City Commission Meeting Minutes, January 23, 2018. There were two workshops held, Marina Island LLC, and Stantec Rate Study. Page 1

CITY COMMISSION MEETING MINUTES TUESDAY, JANUARY 23, 2018

6:00 P.M. Present: Margo Deal Anderson, Mayor Rodney Friend, Mayor Pro Tem/Commissioner Antonius G. Barnes, Commissioner

Dan Russell, Commissioner Judy Tinder, Commissioner Michael E. White, City Manager Robert C. Jackson, City Attorney Officer Mike Williams Mayor Anderson called the meeting to order and Mr. Leon Miller gave the Invocation. The Pledge of Allegiance followed.

Motion by Commissioner Friend: To allow Commissioners Barnes and Tinder to participate in the City Commission meeting by phone.

Second to the motion: Commissioner Russell. On Vote: Russell aye Friend aye Anderson aye Motion passed: 3-0 Item #3. PUBLIC HEARING OPENED: 6:04 PM CST Ordinance # 1050 Small Scale Future Land Use Map Amendment (SSA-18-2) 6220 House of Seafood Drive: City Planner Amanda Richard gave a presentation to the City Commission. The applicant is Bailey Pointe and the Agent is Panhandle Engineering. The existing land use is commercial. The applicant requested that the land be changed to mixed use, in which the adjacent land use is surrounded on all sides. They were given a development order to build townhomes, now they asking for mixed use so that they can have more flexibility to build there. City Manager White read the Ordinance by title only. Mayor Anderson asked for comments from the Commission and public. Janet Walker asked what could be built on the land of mixed use designation? City Planner Richard stated that it could be a mixture of single family homes, multi-family homes. Lower intense commercial which allows for retail and restaurants, but not big box stores or large chains. PUBLIC HEARING was closed at 6:09 PM CST

Motion by Commissioner Friend: To allow Commissioners Barnes and Tinder to participate in the City Commission meeting by phone.

Second to the motion: Commissioner Russell. On Vote: Russell aye Friend aye Anderson aye Motion passed: 3-0 Item #4. Mayor’s: Mayor Anderson had several events, meetings and activities she attended. She read to second graders at LH Elementary School in honor of Literacy Week. She will also

City Commission Meeting Minutes, January 23, 2018. There were two workshops held, Marina Island LLC, and Stantec Rate Study. Page 2 attend the Panama City Airport Authority Board to see how the City can have some representation on the board, she will be attending the League of Cities in which Billy Raider is president, she and the City Manager will be traveling to Tallahassee to attend the Legislative lobbying event with the League of Cities. There is one bill she is interested in that would affect cities like Lynn Haven. The bill would require Cities to hold their election the same day as the general elections. She will also be attending the Triumph Board meeting and speak on behalf of Lynn Haven. She would like to know why none of Lynn Haven’s projects were funded. Bay County recommended eleven projects and many cities were overlooked including Mexico Beach. She spent a tremendous amount of time on Social Media reading comments and responding to citizens about the Marina Island project. The traffic on Tennessee Ave. is really bad, one resident said to her he is afraid to back out of his driveway for fear of being hit. She asked that the traffic committee take another look at road and see if the City will need to do something about the speeding. Full disclosure, Mayor Anderson stated she lives on Tennessee Ave. as well and there many other streets that need our attention. Item #5. Commissioner’s Report: Commissioner Friend stated that he and the engineers are working on a plan for Rails to Trails, The City submitted the application for the engineering side and it was funded, hopefully we will see a presentation in February, he will be traveling on behalf of TPO at no expense to the City. Senate Bill1516 will affect the TPO. It will limit the number of TPO seats. He explained that the TPO concentrates on issues not just for Lynn Haven, but for Bay County. Commissioner Russell stated that he had several meetings with the City Manager and that the City Manager is doing a great job, and he continues to be impressed with him. The ditch next to Publix that he brought up at the last meeting may have been resolved. Public Works Director Bobby Baker will be reaching out to the property owner to build a bridge. We had some issues with the Fuel Depot being an open access to kids. He reached out Laurie Baker and she contacted the owners and it is fixed. Commissioner Tinder stated she has had lots of calls from citizens about the Marina Island project, many citizens love the project but are against the “Front Door.” She also thanked the Mayor for her hard work. Commissioner Barnes mentioned that there were two individuals that have passed away, that contributed to the success of the City. Mayor Anderson stated she would like the City to host and celebrate Black History Month. This idea was brought to her by Mr. Leon Miller. Deputy City Clerk Vickie Gainer and other staff will be working on this with the Mayor. She asked that the City host a reception honoring Black History Month and to contact the schools in Lynn Haven for art, and invite African American leaders to speak, and have cake at the Commission meeting to celebrate this event. Mayor Anderson read the Black History Month Proclamation and Mr. Leon Miller accepted the proclamation. Item #6. City Manager’s Report: City Manager White reported on the traffic data: Mississippi and 15th, there were nine speeding tickets written, 750 traffic count and the speed was average, the staff will continue to monitor this road. Petty Drive, there is lot of speeding, the committee recommended that a three-way stop be placed there and lastly Alexander Drive & Petty, Maryland and 12th which is a truck route, 100 citations were written, the committee’s recommendation is that nothing be done right now because it is at a truck stop. Florida and 8th the committee will look at this later after the Tag Office will be relocated. They should be moving in a few months. They will also be evaluating Missouri and 5th. The City Manager recommended that there be a three-way stop placed at Alexander Drive and Petty.

City Commission Meeting Minutes, January 23, 2018. There were two workshops held, Marina Island LLC, and Stantec Rate Study. Page 3

Motion by Commissioner Friend: To approve as presented. Second to the motion: Commissioner Russell. On Vote: Russell aye

Friend aye Tinder aye Barnes aye

Anderson aye Motion passed: 5-0 Mayor Anderson reminded citizens that if they have problems with roads to bring them to the committee to take a look at their requests. Commissioner Russell asked for clarification that the City Manager stated that 100 citations were written at Maryland and 12th. City Manager confirmed this number and stated that the General Dynamics employees travel that way every day. He does have the Police Chief looking into alternative measures. Commissioner Russell also commented on Connecticut as a problem street, but City Manager White stated that the alternative solution may eliminate this problem as well. Item #7. City Attorney’s Report: City Attorney Rob Jackson reported on the Railroad ROW, Rails to Trails, FDOT just wants the road from the City, they have a lawsuit in, but they really just want the quick claim deed and not go into litigation. Quick claim deed is needed to move forward. He asked the Commission to approve the Resolution to go forward with FDOT’s request. Commissioner Friend asked was it 100 ft. or yards. The City Attorney stated it is 100ft. The Commission stated they did not have a problem with this item.

Motion by Commissioner Barnes: To accept the City Attorney’s recommendation to move forward with the Quick Claim Deed and Resolution.

Second to the motion: Commissioner Friend. On Vote: Russell aye

Friend aye Tinder aye Barnes aye

Anderson aye Motion passed: 5-0 Item #8. Public Commentary: David Cooley thanked the City for cleaning up 5th Street sidewalks. He stated the mixed use change on Tennessee Ave. is concerning, this will bring lots of condos and traffic. He is totally against it. He asked what happens if they don’t sell? He understands there is an estimated cost of $10 Million to the City. The City Manager stated that this is an incorrect. This is not in the plans; he believes the developer will be responsible. Janet Walker questioned whether or not the Tag Office and parking lot with SunTrust, the Masonic Lodge, can something be worked out? City Manager stated he would be glad to speak with Mr. Perdue and yes, he believes something can be worked. Mr. Cutchins spoke about the clearing of property lots and taking down trees. He felt Lynn Haven will be concrete and asphalt if we keep this up. He asked, when did it become so important to take away trees and say it is okay? Mayor stated she did not have an answer for this. Trees are important to her, she doesn’t like to see trees cut down unless they are diseased or a danger to our citizens. She stated she didn’t know when this changed. Mrs. Libby Tunnell thanked the Commission for the four-way stop on 5th Street. She said traffic has slowed down traffic. One resident spoke about speeding on Tennessee Ave. he asked that the City come up with a dedicated traffic control officer. He suggested that the Chief come up with a plan for speeding, for example, officers would work overtime and dedicate them to traffic

City Commission Meeting Minutes, January 23, 2018. There were two workshops held, Marina Island LLC, and Stantec Rate Study. Page 4 control. City Manager stated that off duty officers already do this. Mayor Anderson thanked the public for their comments. Mayor Anderson stated the comments are well put, she has had conversations with the Chief, but yes he has planted a seed. CONSENT AGENDA: Item #9. Minutes: Minutes: 01/09/2018 – Regular Meeting: Item #10. Mutual Aid Agreement with Panama City Beach Police Department.

Motion by Commissioner Barnes: To approve as presented the consent agenda. Second to the motion: Commissioner Friend. Mayor Anderson stated that PCB Police Department seems to be far away from Lynn Haven. She just doesn’t want Lynn Haven officers to be tasked to supplement work for PCB Police Department and LH PD be stretched. City Manager stated this would not be the case, many of the officers that would help out with the PCB Police Department would be off duty officers who already live there on the beach. Mayor Anderson ask why can’t the City pay these officers overtime to help out with traffic in Lynn Haven? City Manager said that we can do. City Attorney stated the agreement does not require the City to give any money. On Vote: Barnes aye

Friend aye Tinder aye Russell aye

Anderson aye Motion passed: 5-0 OLD BUSINESS: Item #11. Second reading of Ordinance #1050 Small Scale Future Land Use Map Amendment (SSA-18-2) 6220 House of Seafood Drive: Ordinance #1050 was read by the City Manager by title only.

Motion by Commissioner Russell: To approve as presented. Second to the motion: Commissioner Friend. Commissioner Friend commented that we are just making a decision for the land to go to mixed use since it is surrounded by mixed use. On Vote: Russell aye Friend aye Barnes aye

Tinder aye Anderson aye Motion passed: 5-0 NEW BUSINESS:

City Commission Meeting Minutes, January 23, 2018. There were two workshops held, Marina Island LLC, and Stantec Rate Study. Page 5 Item #12. Approval of the Mosley Roundabout Transfer Agreement.: City Attorney stated this is just an agreement to provide a roundabout and that the School Board District did approve this today at their board meeting.

Motion by Commissioner Russell: To approve as presented. Second to the motion: Commissioner Friend. City Manager White explained as to how the roundabout idea came to fruition. Commissioner Tinder asked why are we doing this, she was concerned with the teenagers trying to figure the roundabout and the traffic. Mayor Anderson added that the 4-way stops are more confusing and felt roundabouts are better. City Manager stated the cost of this project will come out of the transportation fees. It will cost $300K-$400K. Commissioner Russell stated this was brought up in the traffic workshops. The traffic is very congested. First responders cannot get through when there is an emergency and traffic is always backed up. He feels this will alleviate much of the problem but Mosley High School will also need to help out with this problem. Commissioner Tinder agreed with Commissioner Russell. Commissioner Barnes asked who will be responsible for notifying people in that area? City Manager White stated he has met with the principal, the superintendent and the district’s operations manager. This project will start in the summer when school is out and give parents and kids time to adjust. The largest concern is getting the police and fire through when there is an emergency. Commissioner Barnes totally agreed and commended the City on their work. Mrs. Walker asked if this is a two lane roundabout or a one lane roundabout? City Manager White stated one with a right hand turn. Mrs. Walker does a school bus usually go around one lane roundabout? City Manager stated he is negotiating with the school district for more space. On Vote: Russell aye Friend aye Barnes aye

Tinder aye Anderson aye Motion passed: 5-0 Item #13. Rank and Approval of the SRF Water and Wastewater Design Build RFQ 17/18-7 to the top rank Design-Build Team: City Manager White explained to the Commission that while the money has not come through yet, the City wanted to be ready to act with the Design build team in place. Commissioner Tinder asked who ranked them? The City Manager, Bobby Baker and Greg Kidwell.

Motion by Commissioner Barnes: To rank Phoenix Construction and Panhandle Engineering as #1 and Gulf Coast Utility Contractors as #2.

Second to the motion: Commissioner Russell. Brad Yount asked was there a bid amount. City Manager responded no it was a RFQ. On Vote: Barnes aye

Friend aye

City Commission Meeting Minutes, January 23, 2018. There were two workshops held, Marina Island LLC, and Stantec Rate Study. Page 6

Russell aye Tinder aye

Anderson aye Motion passed: 5-0

Item #14. Discussion and approval of the City Manager’s six-month evaluation: The Mayor stated that yes his evaluation is due. But because the Commission needs to review and complete the evaluation form. She suggested that this item be tabled.

Motion by Commissioner Friend: To table until the next Commission meeting when the Commission has had the opportunity to complete a performance evaluation.

Second to the motion: Commissioner Russell. On Vote: Friend aye

Russell aye Tinder aye

Barnes aye Anderson aye Motion passed: 5-0

Item #15. Adjourn: There was no further business to discuss and the meeting was adjourned at 7:09 pm. APPROVED THIS______________________DAY OF ____________________2018. _______________________________________ Margo Deal Anderson, Mayor ATTEST: __________________________________ Michael E. White, City Manager Prepared by Vickie Gainer

ORDINANCE NO. 1052_

AN ORDINANCE PROVIDING FOR THE ADOPTION PERSUANT TO CHAPTER 163, FLORIDA STATUTES, OF A LAND USE CHANGE FROM COMMERCIAL TO MIXED USE FOR AN APPROXIMATE 1.75 +/- ACRES OF PROPERTY LOCATED AT 301 & 303 WEST 26TH STREET, IN THE CITY OF LYNN HAVEN, BAY COUNTY, FLORIDA, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.

An Ordinance relating to the incorporated areas of the City of Lynn Haven providing for

the adoption pursuant to Section 163.3187(1)(c), Florida Statutes, of a Land Use Change to the

Comprehensive Plan.

BE IT ENACTED BY THE PEOPLE OF THE CITY OF LYNN HAVEN:

SECTION 1. Adoption of Land Use Change.

This Ordinance shall be known as Ordinance 1052 amendment to the City of Lynn Haven

Comprehensive Plan.

SECTION 2. Ordinance 1052 amendment to the City of Lynn Haven Comprehensive

Plan does hereby repeal all portions of the Lynn Haven Comprehensive Plan adopted pursuant to

Ordinance 1051 that are inconsistent or in conflict with this Ordinance, and the City of Lynn

Haven Comprehensive Plan is hereby amended and consists of the following:

A. Amendment to the Future Land Use element consisting of a land use amendment, as

follows;

Parcel # 11822-650-525

A parcel of land lying and being in a portion of lot(s) 5 and 6 of St. Andrews Bay Development

Company’s Subdivision of Section 21, Township 3 South, Range 14 West, recorded on the Deed

in the Office of the Clerk of the Circuit Court of Bay County, Florida. Deed Book: 3965, PG:

2381;

with the future land use designation changing from Commercial to Mixed Use. An official, true

and correct copy of all Elements of the Lynn Haven Comprehensive Plan as adopted and

amended from time to time shall be maintained by the City manager or his designee.

SECTION 3. The City Commission finds that the amendment as finally adopted by this

Ordinance is in compliance with the Local Government Comprehensive Planning and Land

Development Regulation Act, Chapter 163, Florida Statutes.

SECTION 4. If any provision of this Ordinance or the application thereof to any person

or circumstance is held invalid, the invalidity shall not affect other provisions or applications of

this Ordinance or the City of Lynn Haven’s Comprehensive Plan which can be given effect

without the invalid provision or application, and to this end the provisions of this Ordinance are

declared severable.

SECTION 5. Effective Date

Pursuant to Section 163.3187(3) (c), Florida Statutes, the effective date of this land use

change shall be 31 days after adoption, unless the amendment is challenged. If challenged, the

effective date of this amendment shall be the date a final order is issued by the Department of

Economic Opportunity or the Administration Commission finding the amendment in compliance

with Section 163.3184, Florida Statutes. No development orders, development permits or land

uses dependent on this amendment may be issued before it has become effective. If a final order

of noncompliance is issued by the Administration Commission, this amendment may

nevertheless be made effective by adoption of a resolution affirming its effective status, a copy of

which resolution shall be sent to the Department of Economic Opportunity, Tallahassee, Florida.

INTRODUCED at the regular Commission meeting of the City Commission of the City

of Lynn Haven in Bay County, Florida, on the ______ day of__________, 2018.

PASSED AND ADOPTED at the regular Commission meeting of the City Commission

of the City of Lynn Haven, in Bay County, Florida, on the _____ day of __________, 2018.

CITY OF LYNN HAVEN

BY: _______________________________ Margo Deal Anderson, Mayor First Reading: ________________________ Second and Final Reading:______________ ATTEST: ________________________________ Michael E. White, City Manager-Clerk