ISO14001 2004 Mastergateway.cdil.com/portal/emsm.pdf · 1.3 EMSM-1.3 Company Profile 02 2 of 2 1.4...

ISO 14001: 2004 ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

(EMSM)

LEVEL –I

CONTINENTAL DEVICE INDIA LIMITED

C-120, Naraina Industrial Area, New Delhi-110028 Phone: +91- 11– 2579 6150, 5141 1112, Fax: +91-11 – 2579 5290, 5141 1119

E-mail: [email protected], Web site: www.cdilsemi.com

PREPARED BY DATE APPROVED BY DATE ISSUED BY DATE

Doc.No.EMSM-0.0

ENVIRONMENTAL MANAGEMENT SYSTEMS

MANUAL Rev. No. 02 Date: 14.09.07

TITLE: TABLE OF CONTENTS Sheet No. 1 of 1

S NO DOCUMENT NO

CLAUSE NO

TITLE REVISION NO of PAGES

0.0 EMSM-0.0 Table of Content 03 1 of 1 1.0 EMSM-1.0 Amendment Record Sheet 03 1 of 1 1.1 EMSM-1.1 Distribution List 01 2 of 2 1.2 EMSM-1.2 Introduction 1 of 1 1.3 EMSM-1.3 Company Profile 02 2 of 2

1.4 EMSM-1.4 1.0 Scope of Environmental Management System Requirements

1 of 1

2.0 EMSM-2.0 2.0 References 1 of 1 3.0 EMSM-3.0 3.0 Abbreviation and Definitions 4 of 4

4.0 4.0 Environmental Management System Requirements

Chapter 1.0 EMSM-4.1 4.1 General Requirements 01 2 of 2 2.0 EMSM-4.2 4.2 Environmental Policy 3 of 3 3.0 EMSM-4.3 4.3 Planning 3.1 EMSM-4.3.1 4.3.1 Environmental Aspects 7 of 7 3.3 EMSM-4.3.2 4.3.2 Legal and other requirements 01 3 of 3 3.4 EMSM-4.3.3 4.3.3 Objectives ,Targets and Programme(s) 6 of 6 4.0 4.4 Implementation and Operation

4.1 EMSM-4.4.1 4.4.1 Resources, roles, responsibility and authority

02 6 of 6

4.2 EMSM-4.4.2 4.4.2 Competence ,Training, and Awareness 01 4 of 4 4.3 EMSM-4.4.3 4.4.3 Communication 2 of 2 4.4 EMSM-4.4.4 4.4.4 Documentation 01 5 of 5 4.5 EMSM-4.4.5 4.4.5 Control of Documents 02 5 of 5 4.6 EMSM-4.4.6 4.4.6 Operational Control 4 of 4

4.7 EMSM-4.4.7 4.4.7 Emergency Preparedness and Response

01 4 of 4

5.0 4.5 Checking and Corrective Action 5.1 EMSM-4.5.1 4.5.1 Monitoring and Measurement 01 2 of 2 5.2 EMSM-4.5.2 4.5.2 Evaluation of Compliance 01 1 of 1

5.3 EMSM-4.5.3 4.5.3 Non Conformance, Corrective and Preventive Action

6 of 6

5.4 EMSM-4.5.4 4.5.4 Control of Records 3 of 3 5.5 EMSM-4.5.5 4.5.5 Internal Audit 8 of 8 6.0 EMSM-4.6 4.6 Management Review 2 of 2


Doc.No.EMSM-1.0/ F01



TITLE: AMENDMENT RECORD SHEET Sheet No. 1 of 1

AMENDMENT RECORD SHEET Form No: EMSM-1.0/ F01 Amendment

No. Document

No. Date of

Revision Revision

No. Brief Description of the Amendment

01 EMSM-0.0 25.4.06 01 Revised The revision nos.

02 EMSM-1.1 Sheet no 1 & 2 25.4.06 01

Added the line “Soft copies of EMSM, ROR & EPP will be available in Intranet” under point 2.Revised and segregated distribution list for EMSM and ROR

03 EMSM-1.3 Sheet no 1 of 2 25.4.06 01 Updated list of awards/certification/achievements

04 EMSM-4.1 Sheet no 2 of 2 25.4.06 01 Under the heading records deleted Record EMSM 4.6/R01 Minutes

of Management review meeting and added ROR,ROAI and EPP

05 EMSM-4.4.1 Sheet no 4 of 6

25.4.06 01 Shifted 6.4.3 Head of the department (HOD) from page no 5of 6 and added under the column 6.4 Roles and Responsibilities

06 EMSM-4.4.1 Sheet no 5 of 6 25.4.06 01

Deleted the word or Green Team from the heading 6.4.5 Environment Monitoring Group. Added the paragraph on 6.4.6 Green Cell

07 EMSM-4.4.4 Sheet no 4 of 5 25.4.06 01 Added Numbering scheme for EMG minutes of meeting and Green

Cell minutes of meeting with explanation of the abbreviations

08 EMSM-4.4.5 Sheet no 4 of 5

25.4.06 01

Revised the row E7 as “For each change in ROR-11.0 Annexure 4, same shall also be updated in all EMDMs. For such a change additional RCED forms, inclusion in Amendment sheet and revision change in Table of contents of EMDM is not required. Controlled & Master copy of such changes will contain signature of same signatories as in ROR.”

09 EMSM-4.4.5 Sheet no 4 of 5 25.4.06 01

Added the following in the row E8 No additional RCED form is required. Obsolete copy of ROAI is not required to be kept

10 EMSM 4.5.1 Sheet no 2 of 2 25.4.06 01 In row no 4 revised the Qtry EMP Progress Report Form no

4.3.4/F01 as 4.3.3/F04 11 EMSM-0.0 11.11.06 02 Revised the revision no

12 EMSM-4.3.2 Sheet no 1 to 4 11.11.06 01

Deleted the complete EMSM-4.3.2 sheet 4 of 4 Deleted Form no EMSM -4.3.2/F02 Action Note for initiating, supervising and completing due to new applicable legislation and repaginated the sheet nos from Sheet 1 of 3 to sheet 3 of 3..Deleted EMSM 4.3.2/F02 in the 5th row of sheet no 2 of 4.Deleted Record no EMSM 4.3.2R02 in sheet no 3 of 4.

13 EMSM-4.5.2 Sheet no 1 to 1 11.11.06 01

Deleted Procedure No 3 and inserted “To identify and discuss the applicable new laws or other requirements to which the company

subscribes in EMRC meeting.“ 14 EMSM-0.0 14.09.07 03 Revised the revision no

15 EMSM-1.3 Sheet no 1 to 2 14.09.07 02

Added “Won First Prize in ELCINA DUN & BRADSTREET award for Excellence in Environment Management 2006-07” in the achievement section

16 EMSM-4.4.1 Sheet no 3 to 6 14.09.07 01 Added responsibility of functional head (Tech) to represent Top

Management as Auditee during internal audit approved.

17 EMSM-4.4.2 Sheet no 2 to 4 14.09.07 01 Added the abbreviation “GET” for General Environmental Awareness

Training

18 EMSM-4.4.2 Sheet no 3 to 4 14.09.07 01 Added the line “Establish competence of each trainee of GET/SET

against the set criteria.” In the competence section 6.5

19 EMSM-4.4.5 Sheet no 3 to 5 14.09.07 01

Added the line “Ensure that documents of external origin as deemed necessary by MR for operation of EMS are identified and their distribution controlled responsibility-DCO.

20 EMSM-4.4.7 Sheet no 1 to 4 14.09.07 01

Added in cross reference section 5.0 , ISO 14004:2004 clause 4.4.7 Emergency Preparedness and response and Emergency Preparedness Pan Replaced “Assy II” as “TG/Central/FG store area” in the area identified for potential Fire emergency.

This amendment sheet shall be updated & issued with the each revision in this manual


Doc.No.EMSM-1.1



TITLE: DISTRIBUTION LIST Sheet No. 1 of 2

DISTRIBUTION LIST: 1. The master copy of this manual shall be maintained by MR. 2. Controlled copy of manual to be issued as per the approved distribution list. Distribution list shall

be revised under authority of MR as and when required. Manual can also be issued to other official with due approval of MR. Soft copies of EMSM, ROR & EPP will be available in Intranet.

3. In case if Holder department ceases to exist, the holder shall return the controlled copy to MR. EMSM DISTRIBUTION LIST

TITLE: EMSM DISTRIBUTION LIS T Form No: EMSM-1.1/F01 SL No

Copy No. Distributed To Signature

1. 01 Functional Head (Wafer Fab) 2. 02 In Charge (HR) 3. 03 Management Representative [Functional Head (Plant Engg)] 4 04 Documentation Control Officer 5. 05 Lead Internal Auditor

ROR DISTRIBUTION LIST

TITLE: ROR DISTRIBUTION LIST Form No: EMSM-1.1/F01 SL No


1. 01 Head (Personnel & Administration) 2. 02 In Charge Admn 3. 03 Management Representative [Functional Head (Plant Engg)] 4. 04 Documentation Control Officer 5. 05 Lead Internal Auditor 6. 06 In Charge Env Engg

ROAR DISTRIBUTION LIST

TITLE: REGISTER OF ENVIRONMENTAL ASPECTS & ASSOCIATED IMPACTS DISTRIBUTION LIST

Form No: EMSM-1.1/F01

SL No

Copy No.

Distributed To Signature

1. 01 Management Representative EPP DISTRIBUTION LIST

TITLE: EPP DISTRIBUTION LIST Form No: EMSM-1.1/F01 SL No


1. 01 Managing Director & President 2. 02 Executive Vice President & Head (Operations) 3. 03 Management Representative [Functional Head (Plant Engg)] 4 04 Documentation Control Officer 5. 05 Lead Internal Auditor

* This manual may be borrowed, reviewed or otherwise used by anyone and thus may not always reside permanently at said location. The person in charge of said department is responsible for the manual and its subsequent circulation. Copies of the manual with original stamp of CONTROLLED in Green color are controlled.


Doc.No.EMSM-1.1



TITLE: DISTRIBUTION LIST Sheet No. 2 of 2

EPP DISTRIBUTION LIST

TITLE: EPP DISTRIBUTION LIST Form No: EMSM-1.1/F01 SL No

Copy No.

Distributed To Signature

6. 06 Head (Engg & QC) 7. 07 Head (Personnel & Administration) 8 08 Functional Head (Wafer Fab) 9 09 HOD (Assy I ,Diode Assy, Test & LF) 10 10 HOD (EHTP) 11 11 Functional Head (Purchase) 12 12 Functional Head (Quality /Assy Engg) 13 13 Functional Head (Accounts & General Store) 14 14 HOD (Wafer Fab Engineering) 15 15 Functional Head (R&D) 16 16 HOD (EDP) 17 17 Functional Head (Sales & Mktg) 18 18 Functional Head (Exports & PPC) 19 19 In charge (Engg-Assy) 20 20 Asst Security Officer 21 21 In charge Facilities 22 22 Reception 23 23 In Charge Admn

TITLE: EMDM DISTRIBUTION LIST Form No: EMSM-1.1/F02 SL No EMDMs Distributed To Signature

1. EMDM/P&A Head (Personnel & Administration)

2. EMDM/Wafer Fab Functional Head (Wafer Fab) 3. EMDM/Facilities In Charge (Facilities) 4 EMDM/Assemblies HOD (Assy I, Diode Assy &Test) 5. EMDM/EHTP HOD (EHTP)

6. EMDM/Test/Print/Pack/Central Store/FG store HOD (Assy I, Diode Assy &Test)

7. EMDM/LF In charge (LF) 8 EMDM/Purchase Functional Head (Purchase)

9 EMDM/Accounts & General stores Functional Head (Accounts & General Store)

10 EMDM/Assy Engg In charge (Assy Engg ) 11 EMDM/R&D Functional Head (R&D) 12 EMDM/Wafer Fab Engg HOD (WF Engg) 13 EMDM/EDP HOD (EDP)

14 EMDM/Sales & Mktg Functional Head (Sales & Mktg)

15 EMDM/Exports & PPC Functional Head (Exports & PPC)


Doc.No.EMSM-1.2


MANUAL Rev. No. 00 Date:

TITLE: INTRODUCTION Sheet No. 1 of 1 INTRODUCTION Continental Device India Limited (CDIL) is one of the leaders in Indian electronics, dedicated to the development, manufacture and international marketing of a wide range of components for Space, Defense, Automobile, Computers and Communication systems, as well as for Consumer electronics. The Product range includes manufacture and supply of discrete semiconductor products in leaded and surface mount packages – small signal transistors, power transistors, switching diodes, zener diodes, rectifier diodes, schottky diodes and diffused silicon chips. Incorporated in 1964, CDIL pioneered the manufacture of silicon transistors and diodes in India. The plants located at New Delhi, Faridabad and Mohali are equipped with state–of–the art manufacturing facilities and computerized Quality control equipment. The organization has been very successful in its semiconductor business and has earned considerable good will from customers, vendors, government, employees, etc for its quality, vision, clean and fair dealings. Relentless stress on Quality with “Build it right the first time” has been our guiding motto. Organisation is committed to the Total Quality Management concept where the emphasis of every employee, starting from Top Management, is on customer delight.

This Environment Management System Manual describes the Environment Management System adopted by Continental Devices India Limited. The Environment Management System had been initially designed to suit the requirements of ISO 14001: 1996.This revised manual of EMS has been modified to suit the requirements of ISO 14001:2004 version.

Being acutely aware that environmental conservation is a top priority for the continued existence of mankind and the permanent progress of industries, we at CDIL always place particular consideration on environmental protection.

The purpose of this EMS Manual is to establish the environmental performance through continual improvement and by taking a proactive approach in our environmental activities.


Doc.No.EMSM-1.3



TITLE: COMPANY’S PROFILE Sheet No. 1 of 2 NAME AND ADDRESS : Continental Device India Ltd, C-120, Naraina Industrial Area, New Delhi-110028 LOCATION : The factory is located on Naraina Road [ GirdhariLal

Goswami Marg ] at Naraina Industrial Area Phase-I, New Delhi-110028

TYPE OF ORGANISATION : Manufacturing Unit AWARDS / CERTIFICATION /ACHIEVEMENTS :

1964 First Indian Company to introduce semiconductor technology in India. 1970 First Company to produce Reed switches/relays in India. 1977 First Indian semiconductor company to make Solar Cells. 1990 First Indian semiconductor company to be approved under IECQ system 1992 First Company in India to get ISO-9000 certification for electronic components. 1995 First Semiconductor company to receive EXPORT HOUSE status. Got recognized as

Manufacturer Exporter by Government of India. 1997 The ESC Special award for “Excellence in Exports” for electronic components for the

year 1997-98 under the category of Manufacturing Exports (Electronics) 1997 The Government of National Capital Territory of Delhi State award for Export Excellence for

the year 1997- 98 under the category of Manufacturing Exporters (Electronics) 1998 SONY INDIA Award for Quality for the year 1998-99 1998 Rajiv Gandhi National Quality Award, Commendation Certificate for the year1998-99. 1998 Crompton Greaves Award for “Valued Vendor” for the year1998-99. 1998 Bharti Telecom Award for “Vendor Appreciation” for the year1998-99. 1998 The Government of National Capital Territory of Delhi State award for Export Excellence for

the year 1998-99 under the category of Manufacturing Exporters (Electronics) 1999 SONY INDIA Award for Quality for the year 1999-2000. 2000 The ELCINA Award for Quality for the year 1999-2000. 2000 Award for Excellence in Electronics 1999-2000 from Ministry of Information Technology

Planning & Coordination Division. 2001 The ELCINA Award for Excellence in Quality for the year 2000-01. 2002 The ELCINA Certificate of Merit for Excellence in Environment Management 2001-02 2003 Achieved ISO/TS 16949: 2002 Certification for Quality Management System. 2003 Achieved certificate of Green Partner as per Sony Green Partner Program for CDIL’s EMS

system 2004 CDIL achieved ISO: 14001:1996 Certification for its Naraina facility. 2004 ESC awards in recognition of Development of New Markets-Asean Region(Non-SSI)

2005 CDIL achieved ISO: 14001:2004 Certification for its Naraina facility. 2005 ESC awards in recognition of Development of New Markets-Asean Region(Non-SSI)

2006 Certificate of Merit for Good Performance Vendor from Bharti Teletech Limited 2007 Won First Prize in ELCINA DUN & BRADSTREET award for Excellence in Environment

Management 2006-07


Doc.No.EMSM-1.3



TITLE: COMPANY’S PROFILE Sheet No. 2 of 2

The Pioneers Continental Device India Limited (CDIL) is proud to have pioneered the manufacture of Discrete Semiconductor Devices in India, way back in 1964.The Company was the first Electronic Components Manufacturer in India to have received the ISO 9001 certification (in 1992) and the IECQ certification (in 1991).

Maintaining Leadership Profile CDIL maintains Leadership Profile in the Manufacture of a Wide Range of Quality Discrete Semiconductor Components. Components that support Manufacturers to create sophisticated and cutting-edge-technology products for global markets. In a small but significant way, CDIL is contributing to this technology build-up – at home as well as in the International Markets

Product Range CDIL manufactures a comprehensive range of Transistors (General

Purpose/Small Signal Switching/RF/Power/Darlington / SOT), Diodes (Switching - Single and Dual / Zener / Surface Mount SOT-23/SOD-80C Mini Melf), Schottky Barrier Rectifiers (Single / Dual / SOT) and

supplies Chips/Dice/Diffused Silicon Wafers (4")to OEMs.

Resources CDIL has a well established state-of-

the-art manufacturing facility with automatic production equipment set up in 10,000 sq m clean room area.

The operations are efficiently managed by a team of nearly 300

Engineering and Technical experts, with deep commitment to TQM

policies of CDIL.

Worldwide Reach Over 60% of CDIL’s production of the Discrete Semiconductor Devices in both conventional Leaded Insertion

Mount (wide range of axial and radial packages) as well as Surface Mount Packages (SOT-23/SOD-80C) - are exported worldwide in competition with world majors in semiconductors. This testifies CDIL's product QUALITY

and PRICE COMPETITIVENESS. International Approvals CDIL devices are approved by global authorities

- including EXACT, JSS, CACT, LCSO, IECQ, and CDOT.


Doc.No.EMSM-1.4



TITLE: SCOPE OF ENVIRONMENTAL MANAGEMENT SYSTEMS Sheet No. 1 of 1 SCOPE: The apex level document, termed as Environmental Management System Manual fulfills the requirements of the Environmental Management Systems – Specification with guidance for use with reference to ISO 14001:2004. The Manual has adequate linkage and Compatibility with other levels of documents. The scope of the Environmental Management System covers the Environmental aspects of Continental Device India Ltd, New Delhi’s activities & products covering design, manufacture of discrete semiconductor products in Leaded & Surface mount packages in line with its Environmental Policy. The scope of audit includes the following departments: 1. Wafer Fab 9. Purchase 2. Assy I 10. Accounts (including general store) 3. EHTP 11. Wafer Fab Engineering 4. Lead Finish 12. Assy Engineering 5. Testing/Print/Packing/Central & FG store 13. R&D 6. Diode Assy 14. EDP 7. Facilities 15. Sales & Marketing 8. Personnel & Administration 16. Exports & Production Planning & Control


Doc.No.EMSM-2.0



TITLE: REFERENCES Sheet No. 1 of 1

ISO 14001: 2004 Environmental Management Systems requirements with guidance for use.

ISO 14004: 2004 Environmental Management Systems General Guidelines on Principles, System and Support techniques.

ISO 19011: 2002 Guidelines for Quality and/or Environmental Management System Auditing.

ISO 9001 : 2000 Quality System ISO/ TS 16949:2002 Quality Management System


Doc.No.EMSM-3.0



TITLE: ABBREVIATIONS AND DEFINITIONS Sheet No. 1 of 4

ABBREVIATION TEXT / DESCRIPTION

Admn Administration Department AN Abnormal

Assy -I Assembly-I Department Assy -II Assembly-II Department

CA Corrective Action CAT Conformance/Compliance Action Taken CCO Calibration Control Officer COO Chief Operating Officer CDIL Continental Device India Ltd. CPCB Central Pollution Control Board

D Direct DC Domino Concern

DC Dept. Documentation Control Department DCO Documentation Control Officer Dept. Department DGM Deputy General Manager Dix Diode Manufacturing Department

DPCC Delhi Pollution Control Board DTA Duty Tariff Area DU Duration E Emergency

EDP EDP Department EHTP Electronic Hardware Technology Park Department EMDM Environmental Management Departmental Manual EMG Environment Monitoring Group EMP Environment Management Programme

EMRC Environment Management Review Committee EMSM Environmental Management System Manual ENGG Engineering Department

ENV. CELL Environment Cell ENV. Engg. Environment Engineering

EPI Environmental Performance Indicator EPP Emergency Preparedness Plan

EQMS Environment Quality Management Services ETP Effluent Treatment Plant EVP Executive Vice President FM Factory Manager

Func. Head Functional Departmental Head GM General Manager

HEAD (Engg & QC) Head– Engineering & Quality Control. HEAD (Operations) Head– Operations.

HEAD (P&A) Head– Personnel & Administration. HOD Head of the Department HR Human Resource IO Import Officer


Doc.No.EMSM-3.0




ABBREVIATION TEXT / DESCRIPTION

In charge Area In charge

I Indirect IEMA Institute of Environment Management & Assessment IER Initial Environment Review IPC Interested Party Concern LF Lead Finish Department LC Legislative Concern MD Managing Director

Mktg. Marketing MoEF Ministry of Environment and Forests MR Management Representative

MSDS Material Safety Data Sheet N Normal

NC Non Conformity NCR Non Conformity Report OCP Operational Control Procedure PA Preventive Action

P & A Personnel and Administration P.O Purchase Officer PPE Personnel Protection Equipment PPC Production Planning & Control Department PR Probability

PUC Pollution Under Control PUR Purchase Department QA Quality Assurance QC Quality Control QSP Quality system Procedure R&D Research & Development

RCED Request for Change in Document Ref. Reference

Resp. Responsibility ROR Register of Regulations SC Scale

SCEM Supply Chain Environmental Management SE Severity

Sr.GM Senior General Manager Sr.Mgr Senior Manager SSPD Scale Severity Probability Duration criteria Tech Technical TLV Threshold Limit Value VP Vice President

Wafer Fab Wafer Fabrication Department WI Work Instruction


Doc.No.EMSM-3.0




DEFINITIONS:

3.1 Auditor Person with the competence to conduct an audit

3.2 Continual Improvement Recurring process of enhancing the environmental management system (3.8) in order to achieve improvements in overall environmental performance (3.10) consistent with the organization’s(3.16) environmental policy (3.11).

Note: The process need not take place in all areas of activity simultaneously.

3.3 Corrective Action Action to eliminate the cause of a detected non conformity (3.15) 3.4 Document Information and its supporting medium. Note: The medium can be paper, magnetic, electronic or optical computer disc, photograph or master sample, or a combination thereof.

3.5 Environment:

Surrounding in which an organization (3.16) operates, including air, water, land, natural resources, flora, fauna, humans and their interrelation.

Note: surrounding in this context extend from within an organization (3.16) to the global system.

3.6 Environmental Aspect: Element of an organization’s (3.16) activities, products or services that can interact with the environment (3.5).

Note: A significant environment aspect has or can have a significant environmental impact (3.7). 3.7 Environmental Impact: Any change to the environment (3.5), whether adverse or beneficial, wholly or partially resulting from as organization’s (3.16) environmental aspects (3.6). 3.8 Environmental Management System EMS: Part of an organization’s (3.16) management system used to develop and implement its environmental policy (3.11) and manage its environmental aspects (3.6). Note 1 A management system is a set of interrelated elements used to establish policy and objectives and to achieve those objectives. Note 2 A management system includes organizational structure, planning activities, responsibilities, practices, procedures (3.19), processes and resources. 3.9 Environmental Objective Overall environmental goal, consistent with environmental policy (3.11), that an organization (3.16) sets itself to achieve.


Doc.No.EMSM-3.0




3.10 Environmental Performance: Measurable results of an organization’s (3.16) management of its environmental aspects (3.6) Note In the context of environmental management system (3.8), results can be measured against the organization’s (3.16) environment policy (3.11), environmental objectives (3.9), environmental targets (3.12) and other environmental performance requirements.

3.11 Environmental Policy:

Overall intentions and directions of an organization (3.16) related to its environmental performance (3.10) as formally expressed by top management.

3.12 Environmental Target: Detailed performance requirement, applicable to the organization (3.16) or parts thereof, that arises from the environmental objectives (3.9) and that needs to be set and met in order to achieve those objectives.

3.13 Interested party:

Person or group concerned with or affected by the environmental performance (3.10) of an organization (3.16).

3.14 Internal Audit Systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which the environmental management system audit criteria set by the organization (3.16) are fulfilled. 3.15 Nonconformity Non-fulfillment of a requirement. 3.16 Organization:

Company, corporation firm, enterprise, authority or institution, or part or combination thereof, whether incorporated or not, public of private, that has its own functions and administration, the organization mentioned herein is referred as Continental Device India Ltd, New Delhi.

3.17 Preventive Action Action to eliminate the cause of a potential nonconformity (3.15). 3.18 Prevention of Pollution:

Use of processes, practices, techniques, materials, products, services or energy to avoid, reduce or control (separately or in combination) the creation, emission or discharge of any type of pollutant or waste ,in order to reduce adverse environmental impacts (3.7) Note: Prevention of pollution can include source reduction or elimination, process, product or service changes, efficient use of resources, material and energy substitution, reuse, recovery recycling, reclamation and treatment 3.19 Procedure Specified way to carry out an activity or a process

Note: Procedures can be documented or not.

3.20 Record Document (3.4) stating result achieved or providing evidence of activity performed.


Doc.No.EMSM-4.1



TITLE: GENERAL REQUIREMENTS Sheet No. 1 of 2

1.0 PURPOSE :

To establish ,document, implement ,maintain and continually improve an Environmental Management System based on the Environment Management Systems Specification with Guidance for use ISO 14001: 2004 for all its activities, products and services

2.0 SCOPE : Applicable to all activities, product and services of Continental Device India Ltd, New Delhi-110028

3.0 OVERALL RESPONSIBILITY : MR

4.0 PERFORMANCE CRITERIA :

Approved EMSM/EMDM and Minutes of meeting and Follow up actions of the Environmental Management Review Committee.

5.0 CROSS REFERENCE : ISO 14001 :2004 Clause 4.1 General requirement

ISO: 14004:2004 Clause 4.1 General requirement

6.0 PROCEDURE:

S No. Activity Responsibility

1.

To establish an environmental management system by addressing all the requirements of ISO-14001:2004, Environmental management systems. For easy Understanding and effective implementation supporting activities include: a) To bring about awareness of EMS to all employees. b) To organize Initial Environment Review c) To aid in identification of environmental aspects and associated

impacts d) To take into account the following in design, implementation and

maintenance of the EMS • Environmental Aspects & Associated impacts identified through

IER • Company environmental policy. • Applicable environmental legislation • Feedback from investigations of past incidents. • Internal / external communication records.

e) To co-ordinate EMS related activities

MR

2. To ensure coverage of the needs of the organization and the environmental policy. MR


Doc.No.EMSM-4.1

ENVIRONMENTAL MANAGEMENT SYSTEMS MANUAL Rev. No. 01

Date: 25.4.06 TITLE: GENERAL REQUIREMENTS Sheet No. 2 of 2


3.

- To assist in enhancing the environmental performance though improvement Measures in processes. Products and services that interact with the environment.

- To institutionalize effective internal EMS audit system & report performance (EMSM-4.5.5)

MR

4. To cross link different documents of the EMS with existing documented production / maintenance & other specified practices

MR and Concerned

HOD

5. To organize periodic Environmental Management System review with the top management (EMSM-4.6) MR

7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTIONS:

The Environmental Management System shall be reviewed as EMSM 4.6 for its suitability, appropriateness and adequacy. Suitable corrective and preventive actions be taken in case of deviation by concerned HOD‘s and MR.

8.0 RECORDS:

Record No. Title Location & Maintained by

Retention Time

EMSM Environmental management Systems Manual MR Continual

EMDM-Dept Environmental Management Departmental Manual Concerned HOD Continual

ROR Register of Applicable Environmental Legislations MR Continual

ROAI Register of Aspect & Associated Impacts MR Continual EPP Emergency Preparedness Plan MR Continual


Doc.No.EMSM-4.2



TITLE: ENVIRONMENTAL POLICY Sheet No. 1 of 3

1.0 PURPOSE : To define Environmental Policy of Continental Device India Ltd, New Delhi.

2.0 SCOPE : Applicable to Continental Device India Ltd, New Delhi

3.0 OVERALL RESPONSIBILITY

: To implement procedure for defining Environmental Policy – MR Deciding / authorizing the Environmental Policy - MD

4.0 PERFORMANCE CRITERIA

: Authorized Environmental Policy of Continental Device India Ltd, New Delhi

5.0 CROSS REFERENCE

:

i) ISO 14001:2004 Clause 4.2 Environmental Policy ii) ISO 14004 :2004 Clause 4.2 Environmental Policy iii) Register of Environmental Aspect and Associated Impacts iv) Register of Applicable Environmental Legislations

6.0 PROCEDURE:

S No.

Activity Responsibility

1

Develop Register of Environmental aspect and associated impacts and Register of Applicable Environmental Legislations as per EMSM 4.3.1 and EMSM 4.3.2 Respectively.

MR

2 Develop the Environmental Policy by adopting a process of discussions with MD, Top Management, HOD’s and .EMG. MR

3

Ensure that the environmental policy meets the following requirements:

• Is in line with Continental Device India Ltd., vision statement • Is appropriate to the nature, scale and environmental impacts

of activities, products and services; • Includes a commitment to continual improvement and

prevention of pollution; • Includes a commitment to comply with all applicable

environmental legislation and other requirements to which company subscribes

• Provides a framework for setting & reviewing objectives and target. Environmental policy is documented, communicated, maintained & made available to all employees and communicated to interested parties on demand.

MR


Doc.No.EMSM-4.2





4.

Obtain Documented approval of the Environmental Policy from the Managing Director for its updating and ensure that it is:

• Implemented maintained and communicated to all employees • Made available to public on demand.

MR

5 The approved Environment policy of Continental Device India Ltd, New Delhi shall be Communicated to all concerned including interested parties as per EMSM 4.4.3

MR

6 Enclose the authorized Environmental Policy to EMSM 4.2 MR

7 Review the adequacy, effectiveness & suitability of Policy (at least once in 2 years) or as per the requirements generated in EMSM 4.6 MR

7.0 CHECKING CORRECTIVE AND PREVENTION ACTIONS:

Managing Director /MR/HOD shall ensure effective implementation of the environmental policy. In case of any deviation, corrective action has to be taken by MR in the above procedure.

8.0 RECORDS:

RECORD NO. TITLE LOCATION & MAINTAINED BY

RETENTION TIME

EMSM 4.2/R01 Environmental Policy (Original copy signed by MD) MR Till further revision


Doc.No.EMSM-4.2/R01




ENVIRONMENTAL POLICY

In line with our corporate values, we at Continental Device India Ltd, New Delhi, manufacturing semiconductor devices, are committed to demonstrate excellence in our environmental performance on a continual basis. To achieve this, we shall:

q Integrate environmental issues at the planning stage to reduce potential environmental impacts at source;

q Institutionalize sound environmental management

practices including pollution prevention, adoption of cleaner technologies, effective resource management, waste avoidance and best operating practices;

q Comply with all applicable Environmental Legislation;

q Optimize consumption of resources, in particular water,

energy and chemicals;

q Strengthen the awareness, skill and competence of our employees in ensuring good environmental management as a part of everyone’s responsibility and accountability;

q Review periodically our environmental objectives and

targets. We shall make this policy available to all employees and interested parties.

Date: 11th Dec 2003 Inderdeep Singh Place: New Delhi [President & Managing Director]


Doc.No.EMSM-4.3.1



TITLE: ENVIRONMENTAL ASPECTS Sheet No. 1 of 7

1.0 PURPOSE :

1. To establish the procedure for Identification of environmental aspects and associated Impacts; and evaluation of environmental impacts to identify significant environmental aspects.

2. Conducting feasibility analysis of significant environment aspects

3. Keeping the information up-to-date.

2.0 SCOPE : Applicable to all activities, product and services of Continental Device India Ltd, New Delhi-110028


: Management Representative


Updated Register of Environmental Aspects and Associated Impacts.

5.0 CROSS REFERENCE :

1. ISO: 14001:2004 4.3.1 Environmental Aspects 2. ISO 14004 :2004 4.3.1 Identification of Environmental Aspects

and evaluation of associated environmental impacts 3. Records of past environmental accidents / incidents, if any 4. Records of correspondence with external interested parties, if

any 5. Records of correspondence with internal interested parties, if

any. 6. List of Activities. 7. Records of communication with regulatory agencies.

6.0 PROCEDURE:

S No.


A. Identification of environmental aspects and associated impacts

1. Appointment of Management Representative (MR) MD

2. Constitute an Environment Monitoring Group or EMG (Also known as Green Team) in each department in consultation with HOD for conducting Initial Environmental Review covering all departments.

MR

3. Provide training / awareness to EMG & departmental employees for identification and evaluation of Environmental Aspects and associated Impacts. (Ref: Training record EMSM 4.4.2/R01).

MR

4.

Constitute an Environment Cell (Also known as Green Cell) by selecting Key EMG members on the basis of experience, exposure, absorption of knowledge and initiative to spearhead environment awareness/activities and guide other EMG members in all environment activities.

MR


Doc.No.EMSM-4.3.1




S No.


5. Prepare format in consultation with Environment Cell for identification, evaluation and conducting feasibility study of environmental aspects and associated impacts (EMSM 4.3.1/F01/F02/F03).

MR

6.

Appreciation of the above format by the EMG members who in turn shall identify activities, environmental aspects and associated impacts considering.

• Emissions to air • Releases to water • Contamination of land / nuisance • Use of raw material and natural resources • Use of energy • Energy emitted e.g. heat, radiation, vibration • Waste Management • Physical attributes e.g. size, shape, colour, appearance • Local environmental and community issues and • Applicable environmental legislations.

EMG

7.

Consider the following conditions while identifying the environmental aspects and associated environmental impacts. Normal Condition (N) : Condition which is intended for

EMG shall undertake site visits of the identified departments and interact with the departmental employees for the above purpose.

Abnormal Condition (AN) : Includes start-up, shutdown and break down condition (Conditions other than intended purpose)

Emergency condition (E) : Potential foreseeable emergency situation(s)

EMG

8. Record activities, identify environmental aspects and associated environmental impacts in format EMSM 4.3.1 / F01

Concerned EMG member

9. Compile the data and discuss with HOD/Environment Cell to verify the identification of environmental aspects and impacts and also completeness through discussions/employees feed back.


10. Based on above, finalize the lists of activities, aspects and associated Impacts for all departments


11. While identifying environmental aspects and associated impacts, identify areas for obvious physical improvements.



Doc.No.EMSM-4.3.1



TITLE: ENVIRONMENTAL ASPECTS Sheet No. 3 of 7 B. Evaluation of environmental impacts and identification of significant aspects S No. Activity Responsibility

1.

Evaluate the identified environmental impacts as per the criteria, as given below developed through brainstorming:

- Legislative concern (LC): Any impact covered by applicable Environmental legislation at Center and State levels including any concern with respect to other requirements to which a company subscribes.

- Interested Party Concern (IPC): Potential concern of individual or groups affected or may be affected by the environmental performance of CDIL, New Delhi.

- Pollution Prevention (PP): Any impact identified as an opportunity for appreciable resource conservation / pollution prevention for the company.

- Domino Concern (DC): Any impact, which may have cascading or domino effect and may lead to severe large-scale destruction.

- SSPD Criteria: Scale, severity, probability & duration where:

Scale (SC) - Spread / Area of the impact. Severity (SE) - Related to the degree of damage. Probability (PR) - Probability of occurrence of Aspect Duration (DU) - Related Duration of Impact

The above criteria shall be applied as per weights given in EMSM-4.3.1/F02

MR & EMG

2.

a) Treat any of the impact falling under LC, IPC, PP or DC as significant environmental impact.

b) If impact is not falling under any or more of the above four criteria

then apply SSPD criteria. Any of the impacts having calculated score of SSPD equal to or more than 13 shall be treated as significant environmental impact. This calculated score shall be gradually lowered to cover all other environmental impacts. All these aspects giving rise to significant environmental impacts be treated as significant environmental aspects.

EMG

EMG

3.

Conduct brainstorming / discussions to apply the evaluation criteria for evaluating the identified environmental impacts along with Environment Cell EMG

4. Prepare a list of significant environmental aspects based on the above and carryout feasibility analysis as per the form EMSM 4.3.1 / F03 EMG

5.

Compile the departmental activities, its environmental aspects & associated impacts, evaluation & feasibility analysis and include in departmental manual as per the required format EMSM 4.3.1/F01/F02/F03

EMG


Doc.No.EMSM-4.3.1




S No.


6.

Prepare a consolidated register of environmental aspects and associated impacts which shall include: ♦ Amendment record sheet ♦ List of Departments ♦ Department wise list of Activities ♦ Department wise identified environmental aspects and associated impacts &

evaluation of environmental impacts EMSM 4.3.1/F01/F02 ♦ Feasibility analysis of significant Environmental aspects in form No. (EMSM

4.3.1/F03)

MR

C. Keeping register of environmental aspects and impacts up-to-date/Communication Of aspect/impact to interested parties.

1.

Any new /modified or changed environmental aspects and associated impacts within the company (due to activity / product / services / chemicals / machine etc) as intimated by HOD ‘s shall be, included in Register of Environmental Aspects and Associated Impacts (EMSM -4.4.3. internal Communications).

HOD

2.

Any relevant/new environmental aspects and impacts intimated by any external interested parties shall be evaluated and included in the register of environmental aspects and associated impacts as per procedure for communication (Ref. EMSM 4.4.3)

MR

3. The new / modified environmental aspects and associated impacts shall be evaluated once in six months. MR/ EMG

4. The above procedure shall be repeated once in three years to keep the register of environmental aspects and associated impacts and up-to-date MR

5. The MR shall keep the consolidated register of environmental aspects and associated impacts. The concerned Dept.HODs shall maintain their own aspect/Impact register in their departmental manual and shall update the MR

MR/ Concerned

HOD

6.

The organization has decided not to communicate its environment aspects and associated impacts to all interested parties concerned. However communication of the same shall be made by MR if deemed fit on demand of interested parties concern after consulting with appropriate authority in the organization.

MR

7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

MR shall ensure the effective implementation of the above procedure and in case of any deviations he shall take appropriate corrective and preventive action. MR shall also undertake periodic site visits (directly or through his representative) and interact with employee to verify whether the Register of Environmental Aspects and Associated Impact is updated.

8.0 RECORDS:


Retention Time

EMSM 4.3.1/R01 Register of Environmental Aspects and Associated Impacts

MR[Master Copy]/ Concerned HOD 3 Years


Doc.No.EMSM-4.3.1/F01




IDENTIFICATION OF ENVIRONMENTAL ASPECT & IMPACT/IMPACT EVALUATION/MANAGEMENT MEASURE

TITLE: IDENTIFICATION OF ENVIRONMENTAL ASPECT & IMPACT/IMPACT EVALUATION/MANAGEMENT MEASURE Form No: EMSM-4.3.1/F01

ASPECT / IMPACT IDENTIFICATION IMPACT EVALUATION

Condition Adequacy of Measure

S.N Activity Aspect D/I N/AN

/E Existing Gaps if any

Impact

SC

S1

SE

S2

PR

P

DU

D

Total S1+

(S2x P )+D

Impact Classification

Over riding factor

(LC/IPC/ PP/DC)

Proposed Control Measure

LC - Legislative Concern IPC- Interested Party Concern PP - Pollution Prevention DC- Domino Concern




Date: TITLE: ENVIRONMENTAL ASPECTS Sheet No. 6 of 7

TITLE: SSPD EVALUATION CRITERIA FOR ENVIRONMENTAL IMPACTS. Form No: EMSM-4.3.1/F02 Scale (S1) Weight Severity

(S2) Weight Probability (P) Weight Duration

(D) Weight Total S1+

(S2x P )+ D

Significance/ Classification

Within Workstation 1

Insignificant /Minor • Momentary discomfort • Does not require control 2

Exceptional Probability or Occurrence

or >=A month

1 Lasts for less than one hour

1

(1 to 4) Trivial

Within Department 2

Moderate • May require control /

mitigation 4

<A Month but

>=Daily 2 Lasts 1 to 8

hours 2 (5 to 12)

Moderate

Within Factory

Premises 3

High • Control /mitigation

Certainly

6 <Daily but >=Hourly 3

Lasts for more than 8 but less than

24 hours

3

(13 to 24)

Substantial

Outside Factory

Premises 4

Very high • Severe ecological

destruction • Permanent damage or • Disability or death or major

injury • Irreversible despite control

8 <Hourly 4 Lasts for 1

day or more

4

(25 to 40) Intolerable


Doc.No.EMSM-4.3.1/FO3




FEASIBILITY ANALYSIS OF SIGNIFICANT ENVIRONMENTAL ASPECTS

TITLE: FEASIBILITY ANALYSIS OF SIGNIFICANT ENVIRONMENTAL ASPECTS Form No: EMSM-4.3.1/F03 Measures required to

Eliminate or Reduce Control S No.

Activity / Product / Services

Significant Aspects

Associated Impacts Technology

Physical Improve-ments

Feasibility Study

Techniques /Training

Operational Feasibility

Economic / Viability

Elimination /

Reduction / Control

Ref Doc


Doc.No.EMSM-4.3.2


MANUAL Rev. No. 01 Date:11.11.06

TITLE: LEGAL AND OTHER REQUIREMENTS Sheet No. 1 of 3

1.0 PURPOSE : To establish the procedure to identify the legal and other requirements and provide accessibility to such requirements on regular basis for updating.

2.0 SCOPE : Applicable to all activities, products and services of Continental Device India Ltd, New Delhi.


: Management Representative.

4.0 PERFORMANCE CRITERIA : Updated Register of Applicable Environment

Legislations


1. ISO: 14001:2004 Clause 4.3.2 Legal and other requirements

2. ISO: 14004:2004 Clause 4.3.2 Legal and other requirements

3. Notification of the Ministry of Environment and Forests.

4. Notification of the DPCC and CPCB. 5. Environmental Legislation Update Newsletter

published by EQMS India Pvt Ltd. 6. Records of communication with regulatory agencies. 7. Information obtained from other requirements to

which a company subscribes 7.0 PROCEDURE:


1.

Identify the Rules and Legislations applicable to the operations of Continental Device India Ltd, New Delhi by referring the following: I. Pollution Control Acts, Rules and Notifications of Central

Pollution control boards. II. Notifications of the ministry of Environment and forests, New

Delhi III. Environmental Legislation update newsletter published by

EQMS India Pvt Ltd., Delhi IV. Any other information released by DPCC & CPCB V. Any information obtained from authorities

MR/ In charge (Admn)

2.

Consolidate the list of applicable Environmental Legislations and other requirements to which the company subscribes in the form of Register of Applicable Environmental legislation as applicable to the site or operations.

MR


Doc.No.EMSM-4.3.2



TITLE: LEGAL AND OTHER REQUIREMENTS Sheet No. 2 of 3


3.

The register will consists of a. Amendment record Sheet b. List of Applicable and non applicable Environmental Legislation. c. Verification of compliance with respect to

1. Procedural requirements 2. Prescribed Standards

d. Master list of regulatory records e. Summary of compliance status to consent/authorization/license

conditions. f. List of Licenses g. Annexure 1 to 6

MR

4.

Maintain updated information of Environmental Legislation & other requirements to which company subscribes in the register with the help of following agencies / publications:

a. Delhi State Pollution Control Board b. Central Pollution Control Board c. Ministry of Environment and Forest d. Environmental Legislation Update News Letter of EQMS

(Quarterly) e. Other sources as applicable as under • Agreements with public authorities • Agreements with customers • Non regulatory guidelines • Voluntary principles or codes of practices • Voluntary environmental labeling or product stewardship

commitment • Requirements of trade associations • Agreements with community groups or non government

organizations • Public commitments of the organization or its parent organization • Corporate / company requirements.

MR/ In charge Liaison

5.

Update the register whenever there is information on new obligations applicable to the site within two weeks of receipt of such information collected from the above sources and convey this information to the HODs of concerned department.

MR

6. Check validity of the register once in six months and identify deviations if any.

MR

7. To communicate the applicable legal/other requirement as may be applicable in case of new / amended legislation or other requirements & ensure compliance action by concerned department

MR

Note: At all places where the legislation has been mentioned it also includes other requirements to which the company subscribes.


Doc.No.EMSM-4.3.2



TITLE: LEGAL AND OTHER REQUIREMENTS Sheet No. 3 of 3 7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

The effective implementation of above procedure shall be ensured by MR. In case of any deviation, MR shall take corrective and action.

8.0 RECORDS:

Record No. Title Location and maintained by Retention time

EMSM 4.3.2 / R01 Register of applicable Environmental Legislation. MR 3 years


Doc.No.EMSM-4.3.3


Date: TITLE: OBJECTIVES, TARGETS AND PROGRAMME(S) Sheet No. 1 of 6

1.0 PURPOSE :

To establish and maintain documented Environmental objectives and targets at different levels and functions of the organization and to establish, implement and maintain programme(s) to achieve the stated objectives and targets.

2.0 SCOPE :

Applicable to all significant environmental aspects of activities, products and services of Continental Device India Ltd, New Delhi.

3.0 OVERALL RESPONSIBILITY : Management Representative

4.0 PERFORMANCE CRITERIA : Updated Master list of Environmental Objectives and Target and

management programmes


1. ISO 14001:2004 – 4.3.3 Objectives, target and programme (s) 2. ISO 14004 :2004 – 4.3.3 Environmental objectives and targets 3. Environmental Policy 4. Register of Environmental Aspects and Associated Impacts 5. Register of Applicable Environmental Legislation.

6.0 PROCEDURE:

No. Activity Responsibility

1.

To identify the significant environmental aspects and impacts. The prioritization / feasibility analysis of the significant environmental aspects shall be carried out on the basis of elimination, reduction or control of environmental aspects (refer EMSM 4.3.1/F03)

EMG

2.

In case of elimination or reduction of environmental aspects, objective and targets shall be set for :

♦ Technology adoption ♦ Physical Improvement ♦ Feasibility study

If these measures are operationally and economically viable. While setting objectives and targets views of interested parties shall also be considered

HOD / Functional head (Technical)

3.

While setting objectives and targets emphasis shall be given in establishing quantitative reduction. In case appropriate data is not available, objectives and targets shall be established through feasibility study.

HOD / Functional head (Technical)

4. In case elimination / reduction are not possible, operational control procedure shall be set.

HOD / EMG

5. Operational Control Procedures shall also be made till the completion of EMP or till the significance of impact is available.

HOD /EMG


Doc.No.EMSM-4.3.3




6.

Objective and targets shall be specific, measurable, quantitative (as far as possible), consistent with environmental policy, includes a commitment to pollution prevention, continual improvement, has compliance with legal and other requirements to which a company subscribes.

HOD / EMG

7. Progress in achievement of objectives and targets shall be reported on quarterly basic to MR for review in environment management review committee (EMRC) meetings.

HOD

8.

Register of environmental aspects and associated impact shall be reviewed once in six months to establish feasibility of objectives and targets with respect to new significant environment aspects. The register of environmental aspect and impact should also take into account the technological options, financial, operational, business requirements and views of interested parties for significant environmental aspects.

HOD

9

Progress towards an objective shall generally be measured using Environment Performance Indicators or EPI. At departmental level EPI may address at least any one of the concerns of EMS ie resource conservation/waste reduction, Pollution prevention, Interested party concern, Legal compliance and emergency preparedness. [Refer form no: EMSM 4.3.3/ F02] .An integrated example Objective: Reduce energy required in manufacturing operations. Target: Achieve ten percent of energy consumption reduction compared to previous year. Environment Performance Indicator: Electricity/unit production In the long run organisation level EPI may also be set. The concerned department will take its EPI & objectives and targets inline with organizational level EPI. The sum total of one kind of targets of concerned departments will be equal to organisation level target (e.g. a target reduction of 400 KLD water at organisation level can be distributed to department A& B which fixes up its water reduction targets as 250KLD and 150 KLD respectively.)

HOD [For Dept Level

EPI] COO

[For Organisation Level EPI

10

On the basis of objectives and targets set (refer EMSM 4.3.3). concerned department shall prepare EMP’ s which will contain environmental action plan for the associated activities along with designated responsibility, means to achieve and completion date for the same. (Form No EMSM 4.3.3 / F05)

HOD

11

Progress of EMP shall be monitored effectively by the designated person who has the over all responsibility of implementation of the programme. HOD shall conduct a review meeting of the respective department to evaluate the progress of EMP at least once in three months. (Form No EMSM 4.3.3 / F04)

HOD


Doc.No.EMSM-4.3.3



S No.


12

The request for amendments/ changes in EMP shall only be considered by MR in case of factor /circumstances which are beyond control of the department. Each department shall inform the MR in writing giving reasons for changes in the dates of EMP which may be approved by the MR after consulting all concerned. The MR has the right to refuse the grant of extension in case he deems reasonable.

MR

13 Every EMP shall include an auditable performance indicator against which the evaluation will be carried out. HOD

14 Progress on EMP shall be reviewed by EMRC (EMSM-4.6). MD /MR

15 Wherever an EMP output is reversible in nature an OCP may be taken to sustain the benefit achieved on its implementation

HOD

16 Each EMP benefit should be documented as a part of final completion progress report with proposed next improvement action if any (like horizontal deployment, new similar programme etc .

HOD

7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION: The effective implementation of the above procedure shall be ensured by MR. In case of any deviation corrective and MR shall take preventive action. 8.0 RECORDS:

Form No. Record No. Title Location & Maintained By

Retention Time

EMSM 4.3.3/ F01 EMSM 4.3.3/ R01 Updated Master List of Objective and Targets MR 3 years

EMSM 4.3.3/ F02 - Environment Performance Indicator

EMDM/Dept Notice Board/

Concerned HOD 3 years

- Dept/EPI/Year EPI monitoring record HOD 3 years EMSM 4.3.3/ F03 EMSM 4.3.3/ R03 Updated Master List of EPIs MR 3 years EMSM 4.3.3/ F04 EMSM 4.3.3/ R04 Quarterly EMP progress report MR 2 years

EMSM 4.3.3/ F05 - Environment Management Programme(s) EMDM/HOD 3 years


Doc.No.EMSM-4.3.3



TITLE: OBJECTIVES, TARGETS AND PROGRAMME(S) Sheet No. 4 of 6 FORMS TITLE: MASTER LIST OF OBJECTIVE AND TARGETS Form No: EMSM-4.3.3/F01

S No. Department EMP No. Objectives Target Date

Environment Performance Indicator Dept : Form No:

EMSM-4.3.3/F02

EMS Concerns

Resource Conservation/Waste

Reduction

Pollution Prevention

Interested Party Concern

Legal Concern

Emergency Preparedness

Frequency of Monitoring (In Months)

EPI

TITLE: MASTER LIST OF Environment Performance Indicators Form No: EMSM-4.3.3/F03

S No. Department EMS Concerns EPI Frequency of

Monitoring (In Months)





TITLE: OBJECTIVES, TARGETS AND PROGRAMME(S) Sheet No. 5 of 6

TITLE: QUARTERLY ENVIRONMENTAL MANAGEMENT PROGRAMME- PROGRESS REPORT Form No: EMSM-4.3.3/F04

To: MR FM:Department:

Quarter: Date:

S No. Objective

Target Date As

mentioned in EMP

EMP No Status

Reasons in Case of

Deviations

Corrective & Preventive Action

Reasons (In case target date is required to be extended/or objective is required to be revised)

EMP no. Proposed New

Target date

Target Date revision No

EMP Benefit (On final completion) /Proposed Next Improvement Action (If any):

Signature Of HOD/Area In charge Signature of Functional Head

Forwarded for EMRC Meeting Signature of MR





TITLE: OBJECTIVES, TARGETS AND PROGRAMME(S) Sheet No. 6 of 6 TITLE: ENVIRONMENT MANAGEMENT PROGRAMME Form No:EMSM-4.3.3/F05 EMP No:

1.0 OBJECTIVE :

2.0 TARGET

3.0 SCOPE :


:

5.0 PERFORMANCE INDICATOR

:


7.0 ACTIVITIES: S.NO. ACTIVITY RESPONSIBILITY COMPLETION TIME

8.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION: HOD shall ensure effective implementation of the above programme through periodic interaction with the concerned area in charge. In case of any deviation from the program stated above, he shall take necessary corrective and preventive Action.

9.0 RECORD: RECORD NO. TITLE LOCATION RETENTION TIME


Doc.No.EMSM-4.4.1


Date: TITLE: RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY Sheet No. 1 of 6

1.0 PURPOSE :

1) To define and communicate the resources, roles, responsibility and authorities at various levels for effective communication, implementation and maintenance of the Environmental Management Systems (EMS)

2) Provide resources essential to the implementation and control of EMS

3) Appoint MR for effective design, implementation and maintenance of the EMS.

2.0 SCOPE : Applicable to all areas, activities and services of Continental Device India Ltd, New Delhi.


:

1) Appoint Management Representative (MR) 2) Provide resources (Human, Specialized Skills,

Technology, Financial & Organizational infrastructure) 3) Define roles, responsibility and authority

MD


1. Document defining the requirement of roles, responsibilities & authorities of Various functionaries.

2. Minutes of Environment Management Review meeting 3. Circular for appointment of MR.

5.0 CROSS REFERENCES

:

1. ISO 14001:2004 Clause 4.4.1 Resources, roles, responsibility and authority

2. ISO 14004 :2004 Clause 4.4.1 Resources, roles, res ponsibility and authority

3. Organizational chart for EMS of Continental Device India Ltd, New Delhi

6.0 PROCEDURE: 6.1 Communication of roles / responsibilities & authorities shall be ensured through display /

communication in writing or oral 6.2 MD has defined roles & responsibilities of Functional Managers at the

unit level. Further, the roles, responsibilities and authority at various levels in the unit for the effective functioning of EMS are as follows:


Doc.No.EMSM-4.4.1



TITLE: RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY Sheet No. 2 of 6 S

No Activity / Role Resp. Authority

1. Appointment of MR. Func.Head (Tech) MD

2. Provide overall direction MR MD 3. Maintaining National / International Standards on EMS MR MD 4. Ensure compliance with the Company’s Environmental Policy All Employees MD PLAN

5.

Constitute an Environment Monitoring Group or EMG (Also known as Green Team) in each department in consultation with HOD for conducting Initial Environmental Review covering all departments.

MR/HOD MD

6.

Constitute an Environment Cell (Also known as Green Cell) by selecting Key EMG members on the basis of experience, exposure, absorption of knowledge and initiative to spearhead environment awareness/activities and guide other EMG members in all environment activities.

MR MD

7. Identify and have access to legal & other requirements MR Head (P&A) 8. Identify Significant Aspects & Associated Impacts EMG MR

9. Evaluate the significant aspects & associated impacts to establish Operational Control Procedures (OCP) and Environmental Management Programme (EMP)

EMG MR

10. Define & approve Objectives, Targets and Programme HOD MR DO

11. Define roles, responsibilities and authorities MR MD

12. Requirement for changes in roles, responsibilities and authorities due to emerging circumstances/changing pattern of the organization/unusual circumstances.

Concerned HOD

Functional Head

13. Provide resources (Human, Financial, Technical and specialized skills etc.) HOD / MR MD

14. Identify Training needs HOD MD 15. Identify Internal Auditors & their training needs Lead Auditor MR 16 Provide awareness & competence HOD/HR MD 17 Display roles & responsibilities at appropriate levels HOD MR 18 Communication: Internal / External HOD/MR MD

19 Communicate established EMS to all concerned at respective areas MR MD

20 Preparation of EMS Manual (EMSM) MR Func.Head (Tech)

21 Approval of EMS Manual (EMSM) Func.Head (Tech) MD

22 Preparation of EMDM In charge/EMG Representative/

HOD

Functional Head


Doc.No.EMSM-4.4.1



TITLE: RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY Sheet No. 3 of 6 S

No Activity / Role Responsibility Authority

23 Approval of EMDM Functional Head/HOD MD

24 Document Control DCO MR

25 Issue of Environmental Management Systems Manual (Level I)

DCO MR

26 Issue of Environmental Management Departmental Manual (EMDM) {containing OCP s & EMPs} DCO Func.

Head/HOD

27 Implementation of OCP s / EMP s HOD Functional Head

28 Calibration CCO Func. Head (Quality)

29 Emergency preparedness & response All Employees Head (P&A)

30

• To maintain up to date on site emergency preparedness plan and ensure effective communication.

• To maintain effective operation & maintenance of Fire fighting facilities

• To conduct & communicate/maintain mock drill • To periodically (once in a year) review EPP • To maintain statutory responsibilities as per Factory Act,

1948/Delhi Factory Rules 1950 and all amendments thereafter

In charge Admn In charge (Facilities) In charge Admn In charge Admn In charge Admn

Head (P&A)

CHECK 30 Monitor overall EMS performance Green Cell/ MR MD

31 Reporting on the performance of the EMS to the management MR MD

32 Evaluating compliance with Environmental legislation and taking corrective & preventive actions. Also attending complaints from regulatory authorities & other agencies

HOD/MR /In charge Liaison

Head (P&A)

33 Issuing compliance action taken form on spotting nonconformities/non compliance

Green Cell /HOD/MR

MR

34 Handling and investigating non-conformities, taking actions to mitigate impacts and completing corrective and preventive actions.

HOD MR

35 Interaction with EMS certification agency MR MD 36 Preparing format for data monitoring and record HOD MR 37 Maintaining records related to EMDM HOD MR 38 Conduct EMS audit Lead Auditor MR 39 Represent Top Management as Auditee during internal audit Func.Head (Tech) MD ACT

40 Constitution of EMRC Func.Head (Tech) MD

41 Conducting Management Review MR MD


Doc.No.EMSM-4.4.1



TITLE: RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY Sheet No. 4 of 6 6.3 APPOINTMENT OF MANAGEMENT REPRESENTATIVE S. No Activities Responsibility 6.3.1 HOD Facilities has been appointed as MR, who in addition to

his present responsibility shall have the responsibility & authority for ♦ Manage, revise and implement this manual consistent with

the company’s environmental policy ♦ Ensuring that EMS requirements are established,

implemented and maintained in accordance with ISO 14001:2004

♦ Reporting on the performance of the EMS to top management for review and as a basis for improvement of the EMS

♦ Monitor non-conforming situations until suitable remedial measures are instituted.

♦ Coordinate with certification agency

MD

6.4 ROLES & RESPONSIBILITIES S. No Activities Responsibility 6.4.1

6.4.2

6.4.3

Top Management This covers Sr Mgr, DGM, GM, Sr. GM and VPs, EVP & COO and MD. They shall establish the organization’s environmental policy and ensure that EMS is implemented. Provide appropriate resources to ensure implementation of the EMS. Demonstrate involvement and promote awareness at all levels of employees. Evaluate adequacy of the environmental policy, objectives & targets and continuously review the effectiveness of environmental management system. Functional Head Functional Head is the Top Management functionary who heads a particular department where a formal HOD is not appointed/or left the company/or is on leave. This covers Sr Mgr, DGM, GM, Sr. GM , VPs and EVP & COO. Head of the Department (HOD): Head of the department is someone who is authorized and responsible for the overall functioning of the department. He represents the department in various company level meetings and initiates investment decisions and implements the same with approval from Functional Heads. In all cases HOD is also synonymous with Functional Head where formal HOD is not is appointed/or left the company/or is on leave unless otherwise mentioned.

MD


Doc.No.EMSM-4.4.1


Date: 25.4.06 TITLE: RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY Sheet No. 5 of 6 S. No Activities Responsibility 6.4.4

6.4.5

6.4.6

In charge The Functional Head may also appoint an area ‘In charge’ incase of unavailability of an HOD to represent the department and to oversee department functions. In all such cases In charge is synonymous with HOD unless otherwise mentioned. Environment Monitoring Group (EMG) All HODs constitute an EMG in their respective departments. They shall conduct Initial Environmental Review covering the respective departments. They shall establish the procedure for identification evaluation and analysis of environmental aspects and associated impacts as detailed in EMSM-4.3.1.They shall meet as per frequency decided by MR and discuss EMS implementation at departmental level. The minutes of the meetings shall be sent to MR. Green Cell This covers chosen representatives of all departments identified by HOD/Functional heads and constituted by MR. They shall spearhead environmental awareness throughout the organization. All internal auditors along with MR are part of this cell. They shall meet once a month and discuss all aspect of EMS implementation. The minutes of the meetings shall be sent to MR.

Functional Head

HOD/MR

MR/ HOD

7.0 CHECKING, CORRECTIVE & PREVENTIVE ACTION:

Roles, Responsibilities, Authorities and requirement for resources shall be reviewed once in a year or whenever organizational changes are effected. Corrective and preventive action shall be taken by MR incase of any deviation

8.0 RECORDS:

Record No. Title Location & Maintained by Retention Time

EMSM 4.4.1/ R01

Circular for appointment of MR

MR Office/MR

3 Years


Doc.No.EMSM-4.4.1/ Annexure A


Date: TITLE: STRUCTURE AND RESPONSIBILITY Sheet No. 6 of 6

Organization Chart for EMS of CDIL, New Delhi

MANAGING DIRECTOR

Func. Head (Tech)

HEAD (Engineering/Quality

HEAD (Personnel &Administration)

EVP & HEAD (OPERATIONS)

MR (Functional Head-

Plant Engg)

WAFER FAB

(Green Team)

HOD Wafer Fab

Engg

HOD Assy

HOD EHTP

Func. Head Finance

HOD EDP

In charge Admn

In charge HR

FACILITIES (Green Team)

Func. Head Assy Engg/QC

Func. Head

Purchase

ENGG (Green Team)

R&D (Green Team)

Materials (Green Team)

Quality (Green Team)

Sales/Mktg (Green Team)

EHTP (Green Team)

Assy I (Green Team)

Func. Head R&D

General Store

(Green Team)

EDP (Green Team)

Exports & PPC (Green Team)

Accounts (Green Team)

LF /Test/Print/Pack Central Store (Green Team)

TO

P M

AN

AG

EM

EN

T

& F

unct

iona

l Hea

ds

EM

G

EM

G

OFF

ICE

AR

EA

S

HO

D

I.O/P.O

Func. Head DTA Prod

Func. Head Sales & Mktg

In charge Exports

GREEN CELL

Assy Engg

(Green Team)

Func. Head PPC & Export

Incharge Liaison

In charge (Facilities)

P&A (Green Team)

sangeeta


Doc.No.EMSM-4.4.2


Date: TITLE: COMPETENCE, TRAINING AND AWARENESS Sheet No. 1 of 4

1.0 PURPOSE :

a) To establish procedure for identifying needs and to impart training to all personnel whose work has significant impact upon the environment.

b) To make all employees at each relevant function and level aware of • The importance of conformance with the Environment

Policy and procedures and with the requirements of the Environmental Management System.

• The significant environmental impacts, actual or potential, of their work activities and the environmental benefits of improved personal performance.

• Their roles and responsibilities in achieving conformance with the environmental policy and procedure and with the requirements of the environmental management system, including emergency preparedness and response requirements.

• The potential consequences of departure from specified operating procedures.

c) To impart specific work related training to concerned employees.

d) To impart general environmental training to all employees.

2.0 SCOPE : Applicable to all employees and contract workmen of Continental Device India Ltd, New Delhi.

3.0 OVERALL RESPONSIBILITY : Head (P&A)


: Record of trainings


a) ISO 14001:2004 Clause 4.4.2 Competence, Training, and Awareness

b) ISO 14004:2004 Clause 4.4.2 Competence, Training, and Awareness

c) Register of Environmental Aspects and Associated Impacts d) Register of Applicable Environmental Legislation.


Doc.No.EMSM-4.4.2


Date: 14.9.07 TITLE: COMPETENCE, TRAINING AND AWARENESS Sheet No. 2 of 4

6.0 PROCEDURE: S. No Activities Responsibility

6.1 General Environmental Awareness Training(GET): To provide general awareness training to all employees and key contractors staff: 1. Develop General Environment Awareness training module which

shall comprise: - a) Introduction to ISO 14001:2004 b) Environment Policy of Continental Device India Ltd, New Delhi. c) Aspect and Impacts of their activities on environment and

potential for reducing environmental impacts. d) Employees Roles, Responsibilities and Authorities in achieving

Conformance with Environmental Policy, Objectives and Targets Operational Control Procedures as per EMS

e) Environmental benefits to individuals and the society of improved personal performance.

f) Environmental emergency requirements and their response Requirement.

g) Potential consequences of deviations from laid down operating procedures.

2. Identify and prepare department wise list of all employees

including contract employees. 3. Prepare Training Calendar and inform all departments.[EMSM-

4.4.2/R01] 4. Identify Key contractors on the basis of their one time Job Work

value >= Rs 100,000 or duration of work in CDIL,New Delhi premises is more than 7 days and inform In charge (HR)

5. Ensure such key contractors staff gets general awareness training 6. Ensure validity of such training to be three years by issuing

certificates to each individual contractor staff. 7. Ensure that no contractor staff is allowed to work inside CDIL,

New Delhi premises without such certificates. 8. For all other contractors who doesn’t fall under the above criteria

include safety clauses and general environmental Do’s & Don’ts in the Job work order /Purchase Order of contractors before awarding job as per EMDM/Purchase/ OCP/01

9. Training shall be imparted to all employees and key contractors by internal faculty who has received training on EMS .In case external faculty is required the same shall be arranged.

10. Training record to be maintained for all employees including

contractor staff.

In charge (HR)

In charge (HR)

In charge (HR)

HOD/Func.Head (PUR)

In charge (HR) In charge (HR)

Head (P& A)

HOD

In charge (HR)

In charge (HR)


Doc.No.EMSM-4.4.2



TITLE: COMPETENCE, TRAINING AND AWARENESS Sheet No. 3 of 4

S. No Activities Responsibility 6.2 Specific work related Environmental Training (SET)

Environmental training shall be provided to all those employees whose work involves significant environmental impact: 1. Specific work related Environmental training needs of employees shall

be identified in the beginning of every year SET will be provided to employees engaged in activities identified as significant aspect during initial environmental review.

2. The identified Specific work related training will be provided by:

- Internal Faculty - Experts from outside institutions, if required - Selection Criteria for external faculty shall include - Qualification - Experience - General Reputation - Deputation in seminars / workshop

3. Record of training to be maintained in EMSM 4.4.2/R03

HOD / In charge (HR)

6.3 General Environmental Awareness training to new entrants Training to all new entrants shall be included in the regular training module.

In charge (HR)

6.4 Internal EMS Auditors/Lead Auditor Training • Obtaining Nomination(s) for Internal EMS Auditors Training from HODs

as per the need. • Organizing the above Internal EMS Auditors Training • Training for EMS Auditors shall include all the requirements as

suggested and approved by the Quality Council of India.[QCI]

MR

In charge (HR)

6.5 Competence - People performing specific work related environmental tasks shall be

provided specialized environmental training. - Establish competence of each trainee of GET/SET against the set

criteria. - To establish and maintain documented criteria for selection of key

environmental personnel for internal faculty. - To ensure that the contractor working for the organization are able to

demonstrate that their employees have the requisite competence and/or appropriately trained. In case the organization feels that necessary training has to be imparted to improve the competence level of the contractor ,the same shall be provided

In charge (HR)

In charge (HR)

In charge (HR)


Doc.No.EMSM-4.4.2


Date: TITLE: COMPETENCE, TRAINING AND AWARENESS Sheet No. 4 of 4

7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION: The effective implementation of above procedure shall be ensured by MR. In charge (HR) will

organize training programs in consultation with the HODs .In case of deviation, corrective and preventive action shall be taken by MR / In charge (HR).

8.0 RECORDS:

Records No. Title Maintained By

Retention Time

EMSM 4.4.2/R01 Training Calendar In charge (HR 1 Years

EMSM 4.4.2/R02 Record of General Environment Awareness training In charge (HR) 3 Years

EMSM 4.4.2/R03 Record of Specialized Environment training In charge (HR) 3 Years

EMSM 4.4.2/R04 Record of training to key Contractors In charge (HR) 3 Years

EMSM 4.4.2/R05 Record of Training of Internal Auditors/Lead Auditors In charge (HR) 3 Years


Doc.No.EMSM-4.4.3



TITLE: COMMUNICATION Sheet No. 1 of 2

1.0 PURPOSE :

1. To establish and maintain a procedure for internal communication between various levels and functions to the organization.

2. Receiving documenting and responding to relevant communications from external interested parties.

2.0 SCOPE : Applicable to Environmental management system of Continental Device India Ltd, New Delhi

3.0 OVERALL RESPONSIBILITY : 1. Internal Communication MR &HOD

2. External Communication HOD


: 1 Register of Internal Communication 2 Register of external Communication

5.0 CROSS REFERENCES :

1. ISO 14001:2004 Clause 4.4.3 Communication. 2. ISO 14004:2004 Clause 4.4.3 Communication. 3. Record of correspondence with external and internal interested Parties. 4. Record of communication with regulatory agencies

6.0 PROCEDURE:

S. No Activities Responsibility A Internal Communication with internal interested parties (within the

organization) - Communicating Environmental Policy to all employee through

display of posters at prominent place - Communication of resources, roles, responsibilities and

authorities (as documented in EMSM 4.4.1) through distribution of EMSM

- Regular EMG meeting at departmental level. - Communicating minutes of EMG meeting to MR - Communication on EMS audits & reviews as per EMSM 4.5.5

and EMSM 4.6 - Communication of Departmental Objectives and Target and EPI

by means of display - Record the internal communication if any from various

departments in a register maintained (Soft copies can be maintained in computer)

- Communication of any new /changed environmental Aspect and Associated impacts by employee in the form No.

(EMSM 4.3.1 / F01) to MR through HOD

MR

MR

HOD HOD/EMG

HOD

HOD

HOD

All Employees / HOD

B External Communication - Receipt of external Communication at different departments wherever

addressed and forwarding the communication to MR - To record all external communication in a register and review [Soft

copies can be maintained in a computer]

HOD

MR


Doc.No.EMSM-4.4.3



TITLE: COMMUNICATION Sheet No. 2 of 2

S. No Activities Responsibility B External Communication [contd...]

- Review the external communication with concerned dept. if necessary and take corrective /preventive action wherever required.

- MR will review registers of communication with external/internal

parties quarterly for identifying significant aspects. The organization has decided not to communicate the environmental aspects and associated impacts to all interested parties concerned. The same shall be done to interested parties if deemed fit by the organization.

- MR shall consider external communication in identifying significant

aspects and accordingly document in Register of Environmental Aspects and Impacts.

- Environmental Policy of Continental Device India Ltd, New Delhi

shall be displayed at the security for information of general public. - Copies of Continental Device India Ltd, New Delhi Environmental

Policy shall be kept with Security officer at the Main Gate for making if available to any interested party on request.

- Environmental Policy of Continental Device India Ltd, New Delhi

shall also be communicated in various publications / seminars / Exhibitions/public functions as per relevance.

- The method of necessary communication with public authorities

during emergencies is as mentioned in the Emergency Preparedness Plan of the company.

- To communicate where practicable, the proper handling and

disposal mechanism to the user of the product.

MR/In charge Env. Engg.

MR

MR

In charge (Admn)

In charge (Admn)

Head (Operations)/ Head (P & A)

Head (P & A)

Functional Head (Sales& Marketing)/

Functional Head (Exports & PPC)/


MR & respective HOD shall check the effective implementation of above procedure. In case of any deviation, corrective action will be taken by MR / HOD

8.0 RECORD:

Record No. Title Maintained by Retention Time EMSM 4.4.3/R01 Register for Internal Communication MR 1 Year EMSM 4.4.3/R02 Register of External communication MR 2 Years

EMSM 4.4.3/R03 Register of Communication with Regulatory authorities In charge Liaison 3 Years


Doc.No.EMSM-4.4.4



TITLE: DOCUMENTATION Sheet No. 1 of 5

1.0 PURPOSE :

To establish and maintain Environmental Management system documentation to: i) Describe the Core elements of Management System and their

interaction ii) To provide direction to related documents.

2.0 SCOPE : Applicable to all activities, product and services of Continental Device India Ltd, New Delhi

3.0 OVERALL RESPONSIBILITY : 1. Environment Management System Manual (Level I) MR

2. Environment Management Departmental Manual (Level II) HOD


1. Environment Management System Manual (Level I) 2. Environment Management Departmental Manual (Level II)

5.0 CROSS REFERENCES

:

1. ISO 14001:2004 Clause 4.4.4 Documentation 2. ISO 14004 :2004 Clause 4.4.4 Documentation


Doc.No.EMSM-4.4.4




6.0 PROCEDURE: The EMS structure and its levels are as follows. The direct workable output of each level is placed below the preceding level. Level I document is primary in nature and derived from the standard. Level II documents are derived from Level I document. Forms and Formats corresponding to Level I and II comes into Level III. Filled in forms and formats are records which come in to level IV.

Operational Control Procedure [OCP]

Environmental Management Departmental Manual

Emergency Preparedness Plan

Register of Environmental Aspects & associated Impact

Register of Regulations

Forms & Formats

Records Level IV

Level III

Level II

Level IAPEX EMS Manual

Policy

Environment

ISO-14001:2004

Standard

Objectives,Targets & Programme(s)[EMP]

S. No Activities Responsibility 1. The documentation shall comprise of:

A) Environmental Management System Manual (EMSM) (Level I) B) Environmental Management Departmental Manual (EMDM) Level II C) Environmental Management System related forms (Level –III) D) Environmental Management Systems Record (Level-IV)

MR HOD MR

HOD 2. To maintain Environmental Management Systems Documentation in

Hard Copy Form / Electronic form or both as may be required MR / HOD


Doc.No.EMSM-4.4.4




S. No Activities Responsibility A. Level – I Environmental Management System Manual 1. The apex level document, termed, as the Environment Management System

Manual (EMSM) shall fulfill all requirement of ISO: 14001:2004. The manual shall have adequate linkage and compatibility with other levels of EMS Documentation including Departmental level Documents (EMDM). This apex manual is designed to provide directions to activities regarding clause requirements of ISO 14001:2004. It includes all clauses of ISO 14001:2004 Environmental Management Systems specifications with guidance for use and provides direction to other EMS related documentation.

MR

B1 Level –II Environmental Management Departmental Manual 1.

2.

3.

4.

The EMDM shall also contain Environmental Policy, Structure and Responsibility, Environmental Management Programs & Operational Control Procedures besides others. The contents of EMDM shall be as per EMDM-4.4.4 /Annexure-I The structure of Environment Management Programme shall be as per format EMSM-4.3.3/F05 The structure of Operational control Procedure shall be as per format EMSM-4.4.6/F01 The cover and inside cover page shall be similar to that of EMSM except that it shall be marked as LEVEL II document and authorization by MD need not be included

HOD

HOD

HOD

HOD

C. Level-III Forms And Formats: • All forms / formats pertaining to Level I and Level II EMS documentation.

MR / HOD

D. Level-IV Forms Records: • All filled in forms/ formats pertaining to Level-I and Level-II EMS

documentation. Records shall also include records required in this standard/records necessary to ensure the effective planning, operation, control of process relating to significant environmental aspects

• Record shall be maintained as per EMSM 4.5.4

MR/ HOD


Doc.No.EMSM-4.4.4



TITLE: DOCUMENTATION Sheet No. 4 of 5 DOCUMENT NUMBERING SCHEME:

Numbering Scheme Document EMSM Environmental Management System Manual (Level 1) EMSM 4.3.1 / R01 Register of Environmental Aspects and Associated Impacts EMSM 4.3.2 / R01 Register of Applicable Environmental Regulation

EMDM-Dept.1/Dept.2/… Environmental Management Departmental Manual / Department Name/(Include name of other departments if the EMDM is clubbed)

EMDM /Dept./ EMP / xx Environmental Management Departmental Manual / Department Name/Environmental Management Programme / Number

EMDM /Dept./ OCP/ xx Environmental Management Departmental Manual / Department Name/ Operational Control Procedure / Number

EMSM/Clause No/Fxx Forms & Formats EMSM/Clause No/Rxx EMDM/Clause No/Rxx

Records for EMSM Records for EMDM

Dept./(Abbreviated name)/year Records of temporary nature within a Dept.(regulatory or operational) Dept./(Abbreviated name)/xx Records of permanent nature within a Dept.(regulatory or operational) (xx) EMG MOM [Dept] MON XX Minutes of EMG Meeting (In word Document) (xx) Green Cell MOM [MON XX] Minutes of Green Cell Meeting (In word Document)

Where (xx) is serial no of the meeting conducted. MON is the Month’s name in first three letters (i.e. Jul for July or Jun for June) XX is the last two digits of the year (i.e 06 for 2006)


• MR shall ensure the effective implementation of this procedure and take corrective and preventive actions in case of any deviation. • Concerned HOD shall ensure that the procedure is implemented in his/her department.

8.0 RECORDS:

Records No. Title Location & Maintained by

Retention Time

EMSM- 4.3.1/R01 Register of Environmental Aspects and Associated Impacts MR 3 Years

EMSM- 4.3.2/R01 Register of Applicable Environmental Legislations MR 3 Years


Doc.No. EMSM-4.4.4/Annexure-I



TITLE: DOCUMENTATION Sheet No. 5 of 5 CONTENTS OF ENVIRONMENTAL MANAGEMENT DEPARTMENTAL MANUAL

Sl. No.

Document No.

Linkages of

ISO Clause

No

Title Revision Status

No. Of Pages

Cover & Inside Cover page 1.0 EMDM-DEPT.-01 Table of contents 2.0 EMDM-DEPT.-02 Amendment Records 3.0 EMDM-DEPT.-03 Distribution List 4.0 EMDM-DEPT.-04 List of Abbreviation 5.0 EMDM-DEPT.-05 4.2 Environmental Policy

6.0 EMDM-DEPT.-06 4.4.1 Resources, roles , responsibility& authority, Dept. organization chart

7.0 EMDM-DEPT.-07 4.3.1 List of activities/Process Flow Sheet

8.0 EMDM-DEPT.-08 4.3.2 Departmental matrix for applicable Environmental legislation

9.0 EMDM-DEPT.-09 4.3.1

Identification/evaluation and feasibility study of Environmental Aspects and Impacts

10.0 EMDM-DEPT.-10 4.3.3 Objectives, Targets and Programmes

EMDM-DEPT.-10 4.3.3 Master List of EMPs

EMDM-DEPT.-EMP-XX 4.3.3 Environmental Management Programme

12.0 EMDM-DEPT.-12 4.4.6 Master List of OCPs

EMDM-DEPT.-OCP-XX 4.4.6 Operational Control Procedures

13.0 EMDM-DEPT.-13 4.5.4 Master List of Records


Doc.No.EMSM-4.4.5



TITLE: CONTROL OF DOCUMENTS Sheet No. 1 of 5

1.0 PURPOSE : To establish and maintain procedure for preparation, approval, issue, control and revision of EMS documentation.

2.0 SCOPE : This is applicable for all Environmental Management System Documents.

3.0 RESPONSIBILITY : Management Representative and Respective Departmental Heads

4.0 PERFORMANCE CRITERIA : Updated EMS documentation.

5.0 CROSS REFERENCE : i) ISO 14001:2004 clause 4.4.5 Control of documents.

ii) ISO 14004 :2004 clause 4.4.5 Control of documents. 1.0 PROCEDURE: S. No Activities Responsibility

A1 PREPARATION [EMSM Manual]

1. The EMSM manual is structured on the famous PDCA (Plan DO Check ACT) or Deming Cycle as shown in the content page. This also is in line with the ISO 14001:1996 standard.

MR

2. For each clause, the manual format shall contain, Purpose, Scope, Overall responsibility, Performance Criteria, Cross references, Procedure, Checking, Corrective and Preventive action and Record.

MR

3 The cover page contains company logo,name of the manual,Level and company address. The inside cover page contains authorization by MD in addition.

MR

4. The Header contains company logo, name of the manual, Title, Document number, Revision No, Revision Date and Sheet No. MR

5. The Footer comprises of Prepared by, Approved by & Issued by along with the respective dates.

MR

6. The procedure is to be broken up into various activities and arranged serially. Responsibility of each step to be fixed.

MR

7. The manual is to be written in English language only. MR


Doc.No.EMSM-4.4.5



TITLE: CONTROL OF DOCUMENTS Sheet No. 2 of 5

A2 PREPARATION [EMDM Manual]

1. The preparation of the EMDM contents shall be as per directions given in EMSM.

HOD

2. The Environment Management and Departmental Manual (EMDM) shall be made as separate document.

HOD

3. Guidelines for preparation of EMP & OCP s is given at EMSM-4.4.5 /Annexure-I

HOD

S. No Activities Responsibility B APPROVAL

1. The preparation approval issue of documents and handing of master copy as per the following table:

MR/HOD

2. All pages of Master Copy of each Section of the manual bear signature(s) of approving authority in original. MR/HOD

Document

No. Title Prepared by

Approved by Issued by

EMSM Environment Management System Manual

MR Func.Head (Tech)

DCO

EMDM Environment Management Departmental Manual

HOD or Incharge Func. Head DCO

S. No Activities Responsibility

C ISSUE

1. The Documentation Control Officer is authorized by the Management Representative to carry out the activities of issuing & distributing this Environment Management System Manual as per the distribution list.

MR/DCO

2. The Management Representative shall keep the Master Copy. MR/DCO

3. All controlled copies issued to the concerned individual (as per the distribution list) are photocopied from Master Copy.

DCO

4. Additionally the manual is available on the intranet in read only mode and the personnel have the appropriate access.

MR

5. Management Representative issues additional copies of the Manual, stamped “UNCONTROLLED” in red required by external agencies, if any

MR


Doc.No.EMSM-4.4.5



TITLE: CONTROL OF DOCUMENTS Sheet No. 3 of 5 S. No Activities Responsibility

D CONTROL

1. To ensure current version of documents are available at appropriate locations (Use Controlled Stamp) for effective functioning of EMS.

DCO

2. The Master Copy bear the stamp “MASTER” in green colour on back side of each page of the manual .It does not bear stamp of "Controlled" DCO

3. All controlled copies issued to the concerned individual (as per the distribution list ) are photocopied from Master Copy and bear RUBBER STAMP "CONTROLLED" in green colour on each page of the manual.

DCO

4. The soft copy available on the intranet is write protected and only the Management Representative has the access for changes.

MR

5.

Any copy issued other than the distribution list to be stamped “UNCONTROLLED” in red These uncontrolled copies do not come under the purview of document amendment procedure and are not used within the Company. Hard copies printed from intranet shall be uncontrolled and will not be under the purview of Documentation control.

DCO

6. Issue No. and Copy no. of the Manual is recorded on inside cover page of the manual.

DCO

7. Issue No. and Revision No is identified as “00” for the first issue of the manual. DCO

8. Any revision in any section will cause the rev.no. to be incremented by one. DCO

9.

After each revision, the old sections to be removed from the individual controlled copies of the Manual. All old sections so removed are crossed with an inscription of the marking "OBSOLETE" in red. Only one copy of the same to be stored; all other copies to be destroyed.

DCO

10.

The documentation control officer retains this obsolete copy of the earlier version of the Section(s) necessary for legal / knowledge preservation point of view and for future reference for a period of three years.

DCO

11. The decision to re-issue the manual under incremented issue no lies with MR on the basis of major revisions.

MR

12. When the manual is re-issued under incremented issue number, the revision number of all the Chapters of the Manual shall be reset to 00 DCO

13. Ensure that documents of external origin as deemed necessary by MR for operation of EMS are identified and their distribution controlled

DCO


Doc.No.EMSM-4.4.5



TITLE: CONTROL OF DOCUMENTS Sheet No. 4 of 5 S. No Activities Responsibility

E AMENDMENT

1.

The Environment Manual shall be reviewed periodically by the Manage-ment Representative in consultation with the related departments and revised, if required. No revision is implemented unless it has been approved and formally issued.

MR/HOD

2. The details of revision are appropriately communicated to all concerned. MR/HOD

3. Details of revision is to be recorded on the Amendment sheet format enclosed (EMSM-1.4 /F01)

MR/HOD

4. Revision of Amendment sheet itself is not required to be written. -

5. The insertion of the additional/amended sections and the removal of the old sections on the advice of the MR in the individual controlled copies of the Manual.

Copy Holder

6. In case of soft copies there is no need to insert or remove pages. It shall be done when any revision is incorporated in the manual.

MR

7.

For each change in ROR-11.0 Annexure 4, same shall also be updated in all EMDMs. For such a change additional RCED forms, inclusion in Amendment sheet and revision change in Table of contents of EMDM is not required. Controlled & Master copy of such changes will contain signature of same signatories as in ROR.

MR

8.

One copy of changes made in Aspect/impact and Feasibility study to be forwarded to MR for inclusion in Register of Environmental Aspect & Impact. No additional RCED form is required. Obsolete copy of ROAI is not required to be kept

HOD/MR

9 One copy of RCED for changes made in Aspect/impact and Feasibility study to be forwarded to In Charge HR for Special environmental training need analysis.

HOD/DCO

6.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

Implementation of this procedure shall be ensured through monitoring and periodic internal audit. Non-conformance shall be informed to concerned department for compliance & corrective action.

7.0 RECORDS: Record No. Title Location &

Maintained By Retention

Time EMSM 1.1/ R01 Record of Distribution of EMSM DCO 2 Years EMDM 1.1/R02 Record of Distribution of EMDM DCO 2 Years


Doc.No.EMSM-4.4.5/ Annexure I

ENVIRONMENTAL MANAGEMENT

SYSTEMS MANUAL Rev. No. 00 Date:

TITLE: CONTROL OF DOCUMENTS Sheet No. 5 of 5 GUIDELINES FOR AUDITABLE EMP & OCP WRITING EMP SHALL INCLUDE: 1. The areas of objectives and targets could include physical gaps / technological improvements /

feasibility studies / functions improvements etc. 2. Objective should be quantitative as far as possible. 3. Target date within which the objective would be achieved. The time target could be short term

i.e. less than 6 months; medium term i.e. 6 months to 18 months or long term i.e. more than 18 months as a general guideline.

3. Action plan should be clear, consistent and shall conform to the stated objective and should be

auditable. 4. Responsibility for each task should be defined. 5. All EMPs shall have well defined auditable performance indicators. 6. Progress of EMPs shall be reviewed internally at departmental level in formal/ informal manner. OCP SHALL : 2. Address the specific requirements of relevant clause.

(read the relevant clause of EMSM before writing) / applicable legislation/ applicable standard operating procedures / technical and scientific consideration such as IS codes.

3. Meet the stated purpose of the procedure. 4. Be consistent. (flow/linkage in all activities) 5. All procedures must have well defined performance criteria 6. Be clear. 7. OCPs must be read in common readings at department level regularly so as to update

them periodically depending upon changes


Doc.No.EMSM-4.4.6



TITLE: OPERATIONAL CONTROL Sheet No. 1 of 4

1.0 PURPOSE :

a) To establish and maintain documented procedure for identification operation and activities that are associated with the Identified significant environmental aspects in line with the Environmental Policy, Objectives Targets.

b) To establish and maintain documented procedure for control of operations identified.

c) To describe the stipulated operating criteria in the procedure

to cover situation where their absence could lead to deviations from the Environmental policy and the objectives & targets.

d) To establish and maintain procedure related to the

identifiable significant environmental aspects of good and services used by the organization and communication relevant procedures and requirements to suppliers and contractors.

2.0 SCOPE : All operations, products and services of Continental Device India Ltd, New Delhi

3.0 OVERALL RESPONSIBILITY : Head of Departments

4.0 PERFORMANCE CRITERIA : Approved Environmental Management Departmental Manuals of

concerned Departments.

5.0 CROSS REFERENCE

:

1. ISO 14001:2004 Clause 4.4.6 Operational Control 2. ISO 14004 :2004 Clause 4.4.6 Operational Control 3. ISO/TS 16949 Quality Manual for detailed procedures/WIs 4. Register of Environmental Aspects and Associated Impacts 5. Register of Applicable Environmental Legislation


Doc.No.EMSM-4.4.6



TITLE: OPERATIONAL CONTROL Sheet No. 2 of 4

6.0 PROCEDURE:


1. Identification of those operations those are associated with significant aspects of the activities products and services in the organization (Refer. EMSM 4.3.1)

HOD

2. Evaluate associated significant environment impacts by applying evaluation criteria.

HOD

3. List out weakness in the operations/procedures with respect to production, storage, waste treatment, disposal, purchase and regulatory requirements.

HOD

4. Identify potential for accidents and emergency situation and its preventive action HOD

5. Establishing and maintaining operation control procedures to address Significant environmental aspect (Refer EMSM 4.4.6/F01) HOD

6. To ensure that Operational control procedures include auditable performance criteria. HOD

7. The activities in the audit procedure shall be auditable with respect to who, acts, when he acts and how he acts.

HOD

8. To establish and maintain operational control procedure for maintenance activities.

HOD

9.

To communicate relevant procedure to the suppliers of goods and services along with the Environmental Policy of Continental Device India Ltd, New Delhi to address their identified significant environmental aspects (Ref. EMDM/PURCHASE/OCP/01)

Concerned

HOD

7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION

HOD shall ensure the implementation of the above procedure. In case of any deviation corrective and preventive actions shall be initiated.

8.0 RECORDS:

Record No. Title Location Retention Time EMSM 4.4.6 / F01 Format for OCP EMSM Till the next revision EMSM 4.4.6 / R01 Master list of OCP s MR office 3 Years





TITLE: FORMAT FOR OPERATIONAL CONTROL PROCEDURE Sheet No. 3 of 4

TITLE: OPERATIONAL CONTROL PROCEDURE Form No:EMSM-4.4.6/F01 OCP No: 1.0 PURPOSE : 2.0 SCOPE :

3.0 OVERALL RESPONSIBILITY :


5.0 CROSS REFERENCE : 1. ISO 14001 Clause 4.4.6 Operational Control

2. EMSM- 4.4.6 Operational Control 6.0 PROCEDURES:

S. No Activities Responsibility 7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION

Concerned HOD shall ensure the implementation of the above procedure. In case of any deviation corrective and preventive actions shall be initiated.

8.0 RECORDS:

Record No. Title Location Retention Time


Doc.No.EMSM-4.4.6/ F02



TITLE: MASTER LIST OF OPERATIONAL CONTROL PROCEDURES Sheet No. 4 of 4

TITLE: MASTER LIST OF OPERATIONAL CONTROL PROCEDURES Form No:EMSM-4.4.6/F02 S No Department OCP No. Title of OCP


Doc.No.EMSM 4.4.7



TITLE: EMERGENCY PREPAREDNESS AND RESPONSE Sheet No. 1 of 4

1.0 PURPOSE :

a) To establish and maintain procedure to identify potential accidental / emergency situations for prevention and mitigating the associated environment Impacts. For emergencies related to fire, explosion and bulk leakage of acid /chemical related accident.

b) To provide for periodic mock drill of these procedures.

2.0 SCOPE : All foreseeable potential emergencies of Continental Device India Ltd, New Delhi


: Head (P&A)

4.0 PERFORMANCE CRITERIA : Record of mock drills


1. ISO 14001:2004 Clause 4.4.7 Emergency preparedness and response.

2. ISO 14004:2004 Clause 4.4.7 Emergency preparedness and response.

3. Emergency Preparedness Plan 4. Register of Environment Aspects & Associated Impacts -

EMSM 4.3.1 / R01 6.0 PROCEDURES:

S. No Activities Resp.

1. Identify potential emergency situation and the areas, during identification of environmental aspects and associated impacts. To also prepare review and revise its EPP as and when necessary.

EMG/MR

The potential emergencies and the areas identified are given below:

Potential Emergency Area

1.Wafer Fab 4.TG/Central/FG store 7.EHTP

2.Facilities 5.Testing 8.LF

A. Fire

3.Assy I 6.Diode Assy 9.Non Prod Areas

1.PECVD (Wafer Fab) 4.Plant Room (Facilities)2.Gas Area (Facilities) 5.Fuel Storage (Admn)

B. Explosion

3.Transformer (Facilities) 6.Day tank (Facilities)

1.Wafer Fab 4. Chemical Store 2.LF 5. Caustic Soda store

2.

C. Spillage of acid/chemical/Fuel in large Quantities 3.Day Tank 6. Acid Store

EMG

3. The prevention, mitigation and correctives & preventive actions are detailed below for each type of potential foreseeable emergency

-


Doc.No.EMSM 4.4.7


Date: TITLE: EMERGENCY PREPAREDNESS AND RESPONSE Sheet No. 2 of 4

A1 FIRE PREVENTION:


1 Incorporate preventive measures in relevant departmental work instructions and ensure compliance.

HOD

2 Provide & maintain all fire extinguishers In charge (Admn)

3 Maintain all fire fighting equipment like hose reels, fire pump, yard hydrant etc.


4 Provide training to employees on fire fighting In charge (Admn)

5 Checking of fuel storage tanks and dykes for leakage’s and cracks once In month.


6 Restriction entry of unauthorized person in sensitive and identified areas Security Officer 7 Maintain and follow MSDS for chemicals HOD A2 FIRE – MITIGATION:


1

Any person noticing fire to contact either by telephone or by messenger -Area Supervisor or Shift in charge -Security Office at main gate - Plant room shift electrician

All Employees

2 Use suitable fire fighting equipment in case of fire. Instruction on use of appropriate fire extinguishers is displayed at prominent locations

All Employees

3 If the fire cannot be put off with the fire extinguisher or if the fire is noticed when it has erupted in a big way then inform security and /or fire station.

All Employees

4 Cordon off the area and do not allow people to come near the fire All Employees

5 Switch off electricity near the place of fire. All Employees

6 Dispose the burnt material as waste as per waste disposal of respective department and take appropriate action for mitigation of environmental impacts including collection and treatment of disposal of fire effluent.

HOD


Doc.No.EMSM 4.4.7


Date: TITLE: EMERGENCY PREPAREDNESS AND RESPONSE Sheet No. 3 of 4

A3 CORRECTIVE AND PREVENTIVE ACTION:

S. No Activities Responsibility 1 2 3

Analyse the causes of occurrence of the fire and prepare a report specifying preventive measures to be taken for preventive recurrence of the incident Document corrective and preventive action arising out of this incidence in the corresponding applicable procedure. Communication about the incident to the regulatory authorities in the prescribed form mentioned in schedule 6, rule 5 (1) of Environmental Protection Acts, Rules and Notifications

HOD

HOD

In Charge Liaison

B1 EXPLOSION –PREVENTION:

S. No Activities Responsibility 1 2 3 4 5

Store all LPG, Acetylene, hydrogen and forming gas Cylinders in identified places in respective department considering MSDS requirements. Ensure all cylinders are placed in well ventilated place Store empty and filled cylinders, separately. Conduct periodic inspection of cylinders, burners, pipes, etc through competent agency. Maintain and follow MSDS for chemicals.

HOD

HOD

HOD

HOD

HOD B2 EXPLOSION- MITIGATION:

S. No Activities Responsibility 1 2 3

If any person is injured in the explosion provide first aid or shift him to the hospital: If there is fire following explosion, follow procedure for mitigation of fire If there is spillage of hazardous chemical following explosion arrange to collect clean the area and dispose it accordingly and take appropriate actions for mitigation of environmental impacts including collection and treatment and disposal of the effluent.

All Employee

All

Employee

HOD


Doc.No.EMSM 4.4.7



TITLE: EMERGENCY PREPAREDNESS AND RESPONSE Sheet No. 4 of 4

B 3 CORRECTIVE AND PREVENTIVE ACTION S. No Activities Resp.

1 Analyze the causes of occurrence of the explosion / fire and prepare a report specifying preventive measures to be taken for preventive recurrence of the incident.

HOD

2 Document corrective and preventive actions out of this incidence in the corresponding applicable procedures. HOD

3 Inform regulatory authorities about the incident in ht prescribe form mentioned in schedule 6, rule 5(1) of Environmental Protection Acts, Rules and Notifications

In Charge Liaison

C1 MAJOR SPILLAGE OF ACID / CHEMICAL/ FUEL - PREVENTION S. No Activities Resp.

1 Carry out periodic checks of the storage tanks and the surrounding dykes once in a year

HOD

2 Brief departmental employees about proper storage and maintenance. HOD 3 Prevent entry of authorized persons in the storage area. HOD 4 Maintenance and follow MSDS for chemicals HOD C2 MAJOR SPILLAGE OF ACID / CHEMICAL/ FUEL – MITIGATION

S. No Activities Resp. 1 Do not allow people to go near spilled chemicals HOD

2 Remove any stored material, which is likely to come in contact with the spilled chemicals.

HOD

3 Transfer the spilled acid or alkali and take appropriate actions for mitigation of environment impacts including collection and treatment of the effluent to the ETP for treatment and disposal

HOD

C3 CORRECTIVE AND PREVENTIVE ACTION S. No Activities Resp.

1 Analyze the causes of occurrence of the spillage and prepare a report specifying preventive measures to be taken for preventive recurrence of the incident.

HOD

2 Document the corrective and preventive actions out of this incidence in the corresponding applicable procedures

HOD

3 Inform regularly authorities about the incident in the prescribe form mentioned in Schedule 6, rule 5 (1) of Environmental Protection Acts, rules and notifications.

In Charge Liaison

7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTIONS:

MR shall ensure effective implementation of the above procedure, and in case of any deviations, shall take appropriate corrective and preventive actions. The MR shall maintain the record of deviation and reasons.

8.0 RECORDS

Record No. Title Location & Maintained by Retention time EMSM 4.4.7/ R01 EMSM 4.4.7/ R02

Mock Drill summary report Accident/Incident Report

In charge (Admn) In charge (Admn)

3 Years 3 Years


Doc.No.EMSM 4.5.1



TITLE: MONITORING AND MEASUREMENT Sheet No. 1 of 2

1.0 PURPOSE :

To establish and maintain documented procedures 1. To monitor and measure on a regular basis, the key

characteristics of operations and activities. 2. To ensure calibration of environmentally sensitive monitoring

equipment and maintain record. 3. To periodically evaluate compliance with respect to applicable

environmental Legislations and take appropriate corrective and preventive actions.

2.0 SCOPE : Applicable to all activities products, and services which have significant Environmental aspects

3.0 OVERALL RESPONSIBILITY :

1. Concerned HOD’s 2. Concerned HOD’s 3. In charge Env. Engg


a. Updated record of measurement data b. Quarterly EMP progress report c. Regulatory compliance record d. Record of internal EMS Audits e. Record of EMS review meetings. f. Calibration record


1. ISO – 14001:2004 Clause 4.5.1 Monitoring & Measurement 2. ISO – 14004 :2004 Clause 4.5.1 Monitoring & Measurement 3. Register of Applicable Environmental Legislations. 4. ISO/TS 16949 Quality Manual


Doc.No.EMSM 4.5.1



TITLE: MONITORING AND MEASUREMENT Sheet No. 2 of 2 6.0 PROCEDURE:


1.

Continual and periodic monitoring of EMS shall be done by: a) Establish performance indicators in the respective department’s

EMP and performance criteria in OCP s. • EMP Audit (as per EMSM 4.5.5) • OCP to be monitored at the Departmental level.

b) Regular EMG Meetings as per schedule given to MR c) Regular Green Cell [Env. Cell] meetings. d) EMS Audit (as per EMSM 4.5.5) e) Management Review (as per EMSM 4.6) f) Measurement and monitoring of key characteristics of processes /

products. MR will review periodicity of meetings once in six months which is to be communicated to the concerned HOD.

HOD

MR HOD HOD MR MR MR

HOD

MR

2.

To identify equipment required for measuring / monitoring of environmentally significant characteristics, for calibration as per procedure .as detailed in TS/16949 Quality System procedure QSP for Control Monitoring and Measuring Devices [Ref. QC/QSP/ALL/012 in Intranet]

Concerned HOD

3. To collect the data from monitoring and measurement for analyzing the patterns. The knowledge obtained from this data should be used for implementing necessary corrective and preventive actions.

Concerned HOD

3. To develop and implement procedure for periodic evaluation of compliance with applicable environmental legislation. (Refer: Register of Regulations EMSM 4.3.2/ R01)

HOD

4. Preparation of Quarterly EMP Progress reports. (Form No. EMSM4.3.3/ F04)

HOD

5. Review of the Environmental Performance report for compliance with the Environmental Policy. (as per EMSM 4.6)

MR


MR / HOD shall ensure effective implementation of the above procedure. In case of deviation, MR / HOD shall take appropriate corrective & preventive actions.

8.0 RECORDS:

Record No. Title Location & Maintained By

Retention Time

Respective File No Calibration Records HOD 1 Years Respective File No Operational records HOD 2 Years EMG MOM [Dept] Date Minutes of EMG Meetings HOD/MR 2 Years EMSM-4.5.5 /R01 EMS Audit Reports MR 1 Years EMSM – 4.3.3 / R04 Quarterly EMP Progress Report HOD 2 Years


Doc.No.EMSM 4.5.2



TITLE: EVALUATION OF COMPLIANCE Sheet No. 1 of 1

1.0 PURPOSE :

To establish, implement and maintain a procedure for periodically evaluating compliance with applicable legal and other requirements to which the company subscribes.

2.0 SCOPE : Applicable to all legal and other requirements of Continental Device India Ltd, New Delhi.

3.0 OVER ALL RESPONSIBILITY : Management Representative 4.0 PERFORMANCE CRITERIA : Updated Register of Applicable Environment Regulation


1. ISO 14004: 2004 Clause 4.5.2 2. ISO 14004:2004 Clause 4.3.2 legal and other

requirements 3. Register of environmental regulation EMSM 4.3.2/R01

6.0 PROCEDURE: S

No. Activity Responsibility

1. To review the consolidated list of applicable environmental legislation and other requirements to which the company subscribes once in a quarter.

MR

2.

To evaluate periodically records of all the regulatory records given in the master list of regulatory records so as to keep them updated all the time: Compliance status to consent/authorization/license condition Status of various procedural requirements under applicable environmental legislation Verification of compliance with respect to procedural requirements Verification of compliance with respect to prescribed standards

MR/In Charge Liaison

3. To identify and discuss the applicable new laws or other requirements to which the company subscribes in EMRC meeting. MR

4 Check the validity of register of regulation once in 6 months with specific focus on new legislation and verification of compliance with respect to prescribed standards and TLVs and maintain necessary records.

MR

5. All such records shall be periodically up dated in the Register of environmental regulation EMSM 4.3.2 / R01 MR

7.0 CHECKING, CORRECTIVEAND PREVENTIVE ACTION

The effective implementation of above procedure shall be ensured by the MR. In case of any deviation he shall undertake necessary corrective and preventive action.

8.0 RECORDS

Record No. Title Location and maintained by

Retention time

EMSM 4.3.2 / R01 Register of environmental regulation MR 3 years


Doc.No.EMSM 4.5.3



TITLE: NON CONFORMITY, CORRECTIVE AND PREVENTIVE ACTION Sheet No. 1 of 6

1.0 PURPOSE : To establish and maintain documented procedures to handle and investigate nonconformance with respect to the EMS and to initiate appropriate corrective and preventive actions.

2.0 SCOPE : Applicable to the EMS at Continental Device India Ltd, New Delhi

3.0 OVERALL RESPONSIBILITY : MR & Respective HOD.


1. Quarterly EMP progress report. 2. Departmental deviation report with respect to EMDM 3. Regulatory noncompliance record. 4. Record of internal EMS Audits. 5. Record EMS reviews meetings.


1. ISO 14001:2004 Clause 4.5.3 Non conformity corrective and preventive Action.

2. ISO 14004:2004 Clause 4.5.3 Non conformity corrective and preventive Action.

3. Register of applicable Environmental Legislations. 4. Environmental Policy

6.0 PROCEDURE:


1. Discuss environmental issues in monthly Green Cell meetings to spot Non conformity/non compliance in all areas.

Green Cell

2. Identify evidence, source and type of Non conformity/non compliance Green Cell

3. Issue Conformance/Compliance [CAT Form] and assign responsibility to department heads/Area in charges for containment/corrective & preventive actions [Ref: Form No: EMSM 4.5.3/ F02]

Green Cell/HOD

4.

Take proactive action to identify non conformity and Issue Conformance/Compliance [CAT Form] and assign responsibility to area in charges for non-conformities/deviations and containment/corrective & preventive actions and forward the same to MR [Ref: Form No: EMSM 4.5.3/ F02]

HOD/ Green Cell members

5. Record deviations in the actions identified during Environmental Management review committee meetings MR

6. Identify nonconformance with respect to the above categories, also through Internal EMS Audits (Ref. EMSM 4.5.5)

Auditors

7. CAT forms can also be issued to record areas requiring obvious physical improvement and photographic evidence may be given.

Green Cell/HOD


Doc.No.EMSM 4.5.3





8.

Corrective/preventive actions for Physical Improvements shall necessitate photographic evidence & the same should be recorded in Form No: EMSM 4.5.3/ F03A with pre & post improvement photographs and maintained as EMSM 4.5.3/R03 (Record of physical Improvements). In other cases of physical improvement carried out without receiving CAT form should be recorded in Form No: EMSM 4.5.3/ F03B with pre & post improvement photographs and maintained as EMSM 4.5.2/R03 (Record of physical Improvements)

HOD/MR

9. Assign responsibility for recording for containment/ corrective & preventive actions [Ref: Form No: EMSM 4.5.3/ F02]

HOD

10. Investigate the reasons for non-conformity in monthly EMG meetings HOD

11. Undertake proactive mitigation measures as required to address adverse environmental impacts arising out of any non-conformance Concerned HOD

12. Initiate corrective and preventive actions appropriate to the nature of the deviation / non-conformity. HOD

13. Incorporate, changes arising out of the corrective and preventive actions in applicable documents. MR/ HOD

14.

Non conformities/ deviations or any other change in the following categories of EMS documentation is handled by the RCED Form No: EMSM/4.5.3/F01

• Environmental Policy • Initial Environmental Review • Regulatory requirements • EMP s • OCP s • Environmental Management Systems Manual • Environmental Management Departmental Manual • Actions on Management Review Minutes • Any other EMS document [Except Records]

MR/HOD

15. Provide feedback during Management Reviews on non-conformities w.r.t. EMS as per procedure EMSM – 4.6

HOD / MR


As per procedures maintained in the EMSM and respective EMDMs. 8.0 RECORDS


Retention Time

EMSM 4.5.3/R01 Record of deviation in EMS documentation

DCO 3 Years

EMSM 4.5.3/R02 Conformance/compliance action taken report

HOD 1 Year

EMSM 4.5.3/R03 Record of physical Improvements HOD/MR 3 Years


Doc.No.EMSM 4.5.3/ F01


Date: TITLE: NON CONFORMITY, CORRECTIVE AND

PREVENTIVE ACTION Sheet No. 3 of 6

REQUEST FOR CHANGE IN DOCUMENT(RCED) Form No: EMSM/4.5.3/F01 EXISTING DOCUMENT / NEW DOCUMENT (Please tick as applicable)

Date : Area / Dept. : Originator / Doc. Reviewed by: Page: ….. of …..

DOC. / DWG. NO.

REVISED REV. NO.

ISSUE NO.

REV. DATE

EFFECTIVE DATE

DATE OF UPDATION

IN INTRANET

NATURE OF CHANGE / NATURE

OF NEW DOCUMENT

REASON FOR CHANGE / NEW

DOCUMENT

New / Revised document to be circulated to:

……………. …………….. ORIGINATOR HOD






TITLE: CONFORMANCE/COMPLIANCE ACTION TAKEN (CAT) Form No.: EMSM/4.5.3/F02

Issued to: Dept: Area: Date: CAT #

From: ISO 14001 Clause No: Define the Non-Conformity/Non compliance in quantifiable terms (If legal non-compliance add Verification of compliance w. r. t. Prescribed standards as evidence)

Auditee’s Signatures Issuers Signature Reason for Issue of this form ? Lack of Procedure ? Lack of Implementation

Issued Against ? Policy Requirement ? Legal Requirement ? Parameter outside Tolerance

Identified from sources ? Internal Audit ? External Audit ? ? Operational methods ? Accidents/Incidents ? Suggestion scheme ? External communication ? Spotting by Green Cell ? Spotting by MR ? Internal communication ? Spotting by EMG member ? Spotting by HOD ? Legal Regulators ? EMRC Meeting Analysis of the Root Cause(s) of the problem

(Short Term) Containment /Corrective Action (Inspection, screening, re -calibration, set point adjustment etc) (Containment action should get completed within 3 working days of raising the problem)

S.no. Action Taken / Proposed Resp Target date Sign HOD

Completed on

(Long Term) Preventive Action

S.no. Action Taken / Proposed Resp Target date Sign HOD

Completed on

Forwarded to MR for EMRC Meeting HOD’S Signature

Date:


Doc.No.EMSM 4.5.3/ F03A




TITLE: CONFORMANCE/COMPLIANCE ACTION TAKEN (CAT) Form No.: EMSM/4.5.3/F03A

Issued to: Dept: Area: Date: CAT #

From: ISO 14001 Clause No:

BEFORE [ON date]

AFTER [ON date]

Photograph

Photograph

Description Description

Reason for Issue of this form ? Lack of Procedure ? Lack of Implementation

Issued Against ? Policy Requirement ? Legal Requirement ? Parameter outside Tolerance

Identified from sources ? Internal Audit ? External Audit ? ? Operational methods ? Accidents/Incidents ? Suggestion scheme ? External communication ? Spotting by Green Cell ? Spotting by MR ? Internal communication ? Spotting by EMG member ? Spotting by HOD ? Legal Regulators ? EMRC Meeting


Doc.No.EMSM 4.5.3/ F03B




TITLE: PHYSICAL IMPROVEMENT Form No.: EMSM/4.5.3/F03B

Dept: Area:

ISO 14001 Clause No: Date:

BEFORE [ON date]

AFTER [ON date]

Photograph

Photograph

Description Description

Identified from sources ? Internal Audit ? External Audit ? ? Operational methods ? Accidents/Incidents ? Suggestion scheme ? External communication ? Spotting by Green Cell ? Spotting by MR ? Internal communication ? Spotting by EMG member ? Spotting by HOD ? Legal Regulators ? EMRC Meeting


Doc.No.EMSM 4.5.4



TITLE: CONTROL OF RECORDS Sheet No. 1 of 3

1.0 PURPOSE : To establish procedure for identification, maintenance, protection, storage, disposition and retrieving of environmental records including training records, results of audits and reviews.

2.0 SCOPE : Applicable to all activities, products and services of Continental Device India Ltd, New Delhi

3.0 OVERALL RESPONSIBILITY : i) MR / HOD’s


: Updated Master lists of Environmental Records

5.0 CROSS REFERENCE

: ISO: 14004 :2004 Clause 4.5.4 Control of records

6.0 PROCEDURE:

S. No Activities Responsibility 1.0 Develop and maintain master list of Environmental records as below:

a) Pertaining to Environmental Management System Manual (EMSM) MR

b) Pertaining to Environmental Management Departmental Manual (EMDM)

HOD

2.0

Retention period of environmental records shall be decided and mentioned in the master lists by originating department Following aspects may be considered for deciding the retention period. a) Contractual requirements b) Regulatory requirements c) Warranty obligations d) Expected life time of the product Records of following category shall also be retained:

• Complaint records • Training records • process monitoring records • Inspection, maintenance and calibration records • Pertinent contractor and supplier records • Incident reports • records of test for emergency preparedness • Audit results

-


Doc.No.EMSM 4.5.4



TITLE: CONTROL OF RECORDS Sheet No. 2 of 3


2.0

• Management review results • External communication decision • Records of significant environmental aspects • Records of applicable legal requirements • records of environmental meetings • Environmental performance information records • Legal compliance records • records of communication with interested parties

3.0 The record shall be maintained and made available for evaluation to the interested party or his representative, if necessary.

HOD

4.0

The records may be maintained as hard copy and or on electronic media. The concerned dept. shall maintain records in legible & easily retrievable condition during the retention period. The documents shall be maintained in such a way that they are protected against damage, deterioration or loss. All records when not required to be used, shall be disposed off by the concerned HOD after consulting with MR and DCO.

HOD

7.0 CHECKING, CORRECTIVE, AND PREVENTIVE ACTION:

MR will ensure the effective implementation of above procedure. In case of deviation he will take corrective action.

8.0 RECORDS:

Record No. Title Location & Maintained by Retention Time

EMSM 4.5.4 /R01 Master list of Environmental Records pertaining to EMSM MR 1 year

EMDM/Dept.-4.5.4 /R02 Master list of Environmental Records pertaining to EMDM

Concerned HOD 1 year


Doc.No.EMSM 4.5.4



TITLE: MASTER LIST OF RECORDS Sheet No. 3 of 3 Form for Master List of records pertaining to EMSM

TITLE: MASTER LIST OF RECORDS pertaining to EMSM Form No: EMSM 4.5.4 /F01 S. No File No. Title Resp. Location Retention

Time

Form for Master List of records pertaining to EMDM

Form No: EMSM 4.5.4 /F02 TITLE: MASTER LIST OF RECORDS pertaining to EMDM DEPT.: S. No File No. Title Resp. Retention

Time


Doc.No.EMSM 4.5.5



TITLE: INTERNAL AUDIT Sheet No. 1 of 8

1.0 PURPOSE

: To establish and maintain programme and procedures for periodic environmental management system audit in order to determine whether or not the environment management system is effectively implemented and maintained and to provide information on the results of audits to the management

2.0 SCOPE

: Environmental management system of Continental Device India Ltd, New Delhi




: Record of internal EMS Audits

5.0 CROSS REFERENCE

: 1. ISO 14001:2004 Clause 4.5.5 Internal Audit 2. ISO 14004:2004 Clause 4.5.5 Internal Audit 3. ISO 14001:2004 Clause 4.5.3 Nonconformity Corrective and

Preventive Action 4. ISO 14004 :2004 Clause 4.5.3 Nonconformity Corrective and

Preventive Action 5. ISO19011Guidelines for Environmental Auditing Audit Procedures

auditing of Environmental management system. 6. Environmental policy of Continental Device India Ltd, New Delhi 7. Environmental management system documentation


Doc.No.EMSM 4.5.5



TITLE: INTERNAL AUDIT Sheet No. 2 of 8 6.0 PROCEDURE:

S. No Activities Responsibility PLANNING FOR THE AUDIT

1

Prepare an yearly Internal EMS audit Plan Form No EMSM 4.5.5/F01 based on the Environmental importance of the activity concerned and that of the previous audits. The audit Calendar shall include the following:

• Frequency of Audit • Departments to be Audited

MR

2 The audit frequency can be changed depending on directives from EMRC meetings, business requirement, customer complaints or as and when new departments gets added/deleted

MR

3

An Internal lead auditor is selected on the basis of qualification and experience in handling environmental audit. Minimum qualification for lead auditor is graduation with at least 5 years work experience and undergone training for at least 40 hours in IEMA approved advanced EMS auditing course and have at least 16 hours of audit experience.

MR

4

Selection of other Internal EMS auditors is on the basis of training received from any reputed agency, including lead auditor course on EMS plus 15 man-hours audit experience with a qualified internal EMS auditor.

MR

5

The lead auditor maintains a list of qualified internal auditors (Form No: EMSM 4.5.5/ F03), approved by MR , giving the following details: • Name of the auditor • Department • Basis of Qualification (These can be trained Internal Quality

Auditor from any reputed agency, internal training plus 15 man-hours audit with a qualified internal EMS auditor)

Lead Auditor

6

Training of Internal EMS auditors shall include following subjects. • Fundamental of environmental management. • Applicable Environmental legislation. • What is Environmental Management System (ISO: 14001:2004) • Environmental Management System Audit • Internal EMS Auditors shall be selected on the basis of the

above training received

Designated Faculty


Doc.No.EMSM 4.5.5




S. No Activities Responsibility EXECUTION OF THE AUDIT

7 To prepare Monthly audit schedule, which includes name of auditors, Department/area to be audited, date and time and sends to all departments/ areas at least one week before the date of audit.

Lead auditor

8 Auditors should be selected from list of qualified auditors in such a way that they must not have any direct responsibility to the area to be audited.

Lead auditor

9

To prepare checklist for internal auditors for the department(s) to be audited, based on requirement of ISO-14001:2004 standard, Environmental policy, specific business requirements, earlier NCR raised, earlier CAT form received or any other consideration deemed necessary.

MR/Lead auditor

10 Ensure independence of the auditing function with respect to the Internal Auditor selected. MR

11

Auditor shall go to the scheduled area in consultation with the auditee and conduct EMS audit through interview, witnessing the job performance and verification of document and sampling if required. All auditors refer to the checklists available with Lead auditor and prepare additional points, if required.

All Auditors

12 Calibration control cell is not separately audited as it is already audited under Internal Quality audit system. However records of this audit are collected from Internal quality auditor.

Lead auditor

CLOSURE OF AUDIT

13

The auditors prepare separate NCR Form No EMSM 4.5.5/F02 for each NC / Observation giving the detail of non-conformance / suggestion, reference clause of the standard / Procedure & objective evidence along with suggested / agreed corrective/preventive action and target date for completion of action. Both auditor and auditee sign this report. Note: In all cases the target dates given on the EMS-NCRs must be approved by the concerned Department-Head / Area-In charge. Care should be taken to close all the NCRs within 6 working days by the Department-Head / Area-In charge

All Auditors

14 Auditors hand over one copy of all the NCR Form No EMSM 4.5.5/F02 raised during the audit to the auditee for taking corrective action and original copy to lead auditor for record purpose.

All Auditors


Doc.No.EMSM 4.5.5





15

Auditee implements action as per action plan and informs the lead Auditor for review of action and closing the NC after the action is complete. In case it is not possible for the audittee to complete the action within the stipulated time , he/she gets the justifiable extension of the time from Department / Area In charge / MR and Lead auditor accordingly. In case no information is received from the audittee within 6 working days of the expiry of the target date, the Lead Auditor sends a reminder with a copy to Department / Area In charge & MR. All such cases will be a part of agenda for the EMRC meeting.

Lead auditor/all auditors/HOD/MR

16 To prepare Re-audit schedule, which includes name of auditor, Department/area to be audited, date and time after every audit provided NCR is raised.

Lead auditor

17 Lead auditor deputes one of the auditors along with the original copy of all the NCRs [Form No EMSM 4.5.5/F02] raised during the audit for review of the action.

Lead auditor

18

Deputed auditor verifies the corrective action, closes the NCR [Form No EMSM 4.5.5/F02 ]on both copies of reports and puts signature & date, if action is satisfactory, otherwise suggests further action, gives target date & leaves the NCR ‘open’.

Deputed auditor

19

Deputed auditor sends the original NCRs[ Form No EMSM 4.5.5/F02] to Lead Auditor for filing as a record. After the closure of the NCR, one copy of the same is handed over to the Department-Head/Area-In charge for records.

Deputed auditor

20 Every month Lead Auditor prepares monthly internal audit summary report giving the detail of area audited, NCs found and any specific comments and sends it to MR.

Lead auditor

21 The competence of EMS Auditors shall be evaluated once in a year based on the feedback from the auditee, skill used in identification and documentation of NCR.

HOD / MR

22 To present the audit findings and status of action taken in Environmental Management Review Committee. MR

7.0 CHECKING, CORRECTIVE & PREVENTIVE ACTION: At least once in 3 months, the MR along with the Lead Auditor reviews the annual audit plan considering customer complaints, internal non conformities etc. and if required modifies the audit plan. MR shall ensure the effective implementation of the above procedure and corrective and preventive action shall be taken if there is any deviation. 8.0 RECORDS:

Record No Title Maintained By Retention Time EMSM 4.5.5/ R01 Internal Audit Summary report MR 1 Year EMSM 4.5.5/ R02 Record of Internal EMS audit Lead Auditor 2 Years EMSM 4.5.5/ R03 List of Internal EMS auditors Lead Auditor 1 Year






TITLE :INTERNAL EMS AUDIT PLAN & STATUS FOR THE YEAR: Form No:EMSM 4.5.5/ F02 SNo Area FREQ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

1. Accounts & General Stores

3

Assy I 6 2. Diode Assy 6 Test/Print/Pack 6 Central Stores 6 3. FG Stores 6

4. EHTP 6 5. Assy Engineering 6 6. Wafer Fab Engg 6 7. Facilities 3 8. Lead Finish 3 9. P& A 3 10. Purchase 3 11. Wafer Fab 3 12. Exports & PPC 3 13. EDP 6 14. R&D 6 15. Sales & Mktg 6 16. Top Mgmt 6 17. MR Section+DCO 3

AUDIT DUE

AUDIT UNDERTAKEN CORRECTIVE ACTION REQD

AUDIT UNDERTAKEN CORRECTIVE ACTION

COMPLETE

AUDIT UNDERTAKEN SATISFACTORY

Note: Frequency of audit is once in indicated period in months






TITLE: INTERNAL EMS AUDIT NON CONFORMITY REPORT FORMAT Format no. EMSM 4.5.5/ F02 Audit no. Date Shift Department

Document used Rev no. NCR no.

Document Title

Area

Reaudit I II III

Section A : Description of Non Conformity

ISO 14001 Clause no …………………………..

Auditor’s Signatures Auditee’s Signatures Type of NC: ÿ System / Procedure Failure ÿ System / Procedure Omission ÿ Employee error /

Training ÿ Observation ÿ Typographical error ÿ Specs. non-compliance ÿ Others (specify )

Section B : Root Cause(s)

Section C: Containment and Corrective Action

S.no. Action Taken / Proposed Resp Target date

Sign HOD Completed on

Short term (containment action)

Long term (corrective action)

Note : Auditors are required to get filled up Section ‘C’ within one day of the conduct of the audit and submit a copy to auditee of this NC

Auditee’s Signatures: Date :






Section D : Closing of Non Conformity ( Re-Audit details) Spot check and confirm that the CA & PA taken are effective / non effective. On site verification details and evidences of Document(s) / records examined based on which the judgment is made are to be recorded here. Re-audit II Re-audit III Status of Non-conformity: CLOSED ÿ OPEN ÿ

Next Audit date Auditor’s (Sign & Date) Auditee’s (Sign & Date)

HOD (Sign & Date)

Re-audit I Re-audit II

Re-audit III

Note : Auditor to submit a copy of this NCR after closure to the HOD of the audittee




Date: TITLE: INTERNAL AUDIT Sheet No. 8 of 8

TITLE: LIST OF QUALIFIED INTERNAL EMS AUDITORS Format no. EMSM 4.5.5/ F03

S.NO NAME DEPARTMENT QUALIFICATION 1 (Lead Auditor) 2 3 4 5 6 7 8 9 10

PREPARED BY DATE APPROVED BY DATE


Doc.No.EMSM 4.6



TITLE: MANAGEMENT REVIEW Sheet No. 1 of 2

1.0 PURPOSE

: To establish procedure for periodic review of the Environment Management System to ensure its

• Continuing Suitability • Adequacy • Effectiveness

2.0 SCOPE : Applicable to Environmental Management Systems of Continental Device India Ltd, New Delhi.




: Minutes of the review meeting and record of follow up actions.

5.0 CROSS REFERENCE

: 1. ISO 14001:2004 Clause 4.6 Management Review 2. ISO 14004:2004 Clause 4.6 Management Review

6.0 PROCEDURE:


1. Constitution of Environmental Management Review Committee (EMRC) Members may include Heads, Func Heads, MR, Lead Auditor, Head of Departments and selected EMG & Green Cell members.

Func Head (Tech)

2. Periodicity of review at least once in six months or more at the discretion of MR MR

3. Preparation of an agenda and schedule for meeting to ensure proper and timely communication to all members of EMRC as well as special invitees if any.

MR

4.

Agenda includes (However not limited to): Results of internal audit and evaluation of compliance with legal requirements and other requirements to which an organization subscribes. - Communication from external interested parties including complaints - The extent to which the objective and target is met - Status of corrective and preventive action - Follow up actions from previous management review - Changing circumstances, including development in legal and other

requirement related to its environmental aspects - Recommendation for improvement Need for changes in environmental management systems including objectives and targets and environmental policy.

MR


Doc.No.EMSM 4.6



TITLE: MANAGEMENT REVIEW Sheet No. 2 of 2


5. To set task and responsibility for insuring the implementation of decisions takes in EMRC meetings. EMG/HOD

6. Evaluation for continual improvement in the EMS and its results. EMG/HOD

7. To record minutes of meeting and communicate to all participants Lead Internal Auditor

8. To change frequency of EMRC meeting if the need is felt. MR 7.0 CHECKING, CORRECTIVE AND PREVENTIVE ACTION:

MR shall ensure the effective implementation of the above procedure and initiate corrective actions in the case of any deviation.

8.0 RECORDS: RECORD NO. TITLE MAINTAINED BY RETENTION TIME

EMSM 4.6/ R01 Record of EMRC Meeting MR 2 Years

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