Irina Kandarasheva & Mark Wilson Columbia University Libraries April 6, 2011 Preparing Copy...

Irina Kandarasheva

&

Mark Wilson Columbia University Libraries

April 6, 2011

Preparing Copy Catalogers for RDA

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Intended audience

Managers of Technical Services departments

Supervisors of copy catalogers Acquisitions librarians Copy catalogers

Hosted by ALCTSThe Association for Library Collections and Technical Services

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Topics addressed

Identifying RDA records Additional features of RDA records Institutional decisions Technical issues Hybrid environment Policy issues

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Topics not addressed

FRBR & FRAD Using the RDA Toolkit How to create RDA records Non-book formats Impact on authority processes


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US RDA test and resulting hybrid environment

RDA test – October 1 to December 31, 2010

January 1-March 31, 2011 – evaluating the test results and surveys

Decision of the national libraries?


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The hot topic

During testing, RDA was echoing down corridors and filling inboxes…and it still is

Fortunate to have a team of professional catalogers currently “booked up” on RDA

Implications for a department focused on high volume acquisitions and copy cataloging unclear

Informative meetings and test participation a plus Webinars and presentations very helpful


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The Good News

RDA was built on the foundations of AACR2 ; it began as AACR3

Instructions are largely modified from its AACR2 precedents

RDA is an improved, concise and meaningful name

Its extensibility means longevity


AACR2 to RDA changes in terminology heading authorized access point author, composer, etc. creator main entry preferred title +

authorized access point for creator if appropriate

physical description carrier description

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Clues to recognizing RDA records

Fixed Fields 040 $e rda New 3xx fields Lack of familiar abbreviations


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Descriptive cataloging form


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040 $e rda


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New 3xx fields


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New 3XX fields

336 – Content Type (cartographic image, notated music ,sounds, still image, text)

337 – Media Type (audio, microform, video, unmediated)

338 – Carrier Type (audio cassette, computer disc, microfilm reel, filmstrip, card, sheet, volume)

336-338 replace GMD, all three are repeatable

Extent vs. carrier

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Lack of familiar abbreviations


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Additional new RDA elements important for copy catalogers Capitalization Relationship qualifiers Typos, errors “Rule of three” no longer applied Parallel titles Statement of responsibility Place of publication, publisher information Date, copyright date


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Capitalization

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Relationship designators

Relationship designators for persons, families and corporate bodies associated with a work (author, artist, compiler, photographer, director, issuing body, producer)

Relationship designators associated with an expression (illustrator, editor, performer, translator)

Relationship designators associated with a manifestation (book designer, engraver, printer)

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Examples of relationship designators

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Typos, errors


Rule of “three” gone

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Parallel titles

Statement of responsibility

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Examples of publication place, publisher name

Examples of date and copyright date

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Technical issues: system preparation

Tag tables OCLC Technical Bulletin 258

http://www.oclc.org/support/documentation/worldcat/tb/258/258.pdf

LC MARC Site http://www.loc.gov/marc/ Field definitions & validation

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Updating tag tables -a Voyager example

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Additional subfields336 ; 337 ; 338

$6 - Linkage (NR)

$8 - Field link and sequence number (R)

http://www.loc.gov/marc/bibliographic/bd3xx.html


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Updated with linking fields


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Additional new 3xx fields

380 Form of Work 381 Other Distinguishing Characteristics of

Work or Expression 382 Medium of Performance 383 Numeric Designation of Musical Work 384 Key


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Field definition additions

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RDA field definitions in context


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RDA field definitions in context


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Authority Record Changes


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Technical Bulletin 258p. 16


Authority Record Changes

Do not implement authority changes until NACO testing is complete

Name Authority Cooperative (NACO) participants should not implement any of the Authority record changes until OCLC announces that implementation and testing by all NACO nodes is complete.

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A hybrid environment: vendor services & the catalog

Records enter the catalog from a variety of

sources Automated processes preclude detailed

scrutiny and quality control, but they’re a good thing.

RDA implementation will be in phases, as Institutions and vendors make transition


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GMD vs carrier/media types


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Vendor CIP: keyword = “p. cm.”


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RDA CIP from vendor

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Impact on procedures

Hosted by ALCTS 41

040: add $dNNC050: If the publication date in the call number is incorrect, correct it in the 050 field.100: check to be sure that the author in the 100 field is listed first on the title page if there is more than one author.If a different author is listed first on the title page, replace the name in the 100 field with the author listed first on the title page and also make the necessary change to the 245 $c (see below).245: make any necessary adjustments to the title and statement(s) ofresponsibility in order to match the book in hand. Pay particularattention to subtitles and the order in which multiple authors are listed.260: adjust the date in $c to match the book in hand, if necessary.

300: add the physical description to the 300. If the book hascomplicated or irregular paging, consult a supervisor. Describeall illustrative matter as ill. Measure the height of the book incentimeters, rounding up to the next whole centimeter, e.g. 26 cm.,not 25.1 cm. Delete any volumes held by the Library of Congress recorded between angled brackets.

Examples:

300: : $a xxi, 120 p. : $b ill. ; $c 23 cm.300: : $a 2 v. ; $c 23 cm.300: : $a 321 leaves ; $c 24 cm.300: : $a v. ; $c 25 cm.

CIP completion

Hosted by ALCTS 42

Variant edition instructions

1. Accept or modify choice/form of main entry present on record depending on the situation. * if the record has a 1xx as the main entry and the author in 1xx is also the first author named on the title page of the book in hand, use the same 1xx * if the edition in hand has a different first author from the record found, change 1xx to whichever author is named first on the title page of the book in hand, adjust 7xx if necessary * if the record has 245 main entry, use 245 as main entry for the book in hand. * If first author named on t.p. is same as 7xx on the record, accept 7xx on record. * If first named author on t.p. is different from 7xx on record, change 7xx to match first author on t.p. 2. Edit or add (if necessary) 1xx, 245, 250, 260, 300, 4xx/8xx, 7xx as required by book in hand.3. Accept description/punctuation as is -- do not upgrade it.4. Review notes area, paying special attention to reproduction and contents notes; delete notes not applicable to book in hand.

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RDA Copy Cataloging at Columbia (for the time being) Accept RDA records found in WorldCat as any

other full level cataloging (RDA is not a parallel record!)

Don’t revise RDA records according to AACR2 even though some of changes may look like typos or mistakes, ask questions about unfamiliar fields and features

What should copy catalogers know? Be able to identify an RDA record in WorldCat

and local databases Be familiar with RDA basic terminology Recognize significant differences between

AACR2 and RDA Be curious and ask questions about new and

unfamiliar fields in the MARC record or features of RDA

Familiarize themselves with FRBR and FRAD terminology

View as many webcasts/webinars/presentations on RDA as possible

Network with colleagues from peer institutions Communicate changes to public services librarians Work with IT and systems librarians to implement

needed technical changes Consult with vendors and consortia as needed Be prepared to make implementation decisions Be ready to modify/write local documentation

What should Technical Services managers know?

Potential local policy issues

Policy on accepting RDA records in general

Documentation and training Accept certain RDA elements? Authorities issues Adjusting macros and global changes

Bibliography

Oliver, Chris. Introducing RDA. A guide to the basics. Chicago, ALA, 2010.

Library of Congress Documentation for the RDA test:http://www.loc.gov/catdir/cpso/RDAtest/rdatest.html

Joint Steering Committee for development of RDA: http www.rda-jsc.org/index.html FRBR bibliography:

http://archive.ifla.org/VII/s13/wgfrbr/FRBR_bibliography.pdf OCLC Technical bulletin #258:http://www.oclc.org/support/documentation/worldcat/tb/258/258.pdf

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