iRespond Installation – User Self-Help (v4)

Cobb County School District Student Response System Pilot

iRespond Installation – User Self-Help (v4)

These instructions will walk you through the initial installation of the iRespond software and the iRespond Base Unit (USB connected device). If you run into any problems with this installation, please review the Notes/Issues section. If the problem is not addressed in that section, please contact the Customer Care Center at 770.420.3330

Table Of Contents

I. Install the iRespond Software.......................................................................................2II. Install the iRespond Base Station (USB device).........................................................3III. iRespond Login...........................................................................................................4IV. Automatic Roster Import (student logins)................................................................5V. Remote Collection.........................................................................................................8VI. Build or Import Test Banks (source: iRespond Documentation)...........................9VII. PowerPoint 2003 Setup (source: iRespond Documentation)...............................10VIII. PowerPoint 2007 Setup (source: iRespond Documentation)..............................11IX. Power Presenter (source: iRespond Documentation)............................................12X. Student Testing (source: iRespond Documentation)...............................................13XI. iRespond-Now! (source: iRespond Documentation)..............................................14XII. Student Remotes (source: iRespond Documentation)..........................................15Appendix A: Notes and Known Issues...........................................................................16Appendix B: Extended Desktop.....................................................................................17


I. Install the iRespond Software

A. SAVE ALL WORK BEFORE STARTING! It is recommended that you install the application over a WIRED connection and not WIRELESS. If you are installing to your laptop, connect your laptop to a network cable, turn off wireless, turn your laptop on, and then login to the network using your BADGE ID (do NOT use the homeuser account).

B. Find the “Install – iRespond Part 1 (software)” application object on the NAL (Novell Application Launcher). Double click to begin the install.

Be patient while the application installs. The installation box will disappear upon completion and the computer will automatically restart.

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II. Install the iRespond Base Station (USB device)

A. Attach the antenna and connect the base unit device to your computer using the provided cable. Once connected to your PC, turn the unit on.

B. If you receive the following pop-ups, simply click ‘Cancel’ to close (and OK for the warning)

C. Find the ‘Install - iRespond Part 2 (Hardware)’ application on the NAL. Double-click to begin the hardware install.

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III. iRespond Login

The installation should have placed an ‘iRespond’ icon on your desktop. Click on the icon to launch the application:

Local login credentials will have been pushed to your computer during the install (see notes for additional information)

Username: uppercase badgeID (ex: ABC18571)Password: “teacher” (lowercase, no quotes)

Note: re-run the ‘Install iRespond Part 2 (hardware) application for each machine where you login. This will create the default login information as well as set the appropriate configuration.

Note: If you change your password on one machine it will NOT update on another computer.

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IV. Automatic Roster Import (student logins)

These steps will configure your workstation to automatically import your class roster(s) and set the student login to their student ID. This will only need to be done once on each workstation that you use (see notes for more information).

A. Sign in to iRespond and open TOOLS > PROPERTIES

B. Right click on ‘Custom Import’ and choose ‘SET’

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C. Change the path to x:\rosters\ and verify that ‘dailyroster’ is listed under formats. Click ‘Accept’

D. Verify the following under ‘Auto Import’ and click ‘Accept’1. Check mark next to ‘Custom Import (dailyroster)’2. Custom import path set to x:\rosters\3. Check mark next to ‘EduTrax Tests and Rosters’ 4. EduTrax Tests and Rosters path set to x:\edutrax\5. User display format can be set to your preference

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E. After completing the above, click ‘accept’ and your classes will import automatically.

You will receive the following prompt in iRespond when a new roster is propagated to your X: drive. Select the action you would like to take in regards to your current rosters.

V. Remote Collection

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This procedure registers the remote devices with the iRespond software. Any remote not registered during this step will not become active in a session.

STEP 1) Remove all your remote devices from the carrying case and log into iRespond.

STEP 2) At Session Setup, find the Remote Devices window located in the top-right. Click the "New" button, give the list a name, select the remote type, and accept.

STEP 3) At the Collect Remotes? dialog box, Click Yes.

STEP 4) Turn on the base unit and follow the on screen directions.

STEP 5) Turn on all remote units and the Remote Collector will gather them into a list. Ensure the number of remotes found matches the number of total units in the bag.

STEP 6) Once all remotes have been found, click Done. Save the list by clicking

on the save icon.

Note: This process only has to be completed once.

VI. Build or Import Test Banks (source: iRespond Documentation)

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Use this procedure for building or importing a test bank for use with Student Paced, Instructor Paced, and Homework modes of operation. This process is not required for using the PowerPresenter mode with PowerPoint presentations.

STEP 1) At Session Setup, locate the Test Banks window at top-center. Click the "New" button.

STEP 2) Name your new test in the space provided and select the "Test Bank" button.

STEP 3) Click Yes to start building questions.

STEP 4) Complete the desired item information. Repeat for each new item. Don't forget to Save" your work.

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VII. PowerPoint 2003 Setup (source: iRespond Documentation)

Installation of our PowerPoint Add-in is required to interface iRespond with your PowerPoint presentations. This process is necessary to prepare your questions in PowerPoint.

STEP 1) To install the Add-In, first open PowerPoint 2003.

STEP 2) From PowerPoint, select Tools, then select Add-Ins.

STEP 3) From the Add-Ins dialog box, select the "Add New" button.

STEP 4) Browse to “C:/Program Files/Wireless eSystems/iRespond/Addins”, and select the file iRespondPPT03.ppa. Click "OK" on any ActiveX warnings. Click "Close."

STEP 5) From the iRespond Toolbar in PowerPoint, click the "New Question" button to add a question to a slide.

STEP 6) Repeat this process for each new questions.

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Note: You will run your PowerPoint with iRespond's Power Presenter mode. See PowerPresenter section.

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VIII. PowerPoint 2007 Setup (source: iRespond Documentation)

Installation of our PowerPoint Add-in is required to interface iRespond with your PowerPoint presentations. This process is necessary to prepare your question items in PowerPoint.

STEP 1) To install the Add-In, first open PowerPoint 2007.

STEP 2) At top-left, click the "Office Button", then at bottom-center, click the "PowerPoint Options" button.

STEP 3) Click Add-ins and select PowerPoint Add-ins from the drop-down. Click “Go…”

STEP 4) From the Add-Ins dialog box, select "Add New."

STEP 5) Bro ws e

to “C:/Program Files/Wireless eSystems/iRespond/Addins/iRespondPPT03.ppa”. Select this file and click "Close." You are ready to add iRespond items to PowerPoint.

STEP 6) From PowerPoint, click the "Add-ins" tab at the top.

STEP 7) From the iRespond Toolbar, click the "New Question" button to add a new question.

Repeat for each new question and remember to save your work. Note: You will run your PowerPoint with iRespond's Power Presenter mode. See PowerPresenter section.

IX. Power Presenter (source: iRespond Documentation)

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Use Power Presenter to give interactive PowerPoint presentations using the iRespond System.

STEP 1) Open the PowerPoint presentation you prepared with iRespond questions.

STEP 2) Login to iRespond.

STEP 3) Select Power Presenter mode, select a class, and select remotes. Then click "Start" at the bottom left.

STEP 4) Turn on your base unit and follow the directions. Notice the software detects your PowerPoint presentation and base station.

STEP 5) Once iRespond opens to the session screen, have your students power on and log into their remote devices. Also, login to any remote as a teacher using your Teacher’s Login (PIN) to use the device to advance PowerPoint slides (optional).

Once the students have logged in, minimize iRespond and run your PowerPoint presentation with embedded iRespond questions.

Note: You may maximize the iRespond Dashboard software to review results at any time. Optionally you can use the extended desktop feature of MS Windows to view the iRespond Dashboard while the students “only” see your PowerPoint. Ask your IT department about the extended desktop feature of MS Windows.

X. Student Testing (source: iRespond Documentation)

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Use Student Paced mode to administer a test or quiz using the iRespond system.

STEP 1) Login to iRespond using your Teacher's Login.

STEP 2) Select Student Paced, select a class, select a test, and select remotes. Then click "Start" at the bottom left.

STEP 3)

Turn on your base unit and follow the directions.

STEP 4) At the Locating Users screen, instruct your students to power up the units and log into their remote devices. Once all student have logged in, click "Finished."

STEP 5) Distribute your test

materials and the student may now take the test with the teacher

reviewing the results in real time.

XI. iRespond-Now! (source: iRespond Documentation)

Use iRespond-Now! for quick formative assessment without the need to set-up content.

STEP 1) Launch the iRespond-Now! application and login using your Teacher's Login.

STEP 2) Select a class and click "Next", select the remote device and click "Next.

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STEP 3) At the Finding Base Unit screen, turn on your base unit. Once the base is found, click "Next".

STEP 4) Direct your

students to login to their remote devices. Note: iRespond-Now! will float over any content question and allow for quick formative assessment.

STEP 5) For polling questions, simply click the “Play” button. Use the "Green Down Arrow" to mark the type of question and and correct response, and click the "Play" button to send the question. The students will enter their answers, and the results will be shown in real time and graphing is automatic.

Note: If you are going to mark correct answers using the green arrow , ask you IT depatment about the extended desktop feature of MS Windows. This will allow you to place the floating toolbar out of view of the students.

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XII. Student Remotes (source: iRespond Documentation)

How to use the iRespond Lite device.

Point 1) Login Anonymously- Press the "Power" button. Then press the "Send" button.

Point 2) Login with Number PIN- Press the "Power" button. Then enter the appropriate PIN on the numeric keypad. Press the "Send" button to login.

Point 3) Submitting a Response- Select A-E or numeric entry and press the "Send" button.

Point 4) (Optional) Teacher's Remote- After login, "SEND" advances PowerPoint. For questions on the fly, press "F1" then A-E or a number to select a correct response.

Understanding your UltraLite Remotes

Left LED Right LED Remote StatePower Up Steady Green: Off: Remote is On

Power Down(Not in a Session)

Flash Red: Flash Green then Red:

Remote is Off

Student Login(During Session)

Flash Amber 5 X:

Flash Green Once:

Flash Green Once: Logged in successfully

Student Login(Failure)

Flash Amber 5 X:

Flash Green Once:

Flash Red Once: Login Failed. Try again.

Submitting a Response

Flash Green Once: Off: Response sent

Student Feedback Off: Flash Green or Red:

Correct or Incorrect

Power DownDuring Session (Hold Power Button Down)

Flash Green 4 Times:

Flash Red Once: Remote is off and student is logged out

Other IndicationsLow Battery Indication

Flash Red: Off: Low Battery

Remote Collect/Config

Steady Green: Steady Green: Remote is connected

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Appendix A: Notes and Known Issues

COULD NOT LOG IN - BADGE ID DOES NOT WORK.

Make sure you are typing ‘teacher’ in lowercase. If your badge ID and ‘teacher’ does not work, please contact the Customer Care Center.

APPLICATION HANGS WHEN USING A DIFFERENT LOGIN ID

Sign in to iRespond with the same user that signed into the workstation. The iRespond application attempts to stores files (exams, classes, etc) in the “My Documents” folder of the current user and these two login IDs (not passwords) must match.

CANNOT FIND MY TESTS, CLASSES, ETC ON MY DESKTOP/LAPTOP

The iRespond user is local to the machine where the application is installed; exams, classes, and password changes made on one machine will not transfer to another automatically. See your champion for instructions on how to transfer files from one workstation to another.

WHAT ABOUT DISTRICT EXAMS?

When available, district exams will be copied to your X:\ drive under the EduTrax folder. Instructions on how to administer these exams will be provided at a later date. If you do not have an X:\ drive, please contact the Customer Care Center.

CANNOT PRINT FROM iRESPOND

The vendor is aware of issues printing to some printer models. The current work-around is to use the ‘Print PDF’ feature to export to a PDF file and then use Adobe Reader to print.

AUTO-IMPORT NOTES- Contact the Customer Care Center if you do not see the ‘DailyRoster’ option- If you did NOT install the application you will need to re-run the ‘Install - iRespond Part 2

(Hardware)’ application icon from the Launcher prior to configuring Auto-Import.

STUDENTS CANNOT LOG IN TO SESSION

A session must first be started before students can log in. Make sure students are logging in with the right PIN/Username. During a session, you can check a student’s PIN by hovering the mouse over their name in the Users pane. Make sure the remote has been added to the remote list.

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Appendix B: Extended Desktop

To extend your laptop display onto the projector, do the following:

1. Connect the laptop to the projector2. Open your Display Properties by right-clicking on the desktop and choosing ‘properties’3. Click on the ‘Settings’ tab4. Click on monitor #25. Place a checkmark next to “Extend my Windows desktop…”6. Modify the resolution for the best look of the projected image7. Click ‘ok’

Note: After disconnecting the projector, you may need to return to the Display Properties and modify the screen resolution for your laptop display (monitor #1) if Windows reset the screen to a larger/smaller resolution.

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