Thomas Jefferson National Accelerator Facility
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ISM Core Function Teams Kickoff Meeting
January 8, 2008
Define Work
Perform
Work
Feed
back
&
Impr
ovem
ent
Analyz e
Haz ar ds
Develop
Controls
Thomas Jefferson National Accelerator Facility
Page 2
Meeting Outline
• Opening Remarks
• ISM Core Function Teams
• Review of Integrated Safety Management
• Review of JLab ISM Program Elements
• HSS ES&H Inspection of JLab
• HSS ES&H Inspection of BNL
• ISM Core Function Teams Assessment
• Review of Assessment Techniques
Thomas Jefferson National Accelerator Facility
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ISM Core Function Teams
What is the Objective of the ISM Core Function Teams?
• The objective is to have a constant presence throughout the Lab to continue to assess ISMS effectiveness and identify opportunities for additional system improvement
Thomas Jefferson National Accelerator Facility
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ISM Core Function TeamsCo-Chair/
Mgr Sup/
Team Lead
Co-Chair/
WSC
Team Member
Team Member
Team Member
Team Member
CF#1 Kelly Trembley
John Riesbeck
Byron Golden
Debra Brand
Howard Fenker
NA
CF#2 Bill Vulcan Joe Beaufait
Harry Fanning
Manny Nevarez
Dave Hamlette
NA
CF#3 Phil Mutton William Berkley
Brad Cumbia
Kevin Jordon
John Kelly NA
CF#4 Tom Briggs Derrick Dail
Tom Hassler
John LeRose
James Coleman
Ned Walker
CF#5 Neil Wilson Brian Bevins
Tina Menefee
Richard Williams
Cindy Saban
Brian Kross
Thomas Jefferson National Accelerator Facility
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Facilitator Contact Information
Bill Rainey• Office (757) 269-7898• Mobile (757) 636-0611• [email protected]• CEBAF Center, Room B210
Rick Dion• Office (720) 496-4675• Mobile (303) 717-2025• [email protected]
Thomas Jefferson National Accelerator Facility
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ISM Core Function TeamsSchedule
Cycle I• 7-11 January - team training & assessment preps• 14 January through 8 February (4 weeks) – conduct assessment activities• 11 February - teams brief Director’s Safety Committee• 19 February – teams submit Cycle I final report for review and approval
Cycle II• 3 - 7 March - assessment preps• 10 March - 4 April (4 weeks) – conduct assessment activities• 14 April - teams brief Director’s Safety Committee• 15 April – teams submit Cycle II final report for review and approval
• 19 – 23 May – HSS Team Planning Visit• 2 – 12 June – HSS Team Inspection of JLab
Thomas Jefferson National Accelerator Facility
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Review of ISM
What is Integrated Safety Management?
• Systematic integration of safety into management and work practices at all levels so that missions are accomplished while protecting the public, the worker, and the environment
• This is accomplished through effective integration of safety management into all facets of activities conducted at JLab
• Safety is an integral part of each job -- not a stand-alone program
• Terms– Integrated Safety Management (ISM) – Concept– Integrated Safety Management System (ISMS) - Process
Thomas Jefferson National Accelerator Facility
Page 8
Review of ISM
7 Guiding Principles
• The guiding principles are the fundamental policies that guide actions, from development of directives to performance of work– Line Management Responsible for Safety– Clear Roles and Responsibilities– Competence Commensurate with Responsibility– Balanced Priorities– Identification of Safety Standard and Requirements– Hazard Controls Tailored to Work Being Performed– Operations Authorization
Thomas Jefferson National Accelerator Facility
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Review of ISM
5 Core Functions
• These five core safety management functions provide the necessary structure for any work activity that could potentially affect the public, the workers, and the environment.
– Define the Scope of Work– Analyze the Hazards– Develop and Implement Hazard Controls– Perform Work Within Controls– Provide Feedback and Continuous Improvement
• The functions are applied as a continuous cycle with the degree of rigor appropriate to address the type of work activity and the hazards involved
Define Work
Perform
Work
Feed
back &
Impr
ovem
ent
Ana
lyze H
azards
Develop
Controls
Thomas Jefferson National Accelerator Facility
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Review of ISMCore Function #1
Define the Scope of Work
• Identify the nature of the required work• Identify the schedule• Determine the cost• Review associated lessons learned
• JLab contract work scope• Work planning process for each JLab organization• Task descriptions• Subcontractor work orders
Thomas Jefferson National Accelerator Facility
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Review of ISMCore Function #2
Analyze the Hazards
• Identify work related hazards• Analyze identified hazards
• Hazard ID checklists• Experiment safety approval form• ES&H 3210 – Hazard Identification and Characterization• ES&H 3410 – ESH&Q Aspects of Material Acquisitions• Safety SMEs (ESH&Q and Divisional)• Utilize Project Knowledge and Lessons Learned
Thomas Jefferson National Accelerator Facility
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Review of ISMCore Function #3
Develop and Implement Hazard Controls
• Select/design engineering & administrative controls• Select/design pollution prevention/waste minimization controls• Identify appropriate personal protective equipment• Apply associated lessons learned into controls• Implement controls
• Include controls in JLab work procedures (SOPs, OSPs, TOSPs)• Conduct training• Subcontractor safety plan• Prepare Task Hazard Analysis Worksheet
Thomas Jefferson National Accelerator Facility
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Review of ISMCore Function #4
Perform Work Within Controls
• Obtain authorization• Ensure personnel have appropriate qualifications/training as
identified in work control documents• Conduct pre-job briefing• Perform work and follow controls as identified in the appropriate
work control document
• Shift plan approval & implementation• FEL operations plan approval & implementation• Daily work plan approval• Implementation of Technical Work Documents• ATLis Implementation
Thomas Jefferson National Accelerator Facility
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Review of ISMCore Function #5
Provide Feedback and Continuous Improvement
• Conduct post job reviews (worker feedback)• Collect and distribute lessons learned• Conduct independent, management, and self-assessments
• Worker Safety Committee• Contractor Assurance System• Issues management identification, tracking, trending and closeout• Corrective Action Tracking System (CATS)
Thomas Jefferson National Accelerator Facility
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JLab ISM Program Elements
What Documents are Part of the JLab ISM Program?
Integrated Safety Management System Program Description
Quality Assurance Plan
Environment, Safety, and Health Manual
Contractor Assurance System Program Description
Environmental
Management System Plan
Worker Safety and
Health Protection
Program
Radiation Protection Program
Operational Safety Procedures
QA Procedures
Standard Operating Procedures
Final Safety Assessment
DocumentEnvironmental Management Procedures
Thomas Jefferson National Accelerator Facility
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JLab ISM Program Elements
Organization FEL ACCELERATOR PHYSICS F&L
Activity / Work Planning Process FEList
Experiment Review Process (ES&H Manual
Chapter 3130)Operations Maintenance (ATLis) SRF (TATLs)
Experiment Review Process (ES&H Manual Chapter 3120)
Subcontractor / Materials Procurement
Balance of Lab
(1) Define the Scope of Work
FEList Task DescriptionIndependent Investigator
ProposalProgram Advisory Committee / Experimental Schedule
ATLis Task Entry TATLs Task DescriptionProgram Advisory Committee / Experimental Schedule
Work Order or Subcontractor Specifications
Worker Health and Safety Protection Program, Radiation Protection Program, Contractual Compliance Documents, Subcontractor Specifications
↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓
(2) Analyze the Hazard
FEList Hazard ID Checklist / ES&H 3210
Laser Operations Directives, Experiment Safety Approval Form
Accelerator Operations Directives (AOD)
ATLis Hazard ID Checklist / ES&H 3210
TATLs Hazard ID Checklist / ES&H 3210
Conduct of Operations, Experiment Safety
Assessment Document, Radiation Safety Assessment
Document
ES&H 3410 and 3420 ES&H 3210, 3410 and 3420
↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓(3) Develop and Implement Hazard Controls
Develop Controls - ES&H 3210 Implement Controls - SOPs, OSPs, TOSPs, training
Develop Controls - LOD, ESAF, ES&H 3210 Implement Controls - ESAF, SOPs, OSPs, TOSPs, training
Develop Controls - AOD Implement Controls - SOPs, training
Develop Controls - ES&H 3210 Implement Controls - SOPs, OSPs, TOSPs, training
Develop Controls - ES&H 3210 Implement Controls - SOPs, OSPs, TOSPs, training
Develop Controls - COO, ESAD, RSAD, ES&H 3210 Implement Controls - SOPs, OSPs, TOSPs, training
Develop Controls - Subcontractor Safety Plan (SSP) Implement Controls - SSP, SOPs, OSPs, TOSPs
Develop Controls - ES&H 3210, Subcontractor Safety Plan Implement Controls - SSP, SOPs, OSPs, TOSPs
↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓(4) Perform Work Within Controls
FEList File Approval and Implementation;
FEL Operation Plan Approval and Implementation
Shift Plan Approval and SOP Implementation
ATLis File Approval and Implementation
TATLs File Approval and Implementation
Experiment Readiness Clearance and SOP
Implementation
Task Hazard Analysis/SSP Approval and Implementation
Daily Work Plan Approval
↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓(5) Provide Feedback and Continuous Improvement (Activity Level)
Daily Planning Meeting, Peer Reviews, FEList Comments, FLOG
Daily Planning Meeting, Peer Reviews, FEList Comments, FLOG
Daily Planning Meeting, Weekly Meeting, On-line Forum, Various e-logs
Daily Planning Meeting, Weekly Meeting, On-line Forum, Various e-logs
Daily Planning Meeting, Weekly Meeting, On-line Forum, Various e-logs
Daily Planning Meeting, Weekly Meeting, On-line Forum, Various e-logs
Pre-job Meetings, Daily Planning Meetings, Post-job Closeout
Pre-job Meetings, Daily Planning Meetings, Post-job Closeout
↕ ↕ ↕ ↕ ↕ ↕ ↕ ↕
(5) Provide Feedback and Continuous Improvement (Lab Wide)
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Safety Warden Area Inspections, ESH&Q self-assessments, STOP, CATS, ORPS, Work Observations, Workers Safety Committee, Director's Safety Council, INSIGHT Webpage, DOE Corporate Lessons Learned Database
Thomas Jefferson National Accelerator Facility
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JLab ISM Program Elements
ISMS Versus EMSISMS Core Functions EMS Applications EMS
Terminology
Define the Scope of Work
ID environmental aspects related to the process, activity, or service
Plan
Analyze the Hazards Review risks, hazards, and consider less environmentally harmful or wasteful alternatives
Plan
Develop and Implement Controls
Develop engineering/administrative controls to minimize or eliminate aspects & put in place
Plan
Perform Work Within Controls
Ensure controls remain in place as activity is performed. Monitor, measure, assess as you go.
Do
Provide Feedback and Continuous Improvement
Review…and improve practices as identified; share good practices
Check, Act, Improve
Thomas Jefferson National Accelerator Facility
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HSS ES&H Inspection of JLab
Inspection Schedule
• By 1 May – Provide all materials needed for inspection to team• 19 – 23 May – HSS Team Planning Visit• 2 – 12 June – HSS Team Inspection of JLab
Who is Coming to do the Inspection?
• DOE Office of Independent Oversight (OIO) which is part of the DOE Office of Health, Safety, and Security (HSS)
• Up to 8 team members
Thomas Jefferson National Accelerator Facility
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HSS ES&H Inspection of BNL• Occurred August – September 2007
• Objective – “Assess the effectiveness of ES&H programs at BNL…”
• Assessment Focus– Implementation of ISM Core Functions for selected BNL facilities
and activities focusing on work planning and control systems– Effectiveness of managing environmental management system
(EMS) implementation– Injury and illness investigation and reporting– Feedback and continuous improvement systems
Thomas Jefferson National Accelerator Facility
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HSS ES&H Inspection of BNLIdentified Weaknesses (1)• Clear ES&H requirements are not being accurately
communicated through implementing procedures– Cite lockout tag out in compliance with Natl. Fire Protection
Assoc.– Requirements described using wrong terminology or optional
(should vs. shall)– Routine procedure review not being implemented
Thomas Jefferson National Accelerator Facility
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HSS ES&H Inspection of BNLIdentified Weaknesses (2)• Established safety controls not always implemented
– Found most in experimental and research facilities– Chemical and cryogen handling safety requirements not followed– Managers and supervisors often aware of deficiencies and did
not act
Thomas Jefferson National Accelerator Facility
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HSS ES&H Inspection of BNLIdentified Weaknesses (3)• Some workplace and construction hazards not
adequately analyzed– Lead solder, sharps, welding fumes and asphalt fumes
Thomas Jefferson National Accelerator Facility
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HSS ES&H Inspection of BNLIdentified Weaknesses (4)• Contractor assurance system does not sufficiently
communicate expectations, requirements or drive improvement of safety performance– Self assessment, work observations, records review lacking or
insufficient– Issues management limited to events or outside assessments
and lack causal analysis– Similar findings for occupational injury and illness investigations,
lessons learned program
Thomas Jefferson National Accelerator Facility
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ISM Core Function Teams AssessmentEach team is to assess how JLab work planning and execution processes are aligned with a specific ISM Core Function:
1. Are we doing a good job defining the SCOPE OF WORK
2. Is the work HAZARD ANALYSIS being conducted consistent with ISMS
3. Are HAZARD CONTROLS being developed and implemented properly
4. Is our WORK PERFORMANCE process consistent with ISMS
5. Are we maximizing our LESSONS LEARNED and feedback opportunities
Thomas Jefferson National Accelerator Facility
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ISM Core Function Teams Assessment
• (Review of ISM Core Function Teams Assessment Plan)
Thomas Jefferson National Accelerator Facility
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Review of Assessment Techniques
• Document reviews
• Observation of activities
• Interviews
• Evaluation of information
• Documentation of results
