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IT and Libraries, Future DirectionsPat Burns, VP for IT and Interim Dean of LibrariesCSU

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How It All Started

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Theme•“I think of the University fundamentally as consisting of three things, the faculty, the students, and the Libraries.” – Oren Anderson, Chair Faculty Council Committee on Libraries, Academic Year 2008-2009

•Alex Stevens, “Timeless tips for you new CSU students,” Rocky Mountain Collegian, Section: Opinion, 8/27/09• “As much as you might not believe me, the library will

become your best friend. …I thought I could study in my dorm, then at my house and later in my apartment. Turns out, not so much.”• “… that shining beacon of scholarly salvation – Morgan

Library.”• “… It contains dozens of nooks to hide away in, private

group study rooms, laptops to be checked out, even decent coffee to be had. Every senior I know wishes they had discovered it sooner.”

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Past Planning Activities

•Libraries strategic planning, annually•Library 2020 Task Force•Charge by Provost Tony Frank in May

2008 to form a Library-IT Task Force

“Are we there yet?”

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Think!

Thinking “outside” the box.

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The Information Pyramid

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Data

Understanding

Knowledge

Information

Wisdom

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Library-IT Task Force

ChairVP for Grad. Affairs

DirectorInst. for Learning

& Teaching

Vice President forStudent Affairs

Interim DeanCSU Libraries

DeanLiberal Arts

DeanAppl. Human Sci.

ChairFac. Council Comm.

Strat. & Fin. Planning

ChairFaculty Council

Comm. on Libraries

Vice ChairFaculty Council

ASCSU Rep.

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Task Force Charge:•Evaluate the Library and Information

Technology organizations in order to determine the best model to meet both our current needs and those of the faculty and students to follow.

•Identify areas for synergies between the Library and central IT units.

•Discuss and recommend strategic directions related to options for Library collections and storage .

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Task Force Charge (cont’d)• Create new models for an information access

portal, including on-line and self-service capabilities for assistance with reference materials, enhanced global search, and discovery tools, etc.

• Explore the best models for the Library College Faculty to interact with colleges and academic units, support research and discovery, instruction and outreach.

• Evaluate and comment upon the Library’s strategy for renovating the Library into a Learning/Information Commons.

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BackgroundCSU Libraries

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CSU Libraries Vital Statistics• About $13m annual budget• ~110 non-student employees, incl. ~25 Library faculty

▫ > 200 part-time student employees• Collections: annual budget about $6.7M

▫ ~2.2 million monographs, ~25k purchased per year▫ Subscribe to 214 databases▫ Subscribe to ~30k journal titles▫ For ~60 academic departments

• Morgan Library @ 300,000 GSF, 2,570 ‘seats’ (11% )▫ 1.3 million visits per year▫ ‘Studying’ visits up ~17% over the past 10 years

• CSU Libraries ranks 103rd of 113 ARL Libraries

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99

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$7,000,000

$8,000,000

E&G Collections Expenditures by Category

OtherConsortiaeJournalsPrint/ePrintDatabasesE-BooksBooks

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20

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50,000

100,000

150,000

200,000

250,000

300,000

350,000

Annual Book Checkouts

This represents 90% of all book check outs.Remainder = ILL.

Holdings = 2.148 M

Holdings = 1.898 M

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CSU Inter-Library Loan

99-00 00-01 01-02 02-03 03-04 04-05 05-06 06-070

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000 Interlibrary Loaned

Interlibrary Borrowed

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Association of Research LibrariesHow about research/academic libraries in general?

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Buying power/avail information

Weighted Library Buying Power: 1980-2010

CurrentEvaluation at CSU

Brian L. Hawkins, “The Unsustainability of the Traditional library and the Threat to Higher education,” from Brian L. Hawkins and Patricia Battin (eds.), The Mirage of Continuity, Reconfiguring Academic Libraries for the 21st Century, Council on Library and Information Resources, Washington, D.C., pp. 129-153 (1998).

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21st Century Library: Access

Internet

Users

On-Line:

-Databases-Books

-Journals

Collections

GroupStudy

Google

MySpace

Wikipedia

Facebook

Inter-Library Loan

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Findings & RecommendationsFrom the Library-IT Task Force

Submitted to the Provost

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Recommendations 1: Sustainability• Finding: The CSU Libraries are fundamental

to the management of information, conducting research, and enhancing education and outreach. As such, it is critical that the Libraries adopt new measures focusing on enhancing sustainability, particularly:▫ Align Libraries budget with total budget of the

institution, encompassing research and scholarly activities (tap into ICR).

▫ Pursue shared collections, particularly with the Colorado Alliance of Research Libraries.

▫ Pursue strategies for withdrawing appropriate materials, informed by trend analyses of usage and evolving user behavior.

▫ Evolve toward a more patron-driven model for purchase of materials.

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Recommendations 2: Digital• CSU Libraries should embark aggressively upon digital

initiatives, to ‘leap frog’ emerging trends, including:▫ Significantly expand the Libraries’ attention on digital

collections, including realigning staffing, especially the Digital Repository.

▫ Facilitate support of digital collections and management of information broadly, by integrating the systems and middleware groups from ACNS under CSU Libraries.

▫ Pursue electronic books, in all aspects, including licensing, patron-driven purchases, and printing on demand.

▫ Pursue strategies to provide easier, more use friendly user access to the multitude of disparate materials available through CSU Libraries.

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Demand for Research Data Curation

Now 2 Years 5 Years0

1,000

2,000

3,000

4,000

5,000

Research Data Storage Need (TBytes)

219

1,384

4,914

Current capacity = 3 TBytes

24% response rate from NSF researchers!

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Recommendation 3: Info. Commons

• Support for the transformation of the Library into an Information/Learning Commons:▫Pursue funding for the program plan to

effect a transformation that has just been completed.

▫A necessary condition is to establish additional storage space for books that should continue to be kept and preserved, and relocated from the first floor of Morgan to Lake Street.

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THE PLAN: new entrance and addition, external

• A holistic environmental scan evaluating Morgan Library by ZONES:• APPROACH • LAUNCH • INTERACT • CONNECT• COLLECT• STUDY

University Libraries

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THE PLAN: Information Commons, 1st floor

• This zone will make finding books and resources enjoyable and easy.

- clarity of organization - places for browsing - stewardship (care) of collection is inherent

University Libraries

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THE PLAN: Information Commons, 1ST floor• New books • Current awareness • Reference •IT help desk

University Libraries

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THE PLAN: Add more group study areas

•More than 35% of faculty assign group work – Morgan Library has only 18 group study rooms, and only 7 have adequate equipment

University Libraries

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THE PLAN: 1st floor lounge (art, media+, Wii, +…)

• Entry w/media wall• Lobby• Academic lounge• Café• Gallery space/electronic art

University Libraries

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University Libraries

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Recommendation 4: Scholarship•Engage more in outreach to and

academic support for the University, particularly in collaboration with TILT:▫Create an IT Fluency program for the

campus▫Create Open Access models▫Endorse e-Publishing

eUniversity Press?

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Recommendation 5: Workflow

•The Task Force endorses the R2 report:▫Prefer eBooks▫‘Lightweight’ processing▫Accept minor errors and inaccuracies▫Continue to ‘weed’ appropriately▫Move to patron-driven purchases▫Move to a statewide Alliance purchase

plan, statewide collections▫And, much more…..

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Questions and Comments Welcome

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