IrvingCC Packet 2010-07-08

8/9/2019 IrvingCC Packet 2010-07-08

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FINAL AGENDA

MEETING OF THE IRVING CITY COUNCIL

THURSDAY, JULY 8, 2010

COUNCIL CHAMBER - CIVIC CENTER COMPLEX

825 WEST IRVING BOULEVARD

IRVING, TEXAS~

11:00 A.M. -- CITY COUNCIL WORK SESSION -- WEDNESDAY, JULY 7, 2010 -- FIRST FLOOR CITY COUNCILCONFERENCE ROOM -- CIVIC CENTER COMPLEX -- 825 WEST IRVING BOULEVARD -- IRVING, TEXAS

6:15 P.M.------------------------------------------------------------------Pre-Council Briefing (If Necessary) 1st Floor

City Council Conference Room Or City CouncilChamber Conference Room, Civic CenterComplex

7:00 P.M.------------------------------------------------------------- Organizational Service Announcements

Invocation

Reverend Steven Ball, Calvary Baptist ChurchPledge Of Allegiance

Proclamations And Announcements

Announcements And Recognitions

Public Hearing: Items 1 through 24

THIS MEETING CAN BE ADJOURNED AND RECONVENED, IF NECESSARY, WITHIN 24 HOURS ONTHE FOLLOWING DAY IN THE COUNCIL CHAMBER.

ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONGAS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551 071 THROUGH


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CITY COUNCIL AGENDA

1 City Operations Update

CONSENT AGENDA

2 Approving Special Meeting Minutes for Wednesday, June 23, 2010

3 Approving Work Session Minutes for Wednesday, June 23, 2010

4 Approving Regular Meeting Minutes for Thursday, June 24, 2010

5 Resolution -- Adopting a Capital Improvement Plan for the Expansion of anExisting Convention Center

Administrative Comments

1. This item supports Strategic Goal No. 3: Economic Development.

2. Impact: Adopting the capital improvement plan establishes the foundation to applyfor state tax revenues to support the Entertainment Venue financing.

3. Financing of the Entertainment Venue anticipates access to certain state of Texastax revenues available to an eligible central municipality that has adopted a capitalimprovement plan for the expansion of an existing convention center facility.

4. Irving is an eligible central municipality that has planned the Entertainment Venue

as a key component and expansion to the existing Convention Center.Recommendation

The resolution be approved.


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6 Resolution -- Authorizing the Mayor to Execute Second Amendment toAmended and Restated Entertainment Center Development Agreementwith Las Colinas Group, LP



2. Impact: Approval of the second amendment provides additional funding for pre-development work necessary to achieve a construction start upon the close of bothpublic and private financing.

3. The proposed Second Amendment provides $1,603,525.00 of additional funding forpre-development work to finalize all construction drawings and construction costestimates for the project. The Beck Group, the Citys owner representative, hasreviewed this request and determined that it is reasonable in light of the complexityof the project and industry standards for soft cost budgets.

5. Funding from previously authorized bond proceeds is available in the EntertainmentVenue Bond Fund.

Recommendation



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Bids & Purchasing ItemsItems 7 - 17

7 Resolution -- Renewing the Annual Contract with GT Distributors, Inc.,GST Public Safety Supply, LLC, and C & G Police Supply dba C & GWholesale for Police Uniforms


1. This item supports Strategic Goal No. 4: Safe and Secure City.

2. This item has been recommended by Police.

3. Impact: Uniforms enable police officers to project a professional appearance andmake them immediately recognizable as law enforcement officers while providingservice to the community.

4. This award establishes annual contracts for the continuation of providing policeuniforms consisting of pants, shirts, jackets, rain gear and body armor.

5. Pricing has not increased and is the best available pricing for these products thatare only purchased as needed.

6. Funding in the net estimated amount of $64,804.95 for the period of October 1,2010, through September 30, 2011, is available in the General Fund subject tofunds being appropriated in Fiscal Year 2010-11.

Vendor Group(s)FY10-11Est. Exp.

GT Distributors, Inc. 1 $ 6,553.20GST Public Safety Supply, LLC 3, 5 and 6 $45,196.75

C & G Police Supply dba C & G Wholesale 4 $13,055.00Total Estimated Amount $64,804.95

Recommendation



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8 Resolution -- Approving the Purchase from Freightliner of Austin for thePurchase of a Boom Truck through the State of Texas Local GovernmentStatewide Cooperative Purchasing Program Administered by the TexasAssociation of School Boards (the BuyBoard Program)


1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community.

2. This item has been recommended by Solid Waste Services and approved byIntergovernmental Services & Public Works Fleet Operations.

3. Impact: This boom truck will be used in conjunction with other brush collectionvehicles to pick up materials curbside to keep the City clean. The new vehicle willimprove performance, reduce energy costs, and result in cleaner air.

4. This vehicle will be used to collect brush and bulky waste items that are too heavyor bulky to be safely loaded by hand into a rear loading collection vehicle.

5. This is a budgeted replacement for a 2000 Sterling boom truck, City Tag No. 06128,which is being retired in accordance with the Citys equipment replacement policy.The existing boom truck is unsafe to operate as the joystick controller valve bodysticks causing the boom to either react slowly or to drift. Additionally, the truck alsoneeds a complete hydraulic system overhaul.

6. This purchase includes a trade-in allowance of $12,500.00 for the boom truck beingreplaced, which is about the same amount as the City received from the last similarboom truck that was sold in the Citys auction.

7. Funding in the net amount of $134,011.00 is available in the EquipmentReplacement Fund.

Recommendation



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9 Resolution -- Renewing Annual Contracts with Big City Crushed Concrete,L.P.; Sunbelt Vacuuming Service, Inc., dba Sunbelt Materials; Crouch Sand

& Gravel, Inc.; and Shea Services, Inc., for Road Maintenance Materials


1. This item supports Strategic Goal No. 9: Infrastructure Network.

2. This item has been recommended by Public Works & Transportation StreetOperations and Water Utilities.

3. Impact: These materials are used to repair and maintain streets, to help ensuremotorists safety, and to extend the life of the Citys roadways. Purchasing furthernegotiated lower pricing for the second renewal period.

4. This renewal establishes the continuation of annual contracts to provide materials tobe used for patching of holes in the streets; daily mudjacking operations for streetswith drainage problems; non-structural concrete repairs; backfill around sidewalksand in the parkways during repair of utility cuts; fill material prior to pouringconcrete; repairs of brick manholes; and for backfill/embedment. The original

contract was awarded on the basis of competitive bids.5. Minority- and/or Women-owned Business Enterprises (M/WBE) participation on this

award is 4.4%.

6. Funding in the net estimated amount of $24,650.00 for the period of September 1,2010, through September 30, 2010, and in the net estimated amount of$272,888.00 for the period of October 1, 2010, through August 31, 2011, isavailable in the General Fund and the Water & Sewer System Fund, subject to

funds being appropriated in Fiscal Year 2010-11.

Vendor Item(s)FY09-10Est. Exp.

FY10-11Est. Exp.

Total AnnualEst. Exp.

Big City Crushed Concrete 1 $ 7,000.00 $ 78,200.00 $ 85,200.00Sunbelt Vacuuming Service, Inc.,

dba Sunbelt Materials2, 3, 6, & 7 $ 6,500.00 $ 71,663.00 $ 78,163.00

Crouch Sand & Gravel, Inc. 4 & 5 $10,100.00 $111,075.00 $121,175.00Shea Services, Inc. 8 $ 1,050.00 $ 11,950.00 $ 13,000.00

Total Est. Amount $24,650.00 $272,888.00 $297,538.00

Recommendation



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10 Resolution -- Renewing Annual Contracts with APAC-Texas, Inc., andCrafco Texas, Inc., for Asphalt Patching Materials




3. Impact: These materials are used to repair and maintain streets, to help ensuremotorists safety, and to extend the life of the City's roadways. Purchasing

negotiated pricing that remains lower on this renewal than the original awardamount.

4. This renewal establishes the continuation of annual contracts to supply asphaltpatching materials used for street patching operations. The original contract wasawarded on the basis of competitive bids.

5. Funding in the net estimated amount of $18,112.00 for the period of September 1,2010, through September 30, 2010, and in the net estimated amount of$199,988.00 for the period of October 1, 2010, through August 31, 2011, isavailable in the General Fund and the Water & Sewer System Fund, subject tofunds being appropriated in Fiscal Year 2010-11.


FY10-11Est. Exp.


APAC-Texas, Inc. 1-3 $15,162.00 $167,338.00 $182,500.00Crafco Texas, Inc. 4 $ 2,950.00 $ 32,650.00 $ 35,600.00

Total Est. Amount $18,112.00 $199,988.00 $218,100.00

Recommendation



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11 Resolution -- Approving the Purchase from Sam Packs Five Star Ford fora Truck with a Hydraulic Tool System through the State of Texas Term

Contract Cooperative Purchasing ProgramAdministrative Comments

1. This item supports Strategic Goals No. 9: Infrastructure Network and No. 10:Environmentally Sustainable Community.

2. This item has been recommended by Public Works & Transportation and approvedby Intergovernmental Services & Public Works Fleet Operations.

3. Impact: This vehicle is used in the installation and maintenance of roadway trafficsigns to improve motorist safety and sustain the transportation system. The newvehicle will improve performance, reduce energy costs, and result in cleaner air.

4. This is a budgeted replacement for a 2000 Ford F-450 truck with a hydraulic toolsystem, City Tag No. 21050, which is being retired in accordance with the Citysequipment replacement policy.

5. Funding in the net amount of $56,628.73 is available in the Equipment

Replacement Fund and the General Fund.Recommendation


12 Resolution -- Approving and Accepting the Bid of Ennis Paint Inc., for an

Annual Contract to Supply Traffic Paint


1. This item supports Strategic Goals No. 9: Infrastructure Network and No. 10:Environmentally Sustainable Community.

2. This item has been recommended by Public Works and Transportation.

3. Impact: Traffic paint is used for roadway striping of City streets to improve motorist

safety and sustain the transportation system. This paint is safe for air quality by theuse of waterborne paint instead of solvent based paint materials.

4. This award establishes an annual contract for the continuation of providing trafficpaint. Traffic Operations exceeded the past two years projected annual goals of315 miles of striping, are on target to meet or exceed this years projection of 315

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13 Resolution -- Approving an Agreement Between the City of Irving and theCity of McKinney to Establish a Mutual Cooperative Purchasing Program


1. This item supports Strategic Goal No. 8: Sound Governance.

2. This item has been recommended by Intergovernmental Services & Public Works Purchasing.

3. Impact: Entering into this mutual cooperative purchasing agreement allows bothgovernmental entities to utilize each others contracts for various goods and servicesfor anticipated savings to each entity.

RecommendationThe resolution be approved.

14 Resolution -- Approving and Accepting the Bids of R4 Industries, Inc.;American Image, Inc.; Henya Direct, LLC; and Classic Digs, LLC, forAnnual Contracts to Provide Uniforms for Field Employees

Administrative Comments1. This item supports Strategic Goal No. 8: Sound Governance.

2. This item has been recommended by Intergovernmental Services & Public Works -Purchasing.

3. Impact: This award standardizes uniforms for field employees, improving theiroverall appearance, making them more recognizable to citizens, and ensuringconsistency from department to department.

4. This award establishes annual contracts to provide uniforms for field employees inconjunction the recently established policy of uniforms for city employees.

5. This award does not cover uniforms for public safety officers, code complianceofficers, and animal service officers who are covered by separate procurements.

6. Minority- and/or Women-owned Business Enterprises (M/WBE) participation on thisaward is 84%.

7. Funding in the net estimated amount of $12,940.00 for the period of July 8, 2010,through September 30, 2010, and in the net estimated amount of $64,684.81 for theperiod of October 1, 2010, through July 31, 2011, is available in various funds,subject to funds being appropriated in Fiscal Year 2010-11.

FY09-10 FY10-11 Total Annual


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15 Resolution -- Approving and Accepting the Proposal of Barney Holland OilCompany dba Fuelman of DFW for an Annual Contract for the Fleet FuelCard Program

Administrative Comments1. This item supports Strategic Goals No. 4: Safe and Secure City and No. 8: Sound

Governance.

2. This item has been recommended by Intergovernmental Services & Public Works Inventory Operations.

3. Impact: The fleet fuel card program saves valuable time improving effectivenessas it allows police officers access to 24/7 fueling stations located in their patrolareas, rather than having to travel to the Citys fueling locations to fuel their vehiclesor motorcycles. Fleet fuel cards are also part of the emergency fuel plan to beutilized if the need arises.

4. Fleet fuel cards are issued primarily for vehicles used by Police and Fire personnel,and vehicles used by Water Utilities personnel who work in the Lake Chapmanarea. Fleet fuel cards may also be issued to employees for fueling City vehicles asthey are used for out-of-town business trips.

5. This award establishes an annual contract for the continuation of the fleet fuel cardprogram. Actual price per gallon will fluctuate based on the current market, but thecontract price per gallon markup to the Oil Pricing Index Summary (OPIS) is fixed.

6. This recommendation is for Option II, a fixed 14.5-cent per gallon markup that alsoincludes a 2.5-cent per gallon fixed markup for freight as opposed to Option I with afixed 12-cent markup, with actual freight charges that currently fluctuates from onecent to three cents per gallon. Since this is a two-year award with two renewal

options, it is anticipated that actual freight charges will increase during the life of thiscontract; therefore, securing this fixed freight pricing at this time is believed to be inthe Citys best interest. Option II pricing also includes a one-cent per gallondiscount for the City to set up a weekly Automated Clearing House (ACH) paymentmethod, which is our current method of payment on this contract.

7. Funding in the net estimated amount of $29,814.00 for the period of August 1,2010, through September 30, 2010; in the net estimated amount of $178,886.00 for

the period of October 1, 2010, through September 30, 2011; and in the netestimated amount of $149,072.00 for the period of October 1, 2011, throughJuly 31, 2012, is available in the Garage Fund, subject to funds being appropriatedin Fiscal Years 2010-11 and 2011-12.

Recommendation


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16 Resolution -- Renewing Annual Contract with Kinloch Equipment &Supply, Inc., for Parts and Repair Service for Street Sweepers and SewerFlushing Machines

Administrative Comments1. This item supports Strategic Goal No. 8: Sound Governance.

2. This item has been recommended by Intergovernmental Services & Public Works Fleet Operations.

3. Impact: This contract will keep the Citys six street sweepers and eight sewerflushing machines repaired with minimum downtime. Purchasing further negotiatedlower pricing for the second renewal period.

4. A cost benefit analysis was prepared in conjunction with this item, showing that theCity does not have adequate staff, tools, or space to provide this service in-house.By being outsourced, this item has a cost avoidance of $241,934.00, which wouldhave to be spent for additional staff and machinery if the current contract is notrenewed.

5. This renewal establishes the continuation of an annual contract to provide parts andrepair service on this equipment while Fleet Maintenance performs the routinepreventive maintenance. The original contract was awarded on the basis ofcompetitive bids.

6. Funding in the net estimated amount of $3,000.00 for the period of September 1,2010, through September 30, 2010; in the net estimated amount of $46,000.00 forthe period of October 1, 2010, through September 30, 2011; and in the netestimated amount of $43,000.00 for the period of October 1, 2011, throughAugust 31, 2012, is available in the Garage Fund, subject to funds being

appropriated in Fiscal Years 2010-11 and 2011-12.

Recommendation



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17 Resolution -- Renewing the Annual Contract with Equipment Southwest,Inc., for Parts and Repair Service for Refuse Trucks and Dump Trucks



2. This item has been recommended by Intergovernmental Services & Public Works Fleet Operations.

3. Impact: This renewal contract will keep the Citys refuse trucks and dump trucksrepaired with minimum downtime, allowing for efficient operations by City staff.

4. A cost benefit analysis was prepared in conjunction with this item, showing that theCity does not have adequate staff, tools, or space to provide this service in-house.By being outsourced, this item has a cost avoidance of $216,836.00, which wouldhave to be spent for additional staff and machinery if the current contract is notrenewed.

5. This renewal establishes the continuation of an annual contract to provide parts andrepair service for 29 refuse trucks and 45 dump trucks, while routine preventive

maintenance continues to be performed by Citys Fleet staff.

6. Funding in the net estimated amount of $6,000.00 for the period of August 1, 2010,through September 30, 2010, and in the net estimated amount of $54,000.00 for theperiod of October 1, 2010, through July 31, 2011, is available in the Garage Fund,subject to funds being appropriated in Fiscal Year 2010-11.

Recommendation


End of Bids


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18 Ordinance -- Budget Adjustment to the 2009-10 Fiscal Year Budget



2. Budget Adjustments are needed in the following funds: General Fund, Non BondCIP Fund, Convention Center Bond Fund, Equipment Replacement Fund, StreetImprovement Bond Fund, Park Improvement Bond Fund, Fire Bond Fund, LibraryBond Fund, Water Improvement Bond Fund, Economic Development Fund,Municipal Drainage Utility Fund, Texas Stadium Rental #1 Fund, Texas Stadium

Rental #2 Fund, Municipal Court Technology Fund, Cimarron Recreation CenterFund, Lee Park Recreation Center Fund, Mustang Park Recreation Center Fund,Northwest Park Recreation Center Fund, Senter Park Recreation Center Fund,West Park Recreation Center Fund, Convention Center Complex Fund, RadioCommunications System Bond Fund, Local Law Enforcement Block Grant Fund,Miscellaneous Grants Fund, Library Grant Fund, Emergency Management GrantFund, Irving Convention and Visitors Bureau General Fund, Irving Arts CenterGeneral Fund, Irving Arts Center Arts Center Fund, Irving Arts Center Theater

Reserve Fund, Irving Arts Center Building Acquisition Fund, Genghis Khan Fund.3. This is the first budget adjustment this fiscal year. Staff is on target to meet the goal

of less than six adjustments per year.

Recommendation

The ordinance be adopted.

ZONING CASES AND COMPANION ITEMS

19 Resolution -- Approving Special Sign Permit #S1006-0009 to Allow an LEDMessage Center, Front Wall Sign, Signage on the West Elevation, andInternally Illuminated Signs - Property Located at 302 West IrvingBoulevard - Nick Fowlkes, Applicant - Heath Massey, Owner

Administrative Comments1. This item supports Strategic Goal No. 1: Land Use and Goal 3: Economic

Development.

2. Impact: This sign variance would enhance the signage on W. Irving Boulevard,Ohio Street and W. Second Street, and improve the aesthetics of the City of Irving.


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4. In order to achieve the building and site design while maintaining visibility of thestore, the applicant is seeking approval of a comprehensive sign package throughthe sign variance process. The proposed sign package includes the followingvariances:

Installation of a digital monument sign at the southeast corner of the propertyalong Second Street. The sign will be 9 feet tall and 8 feet, 6 inches wide, set 10feet from the Ohio Street and Second Street property lines, with a 24-squarefoot digital message board. The site plan includes notes limiting the motion andanimation, nighttime brightness, and other aspects of the digital message board.

Inlaying a granite sign into a 3 ft. tall stone wall facing Irving Blvd. The HeritageCrossing Overlay District typically does not allow signs on walls; however this

particular wall is part of the pedestrian streetscape and provides a subtleamount of signage along Irving Blvd. consistent with the site design. The signwill be 12 inches tall and 6 feet wide and not internally illuminated.

Installation of two small wall signs on the west elevation. Since the west faadeis not the front faade, a variance for the additional signage is required. Sincethis signage will face the main customer entrance from the parking lot, staff cansupport this request.

Internal illumination of all signs except the sign inlaid into the landscape wall.The Heritage Crossing Overlay District prohibits internally illuminated signs byright, but does allow them on a case-by-case basis through City Councilapproval. Since the internal illumination complements both the signs and thebuilding design and materials, staff can support this request.

5. Section 7-3.1 of the Land Development Code authorizes the City Council to grant aspecial sign permit for digital signs and Section 7-22 authorizes the City Council to

grant variances to other sign regulations.

Recommendation



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APPOINTMENTS AND REPORTS

20 Resolution -- Selection of Mayor Pro Tem and Deputy Mayor Pro Tem bythe City Council



2. Impact: The election of a Mayor Pro Tem and a Deputy Mayor Pro Tem assurecontinuity of municipal government in the absence of the Mayor.

3. In accordance with the City of Irving Charter, Article IV, Section 10, stipulates thatthe City Council shall select among the eight (8) Councilmembers a Mayor Pro Temwho shall perform the duties of the Mayor in the Mayors absence or disability.

4. The Deputy Mayor Pro Tem position is one of tradition and not required by the CityCharter.

Recommendation


21 Resolution -- Appointments to Boards, Commissions, and Committees, toFill Unexpired Terms for the Museum Board



2. Impact: Appointment of Irving residents to boards, commissions, and committeesassures that our residents have a voice in city government.

3. The vacant positions under consideration are Museum Board- Places 2 and 9.

Recommendation



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22 Resolution -- Establishment of and Appointments to the Senior ServicesAdvisory Committee



2. Impact: This committee will discuss the needs of the senior citizen community foranother senior center. They will gather input and review what a new senior centerwould look like, a possible location, and the programming needs of the community.

3. Each Councilmember will nominate two citizens to this committee.

Recommendation


23 Mayors Report

24 Adjournment

Citizens Forum

Citizens are invited to speak for three (3) minutes on matters relating to Citygovernment and on items not listed on the regular agenda.

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SPECIAL MEETING OF THE IRVING CITY COUNCILMEETING MINUTES

June 23, 2010

The Irving City Council met in special session in the Council Conference Room of the City Hall

Complex on June 23, 2010. The following members were present / absent:

Attendee Name Organization Title Status Arrived

Herbert Gears Irving City Council Mayor PresentAllan Meagher Irving City Council Councilman PresentLewis Patrick Irving City Council Councilman PresentRick Stopfer Irving City Council Councilman PresentJoe Philipp Irving City Council Councilman Present

Rose Cannaday Irving City Council Councilwoman PresentRoy Santoscoy Irving City Council Councilman PresentMike Gallaway Irving City Council Councilman Present

Mayor Herbert Gears called the meeting to order at 11:00 a.m.

1 Ordinance ORD-2010-9197 -- Canvassing the Returns and Declaring the Results ofthe Run-Off Election Held on June 12, 2010; for the Purpose of Electing aCouncilmember for Irving City Council, Place 7 for a Term of Three (3) Years

Motioned by Councilman Santascoy, seconded by Councilman Philipp to approve anordinance canvassing the returns and declaring the results of the run-off election heldon June 12, 2010 for the purpose of election of a council member for Irving CityCouncil, Place 7 for a term of three years.

RESULT: ADOPTED [UNANIMOUS]

MOVER: Roy Santoscoy, Councilman

SECONDER: Joe Philipp, Councilman

AYES: Gears, Meagher, Patrick, Stopfer, Philipp, Cannaday, Santoscoy,Gallaway

2 Administer Statement of Elected Officer and Oath of Office to newly elected CouncilMember Place 7

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City Council Work SessionJune 23, 2010

Mayor Gears adjourned the special meeting at 11:08 a.m.

___________________________Herbert A. Gears, Mayor

ATTEST:

______________________Shanae Jennings, TRMCActing City Secretary

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WORK SESSION MEETING OF THE IRVING CITY COUNCILMEETING MINUTES

June 23, 2010

The Irving City Council met in work session June 23, 2010. The following members were

present/absent:

Attendee Name Organization Title Status Arrived

Herbert Gears Irving City Council Mayor PresentAllan Meagher Irving City Council Councilman PresentLewis Patrick Irving City Council Councilman PresentRick Stopfer Irving City Council Councilman PresentGerald Farris Irving City Council Councilman Present

Joe Philipp Irving City Council Councilman PresentRose Cannaday Irving City Council Councilwoman PresentRoy Santoscoy Irving City Council Councilman PresentMike Gallaway Irving City Council Councilman Present

Mayor Herbert Gears called the meeting to order at 11:08 a.m.

DISCUSSION TOPIC

1 Introduction of City Council Cycle Participants

Linda Murray, Executive Assistant, introduced the following City Council Cycle participants:

Jessy Hulm, Health Inspector

David Canady, Utility Operations Manager

2 24/7 Criminal Alien Program Update

Larry Boyd, Police Chief, provided an update on the Criminal Alien Program (CAP) andanswered general questions from council.

3 Review of Regular Agenda

1 Public Hearing -- Public Input on the 2010-2011 City of Irving Fiscal Year Budget

Councilman Philipp requested that important dates for the budget be read aloudso that citizens would know their opportunity for involvement

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July 7 - council work session briefingJuly 21- council budget briefing

August 2 - completed budget with updates to the City ManagerAugust 6 - notice of effective tax rate will be publishedAugust 19- 21 - budget retreatAugust 26 - public hearingAugust 27 - published notice of vote on tax rateSeptember 9 - second public hearingSeptember 23 - the budget will be approved by council

2 City Managers Strategic Plan Update

Paul Gooch, Community Services Director, introduced a video on the new WestAquatics Center.

5 Resolution -- Approving Approximately 1.43 Acre Tract Located in the 1700Block of Sunnybrook Drive, to be Designated as Public Open Space forMunicipal Uses

Sheila Hupp, Assistant Director of Management Operations, described thehistory of these properties and staffs recommendation to create a pocket parkfor the neighborhood. She noted that the Citys original intent was to sell theseproperties once the drainage issues were addressed, but once the City startedbringing the properties up to code, staff was approached by the neighborhoodassociation to consider converting the properties into park space.

Paul Gooch confirmed that the proposed park space will be added to the parksystem at a very low maintenance costs.

6 Resolution -- Authorizing the Submission of an Application for a PermitAmendment Relating to the Hunter Ferrell Landfill

Brenda Haney, Solid Waste Services Director, explained that this item is an

expansion of land that was bought and permitted approximately 13 years ago tobetter utilize landfill property and extend the use of the landfill by about 25 years.

8 Resolution -- Approving a Professional Services Agreement with Gideon Toal toProvide Consultant Services Within Tax Increment Reinvestment Zone No. 1

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structural concepts that were presented at the Citys most recent Audit andFinance meeting of June 22, 2010.

Noe Hinojosa, President of Estrada and Hinojosa, spoke to the Councilregarding financing options for the Entertainment Venue.

A general discussion of financing options was discussed regarding theEntertainment Venue. The Mayor summarized that they would like staff toattempt to maintain two times coverage on the series A and series B and seriesC is up for discussion.

Council recessed at approximately 1:05 p.m.Council reconvened at approximately 1:45 p.m.

An Audit and Finance meeting will be held on July 2, 2010 prior to the nextagenda to discuss the Venue.

10 Resolution -- Approving an Addendum to the Employment Agreement Betweenthe City of Irving and Tomas Gonzalez

Councilman Meagher wished to pull this item at this time so as not to discuss apay increase but to conduct a performance review only.

Councilman Philipp indicated that the Council is required to do the performancereview annually and agrees that the performance review still needs to be

conducted.

Council would like to drop this item from the agenda for tomorrow night;however, they will still discuss the performance review in executive session.

13 Resolution -- Approving a Letter Agreement for Acquisition of Easements for theDART LRT Orange Line Project on Property Owned by BH OConnor Partners,

LP

Council discussed recent information from Dallas Morning News regardingDARTs financial issues as it relates to the Orange Line expansion to the DFWInternational Airport.

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Steve Reed, Planning Manager, presented the applicants request for additionalwall signage for a new Whataburger on West Airport Freeway; he noted staff

recommends approval of this variance request.

22 Resolution -- Approving Special Fence Plan #ZC10-0008 to Allow a Variance tothe Fence Ordinance to Use Electrically Charged Fences - Located at 3100South Belt Line Road - Sentry Security Systems, Applicant - FedEx Freight EastInc., Owner

Steve Reed, Planning Manager, presented the applicants request for an electric

fence at the FedEx property on South Belt Line. He stated that the FireDepartment can not support an electric fence surrounding the property due tosafety hazards to City staff in case of an emergency. Mr. Reed also noted thatCity Council denied a similar case in December of 2009 and that the Planningand Zoning Commission does recommend denial.

23 Ordinance -- Zoning Case #ZC10-0021 - Granting S-P-1 (Detailed Site Plan) forC-N (Neighborhood Commercial) and Outdoor Seating Uses - Approximately2,268 Square Feet Located at 3501 North Belt Line Road - the DimensionGroup, Applicant - Town North SC Partner, Ltd., Owner

Steve Reed, Planning Manager, presented the applicants request for outdoorseating for a Pizza Hut that will be located in the Tom Thumb shopping center atBelt Line and Northgate; he noted staff recommends approval of this request.

APPOINTMENTS AND REPORTS24 Resolution -- Appointment to Boards, Commissions, and Committees, to Fill an

Unexpired Term for the Housing and Human Services Board

James Dickens will be proposed as the appointee.

25 Mayors Report -

Mayor Gears asked the Council to begin thinking about the process for buildinga new senior center, which was included in a previous bond package approvedby the citizens, and with that, consider and discuss putting together a newadvisory group for this center. The Mayor has requested that each councilmember think of approximately two people for this committee. This committeewill think about what to build how big where to locate it and what kind of

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in future leaders and promoting understanding of municipal responsibilities.Departments which participate in the program include the Arts Center, CIP, Code

Enforcement, Corporate Communication, Emergency Management, Housing andHuman Services, Information Technology, Management Operations, Parks andRecreation, Planning and Inspections, Police Dispatch, Jail and Victim Services andthe Chamber of Commerce.

5 Water & Sewer System Fund Update

This item was postponed to the next work session to be held on July 7.

Council took a short recess at approximately 3:08 p.m.Council reconvened at approximately 3:34 p.m.

EXECUTIVE SESSION

Council convened into executive session pursuant to Section 551.071 of the Texas LocalGovernment Code at approximately 3:35 p.m.

6 Legal Advice - Shin Ho Sam Kim D/B/A Texas Lunch Box v. City of Irving and City ofIrving Building and Standards CommissionTexas Open Meetings Act 551.071

7 Legal Advice - Pacific Manor, Inc. (Kings Manor) v. City of Irving Building and

Standards Commission; Pending in the 44th and 298th Judicial District Courts, DallasCounty, TexasTexas Open Meetings Act 551.071

8 Personnel - City ManagerTexas Open Meetings Act 551.074

Council reconvened from Executive Session at approximately 5:45 p.m.

The meeting was adjourned at 5:45 p.m.

MinutesA

cceptance:Minutesof

Jun23,201011:05AM

(CONSENTAGENDA)


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City Council MeetingJune 24, 2010

Mayor Gears opened the public hearing at approximately 7:45 p.m.The following individuals signed up to speak:Jacqualea Cooley, 1633 Drexel Drive, Irving, TXJoyce Howard, 1401 Colony Drive, Irving, TXJoe Mapes, 504 N. Main Street, Euless, TXBob McDaniel, 3932 Twin Falls, Irving, TX

2 City Managers Strategic Plan Update

This item is now being called the Citys Operations Update.

Paul Gooch introduced the following videos:

Operations Update, West Irving Aquatic Center and McDonalds/Heritage

Crossing

CONSENT AGENDA

Motioned by Councilwoman Cannaday, seconded by Councilman Stopfer to approveconsent agenda items 3-20, pull item 10 from consideration on the agenda and pullitem(s) 5 and 9 for discussion.

Motion approved 9-0.

Note: Councilman Farris abstained from item number 5 on the agenda. An abstentionaffidavit has been filed with the City Secretarys Office.

3 Approving Minutes for Wednesday, June 09, 2010

4 Approving Minutes for Thursday, June 10, 2010

5 Resolution No. RES-2010-141 -- Approving Approximately 1.43 Acre TractLocated in the 1700 Block of Sunnybrook Drive, to be Designated as PublicOpen Space for Municipal Uses

The following individuals signed up to speak in opposition of the item:

MinutesAcceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)


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Medians and Rights of Way, and If Awarded, Authorizing the Mayor to Execute aGrant Agreement


MOVER: Rose Cannaday, Councilwoman

SECONDER: Rick Stopfer, Councilman

AYES: Gears, Meagher, Patrick, Stopfer, Farris, Philipp, Cannaday,

Santoscoy, Gallaway

8 Resolution No. RES-2010-50 -- Approving a Professional Services Agreementwith Gideon Toal to Provide Consultant Services Within Tax IncrementReinvestment Zone No. 1




AYES: Gears, Meagher, Patrick, Stopfer, Farris, Philipp, Cannaday,Santoscoy, Gallaway

9 Resolution No. RES-2010-144 -- Approving an Engagement Letter with Vinson& Elkins, L.L.P., for Legal Services Related to the 2010 Entertainment VenueProject Bonds

The following individuals signed up to speak in opposition of the item:Jacqualea Cooley, 1633 Drexel Drive, Irving, TXJoyce Howard, 1401 Colony Drive, Irving, TX

The following individuals signed up in opposition to this item but do not wish tospeak:Kenneth Ewing, 2524 Crestview Circle, Irving, TXCathy Reeves, 1413 McHam Street, Irving, TXOscar Ward, 608 Farine Drive, Irving, TX

MinutesAcceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)

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Councilman Farris voted in opposition to this motion.

RESULT: ADOPTED [8 TO 1]

MOVER: Lewis Patrick, Councilman

SECONDER: Allan Meagher, Councilman

AYES: Gears, Meagher, Patrick, Stopfer, Philipp, Cannaday, Santoscoy,Gallaway

NAYS: Gerald Farris

10 Resolution No. RES-2010-145 -- Approving an Addendum to the EmploymentAgreement Between the City of Irving and Tomas Gonzalez

RESULT: POSTPONED NO VOTE

11 Resolution No. RES-2010-146 -- Awarding a Contract to CHA, Inc., for AnnualStructural Engineering Services


MOVER: Rose Cannaday, CouncilwomanSECONDER: Rick Stopfer, Councilman


12 Resolution No. RES-2010-147 -- Awarding a Contract to F&F Concrete, LLC, forthe Grauwyler Heights Alley Improvements, Section IV Project



Minutes

Acceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)

City Council Meeting

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13 Resolution No. RES-2010-148 -- Approving a Letter Agreement for Acquisitionof Easements for the DART LRT Orange Line Project on Property Owned by BHOConnor Partners, LP





14 Resolution No. RES-2010-149 -- Approving an Agreement for Purchase andSale of Real Estate for the DART LRT Orange Line Project on Property Ownedby Tract 10 Properties, L.P.





15 Resolution No. RES-2010-150 -- Authorizing the Submission of an Applicationto the Environmental Protection Agency for a Brownfields Community-WidePetroleum Assessment Grant, and If Awarded, Authorizing the Mayor to Executea Grant Agreement





Minutes

Acceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)


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17 Resolution No. RES-2010-152 -- Approving the Agreement with Sprint

Solutions, Inc., for Cellular Services through the State of Texas Department ofInformation Resources (DIR) Program





18 Resolution No. RES-2010-153 -- Renewing the Annual Contract with ConvergintTechnologies for the LENEL Security Systems Hardware Support Services





Santoscoy, Gallaway

19 Resolution No. RES-2010-154 -- Approving the Annual Professional ServicesAgreement with LCA Environmental, Inc., for Environmental AssessmentServices

Minutes

Acceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)


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20 Resolution No. RES-2010-155 -- Rejecting the Proposals for Museum RetailStore Consultant





Santoscoy, Gallaway

ZONING CASES AND COMPANION ITEMS

21 Resolution No. RES-2010-156 -- Approving Sign Variance #S1005-0024 - to

Allow for Non-Street Facing Wall Signs at 2515 W. Airport Freeway -Consolidated Development Services/Whataburger, Applicant - MSC-1 LTD,Owner

Mayor Gears opened the public hearing at 9:20 p.m.

Mayor Gears closed the public hearing at 9:24 p.m.

Motioned by Councilwoman Cannaday, seconded by Councilman Stopfer toapprove sign variance #S1005-0024 located at 2515 W. Airport Freeway.

Motion approved 9-0.Minutes

Acceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)


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22 Resolution No. RES-2010-157 -- Approving Special Fence Plan #ZC10-0008 toAllow a Variance to the Fence Ordinance to Use Electrically Charged Fences -

Located at 3100 South Belt Line Road - Sentry Security Systems, Applicant -FedEx Freight East Inc., Owner

The applicant requested that this item be moved to the first meeting in September.

Motioned by Councilman Santoscoy, seconded by Councilman Stopfer topostpone this item to the September 9, 2010 City Council meeting.


RESULT: POSTPONED [UNANIMOUS]Next: 9/9/2010 7:00 PM

MOVER: Roy Santoscoy, Councilman



23 Ordinance No. ORD-2010-9198 -- Zoning Case #ZC10-0021 - Granting S-P-1(Detailed Site Plan) for C-N (Neighborhood Commercial) and Outdoor SeatingUses - Approximately 2,268 Square Feet Located at 3501 North Belt Line Road -the Dimension Group, Applicant - Town North SC Partner, Ltd., Owner

Mayor Gear opened the public hearing at 9:26 p.m.

The following individual signed up to speak:Minutes

Acceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)


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y gJune 24, 2010




SECONDER: Lewis Patrick, Councilman


APPOINTMENTS AND REPORTS

24 Resolution No. RES-2010-158 -- Appointment to Boards, Commissions, andCommittees, to Fill an Unexpired Term for the Housing and Human ServicesBoard

Motioned by Councilwoman Cannaday, seconded by Councilman Patrick toappoint James Dickens, Place 7, to the Housing and Human Services Board, withthe term expiring November 2011.




SECONDER: Lewis Patrick, Councilman


25 Mayors ReportA video from the City Managers Report was shown.

26 Adjournment

Minutes

Acceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)


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y gJune 24, 2010

Emmanuel Lewis, 1909 Anderson Street, Irving, TX - Mr. Lewis spoke about Irvings

evaluation of the immigration process. He distributed information to the Council.

Joe Mapes, 504 N. Main Street, Euless, TX - Mr. Mapes questioned a recentresignation of an employee at city hall.

Herbert A. Gears, Mayor

ATTEST:

Shanae Jennings, TRMCActing City Secretary

Minutes

Acceptance:Minuteso

fJun24,20107:00PM

(CONSENTAGENDA)

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AGENDA ITEM SUMMARY

Meeting: 7/8/2010 DOC ID: 3447Recommending Department: Real Estate & Development LSR No: 11110

Resolution -- Adopting a Capital Improvement Plan for the Expansion of anExisting Convention Center



2. Impact: Adopting the capital improvement plan establishes the foundation to applyfor state tax revenues to support the Entertainment Venue financing.

3. Financing of the Entertainment Venue anticipates access to certain state of Texastax revenues available to an eligible central municipality that has adopted a capitalimprovement plan for the expansion of an existing convention center facility.

4. Irving is an eligible central municipality that has planned the Entertainment Venueas a key component and expansion to the existing Convention Center.

Recommendation


ADDITIONAL COMMENTS:

Contract Required: N/A Review Completed By: Karen BrophyPrevious Action: 8-2-07-316 Council Action: Authorization of Convention

Center & Entertainment Venue project

ATTACHMENTS:

RES - Irving Convention Center Capital Improvement Expansion Plan (PDF)

CURRENT YEAR FINANCIAL IMPACT:

None

REVISION INFORMATION:

Prepared: 6/29/2010 02:55 PM by Belinda RowlettLast Updated: 7/2/2010 10:25 AM by Belinda Rowlett

CITY OF IRVING

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CITY OF IRVING

COUNCIL RESOLUTION NO. (ID # 3447)

WHEREAS, Resolution No. 8-2-07-316 adopted August 2, 2007, by the City of Irving, Texas(the City), designated and, subject to approval at an election, authorized a venue project of the typedescribed and defined in Section 334.001(4)(B), Texas Local Government Code described in summaryform as: a convention center (the Convention Center) and a related multi-functional theater,performance hall, music hall and community and entertainment venue project (the EntertainmentVenue and, together with the Convention Center, the Project) planned to be located within the

Las Colinas Urban Center of the City; and

WHEREAS, at an election held within the City, on November 6, 2007, a majority of the votersvoting at said election voted in favor of a proposition authorizing the City to (i) to provide for theplanning, acquisition, establishment, development, construction, and financing of the Project; (ii) toimpose a tax, not to exceed three dollars ($3.00) on each parked motor vehicle parking in a parkingfacility of the Project; (iii) to impose a tax on each ticket sold as admission to an event held at theProject, at a rate not to exceed ten percent (10%) of the price of the ticket sold as admission; and (iv) to

impose a tax on the occupancy of a room in a hotel located within the City, at a rate not to exceed twopercent (2%) of the price paid for such room; and

WHEREAS, pursuant to the Special Tax Ordinance adopted by the City on March 13, 2008, theCity has levied the 2% hotel occupancy tax (the Venue Hotel Tax), pursuant to Chapter 334, andbegan imposing the Venue Hotel Tax on April 1, 2008; and

WHEREAS, Chapter 351, Tax Code, as amended, authorizes the City to issue bonds with apledge of the Chapter 351 Hotel Tax for the purpose of constructing, improving, enlarging, equipping,repairing, operating, and maintaining convention center facilities; and

WHEREAS, the City has previously issued its Combination Tax and Hotel Occupancy TaxRevenue Certificates of Obligation, Series 2009 (the Convention Center Certificates), secured in partfrom the Chapter 351 Hotel Tax to fund the construction of the Convention Center owned by the City;and

WHEREAS, the Convention Center has been designed to attract more than 170,000conventioneers and visitors annually and is existing as a multi-purpose facility containingapproximately 275,000 square feet, consisting of a 50,000 square foot exhibit hall on the ground level,a conference center with 20 meeting rooms and a 20,000 square foot main ballroom with pre-functionbreakout areas; and

WHEREAS the Convention Center is and the Entertainment Venue will be owned by the City

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WHEREAS, the Convention Center is and the Entertainment Venue will be owned by the Cityand located on land owned by the City and are considered to be one project by the City with theprimary purpose of hosting conventions and meetings; and

WHEREAS, the Entertainment Venue is a key component and expansion of the existingConvention Center and shall be used by the Convention Center to book speakers and other specialperformance events in conjunction with Convention Center meetings and conventions; and

WHEREAS, the Entertainment Venue will be located within 1,000 feet of the ConventionCenter and will be connected by a pedestrian walkway to allow Convention Center patrons to accessthe Entertainment Venue for Convention Center events held at the Entertainment Venue; and

WHEREAS, the Entertainment Venue will supply special performance space to the ConventionCenter that will allow the Convention Center to attract additional events and increase its capacity tohold events requiring a performance space; and

WHEREAS, the City intends for the Convention Center and Entertainment Venue to havecoordinated booking so as to allow the Convention Center to have access to the Entertainment Venuespace for Convention Center purposes; and

WHEREAS, the City is an eligible central municipality with a population of 191,615 in the2000 decennial census and a 2006/08 American Community Survey estimated population of 207,776,located in Dallas County, a county with a population of more than one million;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFIRVING, TEXAS:

SECTION I. THAT the City Council hereby adopts the attached capital improvement plan (the

Plan) for the expansion of the City of Irving Convention Center, describedgenerally as:

Phase 1: Expansion of the existing Convention Center to construct a conventioncenter facility known as the Entertainment Venue consisting of a multi-functionaltheater, performance hall, music hall or auditorium, restaurants and hotel, pedestrianwalkway, open air plaza, and parking facilities; on approximately 18 acres of Cityproperty, outlined in blue on the Plan, immediately adjacent and therefore within1000 feet of the existing Convention Center.

Phase 2: Expansion of the existing Convention Center facility to plan and construct aconvention center facility known as the Convention Center hotel; on approximately5.5 acres of City property, outlined in purple on the Plan, immediately adjacent and

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SECTION III. THAT this resolution shall take effect from and after its final date of passage, and it isaccordingly so ordered.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS,on July 8, 2010.

________________________________HERBERT A. GEARS

MAYOR

ATTEST:

_______________________________Shanae JenningsActing City Secretary

APPROVED AS TO FORM:

_______________________________Charles R. AndersonCity Attorney

5.a

ketPg.

39

Attachment:RES-IrvingConventionCenterCapitalImprovementExpansionPlan(3447:29Adoptinga


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Pac

AGENDA ITEM SUMMARY

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AGENDA ITEM SUMMARY

Meeting: 7/8/2010 DOC ID: 3369Recommending Department: Real Estate & Development LSR No: 11156

Resolution -- Authorizing the Mayor to Execute Second Amendment toAmended and Restated Entertainment Center Development Agreementwith Las Colinas Group, LP



2. Impact: Approval of the second amendment provides additional funding for pre-development work necessary to achieve a construction start upon the close of bothpublic and private financing.

3. The proposed Second Amendment provides $1,603,525.00 of additional funding forpre-development work to finalize all construction drawings and construction costestimates for the project. The Beck Group, the Citys owner representative, hasreviewed this request and determined that it is reasonable in light of the complexityof the project and industry standards for soft cost budgets.

5. Funding from previously authorized bond proceeds is available in the EntertainmentVenue Bond Fund.

Recommendation


ADDITIONAL COMMENTS:Contract Required: Yes Review Completed By: Karen BrophyPrevious Action:

RES-2009-533

RES-2009-245

RES-2008-581

Council Action:

First Amendment to the Amended and RestatedEntertainment Center Lease and DevelopmentAgreements

Amended and Restated Entertainment CenterDevelopment Agreement

Entertainment Center Development Agreement


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4004-1001-77005-908050 Budget: $1,603,525.00 Actual: $1,603,525.00P0185690Budget Adjustment/Transfer Required: No


Prepared: 5/18/2010 03:27 PM by Cynthia CastroLast Updated: 7/1/2010 03:29 PM by Cynthia Castro

CITY OF IRVING

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WHEREAS, on June 11, 2009, the City Council approved Resolution No. RES-2009-245,which approved an Amended and Restated Entertainment Center Development Agreement between theCity of Irving and Las Colinas Group, LP, for construction drawings and engineering; and

WHEREAS, on December 3, 2009, the City Council approved Resolution No. RES-2009-533,which approved Amendments to Amended and Restated Entertainment Center Lease and Development

Agreements between the City of Irving and Las Colinas Group, LP, for final construction drawings andfinal engineering;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFIRVING, TEXAS:

SECTION I. THAT the City Council hereby approves the attached Second Amendment toAmended and Restated Entertainment Center Development Agreement between the

City of Irving and Las Colinas Group, LP, for predevelopment costs in the amount of$1,603,525.00, and the Mayor is authorized to execute said agreement.

SECTION II. THAT this expenditure shall be charged to Account No. 4004-1001-77005-908050.


THIS IS TO CERTIFY THAT FUNDS ARE AVAILABLE FOR THIS EXPENDITURE.

__________________________________Max S. Duplant, CPA

Chief Financial Officer

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS,

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on July 8, 2010.

________________________________HERBERT A. GEARS

MAYOR

ATTEST:

_______________________________

Shanae JenningsActing City Secretary



6.a

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Attachment:B.RES-SecondAmendmenttoARECDevelopmentAgreementwithExC-1(3369:29


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Irving Entertainment Center at Las ColinasReview of Pre-Development Budget ExtensionJuly 1, 2010

Beck has reviewed the requested extension of Development Venue Soft Costs dated July1, 2010

for the Irving Entertainment Center at Las Colinas as proposed by the Las Colinas Group, L.P. (seeseparate exhibit requesting $1,603,525 in additional funding approval).

Thesecosts represent a continuation of design and specialty consultingcosts for the proposedvenue. Beck continues to work closely with LCGs project team members and wehave heldweekly meetings and numerouswork sessions to advance development of the project concept,schematic design, design development, and construction document phases. The project iscurrently nearing completion of the CD phase, and a GMP (Guaranteed Maximum Price) has beenpriced and is being negotiated with the Contractor.

It is our understanding that these costs represent a portion of the original budget. As such, we aresatisfied that the proposed extension of pre-development budget includes appropriate costs(consulting, management, legal costs, etc.) necessary for the advancement of the venue designsuch that the Developer (LCG) may complete Bidding and Negotiating (BN Phase) activities tocomplete pricing and negotiation of a GMP contract with the Construction Manager, along with the

Citys review and approval of the final project design and cost estimates. Costs are included forthe Architect to revise its drawings based on final scope determination and value engineeringdecisions necessary to maintain the GMP budget.

Budget ReviewArchitecturalProposed consulting costs for the Architect, plus basic service consultants including Structural,

MEP, and Civil Engineer normally average about 5-7% of hard costs (building costs). Projectedhard costs for this venue, including AV systems, are currently estimated at about $159,000,000, sothe revised estimate of $9,903,431 (which includes future Construction Administration activities)represents about 6%of those costs, well within the range of a normal major project. As acomparative,wenote that thisA/Epercentage issomewhat less than thecurrentConvention A

.BeckReviewofProjectBudget7-1

-10(3369:29AgreeL

CG-AREntertainmentCtrDev-2NDAmend)

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signage systems, audio-visual, and purchasing design. Although there is no particular industrystandard percentage for specialty consultants, we can note that the aggregate total for theseconsultants thru the CD phase is a little more than 2% percent of project hard costs, which is

reasonable and within industry parameters.

Project ManagementThis is the project management and coordination fee by Argent, Jones Lang LaSalle, and others tomanage the Architect, Engineers, and other specialty services consultants, such as acousticandlighting, along with coordination with the City, DCURD, LCA, Oncor, and other regulatory agencies.The Project Management fee proposed equates to about a 4% of the overall project hard costs,

which slots in appropriately with an industry norm of 3-5%.

Martin Burrell will continue to provide MWBE Consulting for the design team and contractor, toensure compliance with the Citys Good Faith Effort requirements.

Project LegalThis item includes legal costs for the preparation of the final legal agreements, leases, and advice

by Bell Nunnally, along with business consulting by Robert Korman. Project legal costs are now1.4%of hard costs, which seems reasonable.

RecommendationBased on the above, Beck believes that the proposal dated 7/1/10 for the Developers extendedpre-development services costs are in line with the overall venue costs, and thus are appropriate tothe project.

A.BeckReviewofProjectBudget7-1-10(3369:29AgreeL

CG-AREntertainmentCtrDev-2NDAmend)


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1001 0441 52401 200 Budget: $0 00 Est Award: $0 00

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1001-0441-52401-200 Budget: $0.00 Est. Award: $0.00Subject only to funds being appropriated in FY 2010-11.Purchase orders will be issued as needed for annual contract.

Budget Adjustment/Transfer Required: No


Prepared: 6/16/2010 02:59 PM by Marsha HughesLast Updated: 7/1/2010 09:30 AM by Darlene Rush

CITY OF IRVING

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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS:

SECTION I. THAT the City Council hereby renews the annual contracts with GT Distributors,Inc., for Group 1 in the net estimated amount of $6,553.20 for the period of October 1,2010, through September 30, 2011, subject to funds being appropriated in Fiscal Year2010-11; GST Public Safety Supply, LLC, for Groups 3, 5, and 6 in the net estimated

amount of $45,196.75 for the period of October 1, 2010, through September 30, 2011,subject to funds being appropriated in Fiscal Year 2010-11; and C & G Police Supplydba C & G Wholesale for Group 4 in the net estimated amount of $13,055.00 for theperiod of October 1, 2010, through September 30, 2011, subject to funds beingappropriated in Fiscal Year 2010-11, for Police Uniforms, and awards the renewalcontracts to said companies in said amounts, and authorizes the Mayor to execute anynecessary contracts.

SECTION II. THAT these expenditures shall be charged to Account No. 1001-0441-52401-200 inthe total net estimated amount of $64,804.95.



on July 8, 2010.

________________________________HERBERT A. GEARS

MAYOR

ATTEST:


AGENDA ITEM SUMMARY

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Meeting: 7/8/2010 DOC ID: 3416Recommending Department: Solid Waste Services LSR No: N/A

Resolution -- Approving the Purchase from Freightliner of Austin for thePurchase of a Boom Truck through the State of Texas Local GovernmentStatewide Cooperative Purchasing Program Administered by the TexasAssociation of School Boards (the BuyBoard Program)


1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community.

2. This item has been recommended by Solid Waste Services and approved byIntergovernmental Services & Public Works Fleet Operations.

3. Impact: This boom truck will be used in conjunction with other brush collectionvehicles to pick up materials curbside to keep the City clean. The new vehicle willimprove performance, reduce energy costs, and result in cleaner air.

4. This vehicle will be used to collect brush and bulky waste items that are too heavyor bulky to be safely loaded by hand into a rear loading collection vehicle.

5. This is a budgeted replacement for a 2000 Sterling boom truck, City Tag No. 06128,which is being retired in accordance with the Citys equipment replacement policy.The existing boom truck is unsafe to operate as the joystick controller valve bodysticks causing the boom to either react slowly or to drift. Additionally, the truck alsoneeds a complete hydraulic system overhaul.

6. This purchase includes a trade-in allowance of $12,500.00 for the boom truck beingreplaced, which is about the same amount as the City received from the last similarboom truck that was sold in the Citys auction.

7. Funding in the net amount of $134,011.00 is available in the EquipmentReplacement Fund.

Recommendation



Contract Required: N/A Review Completed By: N/APrevious Action: N/A Council Action: N/A


6604-0612-75401-9100 Budget: $120 000 00 Actual: $134 011 00

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6604 0612 75401 9100 Budget: $120,000.00 Actual: $134,011.00P0186684Budget Adjustment/Transfer Required: No, funds available from previous savings.


Prepared: 6/14/2010 08:11 AM by Darlene RushLast Updated: 6/29/2010 10:10 AM by Darlene Rush

CITY OF IRVING

COUNCIL RESOLUTION NO (ID # 3416)

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SECTION I. THAT the City Council hereby approves the purchase from Freightliner of Austin inthe net amount of $134,011.00, which includes a trade-in allowance for City Tag No.06128, a 2000 Sterling Boom Truck, for the purchase of a Boom Truck, through theState of Texas Local Government Statewide Cooperative Purchasing Program

administered by the Texas Association of School Boards (the BuyBoard Program),and awards the contract to said company in said amount, and authorizes the Mayor toexecute any necessary contract.

SECTION II. THAT this expenditure shall be charged to Account No. 6604-0612-75401-9100.



__________________________________Max S. Duplant, CPA


PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS,on July 8, 2010.

________________________________HERBERT A. GEARS

MAYOR

ATTEST:

_______________________________Shanae Jennings

1701 Smith Rd. (Hwy. 183 So.)

FAX: 512-389-2663 .

FREIGHTLINER OF AUSTINBus: 512-389-0000

TELEPHONE

Austin, Texas 78721

PURCHASING NAME

Wats: 1-800-395-2005

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CITY STATE ZIP CODE

Tx

YEAR MAKE MODEL/BODY VIN

2011 M2-106VMILEAGE:

MILEAGE:YEAR MAKE MODEL/BODY VIN LICENSE PLATE

MILEAGE:YEAR MAKE MODEL/BODY VIN LICENSE PLATE

TOTAL

73,116.00

155

35.0019,761.00

2010 Fed engine emissions escalator

75061

80

43,539.00

2,050.00

Brush body per Equipment SW quote # 022610A475.00

to accommodate brush body and meet city specAllison transmission extended warranty 5 yr/unl

Add option factory am/fm stereo radio

Upgrade axles, engine,transmission, and other components

Cummins ext warranty Plan 1 5yr/1000,000Extra keys x 4

Extended battery warranty 2yr/100,000 mile

CONTRACTUAL DISCLOSURE STATEMENT FOR USED VEHICLE ONLY. "The information you see on the wi ndow form for this vehicle is part of this contract. Information on the window form overrieds any contrary provisions in the contract of sale. "

146,511.00

12,500.00

liability in connection with the sale of this vehicle.

CUSTOMER SIGNATURESALESMAN SIGNATURE

TRADE-IN

Any warranties on the products sold hereby are those made by

the factory. The Seller ,Freightliner of Austin , hereby

expressly disclaims all warranties, either expressed or implied

including any implied warranty of merchantability or fitness

for a particular purpose, and Freightliner of Austin, neither

assumes nor authorizes any other person to assume for it any

TRADE-IN

Trade Allowance

Freightliner

LICENSE PLATE

Order

972-721-2232

Irving

7,300.00Options:

Buyboard Contract 281-07 M2-106V

City of Irving

128 N Briery Rd

ADDRESS

Trading DifferenceSales Tax

Vehicle Inventory Tax

PAYOFF TO:

Trade in allowance allowed by Equip Southwest on used Roto-boom truck

GOOD UNTIL:

QUOTED BY:

Disclaimer of Warranties

Attach

ment:VendorPricingSummary(3416:30P0

6AwdforBoomTruck)

AGENDA ITEM SUMMARY

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Meeting: 7/8/2010 DOC ID: 3419Recommending Department: Street Operations LSR No: N/A

Resolution -- Renewing Annual Contracts with Big City Crushed Concrete,L.P.; Sunbelt Vacuuming Service, Inc., dba Sunbelt Materials; Crouch Sand& Gravel, Inc.; and Shea Services, Inc., for Road Maintenance Materials




3. Impact: These materials are used to repair and maintain streets, to help ensuremotorists safety, and to extend the life of the Citys roadways. Purchasing furthernegotiated lower pricing for the second renewal period.

4. This renewal establishes the continuation of annual contracts to provide materials tobe used for patching of holes in the streets; daily mudjacking operations for streetswith drainage problems; non-structural concrete repairs; backfill around sidewalksand in the parkways during repair of utility cuts; fill material prior to pouringconcrete; repairs of brick manholes; and for backfill/embedment. The originalcontract was awarded on the basis of competitive bids.

5. Minority- and/or Women-owned Business Enterprises (M/WBE) participation on thisaward is 4.4%.



FY10-11Est. Exp.


Big City Crushed Concrete 1 $ 7,000.00 $ 78,200.00 $ 85,200.00Sunbelt Vacuuming Service, Inc.,

dba Sunbelt Materials 2, 3, 6, & 7 $ 6,500.00 $ 71,663.00 $ 78,163.00Crouch Sand & Gravel, Inc. 4 & 5 $10,100.00 $111,075.00 $121,175.00Shea Services, Inc. 8 $ 1,050.00 $ 11,950.00 $ 13,000.00

Total Est. Amount $24,650.00 $272,888.00 $297,538.00

ATTACHMENTS:

Second Renewal Pricing Summary (PDF)

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1001-1822-54801-950 Budget: $12,650.00 Est. Award: $12,650.005402-3251-55901-1050 Budget: $12,000.00 Est. Award: $12,000.00Purchase orders will be issued as needed for annual contracts.Budget Adjustment/Transfer Required: No


Prepared: 6/14/2010 08:19 AM by Darlene Rush

Last Updated: 6/30/2010 11:08 AM by Darlene Rush

CITY OF IRVING

COUNCIL RESOLUTION NO (ID # 3419)

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SECTION I. THAT the City Council hereby renews the annual contracts with Big City CrushedConcrete, L.P., for Item 1 in the net estimated amount of $7,000.00 for the period ofSeptember 1, 2010, through September 30, 2010, and in the net estimated amount of$78,200.00 for the period of October 1, 2010, through August 31, 2011, subject to

funds being appropriated in Fiscal Year 2010-11; Sunbelt Vacuuming Service, Inc.,dba Sunbelt Materials for Items 2, 3, 6, and 7 in the net estimated amount of$6,500.00 for the period of September 1, 2010, through September 30, 2010, and inthe net estimated amount of $71,663.00 for the period of October 1, 2010, throughAugust 31, 2011, subject to funds being appropriated in Fiscal Year 2010-11; CrouchSand & Gravel, Inc., for Items 4 and 5 in the net estimated amount of $10,100.00 forthe period of September 1, 2010, through September 30, 2010, and in the netestimated amount of $111,075.00 for the period of October 1, 2010, through

August 31, 2011, subject to funds being appropriated in Fiscal Year 2010-11; andShea Services, Inc., for Item 8 in the net estimated amount of $1,050.00 for the periodof September 1, 2010, through September 30, 2010, and in the net estimated amountof $11,950.00 for the period of October 1, 2010, through August 31, 2011, subject tofunds being appropriated in Fiscal Year 2010-11, for Road Maintenance Materials,and awards the renewal contracts to said companies in said amounts, and authorizesthe Mayor to execute any necessary contracts.

SECTION II. THAT these expenditures shall be charged to Account No. 1001-1822-54801-950 inthe net estimated amount of $12,650.00 and Account No. 5402-3251-55901-1050 inthe net estimated amount of $12,000.00.



__________________________________Max S. Duplant, CPA



on July 8, 2010.

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________________________________HERBERT A. GEARS

MAYOR

ATTEST:





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AGENDA ITEM SUMMARY

Meeting: 7/8/2010 DOC ID: 3429

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Meeting: 7/8/2010 DOC ID: 3429Recommending Department: Street Operations LSR No: N/A

Resolution -- Renewing Annual Contracts with APAC-Texas, Inc., andCrafco Texas, Inc., for Asphalt Patching Materials



2. This item has been recommended by Public Works & Transportation Street

Operations and Water Utilities.

3. Impact: These materials are used to repair and maintain streets, to help ensuremotorists safety, and to extend the life of the City's roadways. Purchasingnegotiated pricing that remains lower on this renewal than the original awardamount.

4. This renewal establishes the continuation of annual contracts to supply asphaltpatching materials used for street patching operations. The original contract was

awarded on the basis of competitive bids.


Vendor Item(s)

FY09-10

Est. Exp.

FY10-11

Est. Exp.

Total Annual

Est. Exp.APAC-Texas, Inc. 1-3 $15,162.00 $167,338.00 $182,500.00Crafco Texas, Inc. 4 $ 2,950.00 $ 32,650.00 $ 35,600.00

Total Est. Amount $18,112.00 $199,988.00 $218,100.00

Recommendation


ADDITIONAL COMMENTS:Contract Required: N/A Review Completed By: N/APrevious Action: RES-2009-306 Council Action: Approved first renewalComments: Service provided by the vendors is good; lower negotiated pricing is good. Thisi th d f t l ti f #183D 10F i th t t l t ti t d t f


1001-1822-54801-950 Budget: $15,162.00 Est. Award: $15,162.005402-3251-55901-1050 Budget: $ 1,475.00 Est. Award: $ 1,475.00

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g , ,5402-3271-54401-1050 Budget: $ 1,475.00 Est. Award: $ 1,475.00

Purchase orders will be issued as needed for annual contracts.Budget Adjustment/Transfer Required: No


Prepared: 6/17/2010 11:06 AM by Darlene RushLast Updated: 6/24/2010 07:28 AM by Darlene Rush

CITY OF IRVING


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SECTION I. THAT the City Council hereby renews the annual contracts with APAC-Texas, Inc.,for Items 1-3 in the net estimated amount of $15,162.00 for the period ofSeptember 1, 2010, through September 30, 2010, and in the net estimated amount of$167,338.00 for the period of October 1, 2010, through August 31, 2011, subject to

funds being appropriated in Fiscal Year 2010-11, and Crafco Texas, Inc., for Item 4 inthe net estimated amount of $2,950.00 for the period of September 1, 2010, throughSeptember 30, 2010, and in the net estimated amount of $32,650.00 for the period ofOctober 1, 2010, through August 31, 2011, subject to funds being appropriated inFiscal Year 2010-11, for Asphalt Patching Materials, and awards the renewalcontracts to said companies in said amounts, and authorizes the Mayor to execute anynecessary contracts.

SECTION II. THAT these expenditures shall be charged to Account No. 1001-1822-54801-950 inthe net estimated amount of $15,162.00; Account No. 5401-3251-55901-1050 in thenet estimated amount of $1,475.00; and Account No. 5402-3271-54401-1050 in thenet estimated amount of $1,475.00.



__________________________________Max S. Duplant, CPA



on July 8, 2010.

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________________________________HERBERT A. GEARS

MAYOR

ATTEST:

_______________________________Shanae Jennings

Acting City Secretary



City of Irving, Texas Response Summary - Second Renewal through August 31, 2011

Asphalt Patching Materials, Bid Number 212-08F, Bid Closing Date: July 2, 2008

Senior Purchasing Agent Darlene Rush (972) 721-3752


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Item Description Unit PriceExtended

Price

Miles from

City

Pick Up Cost

.30/ton/mile

Total Price

w/Ton Mile

Cost

Price/UnitExtended

Price

Miles from

City

Pick Up Cost

.30/ton/mile

Total Price

w/Ton Mile

Cost

1 600 tons

Type D Hot Mix - Cold Laid

"Cold Mix" - delivered to Valley

View Yard

$78.45 $47,070.00 $47,070.00 No Bid

2 200 tonsType D Hot Mix - Cold Laid

"Cold Mix" - picked up by City$67.95 $13,590.00 39 $2,340.00 $15,930.00 No Bid

3 2,500 tons Type D Hot Mix AsphalticConcrete - picked up by City

$46.00 $115,000.00 6 $4,500.00 $119,500.00 $65.00 $162,500.00 12 $9,000.00 $171,500.00

4 80,000 gals.

Crack Sealing Compound as per

above specifications - picked up

by City

No Bid No Bid

*5 1,800 gals. Emulsified Asphalt Tack Oil No Bid No Bid

$182,500.00 $171,500.00

Net 30 $0.00 Net 30 $0.00

$182,500.00 $171,500.00

Item Description Price UnitExtended

Price

Miles from

City

Pick Up Cost

.30/ton/mile

Total Price

w/Ton Mile

Cost


"Cold Mix" - delivered to CityNo Bid Award Total

First

Renewal

Total

Second

Renewal

Total


"Cold Mix" - picked up by CityNo Bid $222,540.00 $217,540.00 $218,100.00

3 2,500 tons Type D Hot Mix AsphalticConcrete - picked up by City

No Bid

4 80,000 gals.

Crack Sealing Compound as per

above specifications - picked up

by City

0.445 $35,600.00 $35,600.00

*5 1,800 gals. Emulsified Asphalt Tack Oil No Bid

$35,600.00

Net 30 $0.00

$35,600.00

Senior Purchasing Agent, Darlene Rush, (972) 721-3752

* Award.

Vendors *APAC TEXAS, INC. Austin Asphalt, LP.

Est. Qty.

Gross Total

Payment Term Discount

Net Total

Vendors

Payment Term Discount

Net Total

*CRAFCO TEXAS, INC.

Est. Qty.

Gross Total

10.a

Packe

tPg.67

Attachment: Second Renewal Pricing Summary (3429 : 30P18 RENEW Asphalt Patching Materials)

AGENDA ITEM SUMMARY

Meeting: 7/8/2010 DOC ID: 3417R di D t t P bli W k & T t ti LSR N N/A

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Recommending Department: Public Works & Transportation LSR No: N/A

Resolution -- Approving the Purchase from Sam Packs Five Star Ford for aTruck with a Hydraulic Tool System through the State of Texas TermContract Cooperative Purchasing Program


1. This item supports Strategic Goals No. 9: Infrastructure Network and No. 10:

Environmentally Sustainable Community.2. This item has been recommended by Public Works & Transportation and approved

by Intergovernmental Services & Public Works Fleet Operations.

3. Impact: This vehicle is used in the installation and maintenance of roadway trafficsigns to improve motorist safety and sustain the transportation system. The newvehicle will improve performance, reduce energy costs, and result in cleaner air.

4. This is a budgeted replacement for a 2000 Ford F-450 truck with a hydraulic tool

system, City Tag No. 21050, which is being retired in accordance with the Citysequipment replacement policy.

5. Funding in the net amount of $56,628.73 is available in the EquipmentReplacement Fund and the General Fund.

Recommendation



Contract Required: N/A Review Completed By: N/APrevious Action: N/A Council Action: N/AComments: This purchase meets competitive bid requirements with the State of Texas statutes, rules,policies and procedures as the City participates in the States Cooperative Purchasing program.Purchasing assigned #193D-10F to this item for tracking purposes.

ATTACHMENTS:

Vendor Pricing Summary (PDF)



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Sam Pack's Five Star Ford

CUSTOMIZED PRODUCT PR

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