Issue Work Permits · § Explain the importance of briefing the permit receiver prior to issuing...

Emergency Management Services

Issue Work Permits

Training and Assessment Strategy

Version 2.0

TAS

TAS - Issue Work Permits VC 2.0.docx 2

Table of Contents Purpose 3

VocationalTarget 3

DeliveryMode 3

Duration 3

AssessmentRequirements 3

AwardandRecognition 3

Prerequisites 3

FitnessRequirements 4

ClothingRequirements 4

TrainerCompetencies 4

Overviewoftopics 4

LessonPlan–IssueWorkPermits 51. IdentifytheNeedforaPermit 62. EnsuretheJobsiteispreparedforauthorisedwork. 73. RaiseandIssueWorkPermits. 94. MonitorWorkforCompliance 95. ReceiveEndofDayReport/Handover 106. CloseWorkPermits 11


Training and Assessment Strategy

Purpose

This document forms the guide to delivering and assessing the Units of Competency embedded in the Issue Work Permits course. The Issue Work Permits course is designed to deliver the competencies required by persons who issue work permits as part of their vocational duties.

Vocational Target

This course is delivered and assessed at a vocational level of 2. Graduates at this level will have: • Basic factual, technical and procedural knowledge of a defined area of work and learning; and • Basic cognitive, technical and communication skills to apply appropriate methods, tools, materials and readily

available information to undertake defined activities and provide solutions to a limited range of predictable problems.

Delivery Mode

This course consists of practical and theoretical training delivered face to face in a primarily practical environment. A small amount of theory and assessment is also delivered in a classroom environment.

Duration

The course is delivered over a 4-hour period, based on a class size of up to 12 participants. The Issue Work Permits Unit may be delivered in conjunction with the Confined Space Program. This may include completion of some practical training and development of competency related to atmospheric hazards. Where the Issue Work Permit unit is being delivered as part of the Confined Space program the time required to complete the issue Work Permits component will be reduced.

Assessment Requirements

The assessment requirements are both formative and summative in nature. The assessment process will take place throughout the course and will include practical assessments, oral questioning and group discussions. Further details on assessment requirements can be found in the Assessor Guide located within this document.

Award and Recognition

The units of competency awarded once the candidate is found competent by assessment are as follows: MSMPER300 Issue Work Permits RIIRIS201B Conduct Local Risk Control


Prerequisites

There are no knowledge prerequisites applicable to this course.

Fitness Requirements

The Issue Work Permits course has no specific fitness requirements unless required by accompanying units, such as when participating in the Confined Space program.

Clothing Requirements

There are no requirements on clothing unless required by accompanying units such as when participating in the Confined Space program.

Trainer Competencies

To be eligible to train and assess the Issue Work Permits course, Trainers and Assessors must meet the following minimum requirements, prior to conducting the course:

Qualifications

• Cert IV Training and Assessment (including the LLN Unit of competency) • Permit Issuing competencies equivalent to the level being trained.

Vocational Experience

• At least 12 months experience Issuing Work Permits. • Experience in hazard identification and managing risk.

Overview of topics

Identify the need for a Permit Monitor Work for Compliance Prepare for Work Receive End of Day Handover Conduct Hazard and Risk Identification Raise and Issue Work Permits


Lesson Plan – Issue Work Permits

Preamble

• Welcome the participants and introduce yourself.

• Provide an overview of what to do in the event of an emergency.

• Identify the exits, toilets and other facilities.

• Provide an overview of the course and timeframes.

• Confirm break times*

Breaks should be given at 1.5 hour intervals. *Where the course is being run concurrently with other units, the allocated break times of the larger course will be applied.

N Ask each participant to introduce themselves.

Find out where they are from and the role that they are employed to do. Ask the participants if they have experience in issuing work permits. Ask each participant to identify what he or she would like to get out of the course.

Write these down next to the persons name so you can refer to them later.


1. Identify the Need for a Permit 1.1. Legislation and Governance

Outline the WHS Requirements under the legislation pertaining to risk management.

Provide an overview of the following:

• WHS Act and Regulations and how they apply to managing risk.

• Provide an overview of the following Standards and Regulations

• Industry codes of practice and guidelines • Environmental regulations and guidelines • Australian and other standards • Licence and certification requirements • Dangerous Goods regulations • Hazardous substances regulations • Hazardous Substances Information System • Australian Standard AS 2865 2009 Confined spaces • Australian Standard AS 1674 Set-2007, Safety in welding and allied

processes (covers all hot work) • Australian Standard AS/NZ 1715:2009 Selection use and maintenance

of respiratory protective equipment • National exposure standards for atmospheric contaminants in the

occupational environment [NOHSC:1003 (1995)]

• Discuss the Permit System and how this assists in managing hazards by providing an administrative control.

• Outline the different types of permits that can be found in the workplace including but not limited to:

• Hot Work • Cold / Start Work • Confined Space Entry • Work At Height • Electrical • Isolation • Excavation • Ladder Use • Permits to operate specific plant / equipment • Increased Hazard • Vehicle Entry

• The different types of Hazards found in the workplace and the appropriate

permit that would assist in the control of the hazard.

N Using questioning to discuss different hazardous tasks and have the group identify the permits that would be required. Eg Confined Space entry to weld a pipe or climbing a tower crane to weld a bracket. • Discuss the consultative approach required when working with other

workers and supervisors. Highlight that the need for a Permit is usually identified by Standard Operating Procedures and confirmed by supervisors and other appropriate personnel onsite.

Review WHS Regulation Chapter 3 Part 3.1 Managing risks to Health and Safety


2. Ensure the Jobsite is prepared for authorised work. 2.1. Inspect the Job Site and Identify Requirements

§ Discuss the process for conducting an initial inspection of the worksite in

preparation for issuing a permit. An initial Inspection should take into account the following:

• Confirmation of the task and requirements • Identification of process occurring within the vicinity • Confirmation of persons working and supervising in the area that the

work is to be carried out and any impact that may occur • Alternative methods that may be applicable to achieve the desired

outcome • Environmental factors • Other areas that could be impacted • Access to and from the work area • Other associated permits that may be required.

2.2. Conduct Hazard Identification and a Risk Assessment § Review the requirements under the WHS Regulation in regards to

managing risk.

§ Discuss the process of identifying Hazards in the Workplace

§ Outline the value and use of P&IDs

§ Provide an overview of Dangerous Goods Marking System (Hazchem)

§ Discuss the procedure for conducting a Risk Assessment on the area, including identifying any associated hazards.

§ Demonstrate the use of a Risk Calculator (Likelihood vs Consequence)

§ Describe what would constitute an “unacceptable risk” and how this should

be managed.

§ Review WHS Regulation Part 3.1 Clause 36 - 38 Hierarchy of Control Measures and outline the Hierarchy of Control and the methods for managing hazards in accordance with the WHS Regulations.

• Elimination • Substitution • Isolation • Engineering • Administration • PPE

§ Discuss the different atmospheric Hazards found in the workplace.

§ Discuss the process for identifying and testing atmospheric hazards and

when this would be required.

§ Highlight the importance for reviewing control measures.


N As a group complete a Risk Assessment on an activity. The activity can be any

task set by the trainer that could require the use of the Permit System. Ensure you encourage collaboration with other workers and staff as this is a key component for conducting risk assessments.

2.3. Ensure the Job Site is Prepared in Accordance with Specified Permit § Discuss the process in which the jobsite is prepared for work in accordance

with the permit including; • Access and Egress • Barricades and Signage • Environmental management (waste collection, run-off etc) • Isolation requirements • Emergency prevention and response procedures (fire, first aid etc) • Atmospheric testing • Ventilation (+VE Pressure, -VE Pressure, Purging and Turnover Rates) • Electrical equipment requirements (RCD etc)

2.4. Check Permit Conditions and Report to Appropriate Personnel

§ Discuss the importance of verifying compliance with permit conditions prior

to the conduct of any work in the area.

§ Discuss the reporting process in relation to the permit to appropriate personnel.

2.5. Conduct Job Site Testing in Accordance with Procedures

§ Outline the different types of testing that may be required onsite.

§ Discuss when and how atmospheric testing should take place.

• Explain the process of conducting Atmospheric testing on the site

• Discuss testing for the following Atmospheric Hazards

• Flammable Atmosphere • Toxic Atmosphere • Oxygen Deficient Atmosphere • Oxygen Enriched Atmosphere • Temperature Extremes

• Outline the exposure standards for the atmospheric hazards listed

above.

• Review the process for managing atmospheric hazards related to the hazards mentioned above.

• Discuss the different types of Respiratory Protection and related limitations.


3. Raise and Issue Work Permits. 3.1. Ensure conditions are documented on the Permit

§ Outline the conditions that are required to be recorded on the permit.

3.2. Ensure Appropriate Testing is carried out and Results documented in

accordance with procedures § Identify the requirement to record the results of any testing on the permit in

accordance with the workplace procedures.

3.3. Determine an appropriate validity period § Explain that each permit must apply to a point in time and as such must

have a validity period.

§ Discuss factors that need to be considered prior to allocating a validity period.

§ Explain the process for revalidating or extending a permit if the validity

period is unsuitable. 3.4. Check permit conditions are met

§ Discuss the importance for the Permit Issuer to confirm all permit conditions

are met prior to the authorisation of the permit. 3.5. Complete and Authorise Permit

§ Discuss the process of Authorising the Permit.

§ Outline the responsibilities of the Permit Issuer and The Permit Receiver.

3.6. Ensure the Recipient is advised of and agrees to abide by the

requirements of the Permit § Explain the importance of briefing the permit receiver prior to issuing the

permit. 3.7. Ensure Recipient Signs Permit

§ Discuss what it means when the Permit Receiver signs the Permit and the

importance that this occurs.

§ Highlight the importance that the recipient understands the permit conditions.

4. Monitor Work for Compliance 4.1. Ensure regular job site inspections are completed

§ Outline what is required during an inspection

§ Discuss the frequency of inspections and how this is determined by

complexity and the qualifications of the workers.

§ Discuss the importance of monitoring contractors working under the permit.


4.2. Monitor conditions and work progress and respond appropriately to

changing conditions § Discuss the process for monitoring the worksite.

§ Outline conditions that may change and the effect it could have on the

Permit.

§ Discuss the appropriate responses to changing conditions that may occur 4.3. Ensure Permit currency and revalidate as required

§ Discuss who is responsible for monitoring permit validity

§ Review the revalidation process.

4.4. Ensure permit is displayed in accordance with procedures

§ Discuss the importance of displaying the Permit in accordance with the

workplace procedures. This will usually be a prominent location or kept on the person of the permit receiver

§ Highlight the requirement to have the permit readily available

§ Discuss appropriate locations where a copy of the permit may be required.

4.5. Identify and act on issues of non compliance and report promptly to relevant personnel § Highlight what is meant by the term “non compliance”

§ Outline general non-compliance issues that may occur.

§ Discuss the process to be followed if non-compliance issues are identified.

• Stop work immediately • Make the area safe • Review documentation and risk assessment • Implement new controls or permit conditions • Revalidate permit prior to recommencing work.

4.6. Report any issues in accordance with procedures § Discuss the reporting process for identified issues.

5. Receive End of Day Report / Handover 5.1. Discuss the process of receiving an end of day report. Explain the

following: § Receive end of day report from permit recipients

§ Confirm Job Status and Progress

§ Revalidate / arrange for revalidation of Permit as required


5.2. Confirm Work Area has been left in a safe condition § Discuss the process for confirming the work area has been left in a safe

condition. This includes: • Making sure all safety devices are intact and operable. • Equipment stored in a safe condition. • Access restricted as required • Refuse disposed of or situated in a safe place • Any other specific hazards have been identified and controlled

5.3. Handover ongoing permits and status of suspended permits to oncoming shifts § Discuss the handover process and procedure when work is passed onto

oncoming shifts. Highlight that a failure at this point was the start of the catastrophe onboard the Piper Alpha Oil Platform.

6. Close Work Permits

Explain the process for closing Work Permits including: 6.1. Inspecting the Job Status

§ Discuss the process of inspecting the job status.

6.2. Check that Work undertaken satisfies the permit conditions

§ Verify that work has been carried out in accordance with the permit

§ Identify any further work required or work which is incomplete and

document.

6.3. Ensure that the worksite is ready for a safe return to working conditions § Discuss the process of conducting an assessment on the work area

6.4. Check that required return to work status have been completed

§ Highlight the importance for confirming that the area is appropriately

assessed and has been returned to normal work status.

6.5. Sign off documentation and close the Permit in accordance with procedures § Demonstrate the process for signing off the permit.

§ Highlight that by signing off the permit the permit issuer is stating that

the permit has been complied with and the site has been restored to a safe working condition.


6.6. Communicate worksite and progress to relevant personnel

§ Highlight the importance of proper reporting.

§ Discuss the reporting process for completed permits.

§ Discuss various permit retention requirements as applicable.


Piper Alpha Disaster

Piper Alpha Case Study [The following information has been taken from the UK government publication The Public Inquiry into the Piper Alpha Disaster (the Lord Cullen report). While this summary has been condensed and paraphrased, it is believed to been consistent with the facts and conclusions outlined in the Cullen report.]

On July 6, 1988, the Piper Alpha oil platform experienced a series of catastrophic explosions and fires. This platform, located in the North Sea approximately 110 miles from Aberdeen, Scotland, had 226 people on board at the time of the event, 165 of whom perished (in addition, two emergency response personnel died during a rescue attempt). The platform was totally destroyed. Subsequent investigation was hindered by a lack of physical evidence; however, based upon eyewitness accounts it was concluded that, most likely, a release of light hydrocarbon (condensate; i.e., propane, butane, and pentane) occurred when a pump was restarted after maintenance. Unbeknownst to the personnel starting the pump, a relief valve (RV) in the pump discharge had also been removed for service and a blank had been loosely installed in its place on the piping flange (which was not readily visible from the pump vicinity). Upon restart of the pump, this flange leaked, producing a flammable hydrocarbon cloud, which subsequently found an ignition source. The Piper Alpha platform was at the hub of a network of platforms interconnected by oil and gas pipelines. The initial explosion ruptured oil lines on Piper Alpha and the leaks were fed by he still-pressurised inter-platform pipelines. Managers on other platforms, aware of a problem on Piper Alpha (but not its severity), assumed that they would be instructed to shut down their operations, if needed. However, the explosion had interrupted communications from Piper Alpha and


considerable intervals (from 30 to 60 minutes) passed before these other platforms were shut down. A series of follow-on explosions occurred as the fires on the platform weakened natural gas riser pipelines on Piper Alpha. The intensity of the fires prevented rescue efforts, either by helicopter or by ship. At the height of the event, natural gas was being burned on Piper Alpha at a rate equivalent to the entire United Kingdom natural gas consumption rate. Many of the platform crew retreated to the crew accommodation module, as they had been trained, to await evacuation. No organised attempt to was made to retreat from the accommodation module, even though it became increasingly apparent that the conditions in the module were becoming untenable. 81 personnel died from smoke inhalation in the crew quarters, awaiting further instructions that never came. Survivors found ways, on their own initiative, to get to the water (some jumping to the sea from considerable heights on the platform). The subsequent investigation revealed the following:

§ Two separate work permits had been issued for the condensate pump, one for the pump repair and one for testing the relief valve.

§ The relief valve job had not been completed by the end of the shift and, rather than working overtime to complete it, it was decided to terminate the permit for that day and continue on the next.

§ The craft supervisor suspended the permit and returned it to the control room without notifying operations staff of the job status.

§ During shift turnover, the status of the pump work was addressed, but no mention was

made of the relief valve work, and there was no mention of it in the control room or maintenance logs. Continuing problems with the adequacy of turnovers and log entries were a problem known to some (one staff member: “It was a surprise when you found out some things which were going on.”)

§ The work permits for the pump and the relief valve did not reference each other, and it is

likely that the permits had been filed in separate locations (one on the control room and one in the Safety Office). When the on-line condensate pump failed later in the shift, creating an imperative to start the spare to enable continued production, control room personnel were only aware of the pump repair work permit, and proceeded to have the pump returned to service.

§ The permit to work (PTW) system was often not implemented according to procedure (“... the procedure was knowingly and flagrantly disregarded.”). For example: omissions (e.g., signatures and gas test results) were common, operations representatives often did not inspect the jobsite before suspending the permit at the end of the shift, or closing the permit indicating the work had been completed, and craft supervisors often left permits on the control room desk at the end of a shift, rather than personally returning them to the responsible operations representative, as required by the procedure.

§ Although the PTW system was monitored by the lead safety operator, no indications of

problems were reported, and management did not independently review the operation of


the system. Based upon an absence of information to the contrary, management assumed that they “knew that things were going all right.” It is noted that a senior maintenance technician had voiced his concerns about the PTW system at a meeting at corporate headquarters earlier in the year. In addition, the company had entered a guilty plea in a civil legal proceeding involving a worker fatality caused, in part, by a PTW system problem; however, no substantive improvements in Piper-3 the PTW system resulted.

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