Is Your File Management a Stone Age System?

Shamim KhanOracle Technical Consultant

Xerox Document Company

Session id: 36367

Files are loosely integrated

Duplicate files floating around the enterprise

Prone to data loss, integrity – hacker, virus attack

Difficult to back-up and Recover

Escalating administrative costs

Traditional file system is Stone Age?

“When information isn’t found, employees don’t necessarily do

without. Ratherthey re-invent – an astounding 70% of content is re-created rather than

reused.”

“When information isn’t found, employees don’t necessarily do

without. Ratherthey re-invent – an astounding 70% of content is re-created rather than

reused.”

- Ibid

“An enterprise with 1,000 knowledge workers: Loses a minimum of $6 million a

year in time spent searching and not finding the information needed to pursue their jobs and wastes an average of $12

million per year from employees spending too much time duplicating information

that already exists within the enterprise.”

“An enterprise with 1,000 knowledge workers: Loses a minimum of $6 million a

year in time spent searching and not finding the information needed to pursue their jobs and wastes an average of $12

million per year from employees spending too much time duplicating information

that already exists within the enterprise.”

- IDC, The High Cost ofNot Finding Information, Apr 2003

It is part of Oracle Collaboration suite

It is designed as an enterprise file server

Enable users to manage and collaborate content

All content stored in an Oracle database

What is Oracle Files?

Oracle 9idatabase

Oracle 9iAS

Collaborationsuite

eBusinessSuite

Oracle Technology Architecture

Collaboration Suite Architecture

Infrastructure

Application

Access

Data Store

Application Engine

Calendar

Voicemail email

FilesSearch

Voice Access

Web AccessOutlook FAX

Wireless Access

Oracle Files Deployment Architecture

Browsers

Desktop

Mac Client

SharedDisk

Oracle Files Software Architecture

Browsers

Desktop

Mac Client

SharedDisk

Oracle9Oracle9iiASAS

Oracle Internet Directory

HTTP

FTP

NTFS

WebDAV

NFS AFP

OC

4JO

C4J

WebDAV ServletWebDAV Servlet

Admin ServletAdmin Servlet

App ServletApp Servlet

Portlet ServletPortlet ServletH

TT

P S

erverH

TT

P S

erver

Content area Read-only Read/Write

Workspace permissions

Private area Viewers Admins

Participants

Public area Everyone Admins

Participants

Personal area permissions

Private area Individual Individual

Public area Everyone Individual

Content area Read-only Read/Write

Workspace permissions

Private area Viewers Admins

Participants

Public area Everyone Admins

Participants

Personal area permissions

Private area Individual Individual

Public area Everyone Individual

Oracle Files Access Matrix?

Oracle Files Structure

Integration with eBusiness Suite

Oracle Workflow

Leverages Oracle Files features in eBusiness suite, such as standard APIs and web services

Enables rich set of functionality in a collaborative application development

Provides an integrated smart enterprise application

Integration Key Features

Integration Benefits

Single-source data across the enterprise File integrity is maintained Delivers web services and Standard APIs Integrates the eBusiness application with file

system. Leverage companies to utilize the rich

eBusiness functionality

Ability to consolidate files globally

Broad access via standard web browsers

Drive down TCO

Improved searching

What is the Bottom line?

Improve Productivity

Spend less time looking for information Access from anywhere using Web UI Single, consolidated site makes easy to maintain Filesync - Disconnected users Oracle DB and iAS RAS - 24x7 availability

Locking– Control access to a file– Protect from losing content due to over-write– Audit trail on who’s working on a file

Versioning– Track changes to a document– Advanced search capability– Never lose revisions

Locking and Versioning

Group related documents in workspaces Create a URL to any document or folder Security is automatically enforced

Folders

Next Steps

• Similar topic sessions in Collaboration Suite• Tue - 8:30 AM   • Wed - 11:00 AM • Wed - 1:00 PM     

• Demo’s available in• Collaboration Suite campgrounds

• Hands-on technical lab in Collaboration Suite• Try out the Messaging Center• Visit Oracle Direct booths• On the web

• Oracle.com – Oracle Collaboration Suite• OTN.oracle.com – Products -> Oracle Collaboration Suite

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