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www.up.ac.za

UPSpacUPSpacee

An institutional research repository for the University of Pretoria

Ina Smithina.smith@up.ac.za

Presented to the Faculty of Education

University of Pretoria

Monday, 5 December 2005

Institutional Repository

• Set of services• Management & dissemination of digital materials• Organisational commitment• Stewardship• Long-term preservation• Organisation, access, distribution

Advantages

• Preserve intellectual output of UP• Long-term preservation (archiving)• International exposure• Retrievable via Google• Evolving expert database• Consistent URL for citations• Links between items, collections• Searchable – not static web page• Decentralised or distributed input• Upload and preserve datasets e.g. from surveys

Why an institutional repository?

• We need to learn to manage digital resources as well as we do with print

• The emphasis is going back towards organizing content

• We need to work even closer together in this global world

• Adapt new ways of delivering service, perhaps even to people you might never see

From: “What’s happening to our world?” – Pierre Malan (Sabinet), 17-08-2005

“Champions”

• Special Collections• Department of Architecture• Scholarly Publications• Faculty of Veterinary Science

Most recent participants• Dept. of Chemistry• Faculty of Education

Items in UPSpace

• Articles (preprints & postprints) • Technical reports • Working papers • Conference reports • E-theses • E-books

Items in UPSpace

• Datasets: statistical, geospatial, etc. • Images (photos, maps): visual, scientific, etc. • Audio files • Video files (up to 500 MB)• Learning objects • Reformatted digital library collections

UPSpace for Digital Archiving (1)

UPSpace for Digital Archiving (2)

UPSpace for Digital Archiving (3)

UPSpace for Digital Archiving (4)

UPSpace for Digital Archiving (5)

UPSpace for Digital Archiving (6)

UPSpace for Digital Archiving (7)

Limit access in UPSpace

• Collection Level

• Item Level

• Bitstream Level

• Example: Australian National University• More examples: http://

wiki.dspace.org/DspaceInstances

Default Look & Feel

Acknowledgement: https://dspace.mit.edu/index.jsp

UPSpace Look & Feel

Access via UPPortal

Information Model

Top-level Community Faculty of Education

Sub-Community Department of Education Management & Policy Studies

Collections Jonathan Jansen Collection

Jonathan Jansen Collection (1)

Jonathan Jansen Collection (2)

Jonathan Jansen Collection (3)

Jonathan Jansen Collection (4)

Jonathan Jansen Collection (5)

Submitter

Reviewer/s(Accept/ Reject)

Metadata Editor Description

Available on UPSpace

The following roles apply to digital items submitted to UPSpace (digitally born & digitised items)

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inis

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UP

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Ad

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Collection Administrator(Commit to Archive)

Workflow

Submit

Accept

Reject

Edit Metadata Commit DSpace

Harvesting Metadata

• OAISTER• Search Engines e.g. Google• International research repositories

Persistent Identifiers

• CNRI Handle System• Valid citations• Unique handle for each item• E.g. http://hdl.handle.net/1849/171

1849 = Naming authority assigned by handle system to e.g. UP

171 = Unique local name assigned to an item in the repository

Managing the Project http://www.ais.up.ac.za/edu/dspace

Evaluation

Proposal

Needs Analysis

Design

Development

Implementation

Evaluation

User Support

• Help landline 8/5• Online help 24/7

– Viewlets e.g. Macromedia Captivate, PPT, Open Office

• Tutorial• User policy• Pamphlet• E-mail upspace@up.ac.za • UPSpace Listserve dspace@kendy.up.ac.za • UPSpace web www.ais.up.ac.za/edu/dspace

User Policy

• Submission• Communities and Collections• Responsibilities & rights• Licensing, copyright, privacy, intellectual property• Preservation support• Withdrawals• Workflow• System back-up and availability

Copyright, Rights & Licensing

• License stored with each item• Submitter “Grants License” (See Licenses)

– Default DSpace License (also see Creative Commons Licenses)

– Non-exclusive distribution license– Items in public domain– Exclusive distribution license

• Default DSpace License• Community/ Collection License• Copyright note when creating Community• DC Element Rights• DSpace StyleSheet: © University of Pretoria

Next …

• Deployment on permanent server• Beta testing (Jan - Feb 2006)• Attend to spontaneous participants• Marketing• Training Program

Current DSpace Instances

• DSpace at MIT• DSpace at Edinburgh• More available at http://

wiki.dspace.org/DspaceInstances

Thank you!

ina.smith@up.ac.za

DSpace URL: www.ais.up.ac.za/edu/dspace

Tel.: +27 12 420 3082