ISSWS MOPG for Extension

7/31/2019 ISSWS MOPG for Extension

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VISION

We envision an Integrated Society of Social Work Students that promotes and observes

collaboration, camaraderie, and solidarity to all Social Work Students and Social Work

Student Organizations with cordial relations to the professional sphere in order to

sponsor and/or coordinate simultaneous activities and/or projects that will infuse Social

Transformation to the Society which aims for its Social Development.

MISSION

The Integrated Society of Social Work Students is in tasked to be the primary arm of

aid to all Social Work Oriented and/or Related Activities and/or Projects as the main

administrative and coordinating body in carrying out the Vision of this Integrated

Society as well as to be an auxiliary arm to all Social Work Student Organizations

affiliated to the aforementioned Integrated Society.

The ISSWS derives its mandate for extension from the identity and function of the

Social Work Profession to the society wherein its primary aim is to help individuals,

groups, and communities to restore, develop, or enhance their social functioning as

well as in promoting social change, dealing with problem-solving in human

relationships and the empowerment and liberation of people to enhance their well-

being utilizing theories of human behavior and social systems guided with theprinciples of human rights and social justice. (Definition of Social Work; IFSW)

Social work in its various forms addresses the multiple, complex transactions

between people and their environments. Its mission is to enable all people to

develop their full potential, enrich their lives, and prevent dysfunction. Professional

social work is focused on problem solving and social change. As such, social workers

are change agents in the society and in the lives of the individuals, groups, and

communities they serve. Social work is an interrelated system of values, theory andpractice. (Commentary; IFSW)


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Social work bases its methodology on a systematic body of evidence-based

knowledge derived from research and practice evaluation, including local and

indigenous knowledge specific to its context. It recognizes the complexity of

interactions between human beings and their environment, and the capacity ofpeople both to be affected by and to alter the multiple influences upon them

including bio-psychosocial factors. The social work profession draws on theories of

human development and behavior and social systems to analyze complex situations

and to facilitate individual, organizational, social and cultural changes.

(Theory; IFSW)

Based on the conceptual framework stated above, the Integrated Society of SocialWork Students (ISSWS) commits itself to the holistic social development of the

society employing to educational, social, political, economic, cultural, spiritual, and

environmental development of communities in need of aid in such aspects and to

the nation as a whole using social work knowledge, skills, and attitudes.

As a discipline with expertise in case management, group and community

organization, advocacy, supervision/administration, and research, it is precisely

these specializations that the social work academe represented by the ISSWS thatbrings the proposition to its extension programs. However, the ISSWS also seeks

that by such means of helping the society; the extension programs shall promote the

Social Work Profession and shall bring acknowledgement and aid to its endeavors of

bringing betterment to the society as a whole.

An extension program is an integrated set of ideal outcomes, objectives, programs,

projects, and activities meant to address a detected need or problem in a particular

community or sector. It begins at the presentation of an extension program proposal

formulated for a target client system which is objectively and efficiently subjected

into a diagnostic assessment.


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The key characteristics shall define and serve as a reference points for its extension

programs:

A) Discipline-based

The extension programs aims to empower and enhance both its implementers

and its target client system as complementary to each other. The ISSWS encourages

extension programs to its chapters for its members to develop attributes that are

consistent with social work values, principles, skills, and knowledge as well as to be

a practice of rendering accountable and efficient public service to the people.

B) Research-based and guided

The extension programs aims to provide the academe sector of social work as

well as the society on useful information and assessments pertaining to the over-all

situation of communities that the extension programs are established. The ISSWS

shall use this collective data to help address current dilemmas and concerns in the

said communities.

C) Collaborative and participatory

The ISSWS seeks to enjoin other stakeholders as partners in its extension

programs. First, it shall solicit the input of target client systems during the

preparation, implementation, monitoring, and evaluation of its program/projects.

Second, it seeks to collaborate with other agencies/organizations who are engaged in

the same areas to avoid duplication of programs and services rendered. In this

regard, it shall enlist the support of existing professional groups from and related to

social work practice.

D) Sustainable

The sustainability of an extension program shall be the priority of the ISSWS

in the delivery of such; hence, proper allocation and optimal use of resources shall

be an imperative. The feasibility of the project prior to its approval shall be

subjected into thorough deliberation by the duly authorized bodies of the ISSWS to

ensure an assurance of success to extension projects.


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Outreach initiatives shall be in two broad forms:

1) Disaster Risk Reduction and Management OutreachThis is the mode of outreach that should be undertaken due to itscritical role in assisting people in dire need. The services that can be

rendered range from foreseeable to the unforeseeable, the

unforeseeable activities shall deal with disaster response and

rehabilitation. Henceforth, such activities shall be known as

emergency outreach. The foreseeable projects shall focus on disaster

and calamity preparedness, mitigation, and even rehabilitation

especially for target client-systems that have been affected in the past.

2) Regular OutreachThis type of outreach falls outside disaster preparedness, response,

rehabilitation and mitigation services. Instead, it caters to other

pressing needs of the community.

The Research, Information Management, Publication, and Extension

Committee, through the Extension Programs Officer, serves as the supporting and

coordinating arm for the development of the organizations extension programs and

is mainly in tasked to ensure that the organizations extension development agenda

is carried out and well-organized. Specifically, it promotes collaboration among the

different chapters in the organization and provides support services so as to

facilitate their extension endeavors.

It is the body responsible for the evaluation and endorsement of proposed extension

programs, pertinent Memoranda of Agreement (MOA) or Memoranda of

Understanding (MOU), and the involvement of external funding agencies in

extension programs.

It is the body in duly designated to formulate long term plan for all possible

extension programs including goals and strategies. It shall appoint and designate

an Extension Program Coordinator, the choice of extensions site/s and the client-

system/s to be served, the generation of financial support for its own extension

initiatives, as well as the establishment of linkages with external collaborators.


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This is the arm of the Research, Information Management, Publication, and

Extension Committee that is in charge of formulating, designing, implementing,monitoring, and evaluating an extension program. It is composed of the Program

Coordinator and Project Leaders. The Program Coordinator is the personnel in

charge for an extension program, while the Project Leader heads a Project Team

that is assigned for specific activities designed to achieve a specific objective for a

defined period of time.

During calamities or disaster, this Committee shall take charge in the

planning, organizing, and overseeing of emergency outreach activities on behalf of

ISSWS with the approval of the Board of Directors. This Committee shall also serve

as a consultative body to the Research, Information Management, Publication, and

Extension Committee relative to endorsement of all outreach services from any of

the chapters of the organization to the Board of Directors for approval prior to

implementation. Specifically, this Committee shall coordinate and regulate such

initiatives in order to ensure that extension programs are given priority over

outreach services, that there will be no duplication in the services that are going to

be rendered, and these will cater to pressing and legitimate community needs.


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1.1 The Research, Information Management, Publication, and Extension

Committee may recommend the Board of Directors to initiate an Extension

Program of the entire ISSWS

1.2 A chapter may initiate and/or host an extension program, either individually

or in partnership with other chapters and agencies/organizations.

1.3 An agency/organization that seeks to be involved in an extension program

may align itself to a chapter with whom it shares the same or related interestas well as cordial relations.

2.1 All extension programs must be formally laid down in paper, complete with

all necessary elements/components as set in this MOPG (cf. Annex E for

Program Proposal Format).

2.2 The program proposal must be derived from, relate to, or at least complement

the existing academic/research programs of any chapter. The proposal should

revolve around a particular problem and how it is to be addressed. At the

moment that a tentative program had been decided, a target client-system

has to be identified that will benefit from the program as well as, if

applicable, cooperating agencies that will be involved in the programs cost

and benefits.

2.3 At the moment that a target client-system and a problem has been identified,

the Program Coordinator shall form a Project Team that shall take charge of

the needs assessment, which may be developed and conducted as an action

research involving the target client-system.

2.4 Based on the needs assessment (or action research) and other relevant inputs

from the target client-system, the overall goal, the outcomes or planned

changes in the target client-system and their objectives with their

corresponding projects shall then be formulated.

2.5 The finalized program proposal, together with related documents, shall be

submitted by the Extension Program Management Team to the Research,

Information Management, Publication, and Extension Committee, c/o

Extension Programs Officer who considers the programs completeness andcompliance with the requirements. This proposal must be submitted at least

three months before the targeted start of the operation.


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2.6 If a proposal meets the basic requirements, the Extension Programs Officer

assesses it in terms of the criteria. If the proposal passes, it shall be endorsed

for the approval of the Board of Directors.

3.1 After the approval of the program, the Extension Program Management

Team shall implement this in the given time-line. An important component of

implementation is effective information dissemination about the program

through news or press releases, publications and utilization of the ISSWS

Gazette.

3.2 In occurrences that major changes on the program/project are needed during

implementation, the Program Coordinator shall inform the Extension

Programs Officer immediately prior to carrying out such changes.

3.3 The implementation of the program and its component projects shall be

monitored by the Extension Program Management Team and the Extension

Programs Officer through periodic reports that have to be submitted on the

basis of the project/s specified timeline.

3.4 The periodic report should contain the actual and updated entries in the

activity plan and timeline and line budget item matrices as so as to

determine the extent to which the program is being implemented as planned.

The report should also contain comments or recommendations relative to the

program designs congruence to the problem being addressed and to thesituation of the target client-system being assisted.

3.5 A program or component project may be discontinued anytime during its

implementation if the results of the evaluation dictate so. Discontinuation

may be temporary or permanent, depending upon the assessment of the

Research, Information Management, Publication, and Extension Committee.

3.6 In the event that a program or its component project is deemed not

implementable due to circumstances beyond the control of the Extension

Program Management Team, the aforementioned team may recommend forthe termination of the program or project. Such termination needs the

endorsement of the Research, Information Management, Publication, and

Extension Committee and the approval of the Board of Directors.

4.1 At the time that a program has been successfully terminated, a summative

evaluation should be conducted by the Extension Program Management

Team.

4.2 The focus of such summative evaluation should be the outcomes and the

impact of the program.

4.3 After conducting a summative evaluation, the Extension Program

Management Team shall prepare a terminal report containing an executive


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summary that provides a brief but concise overview of the most important

points in the programs component projects and outcomes evaluation report.

It shall be submitted to the Extension Programs Officer.

5.1 Funding for the needs-assessment project/action research component prior to

the formalization and implementation of an extension program shall be

requested from the Board of Directors with the endorsement of the Extension

Programs Officer.

5.2 Extension program proposals shall include a proposed budget which covers

the costs for the implementation of the projects and their component

activities. All needed supplies and expected expenses should be itemized in

the line item budget of each project comprising a program.

5.3 At the time the program proposal and its budget are approved, the Program

Coordinator may request the ISSWS Finance Officer for cash advances,

subject to the standard operating procedures in relation to particular line

item of expenditures.

5.4 Requests for budget realignment will be entertained as long as it does not

exceed 15% of the original line item budget and no new budget item is

introduced for its purpose. The request requires the endorsement of the

Extension Programs Officer in consultation with the Budgeting,

Appropriating, and Auditing Committee.

5.5 Other than those aforementioned provisions, all financial transactions shall

be dealt with by the Finance Officer, the Audit Officer, and the Budgeting,

Appropriating, and Auditing Committee, subject to its policies and

regulations.

6.1 All transactions/communications shall be accomplished and signed by the

Program Coordinator and to be endorsed by the Chapter Head/ISSWS Boardof Directors and the Extension Programs Officer. Likewise, all

communications to the Extension Program Management Team will be

addressed and directed to the Program Coordinator, copy furnished to the

Chapter Head/ISSWS Board of Directors.

6.2 Official communications from the Extension Program Management Team

that are addressed to the target client-system, collaborating chapter,

cooperating agency, funding agency and other relevant parties relative to

extension programs shall be duly endorsed by the Chapter Head/ISSWS

Board of Directors and the Extension Programs Officer. Copies shall befurnished to them likewise.


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6.3 The Extension Programs Officer shall furnish copies of official

communication from target client-systems, cooperating agencies, funding

agencies and other relevant parties relative to extension programs.

7.1 An ISSWS Extension Week is to be held annually, whereby action research

presentations and other extension-related activities are organized at the

levels of the individual chapters. This is also the formal forum wherein action

researchers present their findings to the Organization.

7.2 The announcement of activities and the highlights of accomplishment by the

different chapters will be directed to the Information Officer for Information

dissemination thru the Extension Programs Officer.

7.3 Action research outputs shall be published in the appropriate researchjournals and other forms of publications.

1.1 Outside its involvement in an extension program or in an emergency

outreach activity that is organized by the Outreach Committee relative to

disaster response and rehabilitation, a chapter may initiate an outreach

project relative to disaster preparedness, mitigation, and rehabilitation for

past victims. Henceforth, the chapter organizing an outreach project will be

known as outreach group.

1.2 In case a disaster risk reduction and management outreach project is not

possible, any of the chapters may opt to organize a regular outreach project.

1.3 The Board of Directors may opt to merge chapters sharing the same or

related goals and/or objectives. It may also decide to organize an

organizational-wide outreach initiative rather than per chapter if the total

number is less the fifty.

1.4 An outreach group shall be lead by the Board of Directors and the Outreach

Programs Officer in case of an organizational-wide outreach initiative, the

Chapter Head, if it is a chapter project.

2.1 All outreach projects, with the exception of emergency outreach activities,must be formally laid down on paper, complete with all necessary

elements/components as set in this supplementary document.


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2.2 The target client-systems consent has to be secured except for emergency

outreach activity. The date for the implementation shall set in consultation

with the target clientsystem.

2.3 The finalized project proposal together with related documents shall be

submitted by the outreach group to the Outreach Committee, c/o OutreachPrograms Officer who considers the proposals completeness and compliance

with requirements. The proposal must be submitted at least one month

before the targeted date of implementation.

2.4 If a proposal meets the basic requirements, the Outreach Programs Officer

assesses it in terms of the set criteria. If the proposal passes, it will be

endorsed to the approval of the Board of Directors.

3.1 After its approval, an outreach project shall be implemented by a chapter or

the organization as a whole following the schedule set vis--vis the ISSWS

Calendar.

3.2 In occurrences that major changes on the projects are needed before its

implementation. In such case, the leader of the outreach group shall inform

the Outreach Programs Officer immediately prior to carrying out such

changes.

3.3 In the event that a project is deemed not implementable due to circumstancesbeyond the control of the outreach group, the outreach group should

recommend the cancellation of the project. Such cancellation needs the

endorsement of the Outreach Committee and the approval of the Board of

Directors.

4.1 After the project has been successfully implemented, an evaluation should be

conducted by the leader and the members of the outreach group designated

by the leader.

4.2 The basis of evaluation would be the approved proposal. Its focus shall be on

the implementation of the project as planned and its possible conversion or

integration into an extension program in the future. A report containing such

information shall be submitted to the Chapter Head/Board of Directors, the

Outreach Programs Officer and the Extension Programs Officer. The report

shall be submitted not later than a month after the project was implemented.

5.1 Outreach project proposals shall include a proposed budget which covers the

costs for the implementation of its component activities. All needed supplies

and expected expenses should be itemized in the line item budget of each

activity comprising a project.


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5.2 Funding for an outreach project may be requested from the Finance Officer

on the basis of the approved budget.

5.3 As much as possible (with the exception of an emergency outreach activity),

the target client-system shall have its own share in the cost of the project as

reflected in the budget sourcing.

6.1 All transactions/communications shall be accomplished and signed by the

outreach group leader and to be endorsed by the chapter head/Board of

Directors. Likewise, all communications to the outreach group will be

addressed and directed to its leaders, copy furnished to the chapter head/

Board of Directors.

6.2 Official communications from the outreach group that are addressed to thetarget client-system and other relevant parties relative to outreach projects

shall be duly endorsed by the chapter head/Board of Directors and the

Outreach Programs Officer. Copy shall be furnished to the likewise.

7.3 The Outreach Programs Officer shall furnish copies of official communication

from the target client-systems, cooperating agencies, funding agencies, and

other relevant parties relevant to outreach projects.


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Annex A

THE EXTENSION PROGRAMS OFFICER AND THE OUTREACH

PROGRAMS OFFICER

The Extension Programs Officers shall be the person in-charge of supporting and

coordinating different extension initiatives in the organization while the Outreach

Programs Officer shall perform the same tasks for outreach initiatives.

The Extension Programs Officer of the Research, Information Management,

Publication, and Extension Committee in terms of extension initiatives and the

Outreach Programs Officer of the Outreach Committee in terms of outreach

initiatives shall have the following responsibilities:

1. To endorse funding requests for needs-assessment project/action research.

2. To consider the program/project proposal and related documents completeness

and compliance with requirements.

3. To formally present the program/project proposal to the Board of Directors once it

had met the requirements.

4. To compile financial records of programs/projects that will parallel to that of the

Budgeting, Appropriating, and Auditing Committee, the Finance Officer, and the

Audit Officer for documentation.

5. To spearhead a well-coordinated and systematic programs/projects and endorse

such activities in consultation with the Research, Information Management,

Publication, and Extension Committee/Outreach Committee for the approval of the

Board of Directors.

6. To receive reports from the Extension Program Management Team/Outreach

Group following the Activity Plan for each program/project.

7. To note official communication addressed to target client-system, cooperating

agency, funding agency, and other relevant parties relative to extension

programs/outreach projects.

8. To compile official letters and communications emanating from the client-system,

cooperating agency, funding agency, and other relevant parties relative to extension

programs/outreach projects.

9. To endorse programs/projects budget re-alignment

10. To represent the Organization in matters relating to Extension/Outreach

11. To prepare all the necessary materials and documents relative to the

accreditation of the Organizations extension programs/outreach projects.

12. To find sources of funding in order to assist the chapters financing their

extension/outreach initiatives.


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Annex B

THE EXTENSION PROGRAM COORDINATOR

The Research, Information Management, Publication, and Extension Committee

shall recommend an Extension Program Coordinator who will oversee the details in

designing, implementation, monitoring, and evaluation of an extension program.

QUALIFICATIONS

1. He/She has leadership and management skills.2. He/She has a commitment in serving the community.3. He/She is able to work as a member of a team.4. He/she is able to uphold democratic procedures and participatory decision-

making.5. He/She is able to assure fairness in all endeavors6. He/She has high regard for scholarship and integrity.

DUTIES AND RESPONSIBILITIES

1. To study the background and nature of the problem to be addressed throughaction research/needs-assessments study.2. To form a Needs-Assessment Project Team and seek endorsement of theExtension Programs Officer for funding by the Board of Directors.3. To tap Project Leaders subject to the concurrence of the Research, Information

Management, Publication, and Extension Committee.4. To finalize program title, overall goal, outcomes, and objectives with ProjectLeaders.5. To prepare the program proposal with the attachments and discuss it to theResearch, Information, Management, Publication, and Extension Committee.6. To immediately inform the Extension Programs Officer when the need to domajor changes occurs to the program or project.7. To see to it that the specifics of the implementation of the program are observedas specified in the activity plan.8. To submit periodic reports to the Extension Programs Officer.

9. To take the lead in informing people about the program as well as efforts tomotivate and serve the target client-system though publication of brochures, pressreleases, and utilization of the ISSWS Gazette.10. To take the lead in evaluating the programs outcomes and impact.11. To prepare and submit to the Extension Programs Officer the programsterminal report.12. To conduct sound financial management and make financial request/s from theBoard of Directors during the program implementation.13. To serve as the link between the Extension Programs Officer and the chapters.


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Annex C

THE EXTENSION PROJECT LEADER AND THE OUTREACH PROJECTLEADER

1. The Extension Program Coordinator shall select a Project Leader who willassist in the designing, monitoring, and evaluation of the program. TheProject Leader shall head a Project Team who will plan and implement one ofthe component projects of an extension program. The Project Leader shallalso sit as a member of the Program Management Team, to be headed by theExtension Program Coordinator, who will plan, implement, monitor, andevaluate a particular extension program.

2. The Outreach Programs Officer shall select a Project Leader who will assistin the designing, monitoring, and evaluation of the program. The ProjectLeader shall head a Project Team who will plan and implement one of thecomponent projects of an extension program. The Project Leader shall also sitas a member of the Outreach Committee, to be headed by the OutreachPrograms Officer, who will plan, implement, monitor, and evaluate aparticular extension program.

3. There shall only be one leader per project.QUALIFICATIONS

The qualifications for a Project Leader shall be the same as those of the

Program Coordinator.

DUTIES AND RESPONSIBILITIES

The Extension Project Leader in terms of extension and the Outreach ProjectLeader in terms of outreach.

1. To assist the Extension Program Coordinator/Outreach Programs Officer, inhis/her capacity as member of the Program Management Team, in finalizing theprogram title, overall goal, outcomes and objectives together.2. To lead the Project Team in putting up the details of the project, i.e. component

activities, time line, costs, etc.3. To lead and oversee the Project Team in the implementation of the project asplanned.4. To inform the Extension Program Coordinator/ Outreach Programs Officer whenthe need to major changes in the project arises.5. To lead the Project Team in conducting project evaluation and formulation ofrelevant recommendations.6. To prepare periodic reports to be submitted to the Extension ProgramCoordinator/Outreach Programs Officer.7. To actively participate in the evaluation of the programs outcomes and impact.

8. To assist the Extension Program Coordinator/ Outreach Programs Officer in thepreparation of the programs terminal report.9. To conduct sound financial management in the project.10. To serve as link between the Project Team and the Extension ProgramCoordinator/ Outreach Programs Officer.


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Annex D

CHECKLIST OF CRITERIA FOR EXTENSION PROGRAM PROPOSAL

Is the program strongly linked to teaching and research that is appropriate to theIdentity and Role of Social Work Practice? 10ptsIs it going to be built and maintained on the basis of the existing academic/researchprograms that the chapters had been offering or are about to offer? 10pts

Does it involve the input and collaboration of the target client-system? 5ptsIs the target client-system willing to take part in the implementation, monitoring,and evaluation of the program? 5pts

Are these assurances that cooperating agencies will support the program? 5pts

Can ISSWS meet the financial demands of the program? 5ptsAre there a good number of appropriate personnel who will implement the programboth on the side of the organization and the target client-system? 5ptsIs there any external funding agency that shall support the program? 5pts

Does the program have a clearly stated background, significance, intendedoutcomes and projects to support and realize objectives? 5pts

Are there formal studies, community assessments and problem analysis that wereconducted? 5ptsDoes the program have specific and measurable results? 5pts


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Annex E

PROGRAM PROPOSAL FORMAT

This is the distinctive name given to the extension proposal, whichderives the scope of work in specific, clear, and concise terms.

This refers to the chapter or committee that will implement theprogram.

This refers to the head of the program who is incharge of the identification of the programs overall goal, outcome, andobjectives, as well as in the monitoring of various projects and evaluation ofthe program.

This comprise all Project Leaders.

This refers to the specific sector in the community whoshall benefit the most from the overall goal, outcomes, and objectives of theprogram.

These refer to the government organizations, non-government organizations, quasi-government and quasi-non-governmentorganizations, and peoples organizations that are involved in the program.

This pertains to the timeframe of the program.

This is the estimated or projected expenditures for all projectsand activities.

This part refers to theoverview of the program discussing the factors that led to the conceptualization ofthe problem/s, through the use of action research, which the program implementerhopes to solve through relevant intervention.

This is the general statement about what the program intends toaccomplish.

For each of the outcome statements,a corresponding objective or objectives shall be formulated. In order to realize theobjective, a support structure has to be created in the form of a project.

A component project is a set of activities designed torealize a particular objective leading to an achievement of a desired outcome

in a program. The component projects may include the needs assessmentprior to the implementation of the program.

These are positive changes that are intended for the targetgroup. These should be measurable on the basis of their indicators andtargets and should not be confused with outputs.


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Php

TOTAL: Php

This pertains to the contribution of the program in theadvancement of knowledge. Generally, the study that had been made is submittedto a journal for publication or packaged into modules/monographs than can enhanceclassroom instruction or future extension programs.

Each project should be accompanied by a mini-proposal on its own, specifying thefollowing:

This describes the scope of the work of the project in specific, clear,and concise terms relative to the outcome that it intends to achieve through theobjective/s that it needs to realize.

This refers to the head of the team who will be involved ina specific project.

. This refers to the members who will be involved in the

planning and implementation of the project under the leadership of a projectleader.

This pertains to specific ways that are to be carried out in a project inorder to achieve the desired outcome. As a general rule, an objective should also bespecific, measurable, attainable, rational, and time bounded.

These are the specific undertakings comprising a project inorder to realize an objective. These are more focused in terms of scope and

shorter in terms of timeframe.

These pertain to the resultant products or total number ofpeople that had been served in the activity.

This pertains to the schedule of the completion of objectives.

These are the members who are involved in theimplementation of an activity within a project.

Php


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E. Line Item Budget. This pertains to the overall expense related with the program.The format and sample is presented below:

1.1 Supplies1.2 Communication1.3 Documentation1.4 Etc.2.1 Fare2.2 Food Expense2.3 Etc.

These are the authoritative sources of information used toascertain the claims that were stated in the Background and Statement of theProblem.

1. A comprehensive assessment report and paraphernalia, i.e. survey questionnaire;

2. A written consent from a target client-system;3. The location map showing the site/s or area/s where the program/project is goingto be conducted;4. Document/s relative to an approved funding from other donor/s or source/s, ifapplicable;5. Written manifestation of cooperation from Cooperating Agency, if applicable.

1. Instructional materials, i.e. design, module or brochure;2. for an enterprise, a business plan;3. For communication and information dissemination, the name of the radiotelevision station, newspaper and the copy of printed materials;4. for technical assistance and advisory services, the name of agencies,organizations, associations, and other group to be served;5. for technology transfer and utilization, a written research output;6. plan/s, drawing/s, specifications for infrastructure, machinery, and equipment,etc;7. Specific guidelines relative to the implementation of the program or componentproject/s;8. Pictures and if possible, video recordings;9. Receipts or vouchers;

10. Attendance reports.

1. A copy of action research output as basis for extension program;2. An approved and signed copy of MOU or MOA, if applicable;3. Budget sourcing.


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Annex F

TARGET CLIENT-SYSTEM NEEDS DIAGNOSIS REPORT

This shall be the format for the Needs-Assessment Report:

Project Team:-Leaders:-Members:

-Issue/Problem to be addressed-The target client-system

-Data-gathering techniques and reasons for employing these-Dates, venues

-Interview Guide-Guide questions-Interview documentation-Minutes of meetings with group representatives/members-Etc.


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Annex G

TERMINAL REPORT FORMAT

These refers to the financial, human or physical resourcesand other materials used in the program


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Annex H

CHECKLIST OF CRITERIA FOR OUTREACH PROJECT PROPOSAL

Is the project related to disaster risk reduction and management? If it is a regularoutreach project, is it going to be built and maintained on the basis of the existingacademic and research programs of each chapter? 10pts

Can it be easily repackaged into an extension program for future purposes? 15pts

Is the ISSWS able to meet the financial demands? 5pts

Is the target client-system willing to share its counterpart in terms of its physical orfinancial resources in the implementation of the project? 5pts

Is there any external funding agency that shall support the project? 5pts

Is it going to cater to pressing and legitimate community needs? 10pts


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Annex I

OUTREACH PROJECT PROPOSAL FORMAT

TITLE:

______________________________________________________________________________A. Brief Description and/or Rationale of the Outreach Activity/Service:____________________________________________________________________________________________________________________________________________________________

B. Target Client-system and Reasons for choosing it:______________________________________________________________________________

C. Date of Implementation: ____________________________________________________

D. Objective, Activities, Outputs, Personnel, and Budgeting:

Objective Activities Outputs Personnel Budget

E. Line Item Budget: (Format and Sample)

1.5 Supplies1.6 Communication1.7 Documentation2.1 Fare2.2 Food Expense

F. Budget Sourcing: (Format)

Counterpartof ISSWS

Counterpart ofthe OutreachGroup

Counterpart ofTarget Client-system

Other Source/s ofFunding

Total

____________________________Outreach Group Leader (signature above name)

Contact Information:CP/Landline: _________________________________________________________________

Email address: _______________________________________________________________

Endorsed by:

________________________________Outreach Programs Officer


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Annex J

OUTREACH EVALUATION AND DOCUMENTATION FORMAT

This shall be the format for the outreach evaluation report:

I. Project Title: _______________________________________________________________II. Target Client-system: ______________________________________________________III. Date of Implementation: ___________________________________________________IV. Report Proper:

A. Objective, Activities, Outputs, Personnel and Budgeting:

Objective Activities Outputs Personnel Budget

B. Discussion:

1. Were the number of personnel and the amount of budget enough to accomplishthe activities?2. Did the activities produce the desired outputs?3. Did the activities and outputs fulfill the objective of the project?4. Were there some changes introduced during the implementation of the project?5. Did these changes affect either positively or negatively the implementation of the

project?6. Were there other problems encountered in the implementation of the project? Ifyes, were these problems addressed and how?7. Are there any suggestions or recommendations that might be helpful inorganizing a similar project in the future or for repackaging the project into anextension program?8. Is the project helpful to the target client-system?

_____________________________Outreach Group Leader (signature above printed name)

Endorsed by:

_____________________________Outreach Programs Officer


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Page of

Manifestation of Consent from the Target Client-system for Extension Form

MANIFESTATION OF CONSENT FROM THE TARGET CLIENT-SYSTEM FOREXTENSION

Date: ________________________

To the Board of Directors:

May I inform your Honorable Office of our willingness to enter into a partnershipwith the (chapter, committee) of the Integrated Society of Social Work Students(ISSWS) Baguio-Benguet in their Extension Program entitled:

______________________________________________________________________________from (targeted starting date) up until the Programs Termination.

______________________________ ______________________________(Signature above printed name) Designation (if applicable)

________________________________________________

Community/Barangay/ Organization

Contact Information:

Address: _____________________________________________________________________CP/Landline: _________________________________________________________________Email Address: _______________________________________________________________

CC:

Extension Program Management TeamResearch, Information Management, Publication, and Extension CommitteeBoard of DirectorsExecutive Secretary


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Page of

Manifestation of Cooperation for Extension Form

MANIFESTATION OF COOPERATION FOR EXTENSION

Date: ________________________


May I inform your Honorable Office of our willingness to cooperate with (chapter,committee) of the Integrated Society of Social Work Students (ISSWS) Baguio-Benguet in their Extension Program entitled:

______________________________________________________________________________from (targeted starting date) up until the Programs Termination.


________________________________________________Office/Agency/Institute



CC:

Extension Program Management TeamResearch, Information Management, Publication, and Extension Committee

Board of DirectorsExecutive Secretary


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Page of

Extension Requisition Form

EXTENSION REQUISITION FORM

Extension Program Title:____________________________________________________________________________________________________________________________________________________________

To the Board of Directors: Date: ________________________

May I request the amount of (Php _______________) for the Needs-AssessmentProject.

The breakdown of the requested amount is as follows:

____________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _______________________

_____________________________Program Coordinator (Signature above printed name)

Endorsed by:

______________________________Extension Programs Officer

CC:

Extension Program Management TeamResearch, Information Management, Publication, and Extension CommitteeBoard of DirectorsExecutive Secretary


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Page of

Extension Participation Report Form

EXTENSION PARTICIPATION REPORT


Project Title:____________________________________________________________________________________________________________________________________________________________

Name of Participant: __________________________________________________________Designation in the Program/Project: ____________________________________________

Month of __________________

Responsibility/Activity Date Hrs. Signature

Attested by:

_______________________________Project Leader (signature over printed name)

Noted by:

_______________________________Program Coordinator (signature over printed name)

CC:

Extension Program Management TeamResearch, Information Management, Publication, and Extension Committee


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Page of

Extension Budget Sourcing Information Form

EXTENSION BUDGET SOURCING INFORMATION


Date: __________________

Expense Item ISSWSFunding

ChapterFunding(if applicable)

Funding fromOther Sources

Total

_______________________________Program Coordinator (signature above printed name)

Endorsed by:

_______________________________Chapter Head/Board of Directors Representative

CC:

Extension Program Management TeamResearch, Information Management, Publication, and Extension CommitteeChapter Head/ Board of Directors


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Page of

Emergency Outreach Participation Report Form

EMERGENCY OUTREACH PARTICIPATION REPORT

Date: _____________________Venue: _____________________________________________

Member/Position Chapter/Office Responsibility Hrs. Signature

Attested by:

____________________________Extension Programs Officer

CC:

Outreach CommitteeChapter Head/ Board of Directors


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Page of

Regular Outreach Participation Report Form

REGULAR OUTREACH PARTICIPATION REPORT

Outreach activity:____________________________________________________________________________________________________________________________________________________________

Chapter involved (if applicable): _________________________________Date: ______________________

Venue: _______________________________________________________________________

Member Responsibility Hrs. Signature

Attested by:

________________________________Chapter Head/Board of Directors Representative

CC:

Outreach CommitteeChapter Head/ Board of Directors


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Page of

Manifestation of Consent from the Target Client-system for Outreach Form

MANIFESTATION OF CONSENT FROM THE TARGET CLIENT-SYSTEM FOROUTREACH

Date: ________________________


May I inform your Honorable Office of our willingness to enter into a partnershipwith the (chapter, committee) of the Integrated Society of Social Work Students(ISSWS) Baguio-Benguet in their Outreach Program entitled:

______________________________________________________________________________on (targeted starting date). The details of our partnership are as specified in theoutreach project proposal.


________________________________________________Community/Barangay/ Organization



CC:

Outreach GroupOutreach CommitteeBoard of DirectorsExecutive Secretary


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Page of

Manifestation of Cooperation for Outreach Form

MANIFESTATION OF COOPERATION FOR OUTREACH

Date: ________________________


May I inform your Honorable Office of our willingness to cooperate with (chapter,committee) of the Integrated Society of Social Work Students (ISSWS) Baguio-Benguet in their Outreach Program entitled:

______________________________________________________________________________on (targeted starting date). The details of our partnership are as specified in theoutreach project proposal.


________________________________________________

Office/Agency/Institute



CC:

Outreach GroupOutreach CommitteeBoard of DirectorsExecutive Secretary


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Authored by:

___________________________________

H.E. Hon. Eduard Aung Colod Kyu Jr.Founder, Ad Hoc Committee Chairpersonand Ex-officio DirectorIntegrated Society of Social Work Students

Approved by:

______________________________Member- PMS Representative

Ad Hoc Committee Deputy ChairmanAnd Ex-Officio DirectorIntegrated Society of Social Work Students

______________________________Member- CCDC Representative


______________________________Member- SMO Representative


Date post:	05-Apr-2018
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ISSWS MOPG for Extension

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