

Page 26: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 5.

Q1. what are the principal response considerations in the event of an incident occurring that results in a significant number of people dying?

Possible response:

1. body labelling and marking 2. preserving the scene 3. video/dvd /photographic recording of locus 4. transport of corpses 5. mortuary and post-mortem examination capacity 6. formal identification of bodies 7. investigation and reporting capacity 8. casualty bureau management 9. rest centre and reception of relatives 10. significant press interest 11. foreign support/intervention 12. language/translation capacity

Page 27: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 5.

Q2. what are the principal response considerations if a visiting VIP or other Principal dies during the course of the event?

Possible response:

1. preserving the scene 2. preventing removal of body 3. forensic evidence gathering 4. post-mortem examination challenges 5. investigation and reporting protocols 6. foreign intervention 7. significant media interest 8. fatal accident enquiry requirements 9. language/translation capacity

10. respect for foreign custom/practice

Also consider implications of a ‘principal’ becoming ill and requiring hospitalisation

Page 28: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 5.

Q3. what are the main challenges likely to be encountered if there is an allegation of a serious crime having been committed within a designated secure venue?

Possible response:

1. diplomatic immunity claims 2. suitable legal representation available 3. political pressure and governmental intervention4. decision to cancel/interrupt main event 5. access to secure area required by non-accredited personnel 6. disruption for evidence gathering 7. the “need for speed” 8. managing embarrassment

9. many of the challenges already highlighted at 1 and 2 above

Page 29: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 6

Discussion 20 minutesFeedback 25 minutes

Many key strategic level issues must be objectively addressed if the implementation of an intelligence centred approach to major event security planning is to be successful and the host country has asked for additional information in this regard.

Q1. What are the major strategic level issues to be considered when developing such an intelligence capacity?

Q2. Within such an intelligence cell, what are the key activities at tactical/operational levels?

Q3. Is there a country here currently with, or developing, a National Intelligence Model approach to security and crime prevention?

Page 30: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 6.

Q1. What are the major strategic level issues to be considered when developing such an intelligence capacity?

Possible response:

1. identifying which agencies should be involved 2. determining what the intelligence requirement is 3. capacity for gathering intelligence 4. capacity for analysing intelligence 5. capacity for disseminating intelligence 6. the development of standards, protocols and guidelines 7. creation of frameworks to support cross-agency collaboration 8. provision of suitable equipment, technology and other support materials 9. strategies to overcome organisational/culture barriers 10. human resource management of staff, skills, training and development 11. consideration of political, legislative, financial and policy implications 12. executive level commitment for approach 13. standard operating procedures to get the right information to the right people at the right time.

Page 31: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 6.

Q2. Within such an intelligence cell, what are the key activities at tactical/operational levels?

Possible response:

1. receiving, assessing and managing intelligence products 2. research 3. tasking and coordination 4. conducting analysis 5. target and problem profiling 6. indexing and database management 7. media (including social media) monitoring and network charting, 8. system security 9. cell management 10. education, training and awareness

11. enhancing efficiency in terms of intelligence flow.

Page 32: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 6.

Q3. Is there a country here currently with, or developing, a National Intelligence Model approach to security and crime prevention?

Possible response:

Answer to be ascertained from feedback

Page 33: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 7

Discussion 20 minutesFeedback 25 minutes

The Host Country finally asks the IPO Expert Advisory Group to concisely:

Q1. highlight any other aspect of major event and/or crime prevention “best practice” or other prior experience, good or bad, that the Group considers worthy of sharing

Q2. identify any country with enhanced capacity or skills in any particular security planning element(s) and/or crime prevention

Page 34: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

Scenario 7

Q1. highlight any other aspect of major event and/or crime prevention “best practice” or other prior experience, good or bad, that the Group considers worthy of sharing

Q2. identify any country with enhanced capacity or skills in any particular security planning element(s) and/or crime prevention

Possible response:

Answer to be ascertained from feedback

Page 35: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

EXERCISE CONCLUDED

THANK YOU ALL FOR YOUR EXCELLENT PARTICIPATION

ANY QUESTIONS?

Page 36: IPO Americas – Dominican Republic Meeting Tabletop Exercise March, 2013.

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