IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Exploiting E-Resources in the Pursuit of Research Excellence...

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Exploiting E-Resources in the Pursuit of Research Excellence IRN Goudar Head, ICAST National Aerospace Laboratories National Seminar on Access to E-Resources under UGC-INFONET - E-Journal Consortium Bangalore University, Bangalore 29-30 November 2004

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 A Library Users Wish List Plenty of books and periodicals Current contents Regular subscriptions Good catalogues and records Good environment Friendly staff

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 A Library Users Wish List contd Plenty of books and periodicals Current contents Regular subscriptions Good catalogues and records Good environment Friendly staff Internet Electronic access to journals Abstracting and value adding services Copying and reproducing facilities Library networks

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Identifying Audience Needs What do students want? Resources relevant to the courses they are studying that are: Current Timely Easy to use Available off-site (where possible)

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Identifying Audience Needs What do teaching staff want? Resources relevant to the courses they are delivering that: Differentiate between and cater for different learning styles Can be embedded into existing courses Easy to use Training on how to use them Time

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Identifying audience needs What do librarians/LRC staff want? Stable and reliable IT Promotional material relevant for both staff and students Affordable pricing of e-resources Proactive teaching staff Time

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Great Journals are born in the hands of the editors; they die in the hands of businessmen. -Bernard DeVoto

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Why do Researchers Communicate? Secure funding Research - seek info or participants Announce outcome Promote product/technique Respond to a claim Protect your position

IRN GoudarUGC-Infonet-EJC 30 Nov 2004

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Organisational Pattern for Research Paper IMRD format IntroductionMethodsResultsDiscussion

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Overall shape of a research paper General Specific General Introduction (I) Methods (and materials) (M) Results (R) Discussion (D) Indication of: out-in-out movement general-specific- general movement. Indication of: out-in-out movement general-specific- general movement.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Criteria for Journal Selection for Publishing International VS National VS Local Refereed VS Nonrefereed Currency Availability of E-version Visibility and Market share of the Publisher Circulation Statistics Language Subject Periodicity Professional Society Publication? SCI Covered? Coverage by I & A Services Impact Factor

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Plenty of books and periodicals Current contents Regular subscriptions Good catalogues and records Good environment Friendly staff

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 A Library Users Wish List Current contents Regular subscriptions Good catalogues and records Plenty of books and periodicals Good environment Friendly staff

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 A Library Users Wish List Factors of importance

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 A Library Users Wish List Plenty of books and periodicals Current contents Regular subscriptions Good catalogues and records Good environment Friendly staff

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Existing Knowledge Base Organisations Individuals Associations Corporations Internet and Websites Document Resources (Print / Electronic) Books Technical Reports Conference Papers Patents Standards Journals Policy & Plan Documents Staff Profiles Video Course materials Multimedia Graphics Manuals News Clips Lectures E-mail Archive Photographs

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Users Point of View Where do I look for Information? How do I obtain the actual materials? How do I get accurate answer? How do I compare lists of results? How do I navigate to related resources? How do I make a query?

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Users Perspective Dont bother me with the details, just get me to the stuff I want preferably online preferably NOW!

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Increased User Expectations Greater visibility of new access options Increased mobility of access Context-dependent retrieval options Online access in demand even if it duplicates print holdings. Expanded, seamless access/ interlinked resources.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Print vs. Electronic Journal Collections Print Journal Collections: Holdings under one title and usually in one location. Access is usually the same for affiliated and non-affiliated users. Holdings tend to be very stable. Electronic Journal Collections: Holdings may be distributed over several different publisher sites even though the title remained the same. Duplicate holdings often with differences in content/options. Holdings tend to be more fluid. Reasons: License price changes, aggregator content changes, etc.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 E-only No handling of print No binding of journals Less storage space required User satisfaction Seamless, one-stop access Individualised for the student Flexible for the teacher Universally accessible Easy to use

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Variety of E-Resources E-journals / e-serials Citation databases Full-text article databases Non-serial content such as e-books, government documents, numeric datasets, spatial data, eprints, images, audio, video, websites, etc. Content manipulation tools.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Present Availability of Periodicals Until some years ago, University libraries subscribed to a fair number of journals in different disciplines. Now most journals have become unaffordable because increase in grants have not kept pace with increasing costs. Presently very few periodicals are available even in major University libraries and departments.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 E-Availability A huge number of periodicals are now available in databases and can be accessed over the internet. There is now an increasing presence of computers in Universities and Colleges. Access to the internet, with reasonable bandwidth, is now available on some campuses. Initiative by the UGC/INFLIBNET, resulted in a sharp increase in access to e-resources.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 UGC-INFONET E-Journals Programme Partners UGC ERNET The Inter-University Centres IUCAA INFLIBNET CEC National and international publishers

ERNET Design & Installation Maintenance Providing Backbone Hosting of Mirror sites Training INFLIBNET Decide type of connectivity Monitoring of Network Provide the content in terms of Bibliographic database and e- subscription Help Universities to setting up IT Infrastructure UGC Over all monitoring Constitution of Joint Technical and Tariff committee for smooth execution of project Providing finance support to the project University Place firm order to ERNET Provide necessary accommodation Identify two persons for training Campus network/ access center

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 The INFLIBNET One Point Programme Provide one point E-subscriptions to all important journals for the entire University community

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 The UGC Model Universities have a poor subscription base. Traditional consortium models therefore do not apply. Electronic access only models are being considered. These should prove to be attractive to users as well as suppliers. This stream will allow suppliers to tap revenue which exists but is presently inaccessible, through a couple of hundred universities and thousands of colleges.

31 222 23 + 6 DB 72 36 E-Resources Subscribed under UGC-Infonet 29 100 +100 subscribed, Access all 1200 titles 19 8 319 28 Lib. Sci. 34 Life Sci. In addition - Access to 2 Gateway portal services to 28 univ. each

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Pie Charts

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 UGC-INFONET E-Journals Programme: Fields Arts, Humanities and Social Sciences Physical and Chemical Sciences Life Sciences Computer Science, Mathematics, Statistics

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Our goal:

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 E-journals - Pros Available 7 x 24 Remote access Desktop delivery of information Search / browse functions Articles available upon publication Hypertext link to related resources Space saving Cost saving

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 E-Journals - Cons No perpetual access after cancellation In / out of journals in aggregator databases Embargo period Poor image / graphic quality Content not cover to cover Loss of access to back issues in case of change of publisher Not welcome by some readers

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Pros and cons of e-journals Pros Desktop access Faster access E-pub ahead of print Downloadable graphics Linking Seamless access via databases Saves time Cons No shelf browsing Quality of graphics Missing articles Missing supplements Dead links to articles/issues Publishers site unavailable

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Criteria for E-Only Journals Completeness Does the electronic version include the full cover-to-cover content of the print version excluding advertising? Quality, ease of use, timeliness, and reliability of online access. Does the full-text version offer fast and convenient access to full-text in pdf and html, or at minimum- pdf only? Is the electronic version reliably available before the print edition? Does the publisher have a good reputation for ensuring around-the-clock access? Cost Is the price of a license commensurate with the need for the journal? Use data for print and electronic version are available for most journals provided.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Contd Criteria for E-Only Journals Access for all Campus users The online access license must be broad enough to cover all on- campus users. Off-site access is also an important consideration. Backfile access and archiving policy Does the online license include a sufficiently large archive to meet most user needs? Is continued backfile access included or offered at a reasonable cost? Publishers commitment to sustainable and accepted pricing models Some publishers pricing models impose access limits that undercut the usefulness of the electronic version, e.g. a restrictive license terms that lead to access problems for users at times of high demand.

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 How do we promote the use of E-journals? All e-journals are being catalogued E-journal title list and subject list E-portal link to Library resources User education / Online user guide Alert service SFX provides links between citation and e- journals

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Awareness of e-journals Visit departments/ institutes Information on shelves News service Support on web pages - FAQ, - troubleshooting Feed-back forms on web

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Open Discussion on Promoting E-Resources Some Feedback From Librarians: Use Library website Hot news, New additions of e-resources Special talks training, internal seminar, user education, orientation programme etc Bulletin board service notice circulation to replace paper Readers Services Counter in-person consultation Posters Intranet Display List of New journals with short description, coverage Get Feedback Staff Publications Email Alert on new content updates

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Promoting your resources Take advantage of free trial access Buy-in from senior management Attend curriculum meetings Develop close relationships with curriculum staff Post articles/notices on the Intranet and internal newsletters Run training sessions for staff and students Ensure that access to those resources is widely available to reach the maximum audience possible

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Promoting your resources Use available marketing materials and / or create your own Send emails to groups of students (and staff if possible) Have drop in sessions during lunch-times Understand and exploit the potential uses of e-resources

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Changing roles of librarians How do we perceive ourselves? Custodians? Resource providers? Knowledge experts? Service providers? Communicators and intermediaries

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Who uses e-resources the most? men use more than women, are more willing to cancel print versions young (under 35 years of age) use more than older and are more willing to cancel print versions post-graduate students and researchers use more than lecturers and professors

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Which disciplines use most e-resources? use is high: science, economics use varies: technology, health science use is low: humanities, culture, social sciences

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 A Lot More for a Little Extra Access to all titles of publishers for little surcharge Multi year agreements with fixed annual price cap Users happy Wider access Publishers happy Guaranteed revenue, greater visibility of titles But what about non-major publishers? Discount on multiple print copies

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Lack of awareness about consortia benefits Slow acceptance of e-information by the users. Difficulties in changing the mind setup of librarians Maintenance and balancing both physical and digital library Inadequate funds Single point payment Rigid administrative, financial and auditing rules Problems of defining asset against payment Pay-Per-View not yet acceptable Uncertainty about the persistence of digital resources. Lack of infrastructure for accessing electronic sources Unreliable telecommunication links and insufficient bandwidth Lack of appropriate bibliographic tools Lack of trained personnel for handling new technologies Absence of strong professional association Big brother attitude Consortia Constraints Specific to Indian Libraries

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Access System Service Providers Country Consortium Union Catalog Delivery E-Resources Standards Other Services Consortium 1 Country Consortium Services Consortium 2 Library R&D/ACADEMIC/CORP- ORATE COMMUNITY Library and Consortial Relationships and Services

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 New Models for Scholarly Communication Open Access Journals Authors retain copyright No fee for readers (or libraries) Revenues are generated from sources other than subscriptions There are 1,288 journals currently available through the Directory of Open Access Journals http://www.doaj.org/

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 New Models for Scholarly Communication Creative Commons Licensing An alternative to copyright transfer Defines explicitly which rights the author retains and which rights she grants to users (e.g., use, reproduction, creation of derivative works)

IRN GoudarUGC-Infonet-EJC 30 Nov 2004 Man can live individually, but can survive only collectively. Hence, our challenge is to form a progressive community by balancing the interests of the individual and that of the society. To meet this we need to develop a value system where people accept modest sacrifices for the common good From Vedas As quoted by Mr. Narayanamurthy (IFOSYS)

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