IRWA CHAPTER 74 BOARD MEETING Meeting Minutes 2019‐2020 Meeting No. 10 Date: May 5, 2020 Time: 12:00 pm to 1:00 pm Location: Conference call only, no in person meeting Conference Call: 1 669 900 6833, Meeting ID: 912 8411 0746, Password: 023247 https://cobbfendley.zoom.us/j/91284110746?pwd=dE5GM2JZaVQ2bFJYYVovT1FPSUZQQT09 Board Members: Lori Bible, President | Tara O’Neal, Vice President | Barbara Price, Treasurer | Richard Scholtz, Secretary Virginia Anderson, Director 1 Year | Alex Gale, Director 2 Year
Transcript
IRWACHAPTER74BOARDMEETING
Meeting Minutes
2019‐2020 Meeting No. 10 Date: May 5, 2020 Time: 12:00 pm to 1:00 pm Location: Conference call only, no in person meeting Conference Call: 1 669 900 6833, Meeting ID: 912 8411 0746, Password: 023247 https://cobbfendley.zoom.us/j/91284110746?pwd=dE5GM2JZaVQ2bFJYYVovT1FPSUZQQT09 Board Members: Lori Bible, President | Tara O’Neal, Vice President | Barbara Price, Treasurer | Richard Scholtz, Secretary Virginia Anderson, Director 1 Year | Alex Gale, Director 2 Year
IRWACHAPTER74BOARDMEETING
Attendees:
Officers Chairs Committee Members
Lori Bible – Pres. ☒ Randy Williams, Nominations ☒ Ron Olderog ☒
Tara O’Neal – VP ☒ Virginia Anderson ☐
Barbara Price – Treas. ☒ ☐
Richard Scholtz – Sec. ☒ John Campbell, Pro. Dev. ☒ Kimberly McClung ☐
Alex Gale – 2Yr. Dir. ☒ Alexis Vanzura, Edu. ☒ Laurie Miller ☐
Virginia Anderson – 1Yr.
Dir.
☒
Laura Nelson ☐
Jaylia Travis ☐
Leslie Persia, Membership ☒ Laura Nelson ☐
David Baylor, Programs ☒ Max Roach ☒
Lisa Thompson ☐
Shannon Gray ☐
Jaylia Travis, YP ☒ Stephanie Ferraris ☒
Pierce DeMarco ☐
Nichole Hebert ☐
Laura Nelson, Comm. ☒ Ray Rials ☒
Kimberly McClung, Bylaws ☐ Tanner Taylor ☐
Shannon Gray ☐
Virginia Anderson ☐
Don Toner ☐
Cathy Thomas, Val. ☒ ☐
Kimberly McClung, Legal ☐ ☐
Liz Norris, Sept. Sem. ☒ ☐
☐
☐
☐
IRWACHAPTER74BOARDMEETING
Meeting called to order at 12:01 pm by Lori Bible.
A. Monthly Business
1. Treasurer Report – Barbara Price
Checking: $41,528.59
YP: $15,656.86
MM: $3,670.39
All reimbursements are up to date.
2. Approval of April Board Meeting Minutes – Richard Scholtz and Lori Bible
Action Item: Motion to Approve April Board Meeting Minutes
Richard Scholtz moved to approve the April Board Meeting Minutes. Cathy Thomas
seconded. Motion carried.
B. Old Business 1. Update on Officer Elections – Randy Williams, Ron Olderog, Virginia Anderson
The email for the officer elections has been distributed, and there are two candidates for
secretary: David Baylor and Laura Nelson. All other officer positions are unopposed. Richard
and Cathy noted they had not received the email, so it was being resent. Elections will close on
The installation event has been cancelled, but the issue remains as to what to do with the
deposit and possibly hold another event. The venue is not in a rush to rebook but would like to
know what the Chapter plans to do. Richard Scholtz moved that the Chapter apply the deposit
for the 2020 Chapter Officer Installation Event to the 2021 Chapter Officer Installation Event,
to be held in May 2021. David Baylor seconded. Motion carried.
3. IRWA/AI Joint Luncheon – Cathy Thomas
The joint luncheon was planned for July before the shelter‐in‐place orders were issued. Topic is
“Water Rights in Texas.” The committee has concerns that the shelter‐in‐place orders may not
be lifted in time, the facility possibly being unable to hold enough people to make the event
feasible, and people being uncomfortable getting together in large groups at that time. The
consensus of the board was to recommend cancelling the event, and Cathy will convey our
wishes to the Austin AI Chapter. No action by the board is needed.
4. Reimbursements, International Conference – Lori Bible
Lori has sent her reimbursement to Barbara Price. Virginia Anderson and Jaylia Travis have sent
theirs as well.
5. Status of Free Registrations, International Conference – Lori Bible
Per Headquarters, free registrations will roll over to the 2021 International Conference being
held in San Antonio, Texas. No action by the board is needed.
IRWACHAPTER74BOARDMEETING
C. New Business
1. Discussion and Action, May 12 meeting – David Baylor
Maggiano’s is currently closed and will not be open for the May 12 meeting. The options in our
contract are to cancel the meeting or add the meeting on to the end of the contract, which
would require an amendment to the contract. There would be no penalty to the chapter for
cancelling the meeting. Virginia Anderson moved to cancel the May Meeting. Richard Scholtz
seconded. Motion carried.
2. Approve Website Privacy Policy – Ray Rials
The privacy policy was distributed in mid‐April, and no feedback was received. If edits are
necessary or there are questions about the privacy policy, they can be directed to Ray via the
link on the Chapter website.
3. Discussion and Action, Postpone C504 – Alexis Vanzura
Course 504 had one person signed up, and the JLL office would not be available to hold the
class due to spacing requirements. The course is being postponed, with the possibility of
transitioning the course to a virtual class. There is interest from the Board in holding a virtual
class, and Lori Bible mentioned that Headquarters and the new CEO is being proactive in
helping the Chapters put on virtual classes. Alexis will get with Headquarters staff to make this
course a virtual class.
D. Officer Reports 1. Vice President (Tara O’Neal) – No report.
2. Treasurer (Barbara Price) – See Treasurer’s report.
3. Secretary (Richard Scholtz) – No report.
4. Director 2 Year (Alex Gale) – No report.
5. Director 1 Year (Virginia Anderson) – No report.
E. Committee Reports
1. Membership (Leslie Persia) – See attached report.
2. Education (Alexis Vanzura) – See attached report and New Business item #3.
3. Programs (David Baylor) – See attached report.
4. Professional Development (John Campbell) – See attached report. Seventeen emails were sent
to those who need recertifications, with eleven responses. Several have already been
remedied. Tanner Taylor with O.R. Colan received his R/W‐RAC. Laura Nelson will announce it
in the newsletter.
5. Young Professionals (Jaylia Travis) – See attached report.
6. Communications (Laura Nelson/Ray Rials) – See attached report. Ray mentioned that there are
new best practices on Zoom to help increase meeting security. Ray can assist anyone in using
Zoom.
7. Legal (Kimberly McClung) – No report.
8. Valuation (Cathy Thomas) ‐ See Old Business item #3.
9. Nominations (Ron Olderog/Randy Williams) – See Old Business item #1.
IRWACHAPTER74BOARDMEETING
10. September Seminar (Liz Norris) – The September Seminar is planning on moving forward.
Agenda needs to be finalized and submitted for continuing education approvals. Liz will update
if there are any changes.
F. Adjourn
Action Item: Motion to Adjourn
Richard Scholtz moved that we adjourn. Alex Gale seconded. Motion carried.
Meeting adjourned at 1:00 pm.
The next board meeting will be held on June 2, 2020, via Zoom meeting.
12:02:17 From Laura A. Nelson : Laura Nelson is online. 12:04:12 From john.campbell : John Campbell is on line 12:04:27 From Max Roach : max roach is here 12:04:30 From Tara O'Neal : Yes 12:04:39 From dbaylor : David Baylor is on 12:04:40 From Virginia_Mark : Yes 12:05:08 From Virginia_Mark : I 12:05:13 From Stephanie.Ferraris : Stephanie Ferraris is here 12:10:40 From Laura A. Nelson : That is correct, 6:52 the email was sent 12:10:49 From Laura A. Nelson : Please check your spam 12:10:55 From Laura A. Nelson : or your junk email 12:11:12 From Laura A. Nelson : Yes 12:12:04 From Alex Gale : Alex Gale is here 12:12:48 From Laura A. Nelson : Yes 12:16:16 From Virginia_Mark : We don’t want to loose the money, therefore
we should utilize it for rebooking 12:17:23 From Virginia_Mark : The event didn’t fall under the COVID order
like the others? 12:20:15 From Virginia_Mark : Have you given notice that IRWA would not be
holding the event on the date selected? 12:20:55 From Tara O'Neal : Yes, I have notified the venue 12:21:36 From Tara O'Neal : Right, I agree and it is hard to schedule 12:24:02 From Virginia_Mark : I 12:24:05 From Tara O'Neal : Great, thank y'all, I will contact the venue 12:27:32 From Tara O'Neal : That's a hard one 12:27:54 From Virginia_Mark : I agree 12:28:05 From JayliaTravis : I agree 12:30:04 From Virginia_Mark : No vote neccessary 12:30:09 From Alex Gale : agree 12:31:42 From Virginia_Mark : I sent reimbursement 12:31:55 From JayliaTravis : I mailed my reimbursement yesterday 12:34:26 From Catherine Thomas : I agree‐‐cancel it 12:35:12 From Tara O'Neal : I would say cancel... 12:35:19 From Tara O'Neal : I DO TOO! 12:35:56 From Virginia_Mark : agree to cancel 12:36:10 From Leslie Persia : cancel 12:36:18 From Randy.Williams : cancel 12:36:23 From Virginia_Mark : I make a motion to cancel the May meeting 12:37:09 From Virginia_Mark : I 12:37:10 From Randy.Williams : Aye 12:37:11 From Tara O'Neal : Aye 12:38:55 From Virginia_Mark : I think it looks great! 12:40:04 From Virginia_Mark : Good Job Ray! 12:41:09 From Tara O'Neal : Yes 12:42:17 From Virginia_Mark : That would be great! I need to re‐certify my
RAC 12:42:58 From Virginia_Mark : Is it possible to have a virtual class> 12:43:03 From Tara O'Neal : There's not much we can do about that... 12:44:15 From Virginia_Mark : or digital in summer? 12:46:07 From Virginia_Mark : My RAC expires in July
12:48:23 From Catherine Thomas : that's great news, and an opportunity to perhaps get folks from outside our chapter/region to register for 504
12:49:12 From Laura A. Nelson : Nothing from the communications committee 12:51:59 From Richard Scholtz : before we adjourn, can I call the roll to
make sure I have an accurate number 12:53:50 From Laura A. Nelson : Yes 12:53:52 From Virginia_Mark : Thanks John! 12:54:45 From JayliaTravis : nothing to report sorry 12:56:45 From Virginia_Mark : Please remember to vote! 12:59:38 From Laura A. Nelson : I fixed ir 12:59:44 From Laura A. Nelson : I fixed it 13:00:02 From Tara O'Neal : None, Great job Lori 13:00:22 From Virginia_Mark : I 13:00:25 From Tara O'Neal : Aye 13:00:37 From BPrice : aye 13:00:40 From Tara O'Neal : Thank y'all.
3/2/2020
TREASURER REPORT MAY 2020 Treasurer Barbara Price
The Checking Account Balance is $ The Money Market Account Balance is: $
The YP Account Balance is: $
All requested reimbursements are up to date.
05/05/2020
MEMBERSHIP COMMITTEE REPORT
COMMITTEE MEMBERS
Leslie Persia
Laura Nelson
GOAL
Increase membership by 5% and retain current members.
RECENT ACTIVITIES
2020 Membership Renewal is complete. It is estimated that ±16% of
our members did not renew. Official results provided by HQ during
summer (usually late June, early July).
New Members since last board meeting: 0
UPCOMING ACTIVITIES
05/05/20
EDUCATION COMMITTEE REPORT
COMMITTEE Alexis Vanzura (Chair) Laura Nelson Laurie Miller Jaylia Travis
GOAL Host ten (10) days of courses this year. (This will need to reschedule several to make this happen at this point.)
We have had some interest in becoming coordinators and instructors. I will reach out to these individuals and send them certification course.
COURSES HELD 2020 February – 102 –13 attendees present.
UPCOMING COURSES April – Postponed
May – 504 Need to post pone. – 19th and 20th, Lisa Harrison to teach, Laura Nelson to coordinate at JLL. Look into what we need to do to do this digitally. Reach out to Nathan Cruzado and Eric Alley to coordinate this.
June – 801 – “United States Land Titles”. – Need to look into this being a digital class.
October – 403 – Easement Valuation –
NEED TO RESCHEDULE:
2
200 - Principles of Real Estate Negotiation – Georgia Snodgrass agreed to teach. At CobbFendley. Lex to Coordinate. Check and see if we can do this digitally this summer.
May 5, 2020
PROGRAMS COMMITTEE REPORT
COMMITTEE MEMBERS
DAVID BAYLOR, MAX ROACH, SHANNON GRAY
RECENT ACTIVITIES NONE
UPCOMING ACTIVITIES May luncheon is cancelled. Next Luncheon is not until October. Maggiano’s wants us to consider moving the committed luncheon to another month. We have November booked at Maggiano’s as well. We have two options:
1) Cancel and not reschedule for a later month 2) Move May’s luncheon to 2021 and make a contractual change
Joint AI/IRWA Luncheon is still scheduled for July but is to be discussed in this month’s Board Meeting.
5/05/2020
Professional Development Committee Report
COMMITTEE MEMBERS John P. Campbell, PE, SR/WA, M ASCE [email protected] (512) 767-3066 Kimberly Diana McClung, Attorney, Broker, SR/WA [email protected] (512) 289-3346
GOAL Administer, monitor, mentor and facilitate member efforts in pursuit of IRWA designations and certifications for the 2020/2021 Fiscal year.
Recent activities
Completed review of CH74 certification status to identify past due certifications as of 04/01/20. Distributed 17 notification emails on 04/14/20 and have received 11 responses to date. UPCOMING ACTIVITIES Identify CH74 members that are coming up for Re-certifications through the end of CY 2020 and provide to Membership and Education Committees. 2020 PROFESSIONAL DEVELOPMENT MILESTONES 04.01.20 Tanner Taylor, RWA, R/W-RAC with O.R. Colan Associates, LLC has received notification of having successfully completed the education, experience, course requirements and examination necessary to achieve his Right of Way Relocation Assistance specialty certification, R/W-RAC.
2
03.03.20: Enrique Perez with HDR, Inc. was advised of having successfully passed the Relocation Assistance capstone examination and now has five years within which to complete the application and requirements for the R/W-RAC specialty certification. 02.13.20: Catherine Velasquez, RWA with HDR, Inc. was advised of having successfully passed the Negotiation/Acquisition capstone examination and now has five years within which to complete the application and requirements for the R/W-NAC specialty certification.
May 5, 2020
YOUNG PROFESSIONALS COMMITTEE REPORT COMMITTEE MEMBERS Jaylia Travis Nickie Hebert Stephanie Ferraris
GOAL Plan networking and community involvement events for chapter members.
RECENT ACTIVITIES • Working with the Heart of Texas Chapter of Women
Transportation Seminar (WTS) to plan a joint YP networking event.
UPCOMING ACTIVITIES
• Benefit Yoga lead by Nickie Hebert will be rescheduled in the fall.
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IRWA Chapter 74 – Bluebonnet
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End of Document
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